AIMM MS19: Standard Recommended Practice

By Authority OfTHE UNITED STATES OF AMERICA

Legally Binding Document

By the Authority Vested By Part 5 of the United States Code § 552(a) and Part 1 of the Code of Regulations § 51 the attached document has been duly INCORPORATED BY REFERENCE and shall be considered legally binding upon all citizens and residents of the United States of America. HEED THIS NOTICE: Criminal penalties may apply for noncompliance.

Official Incorporator:THE EXECUTIVE DIRECTOROFFICE OF THE FEDERAL REGISTERWASHINGTON, D.C.

Document Name:

CFR Section(s):

Standards Body:

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Association for Information and Image Management

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36 CFR 1238.12(c)

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AIMM MS19: Standard Recommended Practice-- Identification of Microforms

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ANSI/AIIM MS19-1993

Standard Recommended Practice -Identification of Microforms

AlIM Association for Informatlion and Image Management

1100 Wayne Avenue, Suite 1100 Silver Spring, Maryland 20910·5699

Telephone 301/587·8202

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Approved As =R1CM1 STANOARO

August 18, 1993

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ANSI/AIIM MS19-1993

Standard for Information and Image Management -

Standard Recommended Practice -Identification of Microforms


This standard identifies ways of identifying microforms of private or public records.

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Contents

Foreword ................................... i I Scope and purpose ...................... .. 1 2 Normative references ...................... 1 3 Definitions ............................... 1 4 Roll film targets .......................... 1 S Microfiche targe'ts - Computer Output

Microfilm (COM) or source document ........ 9 6 Information sheet ......................... 11

Figures

Test target: reflectance, resolution and reduction ratio ............................ 2

2 Microfilming sequence ..................... 3 3 AIIM X303 planetary camera test chart ....... S 4 AIIM X1l2 and AIIM Xll3, rotary camera

test chart. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 S Bibliographic target ........................ 7 6 Title target ............................... 8 7 Declaration by camera operator ............. 10 8 Information sheet ......................... II

Annexes

Annex A (informative) Blank targets and forms .. 12 Annex A-I Start ........................... 13 Annex A-2 Roll No ......................... 14 Annex A-3 Continued from preceding roll ...... IS Annex A-4 End of volume ......... : ......... 16 Annex A-5 Continued on next roll ............ 17 Annex A-6 End-please rewind ............... 18 Annex A-7 Title target ...................... 19 Annex A-8 Bibliographic target ............... 20 Annex A -9 Declaration by camera operator ..... 21 Annex A -10 Information sheet ............... 22

Foreword (This foreword is not part of American National Standard for Information Image Management ANSIIAIIM MS19-1993 - Standard Recommended Practice - Identification of Microforms.)

This standard is a revision of ANSI! AIIM MS 19-1987, Recommended Practice for the Identification of Microforms, which was a revision of ANSI! AIIM MS 19-1978, Recommended Practice for the Identification of Microforms. It is a compendium of the following standards that contain sections that refer to the identification of microforms: ANSI! AIIM MSS-1992, Microfiche, ANSI! AIIM MS 14-1988, Specifications for 16mm and 35mm Roll Microfilm, and ANSI! AIIM MS23-1991, Practice for Operational Procedures/Inspection and Quality Control of First-Generation Silver-Gelatin Microfilm of Documents.

The purpose of this standard is to present, in a coherent format, various ways to identify microforms of private and public records. As written in the foreword of both the 1987 and 1978 versions of ANSI/ AIIM MS 19, "the practice of requiring ... 'fore' and 'aft' certification as

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the only legally acceptable substitute for original records is no longer considered viable or acceptable." The mere placement of the declarations does not guarantee the integrity or the completeness of the original records, or the content accuracy of individual documents. However, following the practices as outlined in this standard recommended practice should satisfactorily identify and authenticate the microform copy to meet this requirement as stated in the Uniform Photographic Copies of Business and Public Records as Evidence Act, which has been adopted in some form by. most states in this country.

All evidence submitted in court must be identified. By following this standard on the identification of microforms, the user will:

(1) establish the time/date records were microfilmed which can support the contention that the microfilming was accomplished during the regular course of business;

(2) identify the individual who performed the microfilming in case testimony from the microfilm operator is necessary; and

(3) easily index from properly identifIed microforms.

