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Meeting ID: 2015-03

Minutes Cornwall City Council

Meeting Date: Location:

Mon February 09, 2015 07:00 PM Council Chambers

Chair: Prepared By:

Leslie O'Shaughnessy, Mayor Manon Levesque, Deputy City Clerk

Attendance Committee Members: Leslie O'Shaughnessy, Mayor Bernadette Clement, Councillor Maurice Dupelle, Councillor Brock Frost, Councillor Carilyne Hebert, Councillor Elaine MacDonald, Councillor Mark A. MacDonald, Councillor Claude E. Mcintosh, Councillor David Murphy, Councillor Andre Rivette, Councillor Justin Towndale, Councillor

IN-CAMERA SESSION

Attendance Staff: Stephen Alexander, General Manager, Planning, Parks and Recreation and Acting Chief Administrative Officer Helen Finn, City Clerk Manon Levesque, Deputy City Clerk John St Marseille, General Manager, Infrastructure and Municipal Works Maureen Adams, General Manager, Financial Services Geoffrey Clarke, Director, Human Resources Helen Finn, City Clerk Mark A. Boileau, Manager, Economic Development Myles Cassidy, Manager, Emergency Medical Services Norm Quenneville, Manager Glen Star Dun Lodge Richard McCullough, Fire Chief Debora M. Daigle, Manager, Social and Housing Services Christine Lefebvre, Division Manager, Parks and Recreation Services Tracey Bailey, Accounting Supervisor I Deputy Treasurer

Motion to MOVE INTO A CLOSED MEETING on February 9, 2015 at 5:00 p.m. to address matters pertaining to Section 239 (2) and (3.1) of the Municipal Act, 2001 S.O. 2001 S.O. 2001, Chapter 25:

239. (1) Except as provided in this section, all meetings shall be open to the public. 2001, c. 25, s. 239 (1 ).

Exceptions .(2} A meeting or part of a meeting may be closed to the public if the subject matter being considered is,

Item 1 -Training: Bill168, Workplace Violence and Harassmentremoved

Item 2 - 2015-01 PPR-PL Litigation issue (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

Item 3 -Training: Parliamentary procedure removed

Item 4 - Port of Cornwall Divestiture (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

Moved By: Andre Rivette, Councillor Seconded By: Brock Frost, Councillor

RISE AND REPORT

Item 2 Motion to direct Administration to set up a meeting.

ltem4 Motion to receive the report.

INVOCATION

Pastor John Scorgie Fellowship Baptist Church

NATIONAL ANTHEM

Assembly

ROLL CALL

Motion Approved

ADDITIONS, DELETIONS OR AMENDMENTS

All matters listed under General Consent, save and except "Delegations" are considered to be routine and will be enacted by one motion. Should a Council Member wish an alternative action from the proposed recommendation, the Council Member shall request that this matter be moved to "Communications" at this time.

Mayor Leslie O'Shaughnessy advised that the Training Sessions originally scheduled for the In-Camera Meeting were postponed and will be offered to Council in an Open Meeting in March.

ADDED: 4 New Business motions were added regarding the (1) Emergency Automated Call out telephone system, (2) snow removal of City public paid parking lots and paid meters, (3) the new bike path on Second street East and (4) recycling costs.

DISCLOSURE OF INTEREST

There were no disclosures of interest declared.

Councillor Bernadette Clement indicated that she was the Chair of the Board for Baldwin House and will be recusing herself from Communication Item #1, Chase the Chill Project.

COMMITTEE OF THE WHOLE and Adoption of the Agenda

Motion to go into Committee of the Whole and to consider and refer all Minutes, Presentations, Delegations, ConsenUCorrespondence, Resolutions, Reports and By-laws to that Committee.

Moved By: Justin Towndale, Councillor Seconded By: Carilyne Hebert, Councillor

GENERAL CONSENT

ADOPTION OF MINUTES

Motion to endorse the following Minutes as presented.

1 January 26, 2015 Cornwall City Council Meeting Click for detail --> CJ

Motion Approved

Moved By: Brock Frost, Councillor Seconded By: David Murphy, Councillor

PRESENTATIONS

There were no Presentations.

