Department Specific Budget Reduction Proposalscms.cityoftacoma.org/CRO/Budget Summary of ReductionsFINAL120… · 13 Personnel 97% General Reductions 3% GF Reductions by Category

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Contents

General Fund Reduction Summary .........................................................................................................................................................................................9

Department Specific Reduction Proposals: External Services ................................................................................................................................................. 11

Tacoma Police Department Budget Reductions .................................................................................................................................................................................... 13

Tacoma Fire Department Budget Reductions ........................................................................................................................................................................................ 25

Public Works Department Budget Reductions ...................................................................................................................................................................................... 29

Human Rights and Human Services Budget Reductions ........................................................................................................................................................................ 35

Community and Economic Development Budget Reductions ............................................................................................................................................................... 39

Municipal Court Budget Reductions ...................................................................................................................................................................................................... 47

Public Assembly Facilities Budget Reductions ....................................................................................................................................................................................... 53

Department Specific Reduction Proposals: Internal Services.................................................................................................................................................. 57

City Manager’s Office Budget Reductions ............................................................................................................................................................................................. 59

Government Relations Budget Reductions ............................................................................................................................................................................................ 63

Finance Budget Reductions .................................................................................................................................................................................................................... 65

Non-Departmental Budget Reductions.................................................................................................................................................................................................. 71

Hearing Examiner Budget Reductions ................................................................................................................................................................................................... 73

Human Resources Budget Reductions ................................................................................................................................................................................................... 75

Information Technology Budget Reductions ......................................................................................................................................................................................... 79

Legal Budget Reductions ........................................................................................................................................................................................................................ 85

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Personnel 77%

M&O 17%

General Reductions

6%

GF Reductions by Category

General Fund Reduction Summary

General Fund Reduction Details

Personnel Reductions $17,871,427 Maintenance and Operations Reductions $ 4,025,959 Capital Reductions $ - General Reductions (Wages/ Training) $1,314,000 Offsetting Expenditures to Update Projection -$1,817,974 Total $21,393,412

Reduction Summary

*2012 GF Budget Summary

2012 Total Proposed Reductions

2012 Proposed GF Reductions

Proposed reduction as percentage of

2012 GF Budget Summary

$ 153,583,946 $26,679,631 $21,393,412 13.9%

Personnel Summary

GF Personnel Savings

**Summary of positions in department proposals

Net Proposed Position Reductions

Position Reduction as % of Position Summary

Of the Potential Layoffs: Of the Potential Layoffs (by EEOC Job Codes):

Represented Non-Represented

Senior/ Supervisory

Professional Frontline

$17,871,427 1503.25 -262.3 -17% -129.6 -37.1 -37.7 -15.4 -113.6

Potential Layoffs Change in Position Funding Vacancy Eliminations Net Position Reductions

- 166.7 -26.25 -69.25 -262.3

**Each department proposal summary includes a number of budget employees.

Where applicable, employees budgeted outside of the general fund are included.

*The budget summary excludes Library($12,513,000); City Council($539,000); Fire outside

contracts to communities($3,017,000); Police LESA, Jail and Property Room

expense($14,633,000); Finance Debt Service, Police/Fire Pension payments, and payments to

outside agencies($19,191,000). It includes payments to IT ($8,411,958). It does not include

the full PAF budget for the Tacoma Dome and GTCTC ($15,363,417).

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Department Specific Reduction Proposals: External Services

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Personnel 97%

General Reductions

3%


Tacoma Police Department Budget Reductions

Reduction Strategies

Focus on core police services to our citizens: responding to emergency and non-emergency calls for service, investigating crimes against persons and property, and enforcing state and local laws.

Meet targeted staffing levels to the daily Patrol schedule: ensuring adequate coverage across the City, equal distribution of workload, and officer safety.

Provide a reduced level of service in enforcement and prevention activities that support the Patrol and Community Policing Divisions.

Reduction Details

2012 Revised GF Budget 2012 Proposed GF Reductions Proposed reduction as percentage of:

2012 Revised GF Budget

Police $58,646,185 $4,882,000 8.3%

Personnel Summary


Total Budgeted Number of Positions


% of Total Positions

Of the Potential Layoffs: Of the Potential Layoffs:


Senior/ Supervisory


Police $5,412,0001 425.55 -82 19.3% -54 -2 -11 -2 -43

Potential Layoff

Change in Position Funding

Proposed Vacancies Net Position Reductions

Police -56 -3 -23 -82

1 The Personnel Savings shown in this document is an estimate of the saving after bumping is accounted for in the layoff process.

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Police Personnel Reductions

Police Impact Total Savings GF Savings Number of Positions

Position Description

1. Increased response time to citizen inquiries: COMMUNITY RELATIONS OFFICER - Elimination of this position will result in the loss of department webmaster; loss of community relations coordination within the Department and possible elimination of employee and citizen surveys, which would have a direct impact on Department Accreditation. Employee recognition and awards would have to be reassigned causing increased workload to other staff members. A delay in response to citizen inquiries received via department website would occur as well as current workload shifted to the Community Relations Office.

$106,000 $106,000 -1 Possible Layoff

Community Relations Officer (1)

2. Increase in workload of existing staff: RANGE OFFICER - Reduction of the position will increase the workload for existing range staff and decrease training ability and capacity because of availability of the range for firearms practice. Reduced availability of the range could reduce Range Revenue from outside agency range use. This patrol officer will be reassigned as a primary call responder to backfill shortages in Patrol.

$113,000 $113,000 -1 Possible Layoff

Police Range Officer (1)

3. Reduction in level of service to departments and outside stakeholders: PROGRAM TECHNICIAN & POLICE LIEUTENANT - Reduction of two positions in the Crime Analysis Unit will reduce level of service to department personnel, city departments and other outside stakeholders who rely on the Crime Analysis Unit for support and information relative to crime activity and calls for service. Effectiveness and viability of the crime analysis unit will be reduced. Support to patrol, community oriented policing and other department units that rely on statistical data to identify trends and patterns for proactive deployment of resources will be reduced. This reduction will hamper or eliminate the ability to track and proactively address crime issues and neighborhood problems.

$177,000 $177,000 -2 Possible Layoff

Crime Analysis Unit: Police Lieutenant (1), Police Program Technician

4. Increased workload for remaining background investigator: BACKGROUND INVESTIGATOR - The reduction of the Background Investigator will increase the workload for the remaining background officer as well as other detectives assigned to other duties. This will increase the time for processing

$113,000 $113,000 -1 Possible Layoff

Hiring Background Investigator

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new Police Department employees and possibly result in candidates seeking employment at other municipalities. The department will be forced to eliminate background investigation services for other city departments and outside agencies. This patrol officer will be reassigned as a primary call responder to backfill shortages in Patrol. 5. Reduction in proactive crime fighting measures: The reductions in the Criminal Investigations Unit will reduce participation in proactive crime fighting measures and investigative services for non-violent crimes. The reduction of a Police Lieutenant in the Criminal Investigation Division eliminates one of two managers (second level supervision). The Lieutenants are responsible for the performance and oversight of over 54 detectives. Currently, we are structured to focus on two lines of effort: Violent Crimes and Major Crimes. The Lieutenants directly supervise five Sergeants in the division. The Sergeants in turn directly supervise the detectives who are broken down into five squads: Homicide/Violent Crimes, Special Assaults (child abuse, rape, etc.), Domestic Violence, Career Crimes (Burglary, Robbery), and Financial Crimes which includes Juvenile and Misdemeanor crimes. With the reduction, one Lieutenant will directly supervise four Sergeants as one of the Sergeant positions will also be eliminated. The current supervisory/employee ratio is approximately 1:11. Current nationwide standard recommended ratio is 1:5. The supervisory/employee ratio will increase to 1:14. With the increased responsibilities for each Sergeant, he/she will have less oversight on work products and status. This has in the past resulted in increased liability factors for our legal department. Currently three Police Administrative Support Specialists (PASS) are assigned to CID that handle the office administrative functions including transcription for cases. With the reduction of one PASS, we will have to redistribute or eliminate some of the work load to the two remaining PASS for the division. Mid to long term projects within the Criminal Investigations Division will be delayed or shelved as current ongoing investigations will be the main emphasis for the one remaining Lieutenant. Without the additional PASS and Sergeant, the workload will be compounded to the remaining staff in the division. The ability to plan, organize and implement major programs and projects will be