Correct use of proper identification through appropriate targets will serve to strengthen microfilm programs and help to achieve their universal acceptance.

ANSI! AIIM MS19-1987 referenced ANSI Z39.32-1981, Information on Microfiche Headings, which has since been withdrawn while it is being revised. The National Information Standards Organization (NISO), plans to revise ANSI Z39.32-1981, pending completion of ANSI Z39.62, Eye Legible Information on Microfilm Leaders and Trailers and on Containers of Processed Microfilm and Open Reels. This version of ANSI/ AIIM MSI9 references ISO 5123-1984, Documentation -Headers for Microfiche of Monographs and Serials, in place of ANSI Z39.32-1981.

Suggestions for improvement of this standard are welcome. They should be sent to the Chair, AIIM Standards Board, Association for Information and Image Management, 1100 Wayne Avenue, Suite 1100, Silver Spring, Maryland 20910.

At the time it approved this standard, the AIIM Standards Board had the following members:

Marilyn Courtot, Chair

Thomas C. Bagg

Thomas E. Berney Loretta D' Agnolo

Bruee Evans

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National Institute of Standards and Technology

Consultant American Express

Company 3M Company

Bruce A. Holroyd Don Klosterboer E. Brien Lewis Alan S. Linden Charles A. Plesums George Thoma

Charles F. Touchton Herbert J. White II

Eastman Kodak Company Anacomp, Inc. I-NET Wang Laboratories USAA National Library of

Medicine IBM Genealogical Society of

Utah

The AIIM Public Records Committee, C18, approved this standard. The committee had the following members at the time this standard was approved:

Name of Representative

Richard M. Harrington, Chair

Douglas P. Allen Carl J. Anderson Tom Berney John Breeden

Kathy Davis Marc R. D' Alleyrand

Thomas Dibble

Jeffrey Brownson Eric Erickson

Cherron Faulkner Clara Jehle Edward Johnson Dorthea S. Kane Stephen C. Kemble Janice R. Kinzer

Lester Kruger Karen-Marie Mason

William E. Neale William Ptacek Brent Reber

Adele Rehder George M. Reid Mark L. Smith

Judy G. Sommervell Robert Starbird Herbert S. Wheling Albert H. Whitaker Donald G. Wilson William H. Wolchak

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Organization Represented

Virginia State Library and Archives

Business Records Corp. 3M Company Consultant Virginia Retirement System

South Jersey Gas Company Computer Retrieval and

Imaging Systems National Center for State

Courts Oregon State Archives Genealogical Society of

Utah Vermont Yankee Nuclear State of Alabama Consultant Henrico County Schools Jorm Microlab, Inc. Pennsylvania Historical and

Museum Commission Consultant Arlington County

Government First Image State of Nebraska Genealogical Society of

Utah Texas State Library South Carolina Archives Naval Air Development

Center Sommervell & Associates Mobil Corporation Consultant Massachusetts Archives Bank of Canada South Florida Water

Management

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American National Standard for Information and Image Management - Standard Recommended Practice -Identification of Microforms, ANSIIAIIM MS19-1993

1 Scope and purpose

1.1 Scope

This document provides methods to identity the contents of microforms. It applies to microfilm generated by federal, state, local and other public instrumentalities, as well as private and non-public organizations. Information on technical and bibliographic targets is given, as well as recommendations for correct image placement.

1.2 Purpose

The purpose of this standard is to present, in a coherent format, various techniques to use to identity microforms of private and public records.

2 Normative references

All standards reports and publications are subject to revision. When the following documents are superseded by an approved revision, that revision may apply.

2.1 Referenced international standards

ANSI/ISO 3334-1991 (ANSI!AIIM MS51-1991), Micrographics - ISO Resolution Test Chart No.2 -Description and Use.

ISO 5123-1984, Documentation - Headers for Microfiche of Monographs and Serials.

2.2 Referenced American national standards

ANSI/AIIM MSI-1988, Recommended Practice for Alphanumeric Computer-Output Microforms-Operational Practices for Inspection and Quality Control.

