BDPA IT Showcase Guide (2011)

2011

[NATIONAL BDPA IT SHOWCASE COORDINATOR GUIDE ]

National BDPA IT Showcase Coordinator Guide

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Table of Contents

About Black Data Processing Associates............................................................................. 2

About National IT Showcase ............................................................................................... 3

Overview of National BDPA IT Showcase Conference ........................................................ 4

Call for Participation ........................................................................................................... 5

Participant Registration ...................................................................................................... 7

IT Showcase Requirements ................................................................................................. 8

IT Showcase Suggested Technologies/Subject Areas ......................................................... 9

IT Showcase Writing Style Guidelines ............................................................................... 10

IT Showcase Content Delivery .......................................................................................... 12

IT Showcase Conference Program Schedule .................................................................... 13

IT Showcase Prep Time line - Milestones .......................................................................... 14

Local IT Showcase Coordinator Role ................................................................................. 15



About Black Data Processing Associates

BDPA (Black Data Processing Associates) was founded in 1975 by Earl A. Pace, Jr. and the late David Wimberly after the two met in Philadelphia to discuss their concerns about minorities in the data processing field. There was a lack of minorities in middle and upper management, low recruitment and poor preparation of minorities for these positions, and an overall lack of career mobility. Through ceaseless drive and personal networking, the founders built an organization of 35 members, hosted presentations to improve data processing skills and launched a job opportunities announcement service. This nucleus has grown to over 55 chapters throughout the United States and thousands of members. Today, BDPA is a global member focused organization that serves the professional well-being of its stakeholders. BDPA remains committed to excellence and providing a wide spectrum of resources to members, corporate sponsors, businesses, educational institutions and the community. The organization is a catalyst for professional growth and technical development for those in the IT industry.



About National IT Showcase

BBDDPPAA IITT SSHHOOWWCCAASSEE Wednesday, Thursday and Friday – August 3-5, 2011

The BDPA IT Showcase is an advanced technology forum where High School and College students from across the nation demonstrate their research and theories in the fields of information technology. Papers will be published in the IT Show Proceedings The projects will focus on various “advanced thought” topics including; intelligent technologies (i.e., robotics, machine learning, evolutionary algorithms, etc.), wearable computing, web technologies, high performance computing (HPC), grid technologies, cloud technology, computational science, etc. The Showcase presentations will consist of demonstrations where applicable. Three awards (First, Second and Third Prize) will be made in each of two categories: High School and College (undergraduate). IT Showcase Schedule At-A-Glance

Wednesday, August 3, 2011 Prep for IT Showcase Morning Students Arrive Afternoon YTC Presentations Evening Dress Rehearsal Evening Poster Setup Thursday, August 4, 2011 9th Annual BDPA IT Showcase Morning Poster Presentations (Judging; Closed)

All Day Paper Presentations (Student/Adult Audience)

Friday, August 5, 2011 Morning Paper/Poster Presentations (Adult Forum) Afternoon Presentation of Certificates

Friday, August 6, 2011 Evening Awards Banquet

“Attendees will be

amazed at the

thoroughness of the

research and the

advanced topics

presented at the IT

Showcase. The IT

Showcase treats the

audience to

challenging “outside-

the-box” thought.”



Overview of National BDPA IT Showcase Conference

The BDPA IT Showcase evolved from a one day event to an event which has activities spread across three days (Wednesday through Friday) at the BDPA National Conference. IT Showcase activities are a part of the Youth Technology Camp (YTC) and Adult Forums on Wednesday and Friday, respectively. The main IT Showcase occurs on Thursday. The activities include presentations, both paper and poster, of advanced computing topics. Participants are high school and undergraduate students. The focus is leading edge technologies, hardware and software methodologies, research proofs of concepts encompassing, but not limited to, intelligent technologies (i.e., smart toys, machine learning, and genetic algorithms), wearable computing, web technologies, green IT technologies, virtual IT technologies, high performance computing (HPC), computing curricula, computational science, etc. Demonstrations are incorporated in the presentations where applicable. Presentations/projects are judged in two categories, college (undergraduate) and high school. Three awards will be made in each category. Wednesday activities are geared to HSCC and local high school students attending the Youth Technology Camp (YTC). Students presenting are a subset of the total IT Showcase participant population. The IT Showcase activity during Thursday Adult Forum is a morning paper and poster session. Presentations at previous showcases have answered questions such as the following: What is a smart toy? Can machines actually learn? Is there a difference between virtual humans and avatars? How will high performance computing change IT as we know it? Will genetic algorithms put more programmers out of work? Can neural networks actually be trained? Why would anyone want to wear a computer? Should I get an Internet phone? Are those movie/video scenes actually computer-generated? Can I make maps on my computer?