$265,000 $265,000 -3 Possible Layoff

Criminal Investigations: Police Sergeant, Police Admin Support, Police Lieutenant

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affected. City partnerships and meetings with CBS, Safe & Clean, etc. may not have representation from the Criminal Investigation Division. Responses to inquiries and questions will be delayed as the work load shifts to the remaining PASS, Sergeants and Lieutenant. A focus on core services will limit ability to engage in groups and meetings outside of the department. Ability to interact with the Prosecutor's Office and focus on concerted issues will be critical; however, their requests for transcriptions from our division will be limited due to the elimination of one PASS. We will have to prioritize our cases and as part of the proposed changes, citizens may not receive the service desired. Part I crimes as defined by the federal --reporting guidelines will be the main effort of the division. This directly equates to our ability and focus to follow up on Quality of Life type crimes normally associated with Misdemeanor Offenses. 6. Hold Vacant: Continue to hold Crime Scene Technician position that was included in 2012 projection. With our current force structure, we can only support the department on 24 hour schedule five times a week. The Forensics Section is on a call out status on the weekends. With the decrease of a Crime Scene Technician, the service hours and day will have to be revisited and adjusted accordingly. This is magnified due to the scheduling of vacations, holidays, sick leave, etc. We will see an increase in overtime to process necessary crime scenes when called out by other bureaus. The analysis needed for the evidence collected will cause increase work to the remaining Forensics staff which may again lead to overtime expenditures.

$100,000 $100,000 -1 Vacant Crime Scene Technician

7. Reduction in the targeting of narcotics and vice related offenses: Elimination of one specialized squad, specifically designed to target narcotics and vice related offenses affecting the community: drug trafficking; prostitution; prescription fraud and crimes victimizing children. The elimination would also result in the discontinuation of the John School Program. The reduction of a Sergeant and four Officers will basically eliminate our direct Task Force involvements and partnerships with Regional and Federal Agencies responsible for Narcotics and Vice related investigations. Some of the prominent partnerships have been with the DEA Task Force and the Innocence Lost Task

$544,000 $544,000 -5 Possible Layoff

Special Investigations: Police Sergeant (1), Police Officers (4)

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Force which focus on juvenile victims of prostitution. These Task Forces have been very beneficial in the overall coordination and synchronizing of activities for various agencies to target mid to high level narcotic dealers as well as focus on pimps forcing juveniles into prostitution. A secondary benefit has been an increase in state and federal seizures. The one remaining squad will focus on street level narcotics and prostitution currently affecting our communities. Without a layered approach to addressing these types of crimes, we will only be able to address the visible violations at the street level. The Special Investigations Section is a force multiplier for all criminal fighting efforts of our department. Their Special Technical Operation skills and covert ability has in the past been directly responsible for tracking and capturing our most violent criminals in the city. They are also critical to our Community Policing efforts. Their ability to monitor suspected drug and vice suspects greatly assist the Community Liaison Officers address persistent problems at the sector level. With the loss of one squad, we will have to refocus on the streets and the equal amount of personnel currently assigned to the Regional and Federal Task Forces will be returned back to the Patrol Division. Both Federal and State seizure funds will eventually be reduced as we will no longer be recipients of ongoing investigations at that level due to a lack of participation. Citizen complaints of drug and vice activities will have to be prioritized and resourced accordingly based upon a reduction of approximately 50% of the Special Investigation Unit. With one squad left, we will address these complaints as time allows using both covert and overt means. The ability to address sector level issues, i.e., drug houses will be significantly affected due to the reduction of manpower. The perception by the citizens that the police department is not doing enough or not acting fast enough will need to be addressed at all levels of government, i.e. CBS, community meetings, etc. 8. Eliminate police patrol support to Business Improvement Area (BIA): Eliminates two officers dedicated to partnering with the Business Improvement Area for policing efforts within the downtown core of the City of Tacoma. This will result in less Police visibility in the downtown core of Tacoma, decreasing citizen safety and security. Proactive work in crime deterrence will be greatly reduced. The Police Department’s ability to work proactively with business

$226,000 $226,000 -2 Possible Layoff

BIA Officers (2)

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partners in crime prevention and intervention will be reduced. These patrol officers will be reassigned as primary call responders to backfill shortages in Patrol. 9. Increase in workload for remaining PASS positions: Reduction of one Police Administration Support Secretary for the Operations Bureau will leave two PASS positions to absorb all administrative functions This will result in a delayed response time to citizen concerns and complaints and departmental requests. This reduction may also inhibit efficiency and accomplishing daily administrative functions in a timely manner.

$79,000 $79,000 -1 Possible Layoff

Police Administration Support (1)

10. Reduction in proactive traffic enforcement, reduction in revenue from traffic enforcement: Reduction in Traffic Enforcement will reduce proactive traffic enforcement and response time to accidents and other calls for service. This reduction also creates an accompanying reduction in revenue of $500,000 from traffic enforcement fines. The reduction of one Traffic Squad (50% of Traffic Section) will decrease targeted enforcement and decrease traffic safety. This also decreases the number of uniformed officers on the street and increases the workload to Primary Call Responders. There will also be a reduction in community policing services; reduced response time to accidents; possible increase in traffic violations; slower response times to traffic accidents and other calls for service; reduction in response to citizen complaints and concerns. Response time to Hit and Run accidents and accidents in general will be significantly increased. These patrol officers will be reassigned as primary call responders to backfill shortages in Patrol. This reduction results in savings in Fund 1650 Traffic Enforcement, Engineering and Education which will decrease the required General Fund Subsidy.

$1,153,000 $653,000 -10 Possible Layoff

Traffic Enforcement: Police Sergeant (1), Police Officers (9)

11. Increased time to respond to felony calls for service and increased risk to officer safety: Reduction in staff will lead to slower response to felony calls for service and increased risk to officer safety. There is a potential for increased overtime for K-9 callouts. This reduction substantially reduces coverage of K-9 services throughout the City in support of Police Operations. This reduction in staff will lead to slower

$119,000 $119,000 -1 Possible Layoff

K-9 Officer (1)

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response times to felony calls for service and increase risk to citizen and officer safety. The chances of apprehending felony suspects at or near crime scenes will decrease. These patrol officers will be reassigned as primary call responders to backfill shortages in Patrol. 12. Reduction in Community Liaison Officers: Reduces ability to partner and coordinate community based services; delay in responding to specific community concerns - Increased calls for service due to the lack of proactive police work by the Community Liaison Officers. Reduced focus in quality of life crimes and their impact on neighborhoods and business districts. Reduced crime prevention efforts with all stakeholders (liquor control board, code enforcement, etc.). Citizens will have to rely on emergency responders to handle all calls for service. The neighborhood issues requiring direct interaction and a longer term response will be eliminated. Calls for service will increase citywide. Public relations and police education programs will be greatly reduced or eliminated. This will eliminate community policing services in each sector. This program elimination will result in a delay responding to specific community concerns - Increased calls for service due to the lack of proactive police work by the Community Liaison Officers. Reduced focus in quality of life crimes and their impact on neighborhoods and business districts. Reduced crime prevention efforts with all stakeholders (liquor control board, code enforcement, etc.). Causes department to be reactive instead of proactive in dealing with community and neighborhood concerns and complaints. City programs will not be supported by TPD. Citizens will have much less positive interaction with the police department. Crime reduction will be reduced along with citizen satisfaction. These patrol officers will be reassigned as primary call responders to backfill shortages in Patrol. Three Community Liaison Officers would continue to be funded by Public Works Department in CBS.

$1,814,000 $1,814,000 -13 Possible Layoff, -3 Reallocation

Community Liaison Officers (16)

13. Eliminate vacant positions: 17 vacant positions will be eliminated that were not included in the 2012 projection so they do not result in savings, but had the positions been included in the projection, their General Fund value would have been $1,361,000.