DELEGATIONS

Motion Approved

1 Importance of Access to Recreation for Community Wellbeing Click for detail --> Cl

Motion to receive the Delegation.

Moved By: Bernadette Clement, Councillor Seconded By: Andre Rivette, Councillor

CONSENTICORRESPONDENCE

Motion Approved

1 Proclamation and Flag Raising - World Autism Awareness Day Click for detail --> CJ

Motion to proclaim April 2nd, 2015 as "World Autism Awareness Day" in the City of Cornwall and that the Autism Ontario Flag be flown at 340 Pitt Street for that day.

Moved By: Maurice Dupelle, Councillor Seconded By: Claude Mcintosh, Councillor

Motion Approved

RESOLUTIONS I BUSINESS ARISING FROM NOTICE OF MOTION

There were no Resolutions.

UNFINISHED BUSINESS REPORTS

1 Centretown Streetscape Implementation Plan Click for detail --> [3

)

Motion to receive Report 2015-02-PPR-PL, and discuss the funding request for 2015 projects as part of 2015 budget discussions.

Moved By: Bernadette Clement, Councillor Seconded By: Carilyne Hebert, Councillor

2 Arts and Culture Coordinator Click for detail --> I)

Motion Approved

Motion to not proceed at this time with the establishment of an Arts and Culture Coordinator position and continue to support the completion of a feasibility study to determine the need for an Arts Centre.

Moved By: David Murphy, Councillor Seconded By: Andre Rivette, Councillor

A recorded vote on this matter resulted as follows:

Votes For = 10 Leslie O'Shaughnessy, Mayor Bernadette Clement, Councillor Maurice Dupelle, Councillor Carilyne Hebert, Councillor Elaine MacDonald, Councillor Mark A. MacDonald, Councillor Claude E. Mcintosh, Councillor David Murphy, Councillor Andre Rivette, Councillor Justin Towndale, Councillor

Votes Opposed = 1 Brock Frost, Councillor

COMMUNICATIONS I REPORTS

Motion Approved

Councillor Bernadette Clement excused herself from the meeting, exited the meeting and returned at 8:14, immediately after the vote.

1 Chase the Chill Project Click for detail --> [)

Motion to approve the request by Baldwin House to hang their supply of new, cold weather accessories (knitted mittens, scarves and hats for adults and children) in trees in various locations in the City, to 'Chase the Chill' for anyone who may need it.

Moved By: Maurice Dupelle, Councillor Seconded By: David Murphy, Councillor

Motion Approved

Councillor Bernadette Clement returned to the ongoing meeting.

2 Report on By-law 2015-018 to replace By-law 2014-133, which allowed temporary closure of Brookdale for the demolition of the bridge with shorter intermittent temporary closures, to now a one-time temporary closure of 2 to 3 months. Click for detail --> CJ Motion to approve the new by-law to allow the temporary closure of Brookdale Avenue from Second Street to Seventh Street for the demolition of the high level bridge, at a one-time temporary closure of 2 to 3 months commencing February 10, 2015.

Moved By: Andre Rivette, Councillor Seconded By: Brock Frost, Councillor

Motion Approved

3 Ontario Municipal Social Services Association (OMSSA) 2015 Membership Click for detail --> [3 Motion to nominate Councillor Elaine MacDonald to serve as the Elected Member of the Ontario Municipal Social Services Association to represent the Consolidated Municipal Service Manager for the year 2015.

Moved By: Carilyne Hebert, Councillor Seconded By: Bernadette Clement, Councillor

Justin Towndale exited the meeting at 8:24 and returned at 8:26.

4 National Automated External Defibrillator Program Click for detail --> 13

Motion Approved

)

Motion to approve the donation of 21 Zoll AED Plus units and equipment plus additional funding for 21 CPR/AED courses provided through the National Automated External Defibrillator Program and administered by the Heart and Stroke Foundation.

Moved By: Bernadette Clement, Councillor Seconded By: Carilyne Hebert, Councillor

5 Port of Cornwall Divestiture

There was no update provided at this time.

