Objective Rollout and Demonstration

Defence Site Visit - May 2011

Objective in Defence

• Commenced in 1999, Year 2000 initiative

• Currently using latest version 7.5.3 – leading edge

• On the upgrade path to Objective 8

• Strong relationships with industry. Primary support partner, supported by product vendor.

Geographically Dispersed

Defence Establishment - BerrimahLarrakeyah Barracks - LarrakeyahRobertson Barracks - PalmerstonRAAF Base Tindal - KatherineLeeuwin Barracks – East FremantleHMAS Stirling - RockinghamRAAF Edinburgh - EdinburghAngelsea Barracks - HobartRAAF East Sale - East SaleVictoria Barracks Melbourne - SouthbankRAAF Williams - Point CookDefence Plaza Melbourne - MelbourneSimpson Barracks - WatsoniaHMAS Cerberus - Cribb PointPuckapunyal Military Area - PuckapunyalGaza Ridge Barracks – Bandiana EastRAAF Base Wagga - Forest HillBlamey Barracks - KapookaRussell Offices - RussellDeakin Offices - DeakinHeadquarters Joint Operations Command - BungendoreHMAS Albatross - NowraAustralian Hydrographic Office - WollongongHigh Street Penrith - PenrithRAAF Base Glenbrook - GlenbrookHMAS Waterhen - WavertonLiverpool Military Area - LiverpoolVictoria Barracks Sydney - SydneyHMAS Kuttabul - Potts PointDefence Plaza Sydney - SydneyRAAF Richmond - RichmondDefence Establishment Orchid Hills - Orchid HillsRAAF Williamtown - NewcastleLone Pine Barracks - SingletonRAAF Amberley - IpswichGallipoli Barracks - EnoggeraKokoda Barracks - CanungraArmy Aviation Centre - OakeyRAAF Base Townsville - GarbuttLavarack Barracks - TownsvilleRoss Island - TownsvilleObjective Sites – Providing One logical view

Adoption across Defence

• Initially a “user pays” model 1999-2010• + Sharp focus on meeting business needs of

workgroups / business units. • Main Drivers - Compliance, Discovery,

Access control, Single source of truth, strong executive direction, $$ talks

• - Value for money, fragmented uptake, inconsistent procedures, governance

Shifting Sands

• Initial paper based records management focus (2000-2003)

• Objective keeps track of around 6.5 million Corporate files (2011)

• Containing paper based physical records in Corporate files ~ 40 linear km’s

Filing culture

Digital records

• Gradual move to electronic formats - Capture at point of creation ~ 62 million objects (2011)

• New records are “born digital”, with new formats emerging

• Storage and preservation challenges

Growth - How big is big?

Corporate Rollout of Objective

• Installed user base of ~ 30,000 users• Add 30,000 users to Objective over the next

3 years – at a rate of 10,000 per annum• Introduce e-Learning courses to replace

face to face training for “typical users”• Deploy Objective outside of Australia• Upgrade to Objective 8.x during 2012-2013

Method

• Gap analysis - fill in partial implementations across Groups and Services

• Cookie cutter approach for implementations• Simplify – Analyse shared drives - apply

standard structures – regimented procedures• Rationalise - cleanse, de-duplicate, tidy• Migrate – lock shared drives – read-only

Schedule

• Six monthly tranches• Priorities endorsed by Defence Corporate

Information Management Improvement Committee (DCIMIC)

• 3 year project duration• Completion by December 2013

• -- DEMONSTRATION --