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15th
COSCAP-NA Steering Committee Meeting 1 May 2015
COSCAP North Asia Cooperative Development of Operational Safety &
Continuing Airworthiness Programme
Action Taken on the Decisions of the
14th Steering Committee
Information Paper 1
(Presented by CTA)
SUMMARY
The purpose of this paper is to outline the actions taken on the decisions of the 14th
COSCAP-NA Steering Committee Meeting.
Note: The numbering system that follows references the numbers from the original decision
record of those items requiring action from the 14th COSCAP-NA Steering Committee Meeting.
CTA comments are presented in bold.
Decisions from the 14th COSCAP-NA Steering Committee Meeting
SC1403 – Adoption of the Agenda
The Agenda of the Meeting was adopted (copy at Annex I).
SC1406 – COSCAP-NA Work Plan 2014-2015 – DP4
Upon completion of the review the Steering Committee:
ASC1406.1 Requested that the CTA add to the COSCAP-NA 2014-2015 Work Plan training in the
areas of procedure design and airspace design for Mongolia (The CTA will work with the RSO/FPP in
organizing this training) and seek out information (regulations/standards) and consider holding a
workshop on Remotely Piloted Aircraft (RPA) for Members.
Action(s) Taken:
The Air Navigation Commission, at the second meeting of its 196th Session held on 6 May 2014,
agreed to the establishment of the Remotely Piloted Aircraft Systems Panel (RPASP). The panel will
coordinate and develop Standards and Recommended Practices (SARPs), procedures and guidance
material to facilitate the safe, secure and efficient integration of remotely piloted aircraft (RPA)
into non-segregated airspace and aerodromes. The RPASP will progress the work begun by the
Unmanned Aircraft Systems Study Group (UASSG) which was disbanded following its fifteenth
meeting held from 30 June to 4 July 2014. A presentation from the March ICAO RPAS Meeting will
be delivered by the CTA during this meeting.
15th
COSCAP-NA Steering Committee Meeting 2 May 2015
COSCAP North Asia Cooperative Development of Operational Safety &
Continuing Airworthiness Programme
SC1407 — Contributions and Budget – DP5
ASC1407.1 Following the discussions arising from the presentation of DP5 the Steering Committee:
1 Approved the updated budget for 2014/2015.
2 Reminded Member States which have yet to do so to make their contributions for 2014.
3 Reminded Member States to make their contribution for 2015 prior to the end of 2014.
4 Encouraged donors and partners to continue their contributions to the Programme, in funds
and in kind.
SC1408 – Resource Sharing – DP8
Following the discussions arising from the presentation of DP8 the Steering Committee approved the
proposed revision to the COSCAP-NA IFAPM to address Sharing of Expertise between COSCAPs. The
CTA is to make the necessary revisions to the IFAPM.
Action(s) Taken:
The CTA has amended the IFAPM to reflect the agreed to Resource Sharing protocols and
distributed to Member States.
SC1409 - COSCAP Alignment with the GASP Priorities and Targets & New Working Arrangements –
DP9 (Attached at Annex II)
Following the discussions arising from the presentation of DP9 the Steering Committee agreed that:
ASC1409.1 The CTA will work with the Members States to work through the details of the changes
and if consensus is reached amend the necessary documentation to reflect the proposed changes.
ASC1409.2 CTA is to submit draft mission reports to the Members for review prior to submission to
the Regional Office.
ASC1409.3 ICAO is to submit this paper (DP9) to the RASG APAC meeting in November in Hong Kong.
ASC1409.4 The Steering Committee supported the proposed training for the CTA (CBT) and
workshop in Montreal planned for October 2014.
Action Taken:
The CTA has submitted draft mission reports to Members for review and approval prior to
submitting them to the RO.
ICAO submitted the substance of DP9 to the DGCA Conference as DP/3.6/14 Improved
ICAO Support To COSCAPs For The Alignment With GASP And Regional Aviation Safety
Priorities And Targets & Provision Of Technical Assistance To States. An update on this
item will be delivered by Mr. Michiel Vreedenburgh from ICAO Montreal during this SCM.