Call for Participation

Greetings Chapter Presidents and SITES Coordinators!

We are now actively recruiting high school and college students to participate in our upcoming 2011 National IT Showcase in Chicago!

This year’s goal is to recruit 20 high school students and 20 college students! We would like to encourage each chapter to identify qualified students. Register your students today at http://www.www.bdpa.org/ITShowcaseRegistration.

About BDPA National IT Showcase

The Annual BDPA National Information Technology (IT) Showcase allows student presenters from educational institutions all over the United States to showcase their research papers and posters by presenting and demonstrating their research. The presentations will represent advanced computing topics presented by highly motivated high school and college students to an audience of students and IT professionals.

Student Research

The focus is leading edge technologies, hardware and software methodologies, research proofs of concepts encompassing, but not limited to, intelligent technologies (i.e., smart toys, machine learning, and genetic algorithms), wearable computing, web technologies, green IT technologies, virtual IT technologies, high performance computing (HPC), computing curricula, computational science, etc.

The National IT Showcase Coordinators will work with chapter volunteer and students to help them develop their research project. Dr. Jesse Bemley will make the final recommendation on the student's participation after the research paper is completed.

Event Days

College and high school students have the opportunity to participate in this 3 day event held in conjunction with the Annual National BDPA Technology Conference held in Chicago, August 3-6, 2011.

The student's Presentations/Research Projects will be judged in two categories, college and high school by a panel of judges. Three awards will be made in each

http://www.bdpa.org/?page=ITShowcaseReg



category for 1st, 2nd, and 3rd place. . Each participant will be recognized with a Certificate of Appreciation at the end of the IT Showcase session. The awards will be presented at Awards Banquet.

Let’s make this another successful National IT Showcase!

Sincerely,

Dr. Jesse Bemley,

National IT Showcase Coordinator



Participant Registration

All interested students must register at the National IT Showcase registration site link provided below.

http://www.www.bdpa.org/ITShowcaseRegistration




IT Showcase Requirements

These are requirements for students who wish to participate in the IT Showcase. The IT Showcase is an event that is a part of the BDPA National Technology Conference. Participants are expected to complete the following by the dates indicated. 1. Research paper (6 page minimum) See IT SHOWCASE - Writing Style Guidelines 2. PowerPoint presentation from the paper (10 min. for IT Showcase) Due 3 weeks before Conference. 3. Poster display (3ft by 4ft, i.e., science fair) graphically depicting research topic Content due in May 4. Photo (B&W) and Bio Submitted with the paper, 5. Trip Report Due one week after the conference. If trip report is not submitted, student will not be allowed to participate in future showcases. The presentation and poster are driven by the paper. The PowerPoint presentation is given at the podium and poster presentations are given in the poster display area.



IT Showcase Suggested Technologies/Subject Areas

The example technologies/methodologies/subjects below are only to be used as a guide. If there is another leading edge topic that you would like to present, contact Dr. Jesse Bemley at [email protected] and itshowcasecoordinator.com to discuss. Some examples are: Virtual Reality, Computer Gaming Artificial Life Neural Networks Robotics Fuzzy Logic Operating Systems (UNIX, Linux, MS Windows) Cluster Technology Grid Technology, High Performance Computing (HPC) Cloud Technology Green Technology

WEB Technologies (Perl, CGI, XML, VRML, Webcams, WEB Services) Storage technology (magnetic, optical, SANs, NAS, etc), and Printer Technologies (laser, inkjet, 2D, 3D, etc.)

mailto:[email protected]


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IT Showcase Writing Style Guidelines

Author Name School Name

City, State

INTRODUCTION This document outlines the style for the papers required for the BDPA IT Showcase. These guidelines are being provided to make sure that all the papers are in the same format for a professional looking proceeding book. GUIDELINES Using Microsoft Word document, please follow these guidelines as closely as possible.