ANSI! AIIM MS5-1992, Microfiche.

ANSI! AIIM MS 14-1988, Specifications for 16mm and 35mm Roll Microfilm.

ANSI/AIIM MSI7-1992, Micrographics - Rotary (Flow) Microfilm Test Chart and Test Target -Description and Use.

ANSI! AIIM MS23-1991, Practice for Operational Procedures/Inspection and Quality Control of FirstGeneration Silver-Gelatin Microfilm of Documents.

ANSI!AIIM MS24-1980 (RI987), Test Target for Use in Microrecording Engineering Graphics on 35 mm Microfilm.

ANSII AIIM MS28-1987, Alphanumeric COM Quality

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Test Slide.

ANSI! AIIM MS 111-1993, Recommended Practice for Microfilming Printed Newspapers on 35mm Roll Microfilm.

ANSI Y 1.1-1984, Abbreviations for Use on Drawings and in Text.

ANSI/NISO Z39.5-1985, Abbreviations of Titles of Publications.

2.3 Related publications

Skupsky, Donald S., "Recordkeeping Requirements," Denver, CO: Information Requirements Clearinghouse, 1988.

Williams, Robert F., "Legality of Microfilm: Admissibility In Evidence of Microfilm Records," Chicago, IL: Cohasset Associates, 1980.

2.4 Related standards

ANSII AIIM MS48-1990, Recommended Practice for Microfilming Public Records on Silver-Halide Film.

2.5 Referenced publications

AIIM TR2-1992, Technical Report for Information and Image Management - Glossary oflmaging Technology.

3 Dermitions

The following definitions apply to terms that appear in this standard. Other terms are defined in AIIM TR2, Technical Report for Information and Image Management - Glossary of Imaging Technology.

3.1 Thrget: (1) Any document or chart containing identification information, coding or test charts. (2) Aid to technical or bibliographic control that is photographed on the film preceding or following the document.

3.2 Technical target: Aid to technical control that indicates the reduction and resolution of the film.

3.3 Test chart: Image comprised of different (or a number of the same) test targets, that is designed for test and evaluation of imaging systems.

3.4 Test element: Image designed for test and evaluation of imaging systems, e.g., a specific line of type that is set in a particular point size, a specific collection of horizontal and vertical lines and spaces, a line that represents a specific frequency, i.e., 50 cycle/mm and 152.4mm (6.0 inch) length.

3.5 Test target: (1) Image comprised of test patterns and/or test elements designed for test and evaluation of imaging systems. (2) High-quality form slide used to evaluate computer-output microfilmer quality.

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4 Roll film targets

Roll film targets for 35mm and 16mm microfilm are identifiers placed at the beginning and end of each microform. Microforms produced from paper source documents are imaged with such targets filmed at the same reduction as the documents. Microforms produced on computer-output microfilm (COM) recorders are imaged by the COM device through software or hardware commands. Targets and fonnats are described herein. See Annex A, Blank targets and forms.

4.1 Computer-output microfilm rolls

4.1.1 Quality To assure the quality of alphanumeric COM-generated images up to 1:48 reduction, reader image inspection should be performed. An additional test to verify quality of the COM recorder output using an unchanging form slide image can be carried out with ANSIIAIIM MS28. This slide should be exposed and evaluated as described in ANSIIAIIM MSI.

4.1.2 Titling information When using software or hardware commands or labeling the outside of a microfilm container, the following eye-readable titling information should appear:

(1) Name of organization or custodian of the documents.

(2) Name of report or document series. (3) Run date. (4) Start (to appear on the film before information

run). (5) End (to appear on the film upon completion of the

information run).

4.2 Source document microfilm rolls

4.2.1 Targets All targets should be filmed before, and face in the same direction as, the documents to which they relate.

4.2.2 Retake targets When frames on a roll of processed camera film are rejected or when missing material is subsequently located, the documents contained on those frames should be refilmed or filmed. The documents should be grouped in proper sequence and refilmed or filmed in the following sequence.