The CTA completed the CBT training and attended the Montreal Workshop.
15th
COSCAP-NA Steering Committee Meeting 3 May 2015
COSCAP North Asia Cooperative Development of Operational Safety &
Continuing Airworthiness Programme
SC1410 – Safety Team Reporting – DP3
ASC1410.1 Upon completion of the update the Steering Committee requested that the CTA update
the COSCAP-NA NARAST as per Steering Committee approval. The CTA is to continue to review OPEN
items with the respective members during regular missions.
Action(s) Taken:
The CTA updated the NARAST Database and the remaining OPEN Items are to be
presented with the results of the 16th and 17th NARAST in DP3.
SC1429 — Any Other Matters
No other matters were raised by members.
SC1430 — Venue and Date for the 15th Steering Committee Meeting
Date: May 13, 2015
Venue: China (Location to be determined by CAAC)
SC1431 — Adoption of Conclusions and Recommendations
The Meeting adopted the Conclusions and Recommendations as noted above.
14th COSCAP-NA SCM Agenda June 201
14th Meeting of the Steering Committee
18 to 20 June 2014
Ulaanbaatar, Mongolia
Proposed Agenda
Date Time AIN. Subjects Paper Venue
18
June
2014
0900 - 0930 SC14
01
Inaugural Session Opening Remarks
Best Western 5th Floor
Soyombo 3 Room
0930 - 0945 SC14
02
Self Introduction by Participants
0945 - 1000 SC14
03
Adoption of Agenda
1000 - 1015 Group Photo Chinggis Square
1015 - 1045 Tea Break kindly arranged by the CAAM Best Western 5th Floor
1045 - 1115 SC14
04
Review of Record of Discussions – 13th Steering
Committee Meeting
Wayne Chapin
IP1
Best Western 5th Floor
Soyombo 3 Room 1115 - 1200 SC14
05
COSCAP-NA Programme Progress Report
Wayne Chapin
DP2
1200 - 1315 Lunch kindly arranged by the CAAM Best Western 1st Floor
1315 - 1345 SC14
06
COSCAP-NA Work Programme 2014-2015
Wayne Chapin
DP4
Best Western 5th Floor
Soyombo 3 Room
1345 - 1415 SC14
07
Contributions and Budget - 2014-2015
Wayne Chapin
DP5
1415 - 1430 SC14
08
Resource Sharing Between COSCAPs
Wayne Chapin
DP8
1430-1500 SC14
09
Presentation - COSCAP Alignment With The GASP
Priorities And Targets & New Working Arrangements
Mr. Yoshiki Imawaka ICAO Deputy Regional Director
DP9
1500 - 1530 Tea Break kindly arranged by CAAM Best Western 5th Floor
1530 - 1550 SC14
10
Regional Aviation Safety Team Reporting
Wayne Chapin
DP3
Best Western 5th Floor
Soyombo 3 Room
1550 - 1620 SC14
11
Presentation – SMS Reporting Capt. Olivier ASPE
Head of Flight Operations Support in Airbus China
1620-1650 SC14
12
State Safety Programme (SSP) and Safety
Management Systems (SMS) Implementation - Update
Wayne Chapin
DP6
1800 Welcome Banquet kindly arranged by the CAAM Prime Grill Steak
House 3rd Floor Best
Western
Annex I
14th COSCAP-NA SCM Agenda June 2014
19
June
2013
Time SN. Subjects Paper Venue
0900 - 0930 SC14
13
Presentation - Contracting of Continuing Airworthiness
Management Tasks
Lu Xinming – Director Airworthiness Division, FSD
CAAC
Best Western 5th Floor
Soyombo 3 Room 0930 - 1000 SC14
14
Presentation – Flight Data Analysis/Monitoring
Capt. Pat Garrigan
Boeing Safety Pilot – Beijing Office
