Integrity Service Excellence

AFICA and Small

Business

HEIDI H BULLOCK

AFICA Executive Director

29 Apr 14

Air Force Materiel Command

1

AFICA & AFICA/SB Mission Statements

AFICA Mission: AFICA provides responsive

enterprise contracting solutions to enable

efficient and effective mission and installation

operations

AFICA/SB Mission: Partner with industry and

the acquisition community to execute the Air

Force Small Business Program while

accomplishing the AFICA Mission

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Be America’s Best…War-Winning Capabilities, on Time, on Cost

AFICA Organizational

Structure

AFICA/FM Financial Mgt Dir

(WPAFB)

AFICA/CC (O-7) Commander

AFICA/KC (OL ACC) (JB Langley -Eustis)

AFICA/KG (OL GSC) (Barksdale AFB)

AFICA/KS (OL SPC) (Peterson AFB)

AFICA/KP Policy & Acq Support Dir

(WPAFB, JBSA-L & Pentagon)

AFICA/KX Resource Mgt Dir

(WPAFB)

AFICA/CA (SES) Director Contracting

AFICA/DS (O-6) Director of Staff

AFICA/KA Strat Plans & Comm Dir

(WPAFB)

AFICA/SB Small Business Dir

(JBSA Lackland)

Chief Enlisted Manager

Small Business OLs

(WPAFB, & Ft Belvoir)

771 ESS Commodity Councils

(WPAFB, Gunter Anx & JBSA-L)

AFICA/KH (OL PAC) (JB PH-Hickam)

766 SCONS (JBPHH & JB Elem-Rich)

AFICA/KU (OL AFE) (Ramstein AB)

764 SCONS (Ramstein AB)

AFICA/KO (OL SOC) (Hurlburt Field)

765 SCONF (Hurlburt Field)

AFICA/KM (OL AMC) (Scott AFB)

763 SCONS (Scott AFB)

AFICA/KT (OL AET) (JBSA-Randolph)

338 SCONS (JBSA-Randolph)

773 ESS Medical Enterprise Acq

(JBSA-Lackland )

772 ESS CE Enterprise Acq

(JBSA-Lackland & Tyndall AFB)

AFICA/KD DTIC Support (Offutt AFB)

AFMC/CC

AFIMSC/CC SAF/SB

HQ AFICA

OL Staff

14 Directorates

5 Specialized Contracting Squadrons/Flights

3 Enterprise Sourcing Squadrons

17 Operating Locations (2 Countries, 11 States)

Specialized CONs

Enterprise CONs

3

Strategic Sourcing:Case for Change

• Fundamental need for enterprise-level

Strategic Sourcing for the Air Force

– Installation contracting not optimally aligned

– Act like business units rather than a large

corporation

– Workload actions and complexity increasing

– Inconsistent use of skilled resources

– On-going mission support is straining buying

activities

• Fundamental need for Market Intelligence to

support Strategic Sourcing & AFICA Mission

4

Improvement Areas

Leverage Buying

Power

- Strengthening AF

bargaining power

- Price reductions,

discounts, rebates,

quality or performance

improvements, faster

delivery, etc.

Improve

Efficiencies

- Process improvements

to reduce internal costs

- Reducing transactions

(workload), improving

ordering efficiencies,

standardizing

requirements

Manage

Consumption

- Demand

management

- Eliminating demand,

reducing

consumption,

changing product

mix, etc.

Getting

Less

Getting More

For Less Getting More

With Less

Improving Focus on Small Business & Socio-Economic

Interests

Strategic Sourcing Is NOT

• A contracting solution alone

– It’s a sourcing strategy not just a contract strategy

• A predetermined solution

– Strategies are data driven products from an

established process

• Just a centralized contract

– Sourcing strategies shape requirements, demand,

contracting approach, etc.

• Elimination of small business

– Strategies consider context, capabilities, market,

objectives, requirements, etc.

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Air Force Strategic Sourcing Model

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3.0 Market Intelligence

Identify historical requirements and

process

Review past and present business arrangements

2.0 Current Strategy Review

Identify qualified suppliers

Understand industry trends and cost structure

Define requirements

Standardize requirements

4.0 Requirements Definition

Consolidate results and define strategy

Obtain approval for strategy

5.0 Sourcing Strategy Development

Customer

Warfighter

Taxpayer

Rollout/resource strategy

Issue policy and/or

Execute demand management and/or

Follow acquisition process

6.0 Strategy Execution

Monitor internal performance and compliance

Administer contract (if applicable)

Integrate supplier relationship mgmt

Conduct quality analysis

7.0 Performance Management

Sourcing Team

(PMO/PM)

•Stakeholders•Legal

•PEOs

•Contracting

•Users

•QA Reps

•CORs

•Finance

•Proj. Mgr

•SB

•PMO

•CE

•Buyers

•Users

•Tech

Market Intelligence at AFICA

• Requests for Information (RFIs) on FEDBIZOPs,

Questionnaires, Surveys, One-on-One telephone calls,

often repeated multiple times

• Government getting to know the industry (i.e, RFIs,

trade events, trade associations, site visits, Dun &

Bradstreet, etc.)

