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Data Warehouse/State Reporting
February 2, 20171
Agenda
1. Timelines and Deadlines
2. NYSED Updates
3. SMS Updates
4. UIAS Reports on L2RPT
5. Level 0 Historical
6. ePMF Updates
7. Groundhog Day Trivia
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Winter Deadlines
3
NYSED Updates
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SIRS 2016-17 Data Collection Memo
Vendor Meeting Update
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* See handout
Data Collection and Reporting Reminders for 2016-17
Chronic Absenteeism: • NYSED will be requiring districts to report and verify student attendance data and
school calendars to assist educators in identifying students in need of support and to provide interventions.
• NYSED will be requiring districts to report and verify attendance and school calendars to enable attendance reporting to transition from BEDS to SIRS.
Teacher Attendance: • NYSED will be requiring districts to report and verify teacher attendance data to
enable this data element to transition from BEDS to SIRS.
Staff Evaluation: • For the transition period (2015-16 through 2018-19), LEAs are required to calculate
both original and transition staff evaluation scores and ratings.
Growth Model – Grade 8 Algebra: • Algebra I Regents Exam data will not be included in the growth model for 8th grade
students, and in 2016-17 students who take only the Regents Exam and do not take their grade level math assessment will remain excluded from the State-provided growth model.
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Existing Graduation Reports
• SIRS-308 Annual Graduation & Post Grad Plans
• SIRS-202 Total Cohort Assessment Summary
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Federal Reporting (Data Memo cont.)
1. EDFacts
• Submits performance data to USDOE http://www2.ed.gov/about/inits/ed/edfacts/index.html
2. Consolidated State Performance Report (CSPR)
• Part 1 collects data related to the five ESEA Goals
• Part II collects data related to outcomes of specific ESEA programs. http://www2.ed.gov/admins/lead/account/consolidated/index.html
3. Every Student Succeeds Act (ESSA)8
Federal Reporting (Data Memo cont.)
EDFacts• Is a U.S. Department of Education initiative to put
performance data at the center of policy, management and budget decisions for all K-12 educational programs.
• EDFacts data include information on Stateperformance assessments, public school choice, supplemental educational services options, and graduation rates, among other topics.
• The data submitted is used for monitoring, public reporting, and requests from Congress.
https://www2.ed.gov/about/inits/ed/edfacts/index.html
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Common Core of Data(CCD)
A brief overview
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CCD Background Non-Fiscal and Fiscal Components CCD Non-Fiscal data collected through EDFacts Comprehensive, annual, national statistical database
Official list of public schools and districts State, district, and school-level data files Data used by ED, researchers, and the public
CCD Non-Fiscal part of EDFacts collection since SY 2005-06 Data collected through EDFacts since SY 2008-09
Most data revisions made through ESS resubmissions
Census has been responsible for state follow-up in past years. Has now transitioned to the National Center for Education Statistics
CCD data files released by NCES (www.nces.ed.gov/ccd)
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Relying on CCD/EDFacts
NCES heavily relies on the CCD/EDFacts data for: Sample frames for the K-12 teacher-, staff-, and
school-collections, and for most longitudinal studies
Extensive sets of school- and system-characteristics school type, enrollment levels, numbers/percent of students with a range of different
characteristics, staffing levels
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More uses of Data
Geographic data from CCD/EDFacts are used to link to information from sources such as the American Community Survey
Plans to replace additional components of survey collections with administrative data CCD/EDFacts
Civil Rights Data Collection (CRDC)
CCD data files receive most mileage of EDFacts files. Condition of Education, US News and World Reports
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CCD Non-fiscal EDFacts FilesEDFacts File SEA LEA School Due
Directory X X X January 27
Grades Offered X X January 27
CCD School X March 29
Free and Reduced-Price Lunch X March 29
Children with Disabilities (IDEA) – School Age X April 5
Children with Disabilities (IDEA) – Early Childhood
X April 5
Membership X X X March 29
Staff FTE X X X May 31
Students in LEP program X April 28
Graduates/ Completers (2015-16 SY) X X February 9
Dropouts (2015-16 SY) X X February 9
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GET YOUR DATA IN EARLY!