$0 $0 -17 Vacant Police Officer (14), Office Assistant (1), Animal Control (1)

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14. Restore Funding: Restore funding to 4 vacant positions not included in 2012 projections and later eliminate positions to transfer funding to Maintenance and Operations.

($466,000) ($466,000) -4 Vacant Police Officer (4)

15. Reduction of one Sergeant Assigned to hiring: Elimination of this position will result in supervisory duties being reallocated to other areas of the department. Hiring/recruiting strategies, advertising, Facebook pages will be eliminated or discontinued. Institutional knowledge of hiring/recruiting practices and procedures will be lost. If/when hiring resumes, unit will need to be re-created. Supervisory liaison with the Washington State Criminal Justice Training Academy will be lost. Review and approval of Department equipment requests and proposals will be shifted to another supervisor or another area of the Department, causing an increased workload and a larger span of control to whomever this duty is assigned. Less consistency in the evaluation and approval of background investigations. Reduced or no oversight of background investigations conducted for other departments. Citizens will not have a central point of communication for hiring/recruiting information. Department recruitment and hiring practices that have been very successful will be discontinued. Liaison with local educational institutions and Criminal Justice Education programs will be reduced or eliminated. Citizens' Academy will no longer be offered annually.

$92,000 $92,000 -1 Vacant Sergeant (1)

16. Elimination of Specialized Gang Unit: Reduces ability to target gang problem areas; inhibits ability to pursue grant funding associated with gang initiatives (intervention, prevention and suppression); gang enforcement may have to be performed as collateral duty when feasible. Reduce department ability to continue specialized gang suppression. Will increase calls for service related to gang activity. Will put additional duties on emergency responders related to gang activity. Could result in an increase in gang activity and violence in the community. Reduction in specialized information gathering concerning gang related activity. Result in a greater response time to normal calls for service. Reduces ability to work with our partners in efforts of gang prevention and intervention at the local, state and federal level (i.e., Safe Streets, Department of Corrections and Hilltop Action

$654,000 $654,000 -6 Possible Layoff

Sergeant (1), Patrol Officers (5)

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Coalition). May reduce our ability to move forward with some of the implementation of the Tacoma Gang Project. There will be no special emphasis on gang problems resulting in less proactive police activity directed towards gang members. The neighborhoods and citizens may experience an increase in gang crime. Youth in the community will be at greater risk of being involved and/or influenced by gangs and gang related activity with the elimination of this program. These patrol officers will be reassigned as primary call responders to backfill shortages in Patrol. 17. Elimination of School Resource Officer Program: Greatly reduces collaborative working relationships with Tacoma Public Schools; inhibits our ability to effectively manage gang and youth issues within schools; significantly reduces gang prevention measures; creates barriers between youth and Police due to lack of personal interaction. Eliminates overt Police presence in the High Schools; diminishes sense of safety for students; reduces prevention and intervention measures with our youth. May negatively impact the City's implementation efforts in the Gang Assessment Project. There is a $300,000 reduction in revenue from the Tacoma School District associated with eliminating school resource officers. These patrol officers will be reassigned as primary call responders to backfill shortages in Patrol.

$640,000 $340,000 -6 Possible Layoff

Sergeant (1), Patrol Officers (5)

18. Eliminate Homeland Security Lieutenant and Captain: The reduction of a Homeland Security Captain and Lieutenant position will greatly affect our ability to coordinate and synchronize regional security measures and plans with our first responder partners. These positions have added great value and input to the Pierce County/City of Tacoma Department of Emergency Management Divisions, specifically in regards to implementing a unified approach to planning i.e., National Incident Management Plan and the Incident Command System. The initial impact will be the management of the Homeland Security Program for our department and shifting this duty to the remaining command group for the department. Regional grant equipment may have to be reallocated to surrounding regional partners. Law enforcement specific tasks and responsibilities in the overall plan for a Homeland Security Response Plan in our region will be affected. Elimination of these positions will have a cascading

$184,000 $184,000 -2 Possible Layoff

Lieutenant (1), Captain (1)

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effect on rank/demotions down to the Patrol Officer level.

19. Eliminate one Administrative Sergeant: This position is responsible for coordinating and tracking department wide Human Resources issues related to illness and injuries. This position also coordinates court related functions and is instrumental with the Operations Bureau yearly/monthly scheduling, specifically the processing, planning and implementation for the bureau wide schedule of approximately 291 employees. The current sergeant in this position is the supervisor of the K-9 Team. All of these duties will either be eliminated or reassigned to other supervisors and/or employees. Loss of this position reduces the ability to track important information by eliminating a central departmental point of contact for critical programs. We will experience a loss in continuity and standardization of court cost procedures and police training for recruits. Elimination of this position will have a cascading effect on rank/demotions down to the Patrol Officer level.


Sergeant (1)

20. Eliminate one Assistant Chief: The department will decrease from three Assistant Chiefs to two Assistant Chiefs. This will cause an increased span of control and increased workload on the remaining Assistant Chiefs. Reduction of interaction with outside agencies and regional partnerships. Due to the proposed reduction of several programs, this will change the way the department is managed and structured. Reduction of interaction with other City Departments, outside agencies and regional partnerships.

$207,000 $207,000 -1 Possible Layoff

Assistant Chief (1)

Personnel Reduction Total $6,212,000 $5,412,000

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Police General Reductions

Police Impact GF Savings

21. Direction Wage Reductions, Step Freeze for Non-Represented and Leave Without Pay: Wage decrease due to director 5% wage reduction, Step freeze for non-represented employees and 12 Days Leave without Pay for non-represented employees

$67,000

22.Reduction in Travel and Training: Reductions to travel and training will reduce employee exposure to development opportunities and education on best practices

$78,000

General Reduction Total $145,000

Police Expense Offset to Update Projection

Police Impact Total Off-set

GF Savings Offset

Number of Positions


23. Expense Offset to Update Projection: When the 2012 expenditure projections were completed, the budget office calculated expenditures assuming that vacant positions at that snapshot in time would not need to be filled. While this was true in many cases, some of these positions have been or will be filled. This off-setting entry adds the position(s) listed to the right back to the projected budget.

($675,000) ($675,000) 8 Filled Police Officer (6), Police Sergeant (1), Crime Analyst (1)

Expense Offset to Update Projection Total ($675,000) ($675,000)

Police Reduction Summary

Total Savings GF Savings

Personnel Reductions $6,212,000 $5,412,000 General Reductions Savings $145,000 $145,000 Expense Offset to Projection ($675,000) ($675,000)

Total $5,682,000 $4,882,000

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Personnel 93%

M&O 6%

General Reductions

1%


Tacoma Fire Department Budget Reductions


Minimize the impact of 9-1-1 response capacity to citizens

Reduction Details

Personnel Summary







Senior/ Supervisory


Fire $4,826,181 368.3 -56 -15.2% -44 0 -2 0 -42

Potential Layoffs


Proposed Vacancies

Net Position Reductions

Fire -44 0 -12 -56


2012 GF Proposed Reductions

Proposed reduction as percentage of:


Fire $48,737,635 $4,543,835 9.3%

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Fire Personnel Reductions

Fire Impact Total Savings

GF Savings Number of Positions


1. Reduced Fire Response: For every 12 firefighter positions cut, 1 fire engine company will be eliminated. These proposed actions will severely impact our response capacity and lead to higher mortality rates, increased fire damage, negative environmental impacts.

$3,992,925 $3,992,925 -42 Potential Layoff

Reduce Firefighter positions (42)

2. Reduction in Fire Prevention Inspections: We will conduct fewer fire and life safety inspections, fire investigations, and code compliance inspections.

$299,493 $299,493 -2 Potential Layoff

Reduce Fire Prevention Positions (2)

3. Vacant Positions: Hold five vacancies from positions that were included in the 2012 projection. The proposed actions will reduce our response capacity and lead to longer response times.

$533,762 $533,762 -5 Vacant Firefighters(4), Engineer

4. Vacant Positions: Seven vacant positions will be eliminated that were not included in the 2012 projection so they do not result in savings, but had the positions been included in the projection, their General Fund value would have been $709,402. The proposed actions will reduce our response capacity and lead to longer response times.