The first retake target should contain the following information:

(1) Start of retakes for roll number ____ _ (2) The second target should be a technical target as

described in section 4.2.5 (of this standard). (3) The third target should be a special target, if ap

plicable. See Figure 1, Test target: reflectance,

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ISO Test Chart 2 ISO Test Chart 2 " M - 5 1 mm X reduction N..: ~ 25 mm X reduction ~

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~--------------~T~_7/~--------__ ----------------~--6% reflectance background ---f

larg(" Document

Figure I - Test target: reflectance, resolution and reduction ratio

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resolution and reduction ratio and section 4.2.6 (of this standard). Retake documents should be filmed.

(4) The end retake should contain the following information: End of retakes for roll number ____ _

The complete retake film should be spliced in front of the START target or after the END target, or at its ap-

Leading end of film

propriate place within the filmed documents. See Figure 2, Microfilming sequence.

4.2.3 Start target The letters in the word "START" should appear large enough so that the image on the film will be at least 2.Omm (0.08 inch) high and can be read without magnification. See Annex A, Blank targets and forms.

LJ- L"de< [500 mm {20 ;'ch.,) m;,;m"m] " ,eeded for camera threading, sodium thiosulfate test area and reader/duplicator threading

START/END RETAKE ROLL NUMBER

START

ROLL NUMBER

ABC MFG. CO. INVOICES 1 JAN TO

31 AUG 1993

END Please Rewind

START/END RETAKE ROLL NUMBER

__ [ -----.I}-Figure 2 - Microfilming sequence

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Retake targets (where applicable)

Start target

Roll number target

Technical target

Special targets: restriction, or classification, target; information sheet; bibliographic target; and declaration by records custodian

Title target

t Documents being filmed (insert miscellaneous targets when needed)

• Special targets: declaration by camera operator

End target

Trailer [500 mm (20 inches) minimum) as needed for reader/duplicator threading, sodium thiosulfate test patch (if desired) and camera threading

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4.2A Roll Number target Numerals should be large enough so that their image on the film is at least 2.0mm (0.08 inch) high. The roll number may be used in the indexing system to indicate the roll on which the desired documents are located. See Annex A, Blank targets and forms.

4.2.5 Technical targets

4.2.5.1 Planetary camera test targets Test targets for planetary cameras should be similar to Figure 1, Test target: reflectance, resolution and reduction ratio, or Figure 3, AIIM X303 Planetary camera test chart.

The test target in Figure 1 is generally used when microfilming large documents, such as engineering drawings or newspapers (see ANSIIAIIM MS24 and ANSIIAIIM MSlll). For engineering drawings and newspapers, the density of the 50 percent test element or reflectance patch on camera film should be 1.0 to 1.2 to ensure correct exposure and reading of resolution targets. The 6 percent reflectance target approximates black ink on drawings. Figure 3, AIIM X303 Planetary camera test chart, is referenced in ANSIIAIIM MS51 and is used when microfilming small documcnts.·

If certified resolution targets (or charts) are required, the National Institute of Standards and Technology (NIST) IOlOA, Microcopy Resolution Test chart, should be used. These targets are available from NIST.2

4.2.5.2 Rotary camera test charts ANSI/AIIM MSI7 defines a rotary camera test chart and how to use it. See Figure 4, AIIM X1l2 and Xll3, Rotary camera test chart.

4.2.6 Special targets The following are samples of targets that may be required for special purposes. See Figure 2, Microfilming sequence.

4.2.6.1 Restriction or classification target Any restrictions on access or use, including further reproduction or security classification, should be specified. The source of the classification (law, administrative determination, donor or copyright) should also be specified. If the restrictions apply for a pericxl of time, e.g.," 20 years, the ending date of the restriction should be given, e.g., January 15, 2012.

4.2.6.2 Bibliographic target If required, a bibliographic target may be used on microfilm that is either to be acquired immediately by libraries or archives, or that is likely to be deposited in a library or archive at a later date. See Figure 5, Bibliographic target and Annex A.

·Obtaining the Charts. X303 Planetary Camera Test Chart, X1l2 Rotary Camera Test Chart (Plastic) and X1l3 Rotary Camera Test Chart (Paper) are available separately from this standard from the Association for Information and Image Management (AIIM), Publications Sales. BOO Wayne Avenue, Suite noo, Silver Spring. MD 20910; telephone (30\) 587-8202 and fax (30\) 587-2711 and other sources.


