Delivering Effective Presentation

8/6/2019 Delivering Effective Presentation

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Delivering Effective PresentationVilmore Kenneth A. Quinicio

John Arwen Penaranda

Jeremy Ramos

Erving Ng


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Delivering Effective Presentation

I. Defining Your Goals

II. Determining the Details

III. Creating Handouts, Slides, and

Powerpoint SlideshowsIV. Structuring the Content

V. Working Within Time Constraints

VI. Preparation for the Presentation

VII. Making an Effective Delivery

VIII. Interacting with the Audience

IX. Making a Memorable Close


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"Forgetting our objectives is the most frequent

stupidity in which we indulge ourselves"

- Friedrich Nietzche


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I. Defining the Goal of your

PresentationDetermine what you're trying to accomplish

- What kinds of goals are we talking about?

It all depends


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I. Defining the Goal of your Presentation

Write it down

- "The Goal of this presentation is to _________."

Ex."T

he goal of this presentation is to introduce the newX product

Simplify it

- To make the objective clear and understandable

Don't mix goals

- The objective(singular) must be simple and

uncomplicated


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6 Standard Questions to Ask

Who is your audience?

What does the audience expect from your presentation?

When is the presentation?

Where is the presentation?

Why are you giving this presentation?


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Who is your audience?

- Know whom are you going to speak

What does the audience expect from your presentation?

- Find out what you need to deliver

When is the presentation?

- Know the day and time of your presentation

Where is the presentation?

- Find the space where you'll be presenting

Why are you giving this presentation?

- Review your goal or objective


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III. Creating Handouts, Slides,

and Powerpoint SlideshowsWhy use Visual aids?

Graphically illustrating a speaker's ideas, a projector also helps to

ease the nerves of some speakers by taking part of the spotlight offthem.

Reminds the speakers of important points and keeping them on the

right track.

Take Note:PowerPoint allows you to add fancy transitions

and animations doesn't mean you should use

them. Use these extra features only when necessary.

Don't do anything to distract your audience from your

main point.


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and Powerpoint Slideshows

Use Visual Aids

Use visuals (pictures, graphs, tables, props) whenever you can

In a speech you are only using 38% of the communication medium

Ditch the bullet points

Make the Presentation Memorable


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and Powerpoint SlideshowsEffective Presentation Using Powerpoint

Simplify the slides and use key phrases and necessary information

Keep the slides consistent

Avoid over-using of "fly-in" or other special effects

Avoid using over-decorated slides, pictures, graphics, etc

Synchronize the movement of the slides along with what you're

saying


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and Powerpoint SlideshowsEffective Presentation Using Powerpoint

Use graphics, icons, and/or symbols to reinforce or communicate a

concept Use key words, not full sentences

Use color where necessary but not excessively

Use pictures where possible

Use bullets, not numbers for non-sequencial items


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What not to do in a Power Point presentation

Dont put lots of text in a single slide

Avoid Excessive Bullet points

Dont use inappropriate sound effects

Dont use distracting color schemes


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Sample only

Forms of communicationy Intrapersonal - is the most basic of the

communication contexts or levels. It occurs when anindividual sends and receives messages internally.

y Interpersonal - is the process of sending and receivinginformation between two or more people.


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Several options on giving the handouts

Set handouts on the seats before the presentation

Hand them out to audience members as they arrive

Pass them out after the presentation, etc


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and Powerpoint SlideshowsTake Note:

It's best to summarize key-point every end of a

topic

Most important:

Don't speak to the slides, speak to the audience


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IV. Structuring the Content

Facts

- delivering reliable informations

Descriptions

- to distinguish in details

Historical Background (if necessary)

- to present previous informations

Examples

- to give samples

Real-life stories and/or anecdotes (if

necessary)

- adding personal touch

Quotes and Testimonials- giving passages

Analogies and Comparisons

Demonstrations (if necessary)

Elaborate on your Main Points


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V. Working Within Time

ConstraintsTiming your presentation

How long will it take?

- Know how many slides does your visual contain and also consider if youhave to talk about technical topics

Timing yourself

- may depend on how fast you talk

Other Factors:

breaks

interruptions

questions

unavoidable instances


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VI. Preparation for the

PresentationSetting upSample Seating Layouts

- Theater Style

- Classroom Style

- Confrence Room Style

- U-Shape Style

Arrangement of Equipmentscomputer

remote control

computer projector

overhead / slide projectorprojection screen

white board / blackboard

microphone

Lighting

Temperature


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Take Note of the following:

1. Physical Appearance

- Dress better than your audience

- WEAR PROPER ATTIRE

2. Body Language

Things to consider

Establish eye contact with the audience

Stand beside your visual aid, not directly in

front of it

Use your hands and arms to make your points

Watch your movements


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3. Vocal Control

Volume

- to speak steadily, but not murmuring and yelling

Projection

- to talk distinctly to all audience, not only to those people near

you

Dynamics

- highness and lowness of your voice


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4. Word Choice

- use active voice, not passive voice

- Use "we" and "us" instead of "I" and "you"

Take Note:

Come on the venue ahead of time

Speak with authority


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VIII. Interacting with the

AudienceFirst Impressions are important

Dress appropriately

Don't be late on your presentation

Start the presentation on time Deliver your opening remarks properly

Acknowledge the presence of your audience

Sample Opening Lines

- "Good morning/afternoon/evening..."

- "I've been invited to present..."

- "Thank you for that kind introduction" etc.


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VIII. Interacting with the Audience

Answering Questions

1. Listen - listen carefully and respectfully to the person askingquestion

2. Repeat - rephrase the question out loud

3. Pause - stop for a moment as if you're thinking

4. Answer - give your answer, clearly and concisely and without

emotion


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IX. Making a Memorable

Close Summarize the main points of your presentation

Deliver the closing statement

"That concludes our presentation."

"Thank you for having me here today"

"I appreciate your attention" etc.


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References

Miller, M. (2005). The 80/20 Guide to Effective Presentation. Canada: Thomson

Course Technology

Harvard Business School Press (2007). Giving Presentations: Expert Solutions

to Everyday Challenges. Boston Massachusetts, USA. Harvard Business

School Publishing Corporation

http://www.presentationmagazine.com/Essential_presentation_skills_1_visuals.

htm

http://redcatco.com/blog/communication/10-things-not-to-do-in-business-powerpoint-presentation/

http://hubpages.com/hub/11-Tips-for-Giving-a-Great-Presentation

http://www.entrepreneur.com/tradejournals/article/100012283.html

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Delivering Effective Presentation