$0 $0 -7 Vacant Firefighters (5), Custodian, Assistant Chief

Personnel Reductions Total $4,826,181 $4,826,181

Fire Maintenance and Operations Reductions

Fire Impact Total Savings GF Savings

5. Reduction in Fire General Fund Deferred Compensation: Deferred compensation was budgeted assuming full employee participation. Through 2011, not all eligible employees are participating.

$300,000 $300,000

Maintenance and Operations Reduction Total $300,000 $300,000

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Fire General Reductions

Fire Impact GF Savings

6. Director Wage Reduction, Step Freeze for Non-Represented Employees, Leave Without Pay: Wage decrease due to director 5% wage reduction, Step freeze for non-represented employees and 12 Days Leave without Pay for non-represented employees

$30,000

7. Travel and Training Reduction: Reductions to travel and training will reduce employee exposure to development opportunities and education on best practices

$31,000


Fire Expense Offset to Update Projection

Fire Impact Total Off-set

GF Savings Offset

Number of Positions


8. Fill beyond budget projections: Fill six positions not included in the 2012 expenditure projection to preserve level of service. When the 2012 expenditure projections were completed, the budget office calculated the expenditures assuming that vacant positions at that snapshot in time would not need to be filled. While this was true in many cases, some of these positions have been or will be filled. This off-setting entry adds the position(s) listed to the right back to the projected budget.

($643,346) ($643,346) 6 Fill Fire Captain, Community Relations Officer, Grounds Maintenance Worker, Firefighter, Engineer


Fire Reduction Summary


Personnel Reductions $4,826,181 $4,826,181 Maintenance and Operations Reductions $300,000 $300,000 General Reductions Savings $61,000 $61,000 Expense Offset to Update Projection ($643,346) ($643,346)

Total $4,543,835 $4,543,835

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M&O 12%

Personnel 83%

General Reductions

5%


Public Works Department Budget Reductions


Re-organize the department to increase efficiency and improve accountability.

Maintain essential services to the greatest extent possible.

Reduction Details

Personnel Summary





Of the Possible Layoffs:


Senior/ Supervisory


Public Works

$2,886,991 197 -32 -16.2% -6 -9 -8 -1 -6

Possible Layoffs


Proposed Vacancies


Public Works

-15 -5 -12 -32





Public Works

$15,735,337 $3,498,991 22.2%

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Public Works Personnel Reductions

Public Works Impact Total Savings



1. Increased Efficiency and Improve Accountability: One high level management position will be eliminated in a re-organization. The re-organization will create an Operation & Maintenance Division and the Construction Division Manager will be assigned to become the new Operations & Maintenance Division Manager. Additional savings will result from the splitting of the Construction Division between Engineering and Engineering and Science Divisions. This reduction results in savings in Fund 1060 Streets and will decrease the required General Fund Subsidy.

$366,000 $366,000 -1 Possible Layoff

Division Manager (1)

2. Move Five Streets & Ground Positions to Solid Waste Abatement Positions: Five permanent positions in the Street Fund will be moved into positions funded by the Solid Waste Fund. This action – eliminating five full-time permanent positions in the Street Fund – will have some significant impacts to citizens and stakeholders, as well as to other departments and agencies that rely on serviceable roads and alleys. This represents a reduction of 10,400 hours of work maintaining our streets and grounds, including snow/ice removal, pothole patching, etc. It should be noted that in the prior rounds of staffing reductions in the 2009/10 biennium, Public Works lost 46 of the 79 positions that were eliminated, many of those coming from Streets and Grounds. This reduction results in savings in Fund 1060 Streets and will decrease the required General Fund Subsidy.

$431,000 $431,000 -5 Reallocation

Street Maintenance Worker (1), Crew Leader (1), Equipment Operator (1), Ground Maintenance worker (1), Street Maintenance Supervisor (1)

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3. Reduction in survey work and delays to projects: The City will have less ability to perform survey work in house resulting in delays and inconvenience on some projects. There will still be two functioning survey crews within the Department after this change. There will not be significant impact to other departments, but may be impacts to citizens and stakeholders if projects experience some delays. To the extent the delays start to jeopardize critical project timelines, or funding deadlines, we will turn to the private sector to make up the shortfall in survey work. This reduction results in savings in Fund 1060 Streets and will decrease the required General Fund Subsidy.

$578,000 $578,000 -6 Possible Layoff

2 Survey Crews: Chief of Party (2), Survey Technician III (2), Survey Technician II (2)

4. Eliminate Vacant Positions: This proposal will eliminate ten vacancies and reduce one position. The additional reduction will result in some additional reduction in capacity, but since most of these positions are all currently vacant, service levels had previously been adjusted. This can have an impact on our future ability to turn out projects quickly, and will likely mean more work done by the private sector. This reduction results in savings in Fund 1060 Streets and will decrease the required General Fund Subsidy.

$1,215,000 $1,215,000 -11 Vacant Engineers, Construction Managers, Construction Inspectors

5. Hold Vacant: Community Based Services previously provided supplemental funding for police support. This vacant position, which will be eliminated, was not included in the 2012 projection so it does not result in savings, but had the position been included in the projection, its General Fund value would have been $105,678.

$0 $0 -1 Vacant Police Officer (1)

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6. Eliminate Six Project Positions in CBS: This will reduce our ability to respond to citizen complaints about nuisances, dangerous buildings, and other code enforcement issues. This will significantly reduce our ability to respond to and correct nuisance issues in the community, and significantly reduce our ability to address dangerous buildings in the neighborhoods. We will likely need to modify the Municipal Code regarding timelines for enforcements and inspections. There will be significant impacts to the Community and Economic Development Department, Human Rights and Human Services Department, and the City Manager's Office. Stakeholders will see significant impacts as we will be less able to address nuisances and blight in their neighborhoods. Safe & Clean efforts will be impacted.

$607,372 $189,000 -6 Possible Layoff

Building Inspector (3), Customer Service Assistant (2), Office Assistant (1)

7. Eliminate Program Development Specialist Lead in CBS : This position is one part of a four-person team who work specifically with the community in Community Based Services. Eliminating this position will mean additional workload on the others, and less ability to assist neighborhoods who are working on establishing partnerships with the City. Significant impact to the remaining members of the team, and to others in the Department who must pick up the work. This will harm our ability to roll out new sectors and to provide services to neighborhood groups. There will be significant impacts to the Community and Economic Development Department, Human Rights and Human Services Department, and the City Manager's Office. Stakeholders will see significant impacts as we will be less able to staff their events or meetings, and less able to directly provide them services. Safe & Clean efforts will be impacted.

$107,991 $107,991 -1 Possible Layoff

Program Development Specialist (1)

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8. Eliminate Mgt Analyst II in Parking: There will be reductions in management hours available to oversee the off-street part of the City's parking system. Less ability to quickly respond to issues and concerns. More pressure on other management staff to pick up the hours. Minimal impact to other City departments, but could be some impacts to citizens, tenants of parking structures, corporate clients, and other stakeholders. This reduction results in savings of $106,000 to the Parking Enterprise Fund. During the 2011/12 biennium the Parking Fund will not require General Fund Subsidy therefore this savings will result in an increase in ending fund balance which will be used to offset the general fund subsidy in 2013/14.

$106,498 - -1 Possible Layoff

Mgt Analyst II (1)

Personnel Reductions Total $3,411,861 $2,886,991

Public Works Maintenance and Operations Reductions

Public Works Impact Total Savings GF Savings

9. Reduce Urban Forestry Capital Project Budget: Less Urban Forestry capital work will be able to be performed under the Street Fund in this biennium, but much of this work is shifting to the Surface and Storm Water Fund. The Urban Forester advises that the program can perform well within the remaining funding in this capital account. This reduction will result in minimal impact to other departments, but will lead to some lesser work in moving the Urban Forestry plan forward. This reduction results in savings in Fund 1060 Streets and will decrease the required General Fund Subsidy.

$100,000 $100,000

10. Reduce South Tacoma Sound Transit Capital Project Budget: Because this is a placeholder account there will be no impacts to other departments or stakeholders. At the time this project may move forward we will need to fund this amount plus all other funds needed to complete the project. This reduction results in savings in Fund 1060 Streets and will decrease the required General Fund Subsidy.