• All of this is the reason why you must check and re-check your data.
• Load up to SIRS, review it, re-submit data as necessary and re-verify the data as early as possible.
• Don’t forget to make changes in your SMS, then re-load into Level 0.
• Graduation Rate
• New Career Pathways Report SIRS-335
• Staff Assignment SIRS-318
• Student BEDS Day Reports
– FRPL Data by March 23 – SIRS-323
– Checks Subgroups – SIRS-313
Data Verification Reminders
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• HS Graduation Rate is coming out any day on the https://data.nysed.gov/ site.
• This data comes from the SIRS-201 Total Cohort Report that your district certified in August 2016.
• This data is frozen and cannot be changed.
• The HS Grad Rate defaults to 4-year June Cohort.
• Click on Filter
this data to get
August or 5 &
6 Year Cohorts.
2015-16 Graduation Rate
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SIRS 335 Career Pathways Report
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SIRS-318 Staff Assignment
• Staff Assignment for Non-Teaching Staff being reported for ePMF (BEDS) purposes.
• Will be pulled Thursday, March 2
• This report will be used again to verify building Principals for APPR.
• June 1 is the deadline to certify this data for principals.
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Student BEDS Enrollment Reports
• March 23 is the second data pull that SED will prepare and send the counts to State Aid and other agencies.
• Districts have until August 2017 to certify the accuracy of the data.
• Districts should compare the snapshot reports (.1) in January and March to the current reports to see if anything changed
• SED will use the counts pulled on March 23 to submit FRPL data to the Feds for use in EDFacts.
*SIRS-323 Free and Reduced Price Eligible Students enrolled on BEDS Day
*SIRS-313 Location of Enrollment and Subgroup – Check accountability subgroups. Students in a subgroup for 1 day get counted.
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BEDS Day Snapshots (.1)
• The SIRS-323 report displays the most recent data that you have pushed. This report will continue to update and change throughout the year, as you make your corrections.
• The SIRS-323.1 will be the data pulled on the January 5 “Snapshot Date” and sent to State Aid.
• After March 23, the SIRS-323.1 will be updated with the counts from the March 23 data pull.
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IRS Vendor Survey – How we doin’?A survey went out from NYSED IRS to SMS and HR vendors a few
months back and they received some good feedback on how
information is communicated to the vendors.
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Feedback from Vendors
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Additional Feedback
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What SED Has Done in Response
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Questions?
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Presented by Alex Goldberg and Barbara Deal
Student Management Systems Updates
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Infinite Campus State Reporting Updates
• Campus 1705– Key fixes for Course Instructor Assignment and Student
Class Entry Exit• Resolves multiple issues that prevented extracts from being
loaded to L0
– Student Lite updated to properly report 8282 programs with a future end date
• Course Instructor Assignment- Changes to come for Special Ed Indicator– Currently the handling of Special Ed teachers is
cumbersome and does not follow how districts are set up– In talks with Custom and Campus to change logic. No eta
as of now for implementation of changes.
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QUESTIONS?
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UIAS goes L2RPT
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SIRS-701 Unique Identifier Audit System Summary
• Where to find:
– L2RPT (data.nasboces.org/l2rpt) UIAS folder (at bottom) SIRS-701 Unique Identifier Audit System Summary
• 2016-17 & 2015-16 school year reports available.
• UIAS SED site: http://www.p12.nysed.gov/irs/uias/home.htmlOne-stop browsing for UIAS resources & Info
• Arriving soon: New UIAS L2RPT edition report guides
• The SIRS 701 is updated/refreshed weekly.32
The Audits/ Use Cases:
• Disappearing Students (DS): expected to be continuously enrolled in a given location based on the past year enrollment record, but with no apparent re-enrollment in that location in the new school year
• False Dropouts (FD): students exited as dropouts but who may have re-enrolled in a new location
• False Transfers (FT): students who were to have transferred to a new location but appear not to have been enrolled elsewhere
• Simultaneous Enrollments (SE): students who appear to be inappropriately enrolled in multiple locations.
