Embed Size (px)
Citation preview
Bid for the organization of the 8th European Congress of Immunology (ECI 2027)
1. Host Society: Polish Society for Fundamental and Clinical Immunology
Polskie Towarzystwo Immunologii Doświadczalnej i Klinicznej (PTIDiK)
https://ptidik.pl/
contact e-mail: [email protected] Krzysztof Bryniarski President of ECI 2027 Local Organizing Committee
2. Date: September 1st to 4th, 2027
3. City: Krakow
4. Site: EXPO Convention Center
9 Galicyjska St., 31-586 Krakow, Poland
GPS: 50°03'35.3"N 20°00'33.6"E
https://expokrakow.com/gb/
phones: mobile +48 502 585 746, line +48 12 561 90 36, fax: +48 12 644 61 41
general e-mail: [email protected]
contact e-mail: [email protected] Katarzyna Marciszyn Head of Sales and Rental Department
5. Facilities for (Attachment 1):
5.1. Scientific sessions
5.1.1. plenary sessions 2 halls (capacity: 1st - 2520; 2nd - 596)1)
5.1.2. symposia 4 halls (capacity: 1st - 202 & 2nd-4th - 200 each)1)
5.1.3. workshops 3 halls (capacity: 1st & 2nd - 150 each; 3rd - 120)1)
5.1.4. posters 1000 posters displayed simultaneously (2500 square meters)
1)Live broadcast from the plenary hall to all the other halls will be arranged at the time of Opening
and Closing Ceremonies, as well as the plenary lectures
5.2. Exhibition area 2000 m2 in total (50 stands for 4 m2 – 25 m2 per stand)
5.3. Organization meetings 4 rooms/offices (24 - 33 m2 each)
additionally available space for reception, lobby, and wardrobe
All the above facilities are on the same site
5.4. refreshment/concession facilities onsite services, including restaurant at 2nd floor,
and cafe and bistro garden
5.5. Availability of Internet/Wi Fi free access for organizers included in rental costs,
and for participants included in fee
6. Housing:
6.1. Hotel types – Krakow has more than 1000 hotels located throughout the city, especially close to
Main Market Square and Kazimierz district, ranging from budget to 5-star classes,
at price range starting from 45 € per person per night. Surely, Krakow’s hotels
would meet the expectations of all ECI 2027 Participants, and will be accessible
by Congress shuttle bus.
Hotels that initially agree to cooperate with us during ECI 2027 are presented in
attachment 2, and we expect several next interesting places to support our event.
6.2. Low cost housing – Krakow offers numerous hostels and other low cost apartments in city
center, close to touristic attractions, at price range starting from 10 € per
person per night in shared rooms. These locations will also be accessible by
Congress shuttle bus.
7. Transportation:
7.1. To city
7.2. Within city
25 km
7.5 km
Transport from the airportBuses and train to city center running every 15 min (then change to
shuttle bus to convention center) & taxi service
By plane
By train
Distance from the Krakow Glowny Main Station 7.5 km
Distance from the Krakow Balice Airport
shuttle bus to convention center; taxi service
Distance from City Center (Main Market Square)
Transport from the Main Station
Congress shuttle bus
Congress shuttle bus service would be freely available for registered participants,
departing each 15 minutes from the stop arranged in front of the Convention
Center, and traveling from and to the main hotel locations via city center (Main
Market Square/Main Train Station/Kazimierz District)
Public transport
Tram stop located in 1.5 km distance: Rondo Dywizjonu 308 Trams 1 & 14 takes you from city center (close to Main Train Station/ Main Market Square),
and tram 22 takes you from Kazimierz District,
all to convention center in 20 minutes
Taxi service Taxi station will be arranged at main entrance to the Convention Center
Taxi from Convention Center to city center & Main Train Station at around 7€;
and to the airport at around 35€
8. Program:
8.1. Scientific
A. Innate Immunity
A1. Trained immunity in innate cells
A2. NETosis and beyond
A3. Innate lymphoid cells
A4. Chemokines in the health and pathology
A5. Lymphoid and adipose tissues – immunology, endocrinology and beyond
A6. Macrophages, myeloid cells and stem cells – old friends with new functions
A7. Microbiome – potent immune regulator
A8. NK cell-related pathology
B. Adaptive Immunity
B1. Tissue-specific lymphocytes and tissue-specific immunity
B2. Immune memory – what should we remember about?