1000 -1030 Tea Break kindly arranged by the CAAM Best Western 5th Floor
1030 - 1100 SC14
15
Presentation - Introduction to Flight Standards
Training Ms. Li Wei CAMIC
Best Western 5th Floor
Soyombo 3 Room
1100 - 1130 SC14
16
ICAO USOAP/CMA Update
Wayne Chapin
DP7
1130 - 1200 SC14
17
Presentation - Transport Canada Major Initiatives
Jean Soucy Transport Canada
1200 - 1315 Lunch kindly arranged by the CAAM Best Western 1st Floor
1315 - 1335 SC14
18
Update – Flight Procedures Programme Office
Noppadol Pringvanich – Chief ICAO Regional
Sub-Office
IP2
Best Western 5th Floor
Soyombo 3 Room
1335 - 1400 SC14
19
Presentation - EASA Update
Ms. Sylvette Chollet - EASA Representative in Beijing
1400 - 1420 SC14
20
Presentation – Prevention and Handling of Loss of
Communication
Capt. Shao Bin Air China
1420 - 1440 SC14
21
Presentation - IACO Updates
Wayne Chapin
1440 - 1500 SC14
22
Presentation - HNA Operational Risk Control System
(HORCS)
Yin Xiaowei - Hainan Airlines
1500 - 1530 Tea Break kindly arranged by the CAAM Best Western 5th Floor
1530 - 1600 SC14
23
Presentation - CAST Update
Mr. James Fee FAA
Best Western 5th Floor
Soyombo 3 Room
1600 - 1620 SC14
24
Presentation – Aeronautical Information Management
Collaboration
Ms. Ariungerel Purev Director of Aeronautical
Information Services (AIS), Air Navigation Service
Administration, Civil Aviation Authority of Mongolia
IP3
1620 - 1640 SC14
25
Presentation – Foreign Air Operator Surveillance
Captain Ahn– Korean Office of Civil Aviation
14th COSCAP-NA SCM Agenda June 2014
1640-1700 SC14
26
Presentation - The Application of Risk Management
in the Airlines Operational Control
Mr. Jia Jianqing
1800 Dinner kindly organized by MIAT Castle Restaurant
Time SN. Subjects Paper Venue
20
June
2014
0900 - 0920 SC14
27
Presentation - New Air Navigation Technology
Application in Civil Aviation of China
Mr. Jia Jianqing
Best Western 5th Floor
Soyombo 3 Room 0920 - 0940 SC14
28
Presentation - CDFA Application in China Southern.
Mr. Zhang Xiaohang - China Southern
0940 - 1000 SC14
29
Presentation - Unmanned Aircraft System
Capt. Qi Gang – CAAC
1000 -1030 Tea Break kindly arranged by the CAAM Best Western 5th Floor
1030 - 1100 SC14
30
Any other matters
Best Western 5th Floor
Soyombo 3 Room
1100 - 1115 SC14
31
Venue and date for 15th Steering Committee Meeting
1115 - 1145 SC14
32
Adoption of Conclusions and Recommendations
1145 - 1200 SC14
33
Closing of the Meeting
1200 - 1315 Lunch kindly arranged by Hunnu Air
Chinggisiiin khuree
14th COSCAP-NA Steering Committee Meeting June 2014
14th STEERING COMMITTEE MEETING
COSCAP ALIGNMENT WITH THE GASP PRIORITIES AND TARGETS
& NEW WORKING ARRANGEMENTS
Discussion Paper 9
(By International Civil Aviation Organization)
SUMMARY
The purpose of this discussion paper is to address the COSCAP work alignment with the GASP Priorities and Targets in accordance with the resolutions from the Assembly A38-2 and A38-5. The paper discusses the benefits of the revised roles and responsibilities in the ICAO Secretariat including the new working arrangements for the management and implementation of regional technical cooperation projects, including COSCAPs.