The purpose of this target is to ensure that the microfilm receives the same identification and description as does the original material. The target may be omitted from microfilm intended only for short term use. The target is concerned with bibliographic data and this identifying information must be supplied by the custodian of the material before microfilming. The camera operator is not normally in a position to supply such information. If the information is not submitted with the order, the camera operator should request it. The headings in the target are self-explanatory, except as follows: the author and title entries shall refer to the original material as it is to be filmed. If only a segment of a publication is to be filmed, author and title shall describe only that segment, with a citation of the entire original publication in parentheses. Care must be taken to show clearly which part of the original publication appears on the film. The location of rare and special copies of books should be given. If the material is located in numerous places, this information should be given.

4.2.6.3 TItle target(s) Title target(s) should be included and contain, at a minimum, the following information: Full identification of the organization, institu'tion or governmental entity for which the microform is being produced; name and title of the records custodian/officer at the time of filming; name and location of service bureau if filming is done by a vendor; reduction ratio; and series title and any dates, volume numbers or serial numbers needed to clearly identify the records. It may also be useful to include additional information on the Title target(s) such as image orientation, microform format and size, policy with regard to destruction of originals, and/or types of equipment utilized. See Figure 6, Title target and Annex A, Blank targets and forms.

The use of an abbreviated eye-readable title target is also recommended. See ANSI Yl.1 and ANSI Z39.5 for abbreviations. The letters should be large enough so that the image on the film is at least 2mm (0.08 inch) high, up through a reduction of 1:24.

For unpublished records and manuscripts, the target should give the name of the organization or institution, the name of the unit or office whose records are involved, the title(s) of the records' series, and other necessary information, such as dates and file arrangement. For example:

(continued on page 9)

2 National Institute of Standards and Technology (NIST), Office of Standard Reference Materials. Building 202, Room 204, Gaithersburg, MD 20899; telephone (301) 975-6776 and fax (301) 948-3730.

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Figure 3 - AIIM X303 PI

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anetary camera test chart

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•• F. ~ 111'1', iI!l 1m r:: I::; 10 ~ I " ~ ~III: I"' F. n " U f;! ~ I::; m~ . II~ b: 11111 ;,.

~'-<9~_'~1 7 pt New Gothic d r w J 8 0 2 I Such r'<; "rly Adl·usted Or Assembled Or If 7 pt New Gothic d r w j 8 0 2 I Such A System, If Not Properly Adl·usted Or Assembled Or If 7 pI Chelmsford t 5 lJ q 3 5 7 6 As T' .:d, It Wi I Become Progressively,.. 7 pI Chelmsford t s u q 3 5 7 (, As The Reduction Is Raised, II Wi I Become Progressively,.. 9 pt New Gothic z f k v 8 ~~,ay Be Judged By Scanning T 9 pt New Gothic z f k v 8 3 0 5 Legibility May Be Judged By Scanning T 9 pt Chelm. sford h i lye _t Ref.l.ectance Of The White S~ 9 pt Chelmsford h i I y 8 3 05 The Exact Reflectance Of The White S~ 5 1/2 pI New GOthiC a e g m 1 6 P Astigmatism That May Cause Two Equal (i(oups Of Par ~ 1/2 pI New GothiC a e g m 1 68 3 The O~server May ':lave Astigmatisfl) That May Cause Two EQUat Groups Of Par 5 1/2 pI Chelm\tord c b n p 4 7' 0 ,ng The Condl\ton Of A Particular ROlary camera., TheM 5 In pI Chclm~lord c b n p 4 79 5 In Addition To Idcnllfying The Condition Of A Particular Rotary Camera, Thest 7 pt New Gothic d r wi' .m, If Not Properly Adl·usted Or Assembled Or If 7 pt New Gothic d r wi 802 1 Such A System, If Not Property Adl·usted Or Assembled Or If 7 pt Chelmsford t S l' .Juction Is Raised, 1t Wi I Become Progressively r- 7 pt Chelmsford t 5 U q 3 5 7 6 As The Reduction Is Raised, II Wi I Become Progressively t-