B3. Immune tolerance – an immune system first aid
B4. Lymph nodes and follicular cells – a very special part of our immunity
B5. Dendritic cells – potent role of antigen-presenting cells in immune regulation
B6. Signal transduction during the development and activation of T cells
B7. What’s new in B cell biology and functions
B8. Antibody-dependent enhancement (ADE) of viral infection
B9. Hematopoietic cells – how the immune system is programmed
B10. Epigenetic control of immune cells at all stages of their responses
C. Diseases of the immune system
C1. Immune responses to infections
C2. Autoimmunity in presymptomatic stage – what do we know about the beginning?
C3. Autoimmunity in the symptomatic patients – is immune system still relevant?
C4. Tumour immunity versus tumour tolerance
C5. Novel approaches to the mechanisms of allergic diseases
C6. Human inborn errors of immunity and secondary immunodeficiencies – current challenges
(genetic aspects, and infectious, drug, environmental causes)
C7. From the cradle to the grave – immune system changes with age
C8. Immunooncology and immune evasion of cancer – current state of art
C9. Next generation sequencing to diagnose the inborn errors of immunity
C10. Systemic autoinflammatory diseases (sAID)
C11. Immune aspects of rheumatology
C12. Reproductive medicine – current state of art and future directions
C13. Growing importance of veterinary immunology and allergy
D. Immune interventions
D1. COVID-19 – immune lessons from pandemics and fast-track vaccine development
D2. CAR-T cells and other beasts of immunotherapy
D3. Novel approaches to induce antigen-specific immune tolerance (cell- and gene-based
therapies)
D4. Immunotherapy in oncology – next frontiers
D5. Posttranslational modifications of glycolytic enzymes as targets for cancer immunotherapy
D6. Human inborn errors of immunity and secondary immunodeficiencies – from IVIG to gene
therapy
D7. Vaccines to neglected diseases
D8. Immunological functions of non-coding RNAs – from bench to medication
D9. Direct and indirect ways of intercellular contacts in immune system (EVs, trogocytosis,
immune synapse formation, cytokines, and beyond)
D10. Immunomodulating drugs, including anti-cytokine biological therapeutics
D11. Transplantation as a challenge to immune system and medicine
D12. Tissue repair and regenerative medicine
D12. Immune-related adverse events (irAEs) associated with immunotherapy
8.2. Social
8.2.1. Events included in registration fees
Opening ceremony and Welcome reception
including performance of a song and dance ensemble in Krakow
regional costumes and integrating activities
Closing ceremony with poster awards (awards include the possibility to
publish peer-reviewed full-length article in Central European Journal of
Immunology - an PTIDiK-affiliated journal, with no article publication
charge – sponsored by PTIDiK)
Coffee breaks
8.2.2. Optional Congress events
Networking event
Polish style dinner at chosen location (attachment 3)
Facultative trips and tours (guided walks around Krakow historical city center* &
Kazimierz District; Wieliczka Salt Mine*; Aushwitz-Birkenau
Nazi Camp*; Ojcow National Park; Tatra National Park;
*objects from UNESCO World Heritage List; attachment 4)
8.3. Satellite Meetings
IUIS Clinical Immunology Training Course
Meeting of Polish Society of Fundamental and Clinical Immunology (PTIDiK)
Meeting of Young Scientists affiliated within PTIDiK
Young Immunologists' Meeting
European Macrophage and Dendritic Cell Society (EMDS) Meeting
9. Administrative Organization
Steering Committee
Congress & Steering Committee President: professor Ewelina Grywalska (Lublin, Poland)
Member from PTIDiK: professor Jacek M. Witkowski (Gdansk, Poland)
Members that would be invited include:
EFIS President of the 2025-27 term of office; Presidents (or Members designated by them)
of each of the following EEIG societies: French, British, German, Italian, Scandinavian,
Spanish, Austrian, Dutch, and Turkish; Presidents (or Members designated by them)
from the societies with fewer than 500 members: Czech, Israel, and Baltic countries.