• Industry Days designed to encourage teaming

relationships

• Driving Requirements Definition

• Driving Small Business Set-Aside Decisions

• Driving Acquisition/Sourcing Strategy

• Driving Extensive Market Research Reports

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• Capability - What can the business do?

– Skills, Average Lead Time, Warranty, Applicable Standards,

Qualifications, Employee Training, Teaming, Bonding, etc.

• Capacity - What scope does the business operate at?

– Contract Sources, % Annual Revenue DoD/USAF, # of Bases

Supported, Service Radius, Largest Prime Contract, Largest

Joint Venture, Largest Subcontract, Average Contract Value,

Average Task Order Value, etc.

• Financial Viability - Credit Worthiness v. Annual

Revenue/Sales

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Market Intelligence at AFICA

AFICA Webpages

AFICA Public Website

http://www.wpafb.af.mil/afica/index.asp

AFICA on FBO

http://www.wpafb.af.mil/library/factsheets/factsheet.asp?id=21206

DTIC Business Opportunities

http://iac.dtic.mil/business_opportunities.html

AFICA Small Business Office

http://www.wpafb.af.mil/shared/media/document/AFD-150313-008.pdf

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Small Business Goals & Stats

FY Total $s SB $s SB % SDB% WOSB% HZ% SDVOSB%

FY14 final stats $ 2,676,836,535 $ 417,700,262 15.60% 6.79% 2.83% 1.38% 1.76%

FY14 Goal 16.78% 6.11% 2.24% 1.34% 2.87%

FY13 final stats $ 2,275,000,882 $ 378,301,781 16.63% 6.05% 2.05% 1.21% 2.75%

FY13 Goal 16.96% 7.66% 2.16% 0.54% 3.40%

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AFICA Small Business

Success Stories – Awarded

• Systems & Modular (Tier I /Tier II) S - 5 year, $280M -- Tier I full & open competition with 4 awards to Systems &

Modular Furnishings Manufacturers with NTE pricing & named Tier II Dealer Network (100% SB) (Sep 13) (771 ESS)

• Temporary Medical Staffing S – 5 year, $45M, 5 awards, 100% SBSA, temporary (less than 1 year) staffing at

medical treatment facilities with qualified clinical personnel (Sep 13) (773 ESS MSCC)

• Filing and Storage S – 3 year, $23M, 3 awards, 100% SBSA, GSA BPAs with mandatory use (Jan 14) (771 ESS)

• Global Engineering Integrated Technical Assistance 2011 (GEITA11), 5 year, $950M, 11 awards, 100% SBSA –

A&AS management & professional services, studies & analyses, engineering & technical – (Aug 13) (772 ESS)

• FY13 Performance Based Remediation Contracts and/or Task Orders – 7 awards with 6 going to small businesses

for 81% ($138.8M of $170.8M) (772 ESS)

• Weapon Systems Support Contract (WSSC), 1 base + 4 option years, $28.4M, 1 award, converted from full & open

to 100% small business set-aside, services at Luke and Holloman AFB to provide domestic & international combat

capable aircrews (Apr 14) (338 SCONS)

• Homeland Defense Information Analysis Center (IAC) Business Center Operations (BCO), 5 year, $25M, single

award, 100% SBSA. (May 13) (AFICA/KD)

• Defense Systems IAC BCO, 5 year, $49M, single award CPFF IDIQ, 100% SBSA. (Dec 13) (AFICA/KD)

• Homeland Defense Technical Area Tasks (TATs), 5 year, $900M, CPFF MAC IDIQ, 10 F&OC, 2 SB Reserve. (May

14) (AFICA/KD)

• Defense Systems TATs, 5 year, $3B, CPFF MAC IDIQ, 6 F&OC pool (including 1 SB), 4 partial SB set-aside for two

focus areas: Advanced Materials and Directed Energy. (Jun 14) (AFICA/KD)

• Explosive Ordinance Disposal (EOD), 5 year, $61M, FFP IDIQ, SDVOSB SA (previously LB). First TO Awarded 1