$25,000 $25,000

11. Lease Streets and Grounds Property to TAGRO: $300,000 $300,000


34

Public Works General Reductions

Public Works Impact GF Savings

12. Director Wage Reduction, Step Freeze for Non-Represented Employees, Leave Without Pay: Wage decrease due to director 5% wage reduction, Step freeze for non-represented employees and 12 Days Leave without Pay for non-represented employees.

$84,000


$103,000


Public Works Reduction Summary


Personnel Reductions $3,411,861 $2,886,991 Maintenance and Operations Reductions $425,000 $425,000 General Reductions Savings $187,000 $187,000

Total $4,023,861 $3,498,991

35

Personnel 28%

M&O 62%

General Reductions

10%


Human Rights and Human Services Budget Reductions


Retain critical services to citizens, including managing community safety net funding, human rights, and homeless prevention efforts.

Minimize impact to our most vulnerable populations.

Reduction Details

Personnel Summary







Senior/ Supervisory


HRHS $287,000 22.7 -7 -30.8% 0 -2 -1 0 -1

Potential Layoffs


Proposed Vacancies


HRHS -2 -1 -4 -7


2012 Proposed GF Reduction



HRHS $7,627,884 $782,500 10.3%

36

HRHS Personnel Reductions

HRHS Impact Total Savings



1. Consolidation to one Senior Center: The proposal consolidates two Senior Centers into one, and retains 2 vans and drivers to assist with higher transportation needs. It results in the loss of two positions. There will be an impact to seniors in the community; the exact impact depends on which center closes (further discussion will take place to determine which closes). Each center serves approximately 500 seniors per month. Other City departments would see a reduction in support of one less senior center (IT, mail, facilities, capital, budgets, etc.) A 90-day transition period is proposed.


Senior Center Supervisor (1); Senior Center Cook (1)

2. Hold Vacant: Three vacant positions will be eliminated that were not included in the 2012 projection so they do not result in savings, but had the positions been included in the projection, their General Fund value would have been $86,604.

$0 $0 -3 Vacant Occupational Intern (1), Office Asst (1), Victim Advocate (1)

3. Eliminate Neighborhood Crime Prevention Coordinator, Safe and Clean Team Lead, Prostitution and Diversion Accountability Class, National Night Out, Crime Prevention Month, Crime Prevention.org Web-page, Neighborhood information booths (farmers’ markets), Crime Prevention education, DOC Vendors (housing for released inmates) meetings, Task Force Inspections, Crime Prevention newsletter. Impacts of eliminating these activities are being assessed since position indirectly dealt primarily with prevention.

$90,000 $90,000 -1 Vacant HRHS Specialist (1)

4. Reallocate EEOC Investigator position expenses to EEOC account which is outside of General Fund: No impact to community. The EEOC Investigator position is funded by EEOC – but had not charged to that account until recently.

$95,000 $95,000 -1 Reallocation to Other Funds

Risk Analyst (1)

Personnel Reductions Total $287,000 $287,000

37

HRHS Maintenance and Operations Reductions

HRHS Impact Total Savings GF Savings

5. Reduced Maintenance and Operations cost due to Senior Center closure: Facility closure will result in less City maintenance. Consolidating into 1 senior center would reduce the number of outside contracts for classes.

$160,500 $160,500

6. General Fund Contract Reductions: Curfew/At-Risk $158,000 and Children's Home Society $23,000 would not be contracted and obligated; the latter is no longer operating. Youth Build Tacoma would lose our portion $79,000 of funding which is currently not contracted. Funding would be discontinued to two underperforming agencies: Dash Center $34,000 and the Youth Internship Program $54,000. In addition, One Domestic Violence (DV) Contract was over funded by $31,000, this can be reduced. When DV funds from HRHS were transferred to community agencies, HRHS retained $60,000 and has not been committed. Neither of these two adjustments have any community impact. $50,000 of Encampment funding (Greater Lakes and MDC) is not obligated and can be used as GF savings with no current impact to community.

$489,000 $489,000

Maintenance and Operations Total $649,500 $649,500

HRHS General Reductions

HRHS Impact GF Savings


$81,000


$21,000


38

HRHS Expense Offset to Update Projection

HRHS Impact Total Savings



9. Filled beyond budget projections: When the 2012 expenditure projections were completed, the budget office calculated expenditures assuming that vacant positions at that snapshot in time would not need to be filled. While this was true in many cases, some of these positions have been or will be filled. This off-setting entry adds the position(s) listed to the right back to the projected budget.

($256,000) ($256,000) 3 Filled HRHS Manager (1), Risk Analyst (1), Senior Center Cook (1)


HRHS Reduction Summary


Personnel Reduction $287,000 $287,000 Maintenance and Operations Reductions $649,500 $649,500 General Reductions Savings $102,000 $102,000 Expense Offset to Update Projection ($256,000) ($256,000)

Total $782,500 $782,500

39

Personnel 59%

M&O 34%

General Reductions

7%


Community and Economic Development Budget Reductions Reduction Strategies

Preserve capacity to support Council’s existing legislative work through 2012.

Shift costs to special funds.

Right-size Permitting and raise fees to reflect costs.

Preserve capacity to facilitate economic development transactions.

Change service delivery methods for core and community outreach services.

Reduction Details


2012 Total Proposed Reduction

2012 Proposed GF Reduction



CEDD $6,986,765 $3,506,846 $2,097,815 Permitting Fund $1,326,000 Total GF Reduction $3,423,815 49%

Personnel Summary







Senior/ Supervisory


CEDD $1,239,905 32.3 -14.5 44.9% -1 -4.4 -1.5 -2.9 -1

Permitting Fund

$768,000 48.5 -7 14.4% -1 -4 -2 -2 -1

Potential Layoffs Change in Position Funding

Proposed Vacancies


CEDD -5.4 -7.85 -1.25 -14.5 Permitting -5 -2 -7

40

CEDD Personnel Reductions

CEDD Impact Total Savings GF Savings Number of Positions


CEDD (Non-Permit Center) Personnel Reductions

1. Reallocate Open Space Program Position: This proposal would shift a position currently funded from the General Fund to a new funding source and would have little impact to the department, citizens, and/or stakeholders. It would expend funds from 1195-OPENS “Open Space Fund.” Impact to citizens and stakeholders would occur in 2012 only if a desired property acquisition could not be completed, or necessary maintenance could not be performed. Continuing the reallocation into 2013 would reduce the City’s ability to support community open space stewardship efforts.

$104,616 $104,616 -1 Reallocation

Open Space Planning Associate Planner (1)

2. Reallocate Transportation Coordination Position: This proposal would shift a position currently funded from the GF to fund 1195-LRLPL “Sound Transit Fund.” Minimal impact to CED, other City Departments, citizens and/or stakeholders would result in 2012 In 2013, funds would not be available and the Transportation Coordinator position would be eliminated. This would reduce staff support for bicycling and walking initiatives such as the “On the Go” campaign, “Safe routes to Schools” campaign and various other programs associated with the non-profit community, Pierce Transit, Sound Transit and the Washington State Department of Transportation (WSDOT).

$114,340 $114,340 -1 Reallocation

Transportation Coordinator (1)

3. Reallocate Historic Preservation Program Position: This proposal is to shift funding from the General Fund to fund 1195-BUILD “Buildable Lands Fund.” In 2012 there would be no impacts to other City departments, citizens and/or stakeholders. The Buildable Lands Fund would not be available in 2013 and this position would be eliminated, resulting in reductions in level of service for historic building permit reviews for both the public and other departments.

$45,949 $45,949 -0.5 Reallocation

Historic Preservation Program Development Specialist (0.5)

41



4. Reallocate Commute Trip Reduction Position: This proposal is to shift funding for the Commute Trip Reduction (CTR) Associate Planner from the General Fund to the Buildable Lands fund in 2012. There would be minimal impact in 2012 to the Department and CTR program. Funding from the Buildable Lands Fund would not be available in 2013, and this position would be reduced to a part-time position resulting in a reduction of staff support for activities aimed at reducing commute trips within the City. In 2013 inter-agency and stakeholder coordination with the Puget Sound Regional Council, Pierce Transit, Sound Transit and WSDOT will be significantly reduced.