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SIRS-701 Unique Identifier Audit System Summary
FT.153 Errors – False Transfer exit code 153
(.01,.02, .03 FT subtypes)
FT.170 – False Transfer exit code 170
FD Errors – False Dropout
DS.EOY Errors Disappearing Student End-
of-Year
SE Errors – Simultaneous Enrollment
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Legacy UIAS Detail-level Report Headings
False Transfer (FT)
False Dropout (FD)
Disappearing Student (DS)
Simultaneous Enrollment (SE)
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Current L2RPT UIAS Reports Detail-level Uni-Heading Layout
All UIAS reports will use the (dichotomized) header layout shown below:
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Detail Level FD, DS, SE & FT
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Any Questions?
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Level 0 Historical
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L0 Historical• L0 Historical - https://l0historical.nyseddata.org/
• Use SEDDAS credentials to access L0 Historical
• Is currently available for the 2015 school year and prior years
• Should be available for the 2016 school year in the beginning of this month
• Can only modify data in demographics, enrollment, program fact, assessments (3-8 ELA/Math, NYSAA, and NYSESLAT will not be displayed)
• No changes can be made in L0Historical that affect accountability
• Changes may be reflected in L2RPT Reports as long as they don’t effect accountability
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ePMF/TAA Teacher BEDS Collection
• Deadline for teachers to submit data (complete ePMF forms) is February 24.
https://eservices.nysed.gov/taa/
• The certification button should become available for administrators in TAA on February 24th.
• Administrators will have access to review and change data until March 3.
• Certification of teacher ePMF forms will take place on the TAA system, by March 3.
• Superintendent SEDDAS account is the only account that can certify the ePMF data.
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Administrator ReviewAdministrator Form Creation Option• If a teacher was responsible for a class and left the
district before he or she logged into TAA and generated a form, an administrator may create a form with the teacher data during the administrator review process (please refer to ePMF timeline).
• TAA/TSRV/ePMF administrators will see the option, “CREATE FORM” in TAA for those teachers loaded in Staff Snapshot for whom a token was generated, but never logged in for form creation. Administrators may complete these forms and “Submit” them.
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Removing a Teacher from Staff Snapshot:
• This should only occur if an employee does not belong to the district during the current school year. If a staff member is erroneously reported to Level 2, a soft delete can be done by sending a "D" for Field 41 (Active/Inactive). We can assist with this.
• At this time, even though a Delete flag is set in Staff Snapshot, those individuals will still be listed in TAA. Teachers listed with a “DELETE” should not be visible on the TAA administration screen and will not receive a token.
• If they had previously created a TAA account, they will still be able to log into the system, but they will not see an ePMF form.
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Staff Assignment • This template collects data for Personnel Master File
(PMF BEDS) state and federal reporting purposes and Annual Professional Performance Review (APPR) purposes. This template also includes information to link principals to students enrolled in programs they supervise, including assignment start and end dates.
Which Staff Should be Reported? • All non-teaching professional staff, including building
principals, must be reported. To determine which staff are considered “non-teaching professionals,” refer to the non-teaching assignment codes found in the SIRS Manual
Non-teaching Staff Collections
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Non-teaching Staff Collections
• All non-teaching professional staff data due from Staff Snapshot and Staff Assignment for Personnel Master File (PMF) purposes.
• Refer to the SIRS Manual for assignment/course codes.
• Please review and be sure accurate data is reflected in Level 2 reports, both SIRS-320 (Staff Snapshot) and SIRS-318 (Staff Assignment) by Thursday February 27.
• There is no Certification, just a data pull.
• Final Deadline is Thursday, March 2.47
QUESTIONS??
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Level 0 Accounts
• Account Creation Procedure:
• The format for each new account should conform to the following format:`
– A 2-3 letter district abbreviation followed by an underscore, followed by email prefix
– Example [email protected] = jsmith
– District: Westbury = wes
– Final account ID = wes_jsmith.
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Level 0 Accounts
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Questions on anything we have covered this afternoon?
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● Phil DeGrazia: 832-2815
● John Cahill: 832-2860
● Vivian Tripi: 832-2794
[email protected]● Mona Baldauf: [email protected]● Stephanie Witt: [email protected]
● Audre Midura: 832-2718
● Margarita Pieri: 608-6673
Nassau BOCES DW Contacts