9 pt New Got~r. , Legibility May Be Judged By Scanning T 9 pt New Gothic z f k v 8 3 0 5 Legibility May Be Judged By Scanning T 9 pt Chelm" , 5 The Exact Reflectance Of The White S~ 9 pt Chelmsford h i I y 8 3 0 5 The Exact Reflectance Of The White S~ 5 1/2 pt New G' .I.tI.server May Have Astigmatism That May Cause Two EQual Groups Of Par 5 1/2 pt New GathK: a e g m I 683 The O~~erver May t.iave A5tigmatis~ That May Ca~se Two EQual Groups 01 Par 5 1/2 pi Chet' .ddlllon To IdentifY.inR The Condition Of A .Particular Rotary Cameli!. Thesf S 1/2 PI Chelmsi'ord r. b n p 4 79 5 In Addition To Identifying 1 he Condition Of A Particular Rotary Camera, Thcs(

7 pt Nev 1 Such A System, If Not Properly Adlusted Or Assembled Or If 7 pt New Gothic d r w i 802 I Such A System, If Not Properly Adl·usted Or Assembled Or If 7 pI C' ! () As The Reduciion Is Raised, It Wi I Become Progressively ~ 7 pI Chelmsford I 5 U q 3 5 7 6 As The Reduction Is Raised, It Wi I Become Progressively t-9 pc K V 8 3 0 5 Legibility May Be Judged By Scanning T 9 pt New Gothic z f k v 8 3 0 5 Legibility May Be Judged By Scanning T 9 pt L. ,1 i I y 8 3 0 5 The Exact Reflectance Of The White S~ 9 pt Chelmsford h i I y 8 3 0 5 The Exact Reflectance Of The White S~

5 1/2 pt New Gothic a e g m 1 6 8 3 The Observer May Haye Astigmatism .That May Cause Two Equal Groups Of Par ) 1/2 pt Chclm~forcl c b n p 4 ] 9 5 In Addition To Identifymg The Condition Of A Par1icul.u Rotary (.lmera, 1 he!>( I pt New Gothic d r w j 80 2 1 Such A System, If Not Properly Adl·usted Or Assembled Or If 7 pI Chelmsford t s u q 3 5 7 6 As The Reduction Is Raised, If Wi I Become Progressively t<

0- 11111:,:.. r, ~ ~ ~ He ~ ~ E ~ IIIII~ IIIII~ IIIII~ ~ 0- 11111:,:.. r, r: ~ ~ 1ft ~ ~ ~ ~ IIIII~ IIIII~ IIIII~

~ ~ ~ re ~ ~ IIIII~ ~ - \ 0: IIIII ~ r, re ~ ~ ~ ~ ~ ~ ~ III~~ 11111 ~ 11111 ~ IIIII ~ 1\1\\ 0: IIIII ~ ~ ~ ~ ~ ~ ~

Figure 4 - AIIM X1l2 and AIIM XJI3 Rotary camera test chart

Copyright AIfM Internalional Provided by IHS under license with AIIM No reproduction or networking permitted without license from IHS

(S)ld to:PUBUC.RESOURCE.ORG, W1277258 2012/4/1822:4:51 GMT

BIBLIOGRAPHIC TARGET

Author(s) ;;?eVA? ~ /lz/ ~ Author's date(s) _L/-"/:....:t7-Z./'?~~qL:::-=--_...L) ________ _

Publisher, if any Z?7S; -<f:iau/ -/M

Publication date(s) or period covered ~/,--"0",U=",,,,-____________________________ _

Number of volumes _-'-/ ____ Number of pageS-'-;2<-.0'-'-'-f'L..----order;t::;:t:·~;:::;p

Place of publication z;Je«~* tit·

Edition --'~""'-'h""'-""''''d'''''/;'_''_ ______________ Editor or translator __________________ _

Editor and publisher of microfilm edition ~~ub~~/ 222tit~h ~ ~

Figure 5 - Bibliographic target


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TiTlE TARGET

1. The documents below are microfilmed in the regular course of business and are the records of:

2.

3.