$60,243 $60,243 -0.6 Reallocation

Commute Trip Reduction Associate Planner (0.6)

5. Reallocate Long-Range Planning Positions: This proposal would shift positions currently funded from the General Fund to fund 4110-ESA “Endangered Species Act Fund” and the Open Space Fund. This proposal would restrict work to planning activities consistent with the legislative purpose of the new funding source. This limitation may impact the Planning Division’s ability to accommodate unanticipated policy requests and initiatives from the City Council and stakeholders.

$203,893 $203,893 -2 Reallocation

Senior Planner, Associate Planner

6. Reduce Neighborhood Business District Program: Elimination of two staff that serve the Neighborhood Business District Program and Sister Cities program. This would reduce support to 15 (10 active) neighborhood business districts. Support activities include: technical support; long term planning for physical improvements (traffic calming, hazardous sidewalk, blight removal) and streetscape enhancements (transit shelters, trash receptacles, benches, trees); promotional activities (special events, retail events, cooperative advertising); and economic restructuring activities (property inventories, marketing analysis, cluster analysis). In addition there are 10 Sister City committees with volunteer committees that organize international exchange projects and community events that range from educational, economic development, tourism, cultural and humanitarian activities. Support for these committees/programs will be reassigned to remaining staff and services will be reduced.


Neighborhood Business District Program Development Specialist (2) including Sister Cities program support

42



7. Reallocate Loan Program Positions: This proposal would shift portions of two positions currently funded from the General Fund to other loan funds such as Grow America Fund, HUD Section 108 fees, and Urban Development Action Grant (UDAG).

$46,039 $46,039 -0.4 Reallocation

Loan Program

8. Move Planning FTE to Special Revenue Fund: This proposal would limit the flexibility in use of staff by restricting those FTEs affected by the proposal to working on planning activities that are consistent with the legislative purpose of the Buildable Lands Fund. This limitation may impact the ability of staff to respond in a timely manner to new policy initiatives of Council and the community. Limited impacts would occur in 2012 as a result of this proposal. Fiscal impacts to the Buildable Lands Fund would occur as a result of this proposal.

$108,000 $108,000 -1 Reallocation

Planner (1)

9. Reduce and Reallocate GIS & Data Services Position: This proposal reduces staffing through voluntary leave without pay for 0.6 FTE in 2012 and partially shifts 0.15 FTE currently funded from the General Fund to the Buildable Lands Fund. This will result in reduction or elimination of performance outcomes in 2012. The position would be eliminated in the following biennium if the funding situation does not improve. This position handles some of the most complex spatial analysis requested by many City departments. Their services include reports in support of policy discussion such as redistricting, urban design modeling, support for Planning Commission for proposed amendments (e.g. intensity, zoning, mixed use centers, shoreline districts, etc). This will also reduce/delay progress on BLUS conversion from paper permitting/inspection system to an electronic/automatic digital system.

$98,000 $98,000 -0.75 Potential leave without pay (0.6) and Reallocation (0.15)

GIS

10. Reduce Art Program: Reduction from full-time to part-time Art Program Development Specialist will limit the activities of the City’s Art Program. A portion of administrative costs (0.2 FTE) will be allocated to the Municipal Art Fund and hours will be reduced by .3 FTE, with a total of 0.5 FTE savings to the General Fund, reducing the position to part time (0.7 FTE). This reduces support to the Tacoma Arts Commission, with limited or no ability to maintain communications and marketing efforts, i.e. Facebook posts, listserv management, arts blog, etc.

$47,739 $47,739 -0.3 Potential Layoff and -0.2 Reallocation

Art Program Development Specialist (0.3)

43



11. Reduce Art Program: Elimination of the part-time Art Program Occupational Intern will limit the activities of the City’s Art Program. This eliminates internship opportunities for students seeking job experience.

$25,000

$25,000 -0.25 Vacancy

Art Program Occupational Intern (0.25)

12. Reduce GIS &Data Services: This supervisory staffing reduction will impact the ability to plan, develop, implement and administer desktop and web mission-critical applications. The reduction will result in delays in addressing customers, Building and Land Use, and City Council information needs including mapping and data generation. Position provides liaison activities and responds to requests from external agencies including Pierce County, MetroParks, gangs consultant, Tacoma 360 demographic data, etc.

$67,000 $67,000 -0.5 Potential Layoff

GIS Manger (0.5)

13. Reduce Office Assistant Support: Redistribution of one office assistant's tasks to remaining office assistants will result in delays in maintaining director's files, including archiving. There could also be delays in routing and tracking contracts. Eliminating this position will bring the total number of office assistants on the 9th and 10th floors to 2. The 10th floor will need to be locked at times when coverage cannot be provided for both floors. This will be a daily occurrence, making it more difficult to conduct business on the 10th floor. There could be delays in providing information to citizens and to City staff.


Office Assistant (1)

14. Reduce Neighborhood Council Support: Eliminates position dedicated to Neighborhood Council administration. Responsibilities for the program will be evaluated and re-assigned as appropriate, including the Small Innovative Grants Program, Hazardous Sidewalk Repair (partially CDBG funded), Across the Fence Programming Staff and Storyboard, and operational funding (annually) to eight Neighborhood Councils and one Community Council. The City will continue to be represented at Neighborhood Council meetings through the City Manager’s Office.


Neighborhood Council Program Manager (1)

15. Hold Vacancies: One vacant positions will be eliminated that was not included in the 2012 projection so it does not result in savings, but had the position been included in the projection, the General Fund value would have been $31,633.

$0 $0 -1 Vacancy Construction Inspector (1)

44



CEDD (Non-Permit Center) Personnel Reductions Sub Total $1,322,936 $1,239,905 CEDD (Permit Center) Personnel Reductions 16. Reduce Permit Center Staffing: Reduce staffing levels to align with 2006/2007 permit levels (number of permits issued per FTE); the impact is a potentially longer turn-around time for permit reviews should permit volume increase. This action along with increased permit fees to align with actual costs incurred will result in a reduction in the amount of general fund dollars required to subsidize the Permit Fund in 2012 and beyond. This action will also reduce the amount of staff available to conduct new code development and update activities, code enforcement, and provide support to economic development projects. This reduction results in savings in Fund 4110 Permit Services and will decrease the required General Fund Subsidy.

$768,000 $768,000 -5 Potential Layoff and Vacancy -2

Building Inspector (1), CED Division Manager (1), Senior Planner (1), Associate Planner (1), Environmental Specialist Senior (1), Mechanical Inspector (1), Principal Planner (1)

CEDD (Permit Center) Personnel Reductions Sub Total $768,000 $768,000

CEDD Personnel Reductions Total $2,090,846 $2,007,815

45

CEDD Maintenance and Operations Reductions

CEDD Impact Total Savings GF Savings

CEDD (Non-Permit Center) Maintenance and Operations Reductions 17. Reduce funding to Greater Seattle Trade Alliance: It will be less likely that the City of Tacoma will benefit from foreign direct investment by virtue of the fact that we will not be participating in significant trade and study missions, and in major aspects of hosting foreign delegations.

$14,000

$14,000

18. Art Program: Postpone the conservation of the Totem Pole in Fireman's Park. Other routine art maintenance would also be delayed. Train interns or city crews to conduct a portion of the maintenance activities. Reduce number of months of operation for Water Forest. Eliminate or significantly reduce Art at Work Month expenditures such as printing costs.

$150,000 $150,000

19. Expert services agreements to support economic development: reduce unexpended funds for contractual services support: Delays in response or inadequate response to emerging economic development opportunities. These flexible contract dollars have been used in recent years by CED for such projects as web portal design, retail strategy development, downtown housing reports and site-specific studies such as environmental investigation. This proposal will eliminate much of our ability to exercise such flexibility and will impose constraints on Council and staff in implementing a new economic development strategy. Funds currently used to respond to new/emerging economic project opportunities such as market analysis of specific sectors (e.g. hotel markets), contract negotiations (e.g. BNSF negotiations), outside legal services, title reports, topographical surveys, etc. Information/data/expertise regarding projects and programs will be reduced. Possible delay in project implementation.