Scientific Program Committee
Scientific Program Committee President: professor Maciej Siedlar (Krakow, Poland)
Members from PTIDiK: professor Paulina Niedźwiecka-Rystwej (Szczecin, Poland)
professor Maciej Kurpisz (Poznan, Poland)
One Member of each of the following societies: French, British, German, Italian, Scandinavian,
Spanish, Austrian, Dutch, and Turkish (to be designated by Presidents of each EEIG society after
invitation);
Presidents (or Members designated by them after invitation) from the following societies with fewer
than 500 members: Irish, Hungarian, Czech, Greek, Swiss, and Balkan.
9.1. Local Organizing Committee (LOC)
LOC President: professor Krzysztof Bryniarski (Krakow, Poland)
Members: professor Jarosław Baran (Krakow), professor Grzegorz Basak (Warszawa),
professor Urszula Demkow (Warszawa), professor Ewa Jabłońska (Bialystok),
professor Aleksandra Klimczak (Wroclaw), professor Arkadiusz Miążek
(Wroclaw), Katarzyna Nazimek, PhD (Krakow), professor Jacek Roliński (Lublin),
professor Piotr Trzonkowski (Gdansk). Representatives of Targi w Krakowie Ltd
(Expo Convention Center operator).
9.2. Promotion
Internet, social media and press releases;
Mailing invitations sent via EFIS Member Societies;
Cooperation with EFIS- and IUIS- affiliated Societies;
ECI 2027 Stand and promotional activities at ECI 2024 in Dublin;
Promotional activities in immunological journals;
Promotional activities at other immunological meetings and congresses;
Supported by Krakow City Council and Malopolska Izba Turystyczna (Malopolska
Chamber of Tourism).
9.3. Financial aspects
i. Main source of financial support - registration fees, charges from exhibiting companies
(stand/space rental), charges from companies that will advertise their products during the
Congress, gold/silver/bronze/general sponsors. Below we provide an estimated budget
based on the various numbers of registered and paying participants.
Costs and budget estimation based on 2021 prices
Costs:
EXPO Convention Center rental and services
(medical and fire patrol, cleaning, media, etc. – see attachment 5) 341 436,00 €
Catering (coffee breaks & bistro service) 50 000,00 €
Welcome reception 80 000,00 €
Closing Ceremony and poster awards 20 000,00 €
Preparation and publication of Congress materials 40 000,00 €
Travel grants (200 in total) 275 000,00 €
Transportation (Congress shuttle bus service, attachment 6) 27 500,00 €
Invited Speaker’s and Guests hosting expenses (around 100 pax) 300 000,00 €
Congress promotion 30 000,00 €
Congress insurance 2 500,00 €
TOTAL: 1 166 436,00 €
Budget
(3000
paying
participants):
Registration fees (including those paid by Travel Grant recipients)* 1 342 500,00 €
Exhibitor charges Congress
income Advertisements from Companies
Sponsors (attachment 7)
Budget
(3500
paying
participants):
Registration fees (including those paid by Travel Grant recipients)* 1 566 250,00 €
Exhibitor charges Congress
income Advertisements from Companies
Sponsors (attachment 7)
Budget
(4000
paying
participants):
Registration fees (including those paid by Travel Grant recipients)* 1 790 000,00 €
Exhibitor charges Congress
income Advertisements from Companies
Sponsors (attachment 7)
* Registration fee income calculated as follows: it was assumed that all participants pay early bird fee value in a following
percentage: 60% member fee, 10% non-member fee, 5% FAIS member fee, 15% student fee, 10% exhibitor fee.
ii. Registration fees (excluding VAT):
Member Non-Member FAIS Members Student Exhibitor
early bird 500 € 650 € 250 € 300 € 250 €
advanced 600 € 780 € 300 € 360 € 300 €
onsite 650 € 845 € 325 € 390 € 325 €
day ticket 300 € 450 € 125 € 200 € 125 €
iii. Invited Speakers and Guests will be provided with round-trip airfare (economy class), free
hotel accommodation, and free car transport from and to the airport and within the city.