4. Reduction ratio:

5. Title of file or series (include dates, volume number or serial numbers needed -to adequately identify

the records): n _ ,~

(See section 4.2.6.3 for additional information which could be listed on the title target/targets)

Figure 6 - Title target

Copyright AIIM International Provided by tHS under license with AIlM No reprcduction or networking permitted without license from IHS

8 Sold \o:PUBLlC.RESOURCE.ORG, W1277258 2012/4/1822:4:51 GMT

(continued from page 4)

Information

Records of the XYZ Corporation Finance Department Invoices July-December 31, 1993

Metropolitan Hospital Medical Records Library Patient Records Surnames A-G Arranged Chronologically

January I-June 30, 1993

State of Iowa Records of the Secretary of State Corporation Charter Applications 1989-1993

Target Information

XYZ CORP FIN INV 7/1-12/31 1993

MET HaSP MED RCD A-G

1116-6/30 1993

IOWA SEC ST CORP CH APPL 1989-93

4.2.6.4 Declaration by camera operator If institutional or organizational records are being filmed, and ifthe film may be needed later in any legal proceedings, a declaration should be filmed at the end of the roll. When required by law, separate forms should be used for each roll of film. See Figure 7, Declaration by camera operator and Annex A, Blank targets and forms. The following items should be included in the declaration:

Item lao The full identification of the office or agency for which the microform is being produced.

Item lb. The name and location of the service bureau, if it is not listed on an earlier target.

Item 2. The date or any other identification of the final record item on the microform if not listed on preceding target.

Item 3. The dated signature of the camera operator, on the date the declaration was filmed.

Item 4. The reduction ratio if not listed on earlier target. For special applications such as engineering drawings, manuscripts, etc., where more than one ratio has been used in the same film segment, the reduction range should be given.

4.2.6.5 End target The letters in the words "ENDPLEASE REWIND" should be large enough so the image on the film is at least 2mm (0.08 inch) high. See Annex A.


5 Microfiche targets - COM or source documents

Microfiche normally have eye-readable titles or headings that identify the contents of the microfiche, as well as information which identifies the group or set of which it may be a part of. See ANSI! AIIM MSS and ISO 5123. Additionally, targets may be imaged in the body of the microfiche for quality control or further identification of the contents.

5.1 Heading position

The document or series title identification number shall be in the extreme left portion of the heading area.

5.2 Alphanumeric characters

All alphanumeric characters in the heading shall be upright and rightreading. The entries shall be readable without magnification.

5.3 Machine readable characters

The heading area may also contain machine-readable characters and optical codes. When used, these characters or optical codes shall be placed in the top right portion of the heading area, with the vertical dimensions not exceeding 6.25mm (0.25 inch).

5.4 Trailer microfiche

When trailer microfiche are used, each of the microfiche in the set, including the first one, shall be sequentially identified. This information shall appear either in the extreme right portion of the heading space, or immediately below or to the left of any machine-readable characters or optical codes when these appear in the extreme right portion of the heading area.

5.5 Planetary test chart position

For source document filming using step and repeat cameras and/or microfiche jacket applications, the planetary test chart is to be filmed in frame position A-I of the first microfiche in each group or series, or frame position A-I for each individual microfiche, if that is the only microfiche for the job. See Figure 3, AIIM X303 planetary camera test chart.

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MOUNTAIN COUNTY DECLARATION OF CAMERA OPERATOR

OFFICE OF THE RECORDER OF DEEDS JOHN JONES, RECORDER

BEGIN -P.e~J.., 8001:., v'c/. 15, ~~ If ENDft~d ~!:-I Vel. ~ ,7A?~ S~8

This certificate was filmed on _~_h_~~e_~...L-1 _19_~_V ___ . The

records were filmed in accordance with procedures prescribed by the officer indicated above.

Figure 7 - Declaration by camera operator

Copyright AIIM Internalional Provided by IHS under license with AIIM No reproduction or networking permitted withoullicense from IHS 1 SJld to:PUBlIC.RESOURCE.ORG, W1277258

2012/4/1822:4"51 GMT

6 Information sheet

The information sheet shows microfilm system specifications for inspection and documentation purposes. It

may be required by a contracting agency. The information sheet should be completed after the microfilm has been exposed, processed and inspected. See Figure 8, Information sheet and, Annex A, Blank targets and forms.