1. Introduction
1.1. The 38th Assembly held from 24 September to 4 October 2013 approved the
revised Global Aviation Safety Plan (GASP), and Regional Offices are now leading the
process for the establishment of the corresponding regional priorities and targets in
aviation safety for the regional implementation of the revised GASP. The Assembly
decision is filtering through in the revision of Regional Aviation Safety Group (RASG)
Terms of Reference and work programmes.
1.2. ICAO is now embarking on the next step (as requested by the Assembly A38-
2 and A38-5) which is to provide the guidance and support to COSCAPs and Regional
Safety Oversight Organizations (RSOOs), as applicable in each region, to:
a) align their work with the policy, objectives and priorities provided in the
revised GASP
b) align their work with the regional aviation safety priorities and targets;
c) prioritize safety oversight assistance activities based on safety risk in
States using USOAP data, with a particular focus on States with SSCs;
and
d) coordinate and collaborate with the RASGs through the ROs.
1.3 Towards this end, the ICAO Secretary General, in January 2014, approved
the revised roles and responsibilities in the ICAO Secretariat for the management and
implementation of regional technical cooperation projects, including COSCAPs,
summarized as follows:
COSCAP
North Asia
Cooperative Development of Operational Safety &
Continuing Airworthiness Programme
Annex II
14th COSCAP-NA Steering Committee Meeting June 2014
a) project direction and technical oversight - Regional Offices (ROs);
b) technical support - Air Navigation Bureau (ANB); and
c) project administration - Technical Cooperation Bureau (TCB).
1.4 Correspondingly, an amendment of Part 5 of the Regional Office Manual
(ROM), General Procedures for Management of Regional Projects, also approved by the
ICAO Secretary General in January 2014, now entrusts to the Regional Director, as part
of his technical oversight responsibilities, to supervise all regional technical cooperation
projects coordinating with the Director of TCB on the administrative matters of those
projects.
2. Discussion
2.1 ANB has designated the ISD-SAF Section to support ROs in providing
technical support to COSCAPs and coordinate the sharing of best practices, tools,
references, lessons learned and other information.
2.2 In order to support the alignment of ROs and COSCAPs on the common
GASP and regional priorities and targets, the following COSCAP outputs need to be
shared between the ROs, ISD-SAF and TCB:
a) annual work programmes/plans;
b) periodic progress/activities reports (semi-annually);
c) State mission reports (complete versions);
d) Steering Committee documentation and reports; and
e) training, seminar and workshop outcomes/results reports (if not included
in periodic progress/activity reports).
2.3 In accordance to the Amendment of Part 5 of the Regional Office Manual
(ROM), the Regional Director (RD) is entrusted with the supervision of all regional
projects as part of his technical oversight responsibilities. To effectively implement the
new policy, a new procedure for processing authorization for travels on missions
including participation in meetings by Chief Technical Advisors/Project Coordinators
(CTAs/PCs) of Regional Projects has been developed, as follows:
For authorization of travels and in order to ensure timeliness of processing the following
information should be provided to the RD along with the mission travel request (MTR):
If the activity has been specifically mentioned/incorporated in the SCM
endorsed Annual Work Plan/Programme, then it would suffice to just
confirm this fact; or
If an activity is based on broad/general terms of programme activities, it
will be relevant to provide to the Regional Director, the
schedule/programme for the mission that is confirmed in writing with the
Member State and which should include also either the ad-hoc approval
from Chairman; and/or the specific assistance request from the Director
14th COSCAP-NA Steering Committee Meeting June 2014
General or a qualified representative of a member State;
2.4 In order to boost the overall impact of the current COSCAP programmes
which are an integral part of the ICAO programmes, and the competency of expert
assistance provided through programme missions, COSCAP experts including the
CTAs/PCs are required to initially register for the USOAP CMA Computer-based Training
(CBT) of the ANB CMO Section with a target completion date by 30 September 2014. In
addition, ANB and TCB together are planning to provide further training at ICAO
Headquarters for COSCAP Project Coordinators (PCs) and Chief Technical Advisors
(CTAs), likely during the 3rd quarter of 2014. Accordingly, COSCAP CTAs should
commence coordinating with their States and TCB for arranging the funding to be
budgeted within each COSCAP for such training initiatives.