Keynote Lecturers and Nobel Prize Winners will receive an additional honorarium.
iv. a) Financial support for young investigators from developed countries will include
50 travel grants for 1000 € each, granted after evaluation of submitted abstract and CV,
travel grant recipients will obtain the financial support after confirming their attendance
at the Congress. Travel grant recipients will be honored with the possibility to publish
peer-reviewed full-length article in Central European Journal of Immunology
(an PTIDiK-affiliated journal) with no article publication charge -sponsored by PTIDiK.
b) Financial support for young investigators from developing countries will include
150 travel grants for 1500 € each, granted after evaluation of submitted abstract and CV,
travel grant recipients will obtain the financial support after confirming their attendance
at the Congress. Travel grant recipients will be honored with the possibility to publish
peer-reviewed full-length article in Central European Journal of Immunology
(an PTIDiK-affiliated journal) with no article publication charge -sponsored by PTIDiK.
v. Plans for Congress income – According to our above estimation, registration fees should
cover the whole costs of Congress organization. Thus, Congress income will mainly
depend on the financial support obtained from exhibitors (charges for renting the
space/stand – the expected renting charge is estimated at 300 EUR per 1 square meter of
empty space, and will gradually increase in the case of ready stand rental), possible
advertisers, and sponsors. To increase the income/costs ratio, we will also try to find
sponsors for particular expenses, e.g. preparation and publication of Congress materials.
The proposed benefits for sponsors that will support the Congress with financial support
in an amount listed is presented in attachment 6. In addition, one can assume that the
income from registration fees will be greater than expenses, especially in the case of
number of paying participants higher than 3 500.
vi. Requirement for advance funding by EFIS – We anticipate the necessity to make advance
payments in the case of Congress promotion, EXPO Convention Center rental,
transportation, catering, and Invited Speaker’s airfares. The total amount of funds
should not exceed 300 000 euros, according to very conservative estimates, taking into
account the unpredictable situations that may influence these estimates during
the upcoming 6 years.
Attachment 1
Description provided by Targi w Krakowie Ltd – EXPO Convention Center operator
on the basis of core PCO (OIC Group) requirements presented by Ms Viviana Vitali
EXPO Convention Center Krakow is a multi-functional facility, providing the flexible organization of all
kinds of high-class international events. The building is located twenty minutes ride from the city center.
It has all of the advantages needed to organize conferences and congresses: halls with no pillars, one large
space for exhibition, high ceiling, spacious lobby, numerous conference rooms, large car park. In addition,
every hall and room is located on the ground zero.
For ECI 2027 congress we propose you the whole venue for exclusive:
Wisła hall 5000 m2 – temporary conference room for 2520 pax + exhibition and catering space
Dunaj hall 4000 m2 – two temporary conference rooms (each for 200 pax) + posters and catering space
Bratysława conference room – 596 pax + 10 pax on the stage
Wiedeń conference room – divided into two modules, each for 150 pax
Lwów conference room – 200 pax
Budapeszt conference room – 202 pax
Praga conference room – 120 pax
Smaller meeting rooms – 4 of them with the area of 24 m2 each
Temporary conference rooms are located in the halls Wisła and Dunaj – AV specification below. Other
conference rooms (Bratysława, Lwów, Wiedeń, Budapeszt, Praga) have basic AV equipment: screens,
conference sound system, microphones (1-2 pcs.). They can be additionally equipped according to your
needs (at extra costs).
Res. group Qty QuantityUnit of
Meas.
nr of
roomsDescription Description 2 Description 3
2 4 day 1 Sound System 8 kW
10 4 day 1 Speakers
1 4 day 1 Audio mixer
6 4 day 1 Microphone table Gooseneck wired
2 4 day 1 Microphone head set wieless
2 4 day 1 Microphone Lectern wired
2 4 day 1 Microphone Tie wieless
4 4 day 1 Microphone Hand held wieless
6 4 day 1 PC Robert Juliat 2KW
22 4 day 1 Moving Head Wash and Spot
4 4 day 1 Sunstrip
10 4 day 1 Led Flood
2 4 day 1 Patt
15 4 day 1 Led Bar
1 4 day 1 Light console
1 4 day 1 Dimmer 12 ch.