$224,000 $224,000

20. GIS M&O Reductions: Reduction in funding available for plotter repair; elimination of SUN server maintenance and miscellaneous other equipment maintenance.

$11,000 $11,000

21. Planning Division External Contract Services: The reduction of this funding would reduce the Long Range Planning Division’s ability to enter into external contracts with vendors in response to Council or community requests. These impacts will likely be in the form of delays in project completion and the Division's ability to accommodate desired/requested changes to the Division’s current work program.

$200,000 $200,000

CEDD (Non-Permit Center) Maintenance and Operations Reductions Sub Total $599,000 $599,000

46

CEDD (Permit Center) Maintenance and Operations Reductions

22. Reduce Permit Center Citizen and Project Support: Reductions in the City’s ability to provide fee waivers will also result from this proposal. Delays to large development projects may occur due to a reduction in the City’s ability to provide free pre-application services and other information services necessary to facilitate economic development projects. This reduction results in savings in Fund 4110 Permit Services and will decrease the required General Fund Subsidy.

$558,000 $558,000

CEDD (Permit Center) Maintenance and Operations Reductions Sub Total $558,000 $558,000

CEDD Total Maintenance and Operations Reductions $ 1,157,000 $1,157,000

CEDD General Reductions

CEDD Impact GF Savings

23. Director Wage Reduction, Step Freeze for Non-Represented Employees, Leave Without Pay: Wage decrease due to director 5% wage reduction, Step freeze for non-represented employees and 12 Days Leave without Pay for non-represented employees

$180,000


$79,000


CEDD Reduction Summary


Personnel Reductions $2,090,846 $2,007,815 Maintenance and Operations Reductions $1,157,000 $1,157,000 General Reductions Savings $259,000 $259,000

Total $3,506,846 $3,423,815

47

Personnel 78%

General Reductions

22%

GF Proposed Reductions

Municipal Court Budget Reductions


Adjust staffing levels to align with decreasing citation filings in the red light and speed camera area. Adjust staffing levels in anticipation of the implementation of online payment system.

Reduction Details

Personnel Summary







Senior/ Supervisory


Municipal Court

$425,000 39.6 -8.80 -22.2% -5.6 -1.2 -1.2 0 -5.6

Potential Layoffs


Proposed Vacancies


Municipal Court

-6.8 -2 0 -8.8






Municipal Court

$3,431,659 $691,000 $540,000 15.7%

48

Municipal Court Personnel Reductions

Municipal Court Impact Total Savings GF Savings Number of Positions


1. Increase in supervisory/management tasks for Management Team: This action reduces one-fourth of the management team for Municipal Court requiring an increase of supervisory/management tasks to be shared among the remaining three employees. The incumbent resolves citizen's issues/complaints with the collection agency and any accounting issues thus responses to these requests may be delayed. Responses to requests for court-related information from other departments may be delayed. Requests for assistance to IT Department will be increased for consultation in maintaining court-specific Visual BASIC programs which were written and maintained by the incumbent. This reduction also results in savings of $30,000 to the Parking Enterprise Fund. During the 2011/12 biennium the Parking Fund will not require General Fund Subsidy therefore this savings will result in an increase in ending fund balance which will be used to offset the general fund subsidy in 2013/14.


Court Operations Supervisor(1)

2. Decrease in camera-related filings: This action reduces the part-time Court Commissioner to two days per week as a result of the decrease in camera-related citation filings. This reduction results in savings in Fund 1650 Traffic Enforcement, Engineering and Education and will decrease the required General Fund Subsidy. This reduction also results in savings of $6,000 to the Parking Enterprise Fund. During the 2011/12 biennium the Parking Fund will not require General Fund Subsidy therefore this savings will result in an increase in ending fund balance which will be used to offset the general fund subsidy in 2013/14.

$34,000 $28,000 -0.2 Possible Layoff

Court Commissioner (Reduction to 0.4 FTE)

49



3. Reduction in service to citizens paying fines, reduction in case management system updates and mail processing: Eliminating two court clerks will reduce the level of service to citizens paying fines: they will not be able to make credit card payments over the phone and may have to wait in line longer; the upcoming ability to pay fines online may offset. Timeliness in updating the case management system after court proceedings and processing mail received by the Court including requests for court dates, payments, requests for information, processing cases after court, sending cases to collection, etc will be impacted. Service to the public may no longer be available on both the 1st and 8th floors. This reduction results in savings in Fund 1650 Traffic Enforcement, Engineering and Education which will decrease the required General Fund Subsidy. This reduction also results in savings of $67,000 to the Parking Enterprise Fund. During the 2011/12 biennium the Parking Fund will not require General Fund Subsidy therefore this savings will result in an increase in ending fund balance which will be used to offset the general fund subsidy in 2013/14.


Court Clerk (2)

4. Delay in parking case collections and processing: These potential layoffs will result in delays in sending parking cases to collections, delays in processing parking cases, delays in processing camera-related cases, and backlogs of processing infraction and parking cases after court. Red light camera citations which are returned undeliverable will be sent to collections. Requests for the judges to review cases in collections will be delayed. Notification to citizens about the result of their infraction, parking, and camera-related court cases will be delayed. This reduction results in savings in Fund 1650 Traffic Enforcement, Engineering and Education which will decrease the required General Fund Subsidy. This reduction also results in savings of $73,000 to the Parking Enterprise Fund. During the 2011/12 biennium the Parking Enterprise Fund will not require General Fund Subsidy therefore this savings will result in an increase in ending fund balance which will be used to offset the general fund subsidy in 2013/14. Remaining savings are in Fund 1020 which have no GF impact.

$188,000 $70,000 -2.6 Possible Layoff

Court Clerks (2.6)

50



5. Data entry of camera and parking citations: The Court is working with the State on a project to have parking and camera citations automatically entered into the Judicial Information System. This project is expected to be implemented in the Spring of 2012. Upon implementation of the project, the employee would be laid off. The employee's other tasks, i.e., ordering Failure to Appears on traffic infractions, scheduling camera infraction hearings, and other processing related to camera and parking citations would have to be absorbed by other employees. This reduction results in savings in Fund 1650 Traffic Enforcement, Engineering and Education which will decrease the required General Fund Subsidy.

$36,000 $36,000 -0.5 Possible Layoff

Court Clerk

6. Reallocate two court clerks from the General Fund to the Parking Fund Citizens may not be able to obtain information about the status of their criminal or infraction case because the case management system is not updated. This may result in delays in entering traffic and criminal cases in the case management system. This may result in backlogs of processing criminal cases after court. This reallocation of staffing will reduce previously identified savings in the Parking Enterprise Fund but will result in savings to the General Fund in the current biennium.

$133,000 $133,000 -2 Reallocation

Court Clerk

Personnel Savings Total $576,000 $425,000

Municipal Court General Reductions

Municipal Court Impact GF Savings

7. Director Wage Decrease, Step Freeze for Non-Represented Employees, Leave Without Pay: Wage decrease due to director 5% wage reduction, Step freeze for non-represented employees and 12 Days Leave without Pay for non-represented employees

$115,000


51

Municipal Court Reduction Summary


Personnel Reductions $576,000 $425,000 General Reductions Savings $115,000 $115,000

Total $691,000 $540,000

52

Page

Intentionally

Blank

53

Personnel 88%

M&O 12%

GF Reduction by Category

Public Assembly Facilities Budget Reductions


Realign marketing positions of the Greater Tacoma Convention and Trade Center(GTCTC) and the

Tacoma Dome

Restructure and redeploy the GTCTC sales team

Reorganize Public Assembly Facilities (PAF) work to improve efficiency

Reduction Details






PAF $15,363,4172 $1,011,479 $200,000 1.3%

Personnel Summary






Represented Non-Represented Senior/ Supervisory


PAF $175,000 61.4 -7 -11.4% -2 -2 -2 0 -2

Potential Layoffs


Filled Beyond Projections

Proposed Vacancies


PAF -4 0 0 -3 -7

2 Includes the Tacoma Dome and Convention Center only; excludes Cheney Stadium and Performing Arts.

54

Public Assembly Facilities Personnel Reductions

Public Assembly Facilities Impact Total Savings



1. Increased efficiency: Reorganization will result in a reduction of four positions, re-distributing workload within finance, sales and operations. This proposal will allow PAF to streamline processes and increase efficiencies. This change should not result in a material impact to citizens. This reduction results in savings to the Convention Center and the Tacoma Dome. During the 2011/12 biennium the Convention Center was projected to need $200,000 in General Fund subsidy. The savings will offset the need for any subsidy in 2011/12. The Adopted Budget for the Tacoma Dome included $800,000 in General Fund subsidy; the Tacoma Dome will not require any General Fund Subsidy in 2011/12. The additional savings above $200,000 will result in an increase in ending fund balance in both funds which will be used to offset the general fund subsidy required in 2013/14.