Aug 13 (763 SCONS)

• C-5M Fleet Restoration, 5 year, $6.2M, FFP IDIQ, 100% SBSA, Awarded 18 June 2014 (763 SCONS)

• Network Warfare Ops, FY14, $6.6M, FFP Stand Alone, Competitive 8(a), Awarded 31 Mar 2014 (765 SCONF)

• Wash Rack Services, Base & 5 Option Years, $2.1M, FFP, 8(a) Competitive, Awarded 27 Mar 14 (766 SCONS)

S = Strategic Sourcing 12

AFICA Small Business

Success Stories – Projected • Roofing S – 5 year, $325M, regional MAC IDIQ (5 regions, 4-7 awards per region), 100% SBSA with 8(a) pools, all

USAF CONUS roofing requirements - in source selection with projected award FY15. (771 ESS)

• Fire Protection Personal Protection Equipment S, 5 year, $46M,, 100% SBSA, single award IDIQ – gear and

cleaning/maintenance/repair services for structural and proximity fire personal protection equipment – multiple

DRFPs issued, awaiting final RFP release

• Flooring S, $58.5M, Tier I/Tier II approach similar to Systems & Modular Furniture, anticipate100% small business at

Tier II – Modular carpet tile, roll goods and associated installation services and accessories – awaiting Commodity

Sourcing Strategy approval

• Defense Fortis Load Carrying System II (LCS2) S, $43.9M, IDIQ, 100% small business set-aside – awaiting

Commodity Sourcing Strategy approval

• Dorm Furnishings II S, $60M, Hard goods (dorm furnishings), soft goods (sheets, draperies), and appliances --

market intelligence and requirements definition underway but too soon to determine strategy

• A&E program at AFCEC has been broken into 2 programs to make it better suited for SB (772 ESS)

– AE13ES (Environmental Services) - $500M with 10 projected awards (3 full & open and 7 small business

reserves for SB, 8(a), and SDVOSB ). Projected award FY15.

– AE13DCS (Design Construction Services) - $950M with 9-18 projected awards,100% SBSA. Projected award

FY15.

• Construction program at AFCEC has been broken into 2 programs to make it better suited for SB. (772 ESS)

– Regional Engineering & Construction (RE&C) - $930M with 5-8 projected contract awards, 100% SBSA with

reserves for 8(a), HUBZone, and SDVOSB. Projected award FY15.

– Worldwide Engineering & Construction (WE&C) - $950M with 10-15 projected awards (11 full and open and

reserves for 4 SB & 8(a). Projected award FY15.

• Cyber Security TATs, 5 year, $2B, CPFF MAC IDIQ, projected partial SB set-aside: all TATs up to $3.5M across all

four focus areas. Projected award FY15. (AFICA/KD)

S = Strategic Sourcing 13

AFICA/SB Director

Director: Mary Urey 210-395-8907

AFICA/SB JBSA OL – supporting 772 ESS, 773 ESS, & 338 SCONS

Director: Mary Urey 210-395-8907

772 ESS Small Business Specialist: Grace Elizalde 210-395-8818

773 ESS Small Business Specialist: Debra Harber 210-395-8816

338 SCONS Small Business Specialist: Elizabeth Tijerina 210-652-7084

Small Business Specialist: Esmeralda Rodriquez 210-395-8819

AFICA/SB WPAFB OL – supporting 771 Enterprise Sourcing Squadron (ESS)

Director: Vacant

Small Business Specialist: David Boris 937-257-1864

Small Business Specialist: Brittany Carter 937-257-2602

AFICA/SB DTIC OL - Fort Belvoir, VA – supporting AFICA/KD

Director: Sylvia Linke 703-767-8226

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AFICA/SB Staff

AFICA SPECIALIZED CONTRACTING SQUADRONS/FLIGHTS:

763 SCONS – Scott AFB, IL supporting AMC

Small Business Specialist: Connie Robben 618-256-9953

765 SCONF – Hurlburt Field, FL supporting AFSOC

Small Business Specialist: Manky Kirkpatrick 850-884-2376

766 SCONS – Joint Base Pearl Harbor-Hickam, HI supporting PACAF

Small Business Specialist: Erika Eberhart 808-448-2903

Small Business Specialist: Anthony Reyes 808-448-2950

Small Business Specialist: Lorenzo Lopez 808-448-2966

AFICA/KGQ – Barksdale AFB, LA supporting GLSC

Small Business support provided by AFGSC/SB

Small Business Specialist: Anita Jackson 318-456-1603

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AFICA/SB Staff cont’d

OPEN FORUM DISCUSSION

-

QUESTIONS?

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