36 4 day 1 Hoist
230 4 day 1 Truss 30x30
2 4 day 1 Stairs
28 4 day 1 Stage for Wisła 14x4m
1 56 m2 1 Carpet 14x4m
2 4 day 1 Screen 6x3m
2 4 day 1 Laser projector 12000 A lm
4 4 day 1 Screen 5x3
2 4 day 1 Projector DLP 8000 ANSI FULL HD
2 4 day 1 LCD 50"
3 4 day 1 Laptop
1 4 day 1 Master Cue
2 4 day 1 Camera
1 4 day 1 VGA seamless switche
2 4 day 1 Interpretation booth Audipack
1500 4 day 1 Reciver System Integrus
1500 4 day 1 Headphones
12 1 day 1 Assembly
12 1 day 1 Disassembly
4 4 day 1 Sound. Light and Video operator
2 4 day 1 Camera operator
1 4 day 1 Coordinator
1 4 day 1 Lectern plexi
Interpretation
Headsets
Servis
Sound
Wisła hall: 2520 pax
Others
Light
Stage
Video
10 4 day 2 Speakers
1 4 day 2 Audio mixer
6 4 day 2 Microphone table Gooseneck wired
2 4 day 2 Microphone head set wieless
2 4 day 2 Microphone Lectern wired
2 4 day 2 Microphone Tie wieless
4 4 day 2 Microphone Hand held wieless
6 4 day 2 PC Robert Juliat 2KW
8 4 day 2 Moving Head Wash and Spot
10 4 day 2 Led Flood
2 4 day 2 Patt
15 4 day 2 Led Bar
1 4 day 2 Light console
1 4 day 2 Dimmer 12 ch.
45 4 day 2 Truss 30x30
2 4 day 2 Stairs
28 4 day 2 Stage for Wisła 14x4m
1 56 m2 2 Carpet 14x4m
24 4 day 2 LED Screen 8x3
2 4 day 2 Projector DLP 8000 ANSI FULL HD
2 4 day 2 LCD 50"
3 4 day 2 Laptop
1 4 day 2 Master Cue
1 4 day 2 Camera
1 4 day 2 VGA seamless switche
1 4 day 2 Interpretation booth Audipack
200 4 day 2 Reciver System Integrus
200 4 day 2 Headphones
5 1 day 2 Assembly
5 1 day 2 Disassembly
3 4 day 2 Sound. Light and Video operator
1 4 day 2 Camera operator
1 4 day 2 Lectern plexi
Dunaj hall: 2 conference rooms, each 200 px
Servis
Others
Sound
Light
Stage
Video
Interpretation
Headsets
Attachment 2
Hotels that initially agreed to host ECI 2027 Participants accessible by Congress Shuttle Bus
Attachment 3
Proposed locations for Polish style Dinner
Attachment 4
Proposed destinations of facultative trips
Attachment 5
Costs of EXPO Convention Center rental and services estimated on prices in 2021
Lp. SERVICE AMOUNT NET PRICE NET VALUE REMARKS
1.
exclus ive rental of the
whole EXPO Convention
Center spaces
1 380 000,00 zł 380 000,00 zł
access : 31.08.2027 (preparation): 08:00 -
20:00; 01.09.2027: 08:00 - 20:00; 02.09.2027:
08:00 - 20:00; 03.09.2027: 08:00 - 20:00;
04.09.2027: 08:00 - 00:00
2.
construction and
equipping of the
temporary hal l for more
than 2500 pax
1 310 834,00 zł 310 834,00 zł including AV and hal l service
3.
construction and
equipping of the
temporary hal l for 200 pax
2 46 760,00 zł 93 520,00 zł including AV and hal l service
4.
industria l cleaning after
construction and
deconstruction of each
hal l
1 15 750,00 zł 15 750,00 zł
5.cleaning service during
the Congress1 37 800,00 zł 37 800,00 zł
6. garbage col lection 8 1 500,00 zł 12 000,00 zł estimated amount: 56 m3
7. fi re patrol 128 50,00 zł 6 400,00 zł 2 persons for 64 h
8.media (electrici ty,
internet, water, etc)204 000,00 zł
predicted amounts , depent on the
number of regis tered participants
9. medica l service 256 150,00 zł 38 400,00 zł 4 persons for 64 h
10. Operating Staff 4480 100,00 zł 448 000,00 zł 70 persons for 64 h
TOTAL: 1 546 704,00 zł 341 436 EUR (May 18, 2021)
Attachment 6
Congress shuttle bus departing at least at each 15 minutes – free for registered participants
Attachment 7
The proposed benefits for sponsors supporting the Congress with expected funding
The expected income is estimated at around 50% of total Sponsor’s funding support,
while the remaining 50% of given amount covers the benefits.