3. Benefit and objectives of the Change
3.1 These new policy and working arrangements are designed to strengthen and
enhance ICAO's collective assistance to States. A tightened circle of cooperation and
sharing of information, will enable focusing of collective resources on GASP and
associated regional priorities and targets, and ultimately increase ICAO's effectiveness in
aviation safety.
3.2 The designation of the ISD-SAF Section to support ROs in providing technical
support to COSCAPs and coordinate the sharing of best practices, tools, references,
lessons learned and other information, will support the alignment of ROs and COSCAPs
on the common GASP and regional priorities and targets.
3.3 The revised roles and responsibilities in the ICAO Secretariat for the
management and implementation of regional technical cooperation projects, will enhance
the efficiency, by avoiding duplication, and the effectiveness, by providing technical and
performance oversight, of COSCAPs. Specifically there is a necessity and enormous
mutual benefits, for close coordination and collaboration through information sharing
(see para 2.2 above) between the ROs and COSCAPs, on the respective State missions
and "training" activities.
3.4 Continuous monitoring and supervision from the Regional Offices will
enhance the implementation of activities and achievement of results from the regional
technical cooperation programmes. Reporting is an integral part of the monitoring
function. The requirement for CTAs/PCs to submit to the Regional Director complete
versions of mission reports highlighting the deliverables, results/outcomes,
recommendations and other significant issues that require the attention of the Regional
Office will enable effective monitoring and supervision of regional projects. The sharing
of Annual Work Programs (AWPs), activity reports, training reports, complete versions of
mission reports incorporating as much as possible some quantifiable or specifiable
performance measures, offers a logical and cost-effective continuous technical and
performance oversight mechanism of the regional programmes, while recognizing that
14th COSCAP-NA Steering Committee Meeting June 2014
the overall ownership of COSCAPs remain with the Member States and under the
control/authority of the Programme Steering Committee (SCM).
3.5 Donors and partners will equally appreciate this positive change with regards
to the alignment of ROs and COSCAPs’ work programmes with the work of RASG-
APAC, to ensure alignment of the priorities in the GASP and regional targets, as well as
the added value of the expert technical support available through the ISD-SAF. In
addition, the improved technical oversight of the regional programmes by the Regional
Office will increase the level of support and contributions to the COSCAPs.
Note: The COSCAP South Asia had its 23rd Steering Committee Meeting (SCM) from
14-15 May, 2014 in Bhutan where a similar Discussion Paper (DP) was presented by the
ICAO APAC Office. The COSCAP SA SCM noted the benefits offered by the need for
COSCAPs to align their work with the policy, objectives and priorities provided in the
revised GASP and the corresponding regional aviation safety priorities and targets in
aviation safety; and the revised roles and responsibilities in the ICAO Secretariat
regarding the management and implementation of regional technical cooperation
projects. Accordingly the recent COSCAP SA SCM endorsed the new working
arrangements requiring the timely sharing of outputs and the processing of authorization
for travels on missions as outlined in the paper.
4. ACTION BY THE MEETING
4.1 The Steering Committee meeting is invited to:
I. note the information provided in this paper including the new working
arrangements; and
II. request the CTA to:
a) accordingly amend the programme document and Institutional
Framework and Administrative Procedures Manual (IFAPM) which
contains the policies and procedures of the COSCAP programme;
b) timely submit the approved annual work programmes/plans; periodic
progress/activities reports (semi-annually); State mission reports
(complete versions); Steering Committee documentation and reports;
and training, seminar and workshop outcomes/results reports to the
RO, ISD-SAF and TCB; and
c) make arrangements with the ICAO CMO Section to register and
schedule for the online USOAP CMA Computer-based Training
(CBT) well ahead of the target completion date of 30 Sep 2014.
--END--