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1
Annexure 1 - TERMS OF REFERENCE FOR SERVICE CONTRACTING
Assignment
Technical assessment of Man-Made River Project, Desalination
Company, and General Company for Water and Wastewater Water
Supply Systems, Libya
Location
Libya
Duration
6 months
Estimate number of working days
Average of 132 working days
Start date
30th September - Tentative
End date
30th March 2018 – Tentative
Reporting to
UNICEF WASH Specialist
1. BACKGROUND
Five years into the crises, civilians in Libya continue to bear the brunt of the conflict insecurity, political
instability and a collapsing economy. The direct humanitarian impact has been that hundreds of
thousands of people across the country are now suffering, living in unsafe conditions and high risk
hostile environments, with limited access to life-saving health care assistance, essential medicines,
food, safe drinking water, sanitation, shelter and education. A total of 1.3 million people, including
Internally Displaced Persons (IDPs), returnees, most vulnerable non-displaced Libyans, migrants,
refugees and asylum seekers are in urgent need of humanitarian assistance.
Access to essential goods and services, such as safe water, sanitation, food, shelter and education, is
a challenge across Libya, mainly driven by conflict and insecurity and the economic crisis. However,
the severity of the problem varies depending on the extent of infrastructural damage, insecurity,
availability of resources and the resilience capacity of populations in different parts of the country.
The people most in need of humanitarian assistance are those who are the least resilient to the
impacts of the crisis and with extremely limited coping mechanisms.
The entire population of Libya receives water from three sources: man-made river, desalination
plants, and local wells. Information from General Water Resources Authority (GWRA) indicates that
the Man-Made River Project (MMRP) provides more than 60 per cent of the water needs in east and
west of Libya, while 10 per cent is provided through water treatment /desalination system to coastal
areas, and 30 per cent by General Company for Water and Wastewater (GCWW). These water sources
are managed by the General Company for Water and Wastewater (GCWW), and the Desalination
Company (DC). All the water service providers (MMRP, GCWW and the Desalination Companies) fall
under the General Water Resources Authority. Man-Made River Project (MMRP) areas include: East
(Benghazi) – West(Tripoli)- South (Alsrir, Alehsaouna well fields), Desalination Company(DC) areas:
coastal areas where the 8 desalination plants are located (from Tubruk to Zwara). In addition to any
other location will be advised by officers of MMRP and DC.
2
The protracted conflict in Libya resulted in severe decline in Water and Sanitation services and led to
widening gaps between demand and supply of services over the last three years. Findings from an
interagency assessment conducted in June 2016 revealed that approximately 83 per cent of
respondents accessed water from the main networks. 54 per cent indicated that there had been a
reduction in the volume of water mainly due to lack of power supply and damage to the system. These
networks experience significant levels of disruption, mainly in southern areas of Libya.
In comparison to the pre-conflict situation, the wastewater treatment system is also not functioning
well due to lack of maintenance, and funds and access issues. Only 10 out of 24 wastewater treatment
plants are currently partially functional
The key challenges of water and sanitation sector in Libya can be summarized as follows:
Damages to Water Supply and Sanitation Infrastructure
• The conflict resulted in damages to a significant part of the water supply and sanitation
infrastructure.
• Discontinuation of routine operation and maintenance and previously planned projects.
Brain Drain and Lack of Resources
• Lack of adequate human resources for carrying out sector work.
• Lack of contracting capacity that fled the country
• Lack of adequate operation and maintenance and spare parts
• Aging and worn out systems’ components and poor technical condition of most pumping stations
and treatment facilities resulting in poor efficiency and high unaccounted for/non-revenue water
• Inability to continue awarded projects.
WASH-Power Supply Nexus
• Power supply shortages interrupt operation of WASH facilities
Financial Constraints
• Inadequate support by the commercial banks and the Central Bank of Libya to facilitate financial
transactions for importation of water related equipment and spare parts.
• Lack of systematic and independent mechanism for collection of revenue from water and
sanitation services.
Technical Issues
• Inadequate planning of raw wastewater sea outfalls.