Margins: 1 inch top/bottom, left/right

Font: Times Roman, 12pt, Proportional Font

Justification: Left and Right

Title: CAPITAL LETTERS and BOLD, Centered on the 1st line

Author Name/School Name:

Centered

City, State: Centered Do not include the ZIP Code

Headings: CAPITAL LETTERS and BOLD, 2 blank lines before, 1 after

Paragraphs: One blank line between each, no indentations


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Page Numbers: NO page numbers. DO handwrite the number and your name on the back of each page in pencil.

Printing: Single Spaced, Single Sided, Laser Printer.

Reference, Endnotes, and Footnotes:

On the last page of the paper

Size: 6 pages, minimum

This document is an example of the format of the document that you should submit to Dr. Jesse L. Bemley at [email protected] and itshowcasecoordinator.com. SUBMITTING THE PAPER Please send a copy of the paper in MS WORD to the addresses above. Please remember to spell check your documents before you submit them.



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IT Showcase Content Delivery

Content Delivery Methods by students consist of:

Paper Presentations (PowerPoint)

Poster Presentations

Demonstrations, and

Various combinations of the above Papers are presented by students via PowerPoint presentations from a podium. The students are provided with a laser pointer to assist the audience in following the presentation. It is anticipated that the audience will be seated and standing if seating is not available (as in overflow). Papers are published in the IT Showcase proceedings. Posters are preferably developed using HP Design Jet or comparable technology. If the student does not have access to the technology, arrangements are made to print the poster. Copy services such as Kinkos can provide the service. If that fails contact the IT Showcase Coordinator for assistance. Poster presentations are done for the judges (closed) and the audience (open to the public). The individuals in the audience will gather around the poster of interest while the student presents. Posters will be available throughout the IT Showcase for conference attendee walkthroughs. Students will demonstrate project concepts at designated times during the IT Showcase. The room/area will be setup in classroom style for approximately 100 people. The rear of the room will contain two six foot tables. There will be 1-2 stand alone conference workstations (computers) on each of the tables.


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IT Showcase Conference Program Schedule

Schedule Time Activity Day

AM Students Arrival August 3, 2011

PM Youth Technology Camp Presentations

August 3, 2011

PM Practice Session August 3, 2011

PM Poster Setup August 3, 2011

AM IT Showcase Poster Judging August 4, 2011

AM Paper Presentations ITS August 4, 2011

PM Paper Presentations ITS August 4, 2011



PM Presentation of Certificates August 5, 2011

PM Awards Banquet August 6, 2011

AM Students Departure August 7, 2011


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IT Showcase Prep Time line - Milestones

Owner Action Item Due Dates

IT Showcase Coordinator/Chapter

First Call for Papers January 26, 2011


Second Call for Papers February 26, 2011


Third and Final Call for Papers March 20, 2011

IT Showcase Coordinator

Acceptance Notification May 15, 2011

Chapter PowerPoint Presentations/Posters Development Completion

May 25, 2011

SUBMITTING THE PAPER Please send a copy of the paper in MS WORD to Dr. Jesse L. Bemley at [email protected] and itshowcasecoordinator.com. Please remember to spell check your documents before you submit.



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Local IT Showcase Coordinator Role

Chapter Volunteer(s) – We Need You!!

Persons desiring to volunteer for this event must be highly motivated and willing to venture into computing areas that quite possibly are new to them. The National IT Showcase Coordinators will provide training materials and support.

Volunteers will:

Work with high school and/or college students(s) in advance computing areas such as intelligent technologies (i.e. smart toys, machine learning, genetic algorithms), gaming, wearable computing, web technologies, green IT technologies, virtual IT technologies parallel computing, cloud computing, computing curricula, etc.

o Identify and register students at http://www.bdpa.org/?page=ITShowcaseReg .

o Closely monitor the student’s progress in preparation for the event

o Provide assistance in the event problems or issues arise

o Tutor students in oral and written communication skills, technical and graphic design skills

o Meet with the IT Showcase Coordinator on the afternoon of Wednesday, August 3d, to conduct a practice session to enhance the event.

o Provides onsite support of the event on Thursday and Friday, August 4 – 5th

Volunteer names and email address should be sent to [email protected]. Volunteers are granted access to the National IT Showcase Project Groupsite for training, posting materials and communication.



Documents

BDPA IT Showcase Guide (2011)