INFORMATION SHEET

Deeds Job

386 Roll number

16mm Canon planetary Camera

1:24 Reduction ratio

2mm

Height e (in millimeters)

1

Number of generations

4.0 Quality index

7.1 Resolution pattern

1.1

Background density

Figure 8 - Information sheet

COPYright AIIM International Provided by IHS under license with AIIM No reproduction or networkinq perm"llled without license from IHS

Patrice Morgan Operator

Control number

10-17-86 Date

Requirements

.1

Omin

0.3 micrograms per square centimeter Residual thiosulfate ion

blip sequential

Index method

comic

Format

1A

Orientation

none Remarks

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Annex A (informative)

Blank targets and forms

(This annex is not a part of American National Standard for Information and [mage Management ANSI! AIIM MS19-1993 - Standard Recommended Practice - Identification of Microforms.)

Copyright AIIM International Provided by IHS under license with AIIM No reproduction or networking permllted without license from IHS


A-I Start

Copyright AI 1M International Provided by IHS under license with AIIM No reproduction or nelworkinq permitted wilhouilicense from IHS

START


A-2 Roll No.

ROLL NO


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•

A-3 Continued from preceding roll

CONTINUED FROM·

. PRECEDING


ROLL

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A-4 End of volume

END OF VOLUME


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A-5 Continued on next roll

CONTINUED ON

NEXT ROLL

Copyright AIIM International Provided by IHS under license with AIIM No reproduction or networkinq permitted without license from IHS

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A-6 End-Please Rewind

Please


END

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Rewind

A-7 Title target

TITLE TARGET

1. The documents below are microfilmed in the regular course of business and are the records of:

2. Name and title of the current Records Custodian/Officer:

3. Name and location of service bureau, if applicable:

4. Reduction ratio:

5. Title of file or series (include dates, volume number or serial numbers needed to adequately identify the records):

(See section 4.2.6.3 for additional information which could be listed on the title target/targets)


S~d to:PUBLlC.RESOURCE.ORG, W1277258 2012/4/1822:4:51 GMT

A-8 Bibliographic target

BIBLIOGRAPHIC TARGET

Author(s) _________________ _ Author'S date(s) __________________ _

Title ________________________________________________ __

Publisher, if any __________________________________________ _

Number of volumes _______ Number of pages ________ Order _______________ _

Place of publication ____________________________________________ _

Edition ______ -'-_____________ Editor or translator ___________________ _

Editor and publisher of microfilm edition ______________________________ _

Holder of master negative _____________________________________ _

Filmedby ___________________________________________________________________________ _

Copyright AIIM International Provided by IHS under license with AIIM

No reproduction or networking permitted without license from IHS Sold lo:PUBLJC.RESQURCE.ORG, W1277258 201214118 22:4:51 GMT

A-9 Declaration by camera operator

OFFICE OF ______________ _ AGENCY _____________________ __

LOCALITY

BEG I N _____________________________________ ___

END

This certificate was filmed on ___________________________________________ . The

records were filmed in accordance with procedures prescribed by the officer indicated above.


SIGNATURE OF MICROFILM CAMERA OPERATOR

." Sold lo:PUBLlC.RESOURCE.ORG, W1277258 2012/4/1822:4:51 GMT

A-lO Information sheet

Job

Roll number

Camera

Reduction ratio

Height e (in millimeters)

Number of generations

Quality index

Resolution pattern

Background density

Copyright AIIM International Provided by lHS under license with AIIM No reproduction or networking permitted without license from IHS

INFORMATION SHEET

Operator

Control number

Date

Requirements

Omin

Residual thiosulfate ion

Index method

Format

Orientation

Remarks

Sold to:PUBLlC.RESOURCE ORG, W1277258 2('12/4/1822:4:51 GMT

Copyright AIIM International Provided by IHS under license with AIIM No reproduction or networkmq permitted without license from IHS


Copyright AI 1M International Provided by IHS under license with AIlM No reproduction or networking permitted without license from IHS

Sold to:PUBLlG.RESOURCE ORG, W1277258 2012/4/1822:4:51 GMT