• Disposal of huge quantities of raw wastewater untreated into the sea
• Poor water quality monitoring system.
Furthermore, internally displaced persons (IDPs) further stretch the already constrained water and
sanitation services in some of the worst affected areas. Many schools, health facilities and detention
centres are also lacking basic WASH facilities. Scabies outbreaks have occurred in many detention
centres because of poor hygiene and lack of WASH facilities.
3
Since February 2011 up to now, MMRP has been working under exceptional circumstances and its
operation and maintenance services are continuously facing several difficulties and challenges
The Man-Made River Project, Desalination Company and GCWW water systems who are left without
essential operation and maintenance services, are on the verge of collapse, unless immediate action
is taken by the government institutions. To avoid any humanitarian consequences, an urgent and
immediate investment in the three water and sanitation institutions is imperative, otherwise 5 million
people will remain without access to sufficient quality and quantity of water and essential sanitation
services.
2. OBJECTIVE, PURPOSE AND EXPECTED RESULTS
The overall objective of the assignment is to prepare a phased developed plan for restoration of the
drinking water supply services together with the corresponding investment plan in focus areas in Libya
with the detailed engineering documentation (i.e. bills of quantities, technical specifications, etc) for
the immediate phase of development. This shall be achieved through assessing the condition of the
Man-Made River Project (MMRP), Water Desalination Company (DC) and General Company for Water
and Wastewater (GCWW) water systems through undertaking comprehensive assessment of the
water supply systems. It will help demystify and prioritize the technical gaps facing the sector. The
specific objectives include:
• To assess the extent of damages to MMRP, DC, and GCWW water supply systems
• To assess current network coverage rates with drinking water supply services; production,
consumptions, per capita shares, connection rates, etc.
• To map human resources capacities, identify gaps, and identify capacity strengthening needs
• To provide specifications and bill of quantities of goods and services necessary to continue
operate, and/or rehabilitate the water supply systems for the immediate phase of
development.
• To prioritize the needs in four municipalities which are highly affected and populated with
IDPs (including Tripoli, and Algabelalgharbi (Zintan)) and as per inception report findings
3. DESCRIPTION OF THE ASSIGNMENT
The assignment will entail three distinct components:
• Man-Made River Project System
• Desalination Company water supply system
• Water supply systems managed by GCWW in four municipalities with high IDPs including
Tripoli, Benghazi, and Algabel algharbi. The 4 areas will be selected as per the findings at the
inception phase.
Below is the list of activities to be covered by this assessment. It should be understood that the
following list of activities is indicative and not exhaustive; the consultant is encouraged to prepare its
methodology with a view to improve the ToR against which it will be evaluated:
4
Inception Phase
• Collect, document, and review secondary data related to MMRP, DC water systems, and
GCWW water supply facilities in four affected municipalities (including Tripoli and Algabel
algharbi -Zintan) to understand the overall situations and gaps.
• Prepare inception report with the finding of the desk review
• Convene a stakeholder consultation on inception report findings
• Update the detail assessment work plan and revise the inception report based on feedback
received from stakeholders on inception findings
Detailed Planning Phase
• Assess the MMRP, DC, and selected GCWW water supply facilities like (boreholes and pump
stations, instrumentation, pipeline and distribution systems, reservoirs, water quality, power
supply, etc) and human resources and financial capacities, etc.
• Develop detailed Bill of Quantities (BoQ) and specifications of goods and services necessary
to continue operate, and repair and rehabilitate the water supply systems for the immediate
phase of development
• Define priority interventions/investments in the following manner:
a. Immediate plan: urgent investment required within the next 3 – 6 months;
b. Short -term plan: investments required within 6 months - 1year
c. Medium term plan: investments required over 1 year to 3 years
• Report preparation in English and Arabic languages
• Convene a stakeholder consultation to validate the outcome of the assessment
• Finalize the report based on received consultation feedback.