Motion Approved

6 Funding Agreement between the City of Cornwall and Stewardship Ontario - Amendment Click for detail --> [3 Motion to receive Report 2015-1-IMW-ENV and to authorize amending the funding agreement between the City and Stewardship Ontario.

Moved By: Justin Towndale, Councillor Seconded By: Maurice Dupelle, Councillor

Motion Approved

TENDERS AND REQUESTS FOR PROPOSALS

1 Tender No. 14-T74 Supply of Oil and Lubricants Click for detail --> CJ Motion to award Tender 14-T74 as follows being the best bids meeting tender specifications:

(a) Boss Lubricants, Mississauga, Ontario, 16 items at a total bid price of items awarded of $11 ,527.91 based on estimated usage, excluding HST;

(b) MacEwen Petroleum Inc., Maxville, Ontario, 15 items at a total bid price of items awarded of $17,698.12 based on estimated usage, excluding HST;

(c) W.O. Stinson & Son Limited, Ottawa, Ontario, 18 items at a total bid price of items awarded of $26,178.16 based on estimated usage, excluding HST;

(d) Wajax Power Systems, Ottawa, Ontario, 3 items at a total bid price of items awarded of $2,396.03 based on estimated usage, excluding HST;

The estimated cost to the corporation for all vendors is $57,800.22 excluding HST for the one year period.

There are 5 items of the 57 items included in the tender that will not be awarded.

Moved By: Elaine MacDonald, Councillor

Seconded By: Andre Rivette, Councillor

2 Tender 14-T72 Supply and Delivery of Screened Topsoil Click for detail --> I)

Motion Approved

Motion to award Tender 14-T72 as per Option B for a two year period to West Front Construction Canada Ltd., Cornwall, Ontario being the best bid meeting tender specifications.

Moved By: Brock Frost, Councillor Seconded By: Claude Mcintosh, Councillor

Motion Approved

3 Request for Proposai14-P19 Provide Dietitian Services for the Glen Stor Dun Lodge Click for detail --> Cj

Motion to award RFP 14-P19 for a three year term with an option to extend for two additional one year terms to Erik Sesbreno, Cornwall, Ontario being the best submission meeting the specifications.

Moved By: Maurice Dupelle, Councillor Seconded By: David Murphy, Councillor

NEW BUSINESS

1 Emergency Automated Call Out telephone System Click for detail --> 0

Motion Approved

Whereas the City of Cornwall had a business/residential area without water for almost the entire day on Friday February 6 2015; and

Whereas some business/residents were not notified through the automated telephone notice system, that they would be without water for a good part of the day; and

Whereas when longtime businesses of the area contacted the city, they were told that they were not on the list that was contacted for this emergency.

Therefore be it resolved that administration prepare a report on what protocols are followed when this system is used and how this system is kept up to date, and how does a resident or business get added to the system.

Moved By: Maurice Dupelle, Councillor Seconded By: Andre Rivette, Councillor

Motion Approved

2 Snow Removal of City Public Paid Parking Lots and Paid Meters Click for detail --> [J

Whereas the City of Cornwall has 9 paid parking lots and many paid meters in the City of Cornwall where snow removal is required; and

Whereas city business owners and other groups depend on these parking lots and meters on a daily basis to ensure customers are able to park in these paid city lots & meters, and access these local businesses; and

Whereas these public paid parking lots and meters have not been cleared of snow as a priority; and

Whereas it has been several days or weeks since these lots and meters were cleared,

Whereas this could result in a huge liability issue for the City of Cornwall; and

Whereas some residents have fallen and become injured in these lots & metered areas; and

Whereas many of our seniors depend on these parking lots in order to attend these businesses/clubs; and

Now therefore, be it resolved that administration prepare a report for the next regular council meeting regarding on how much revenue is generated from these lots and meters, through monthly passes and paid parking; and

That Council be provided with a copy of the tender for the contractor providing these services for the 9 public paid parking lots; and

That Administration also provide Council the protocol indicating why these lots are not on the priority list for snow removal; and

Now, therefore, be it further resolved that Administration also provide the protocol regarding snow removal from around the paid parking meters throughout the City of Cornwall.

