Achieving an EffectiveFood Service System

Robin Kennedy, SPHRHuman Resource Consultant

Our Agenda

• Jobs, Jobs, JobsA Review of Job Descriptions & Job Assignments

• Finding the Best Team MembersThe Keys to Effective Interviewing & Selection

• Developing Team MembersAdding Value in Every Role

• Developing Your TeamPulling Them All Together

• Creative Problem SolvingThinking Outside the Box

• A Little Less Stress, PleaseManaging those Inevitable Stressors

Anything Else?

We can attempt to cover any HR -related issue you would like to discuss: Add to Parking Lot

Job Descriptions

• What purpose do they serve?

– Clarify the expectations of the job– Protection from legal liability– Defense in employee grievances– Assist in avoiding even the appearance of

inequity or unfairness– Set comparative wages– Define functional requirements (ADA)

As I review Job Descriptions:

Elements of an Effective Job Description

• Job Title• Effective/Reviewed/Revised Date• Reporting Structure• Qualifications Statement• Work Environment• Required Schedule• Physical/Functional Requirements of Job• Job Expectations

SCHOOL BOARD PROCEDURE   CURENT EPS FILE: GDAR-UKEWAUNEE PUBLIC SCHOOLS   Approved: 01-16-95   Revised: 06-05-06 Position: Food Service Worker Supervisor: Food Service Director Location: Kewaunee Public Schools - As assigned by Food Service DirectorQualifications:

• High School Diploma or GED • Educated and certified in food safety and sanitation. • Experience in quantity food production and preparation preferred. • Knowledge of measuring, weighing, following recipes and operating

equipment in a production kitchen. • Able to interact tactfully, effectively, and courteously with students, staff and

other persons encountered in the course of work. • Ability to work positively in a team environment. • Ability to follow written and oral instructions and procedures. • Numerical and clerical ability to calculate and record production quantities,

inventory, and operate computer for necessary lunch charges. • Maintains the ability to stand, reach, lift, bend, kneel, stoop, climb, push, pull,

and lift items weighing 50 lbs. or less. Stand or walk 95% of the workday. • Demonstrates exceptional manual dexterity, auditory and visual skills. • Ability to work quickly and accurately in a fast paced environment. • Such other qualifications that the Board of Education may find acceptable.

Purpose of Position: To be responsible for the preparation and serving of food complying with all applicable state sanitation, health, and personal hygiene standards by following established food production policies and procedures for the health, comfort and benefit of the students.

Performance Responsibilities:• Prepare menu items from written recipes and other written and verbal directions for Kewaunee Public

Schools, contracted sites, and other functions. • Make independent decisions regarding scheduling of daily food production to ensure timely, quality

service of menu items and by effectively using time between workloads. • Pack food properly for transportation to area schools and meal sites and assist with delivery when

needed. • Serve food to customers and understand and assist in other areas of the kitchen as needed. • Report necessary equipment repairs, maintenance and supply needs to Food Service Director in a timely

fashion. • Must be flexible and able to change as needed. • Work as a positive member of the Food Service Team. • Assist in serving students by following USDA guidelines and ensuring that their needs are recognized and

acknowledged. • Assist in the development of menus and recipes. • Repeatedly lift and/or otherwise move cases and pans of food and other materials. • Maintains high standards of personal hygiene. • Implement a safe and sanitary work environment by following standard operating procedures (SOP). • Maintain confidentiality. • Provide each customer food of high nutritious quality in an atmosphere of cleanliness, cheerfulness and

personal caring. • Participate in team processes for continuous improvement. • Other duties as requested.

Job Description Exercise

See “Reality Check” in Workbook

www.myhr.biz

“Presentations Now Available”

Job Assignments

• Who makes these?

• What are they based on?

• Any monitoring activities?

Finding the BestTeam Members

• Know the process … Follow the process

• Assess Your Needs

• Define the Job

• Identify the Labor Pool

• Establish the Application Process

Process

• Advertising• Screening Applications• Telephone Screening Applicants• Interviewing• Selection

Let’s Interview

• Groups of 3 where possible– Interviewer: Food Service Manager– Applicant: Food Service Worker– Observer: Watch for details

• Role Play each role

Developing Team Members

• Orientation Process

• Ongoing Training

• Performance Evaluation

Effective Coaching

• Observe continuously what employees do and how they do it.• Take the time to give each employee daily feedback on his or her work.• Let employees know what they did well and what could be improved

as soon as possible after an observed incident or behavior.• Guide employees by identifying not just the specific desired behavior

but its desired results.• Give employees the benefit of your task and organizational expertise.• Encourage employees to share their own experience and insights.• Be willing to explore options with employees.• Show tact when coaching an employee who needs improvement.• Work with top performers to keep up their high standards and find

new challenges. • Use coaching to help employees improve, develop, and succeed, not to

chastise. • Be positive about the job, the employee, and the organization. • Ask questions and listen actively to the answers and the reactions

behind them.

Watch Your Words

• Compliment:“Wayne, you created a unique presentation for the broccoli today. I noticed you

received several compliments!”• Encourage

“I want to help you become even more consistent with your food presentation.”• Observe

“The customer wearing the blue shirt was interested in dessert.”• Offer Insight

“You missed his cue and missed the sale.”• Offer advice

“It’s important to slow down and watch for buying signals.”• Explain benefit

“When you recognize and respond to the signals, you’ll start selling more right away.”

• Use respectful phrases“Another way to think of this …”“I have a concern … ““It’s important that …”“It doesn’t appear to be effective when … “

Coaching Techniques

• Guide from the Side• The Drive By• The 2-Way Exit Interview• A Walk Around the Block• “What Do You See?”

Communication Skills

• Words

• Tone of Voice

• Basic Expressions

• Body Language

TEAMworkTogether Everyone Achieves More

• See Handout

Developing a Positive Environment

• Leadership• Honesty• Morale• Recognition

Effective KitchenEnvironments

• Kitchen Layout

• Equipment

• Storage

• Other Considerations

Case Study

Day One

Action Plan

Problem Solving &Decision Making

• Problem Identification

• Decision Making

• Planning & Organizing

• Implementation

Exercise

Earthquake

Groups of 6 or 7