• Submit final report to UNICEF Libya Country Office
4. EXPECTED DELIVERABLES
The proposed deliverables are
Deliverables Expected date of
completion
Deliverable #1: Submission of inception report:
1 month after
contract effective
date
Deliverable #2: Submission of the first draft assessment report:
4 months after
contract effective
date
Deliverable #3: Submission of final report
6 months after
contract effective
date
5
5. REPORTING REQUIREMENTS
• All the deliverables mentioned in part 4 need to be submitted to UNICEF Libya Country Office
by the due date, in soft copy and hard copies.
• All the reports should be prepared on templates agreed by UNICEF Libya Country Office
• Provide progress reports on weekly basis to UNICEF Libya Country Office via email
• All primary and secondary data, and power point presentations should be submitted together
with final report
• Submit progress report during submission of deliverables
6. LOCATIONS
The assessment locations include:
• Man-Made River Project(MMRP) areas: East(Benghazi) – West(Tripoli)- South (Alsrir,
Alehsaouna well fields),
• Desalination Company(DC) areas: coastal areas where the 8 desalination plants are located
(from Tubruk to Zwara)
• GCWW water supply systems in four affected municipalities with high number of IDPs. The
final list of Municipalities will be discussed and agreed based on findings at inception phase
• In addition to any other location will be advised by Man-Made River Project, Desalination
Company, and GCWW.
7. OFFICIAL TRAVEL INVOLVED
• The consultant is required to travel to all the areas including data collections including East
Benghazi) – West (Tripoli) - South (Alsrir, Alehsaouna well fields), coastal areas (from Tubrak
to Zwara), and Water supply systems managed by GCWW in four affected municipalities
including Tripoli and Benghazi. In addition to any other location that will be advised by Man-
Made River Project, Desalination Company, and GCWW.
• The consultant will be expected to have his team in Tunis to present the outcomes of the
findings at the validation workshop in Tunis, Tunisia. The expected frequency of travel is 3
times during the project.
• The consultant is responsible for safety and security of his staff.
• All expected travel related costs must be included in the financial proposal.
8. CONTRACT MANAGEMENT
• UNICEF Libya Country Office is responsible for management of the contract. UNICEF Libya
Country Office Operations section will remain the focal point for all administrative, financial
and commercial queries and correspondence, including contract amendment. The UNICEF
WASH Specialist is the technical focal point for the project. The governmental institutions
including Man Made River Project and Desalination Company, will provide technical support
and oversight on the ground, and facilitate the successful completion of the assignment.
9. DESIRED QUALIFICATIONS, SPECIALIZED KNOWLEDGE OR EXPERIENCE
• Valid registration certificate as contractor/consultant
• Engineering firm in the field of water and wastewater engineering with licence/permission to
work in Libya
• At least 5 years of experience in delivering similar project
6
• Assessment team composed of at least 2 senior level experts with water engineering or
related field
• The assessment team should include officer with financial background
• List of CVs of the proposed assignment team to be provided with the technical proposal.
• The consultant should have reporting officer with excellent English and Arabic reporting skills
10. PROPOSED PAYMENT SCHEDULE
• UNICEF will only make payment upon successful completion of the deliverables as detailed
below
S/N Deliverables % payment
1 Deliverable 1: Submission of inception report
20%
2 Deliverable 2: Submission of the first draft assessment report
60%
3 Deliverable 3: Submission of final report
20%
11. CONDITIONS AND ADMINSTRATIVE ISSUES
• The contractor will work on its own computer(s) and use its/his/her own office resources and
materials in the execution of this assignment. The contractor’s fee shall therefore be inclusive of
all office administrative costs
• All persons engaged under a UNICEF service contract, either directly through an individual
contract, or indirectly through an institutional contract, shall be subject to the UN Supplier Code
of Conduct: https://www.ungm.org/Public/CodeOfConduct
• The contractor will be responsible for addressing any issues or disputes that may arise between
their contractors and the local community. UNICEF staff in the field may only liaise with local
government staff for their intervention, where appropriate.
• Monthly salary/incentive to be paid to designated engineers from GC, GCWW, MMRP. This cost
should be included in the financial proposal.