Moved By: Maurice Dupelle, Councillor Seconded By: Andre Rivette, Councillor

Motion Approved

3 Comparative costs and benefits between weekly vs. every second week curbside recycling pick up Click for detail --> ~

Whereas the City of Cornwall has had weekly recycling pick up for a few years;

Whereas the City of Cornwall is constantly looking at cost effective ways to administer the services we provide;

Now therefore be it resolved that Administration prepare a report comparing the costs, benefits and other differences between weekly vs. bi-weekly curbside recycling pick up, to be presented to Council by the Feb 20

1h, 2015 Budget

Meeting. ·

Moved By: David Murphy, Councillor Seconded By: Maurice Dupelle, Councillor

Motion Approved

4 Problems concerning new bike paths on Second St. East Click for detail --> Cl

Whereas the issue of new bike paths on Second St. East has been causing a number of problems;

Now therefore be it resolved that Administration prepare a report on the cost of re-establishing the previous configuration on Second St. East.

Moved By: Elaine MacDonald, Councillor Seconded By: Andre Rivette, Councillor

A recorded vote on this matter resulted as follows:

Votes For= 9 Leslie o·shaughnessy, Mayor Bernadette Clement, Councillor Maurice Dupelle, Councillor Brock Frost, Councillor Mark A. MacDonald, Councillor Claude E. Mcintosh, Councillor

David Murphy, Councillor Andre Rivette, Councillor Justin Towndale, Councillor

Votes Opposed= 2 Carilyne Hebert, Councillor Elaine MacDonald, Councillor

PASSING OF BY-LAWS

Motion Approved

Motion to endorse By-laws 2015-018 to 2014-023 inclusive, listed on the Agenda.

2015-018 A By-law to replace the existing By-law 2014-133 which allowed temporary closure of Brookdale for the demolition of the bridge with shorter intermittent temporary closures to now a one-time temporary closure of 2 to 3 months starting in February 2015. Click for detail --> ~

2015-019 A By-law to authorize The Corporation of the City of Cornwall (on behalf of the Glen Stor Dun Lodge) to sign the revised Long Term Care Home Service Accountability Agreement schedule D effective April 1, 2015 with the Champlain Local Integration Network (LHIN) Click for detail --> Cl

2015-020 Enter into an Agreement with the Community Information Centre of Ottawa/211 Eastern Region for provision of Emergency Public Information during Emergencies Click for detail --> [:)

2015-021 A By-law to authorize The Corporation of the City of Cornwall (on behalf of the Glen Stor Dun Lodge) to enter into a one-time Funding Agreement with the Ministry of Health and Long-Term Care (The Ministry) to support the Late Career Nursing Initiative Click for detail --> [J

2015-022 A By-law to authorize the Corporation of the City of Cornwall to enter into a Client-Supplier Agreement with Grand & Toy through the Ontario Education Collaborative Marketplace. Click for detail --> [j

2015-023 A By-law amending the Funding Agreement between The City of Cornwall and Stewardship Ontario. Click for detail --> D

Moved By: Elaine MacDonald, Councillor Seconded By: Andre Rivette, Councillor

Motion Approved

REPORTS FROM STANDING I SPECIAL COMMITTEES OF COUNCIL

There were no Reports from Standing nor Special Committees of Council.

NOTICES OF MOTION

There were no Notices of Motion.

PENDING BUSINESS LISTING

The Pending Business Listing was presented and no discussion ensued.

1 Unfinished Business Listing for Monday, February 9, 2015 Click for detail --> ~

Motion to receive the Unfinished business Listing for Monday, February 9, 2015.

Moved By: Elaine MacDonald, Councillor Seconded By: Andre Rivette, Councillor

CONFIRMING BY-LAW

Motion Approved

Motion to endorse By-law 2015-024, being a By-law to confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meeting held on Monday, February 9, 2015.

2015-024 Confirming By-Law for February 9, 2015; Meeting ID 2015-03 Click for detail --> [3

Moved By: Brock Frost, Councillor Seconded By: Bernadette Clement, Councillor

Motion Approved

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ADJOURNMENT

Motion to adjourn the Public Meeting of Council at 9:10 p.m.

The next regular public meeting of Council is to be held on Monday, February 23, 2014.