PAF Technical Services Supervisor(1), Office Assistant(1), PAF Maintenance Worker II(1), Office Administrator (1)

2. Hold Vacant: Continue to hold three vacancies that were not included in the 2012 projection and eliminate the vacant Office Administrator position, which was also excluded from the 2012 Budget projection. This change should not result in a material impact to citizens.

$486,479 $0 -3 Vacancy PAF Division Manager (2), PAF Deputy Director (1)

3. Eliminate Accounting Services: The position associated with this service elimination has already been included in the personnel reductions of the Finance Department. As the Public Assembly Facilities savings needed to eliminate the $200,000 in General Fund subsidy has already been reached, this action does not result in any General Fund Savings.

$86,000 $0 - -


55

Public Assembly Facilities Maintenance and Operations Reductions

Public Assembly Facilities Impact Total Savings GF Savings

3. Reduce Window Washing Services at GTCTC $25,000 $25,000


Public Assembly Facilities General Reductions

Public Assembly Facilities Impact GF Savings


$-

3. Travel and Training Reduction: Reductions to travel and training will reduce employee exposure to development opportunities and education on best practice

$-

General Reduction Total $-

Public Assembly Facilities Reduction Summary


Personnel Reductions $986,479 $175,000 Maintenance and Operations Reductions $25,000 $25,000 General Reductions Savings - -

Total $1,011,479 $200,000

56

Page

Intentionally

Blank

57

Department Specific Reduction Proposals: Internal Services

58

Page

Intentionally

Blank

59

Personnel 79%

M&O 10%

General Reductions

11%


City Manager’s Office Budget Reductions


Avoid direct impact to citizens

Maintain level of support to City Council

Consider work areas that could be reduced or re-assigned to departments

Reduction Details

Personnel Summary







Senior/ Supervisory


CMO $450,250 15.5 -6 -38.7% -1 -1 -1 0 -1

Potential Layoffs


Proposed Vacancies


CMO -2 -3 -1 -6






CMO $1,270,801 $801,286 $539,822 42.5%

60

City Manager’s Office Personnel Reductions

City Manager’s Office Impact Total Savings GF Savings Number of Positions


1. Eliminate Office of Internal Auditor: Program would be eliminated: removes internal capacity to conduct performance audits, audits of internal controls and the central point of contact for State and Federal Audits. Future performance audits will be completed through contracts with external agencies, and contract oversight will be re-assigned. Liaison duties with Moss Adams, State Auditor’s Office and other agencies will be re-assigned and absorbed.


Internal Auditor (1)

2. Reduce CMO Support: This position provided special project support and analysis, continuity for duties vacated during Management Fellow turnover, Citizen Review Panel Support, and management and oversight of the Conduct Complaint Management System. Reduction will result in less flexibility to address timely concerns and less continuity. Conduct Complaint Management System and Citizen Review Panel support will have to be re-assigned.

$96,231 $48,000 -1 Vacant Management Analyst II (1)

3. Reduce CMO Administrative Support: Eliminate Admin Support to Government Relations, Sustainability, Organization Development and Community Relations Office. This would eliminate bill pay and contract generation and other SAP support to Government Relations, Office of Sustainability, Organization Development and Community Relations Office, as well as training liaison assistance and general office support. Responsibilities would need to be absorbed by remaining administrative staff on the 12th floor.


Office Administrative Staff(1)

4. Reallocate 3 CRO Staff Members: This move is part of a larger re-organization of the communications functions for the City, to consolidate communications channels as part of an effort to better coordinate communications through all of the City's assets - print, online and TV.

$347,250 $347,250 -3 Reallocation

Community Relations Manager (1), Community Relations Specialist (2)


61

City Manager’s Office Maintenance and Operations Reductions

City Manager’s Office Impact Total Savings GF Savings

5. Evaluate allocation/Shift additional Office of Sustainability effort GF Support Utilities: This will shift more of the focus of the Office of Sustainability to Utility efforts rather than general fund goals.

$12,463 $8,000

6. M&O Audit: This change reflects the elimination of the internal audit function. The impacts are specified in the personnel reduction.

$11,000 $11,000

7. Eliminate biennial budget for professional services: This elimination reduces the ability to supplement internal Organizational Development efforts with external services, but continues the internal capacity.

$15,000 $8,000

8. Reduce Office of Sustainability professional services: Without this professional services funding in the Office of Sustainability, the Office will have less flexibility to provide support to community efforts and supplement internal capacity with external expertise.

$60,000 $30,000


City Manager’s Office General Reductions

City Manager’s Office Impact GF Savings


$46,000


$20,000


62

City Manager’s Office Expense Offset to Update Projection

Impact Total Off-set

GF Savings Offset

Number of Positions


11. Filled beyond budget projection: When the 2012 expenditure projections were completed, the budget office calculated expenditures assuming that vacant positions at that snapshot in time would not need to be filled. While this was true in many cases, some of these positions have been or will be filled. This off-setting entry adds the position(s) listed to the right back to the projected budget.

($66,856) ($33,428) 1 Filled Management Fellow (1)


City Manager’s Office Reduction Summary


Personnel Reductions $703,679 $450,250 Maintenance and Operations Reductions $98,463 $57,000 General Reductions Savings $66,000 $66,000 Expense Offset to Update Projection ($66,856) ($33,428)

Total $801,286 $539,822

63

Government Relations Budget Reductions


Creatively use staff and contract resources to minimize the immediate impact on the

ability to carry out the mission of the Government Relations Office.

Maintain resources at a level that maximizes Tacoma’s ability to impact decisions on federal, state,

and regional funding decisions.

Reduction Details

Personnel Summary







Senior/ Supervisory


GRO $0 2 0 0 0 0 0 0 0

Potential Layoffs


Proposed Vacancies Net Position Reductions

GRO 0 0 0 0





GRO $222,835 $13,000 5.9%

Contract 85%

General Reduction

15%

GF Reduction by Category

64

Government Relations Maintenance and Operations Reductions

Government Relations Impact Total Savings GF Savings

1. Suspend State Lobbying Contract: Government Relations staff will be refocused to assure continued full coverage of state and regional intergovernmental activity. This will significantly impact the department's ability to provide assistance and backup for other departments' activities that may have intergovernmental components but are not part of the core activities of the department. Department staff will spend less time in the municipal building and more time at meetings and events away from the community to assure the city's interests are represented/protected. There will be additional travel reimbursement costs as a result of this change.

$11,000 $11,000


Government Relations General Reductions

Government Relations Impact GF Savings


$2,000

3. Travel and Training Reduction: Reductions to travel and training will reduce employee exposure to development opportunities and education on best practices.

-


Government Relations Reduction Summary


Personnel Reductions - - Maintenance and Operations Reductions $11,000 $11,000 General Reductions Savings $2,000 $2,000

Total $13,000 $13,000

65

Personnel 87%

General Reductions

13%


Finance Budget Reductions


Identify savings that provide the greatest General Fund savings

Preserve ability to meet charter requirements

Balance reductions between supervisory and line staff

Preserve ability to receive revenues, pay vendors and employees, and record/report financial transactions

Reduction Details

Personnel Summary





Of the Potential Layoffs: Of the Potential Layoffs


Senior/ Supervisory


Finance $639,500 81.1 -14 -17.3% -9 -3 -4 -3 -5

Potential Layoffs


Proposed Vacancies


Finance -12 0 -2 -14






Finance $4,202,453 $1,134,826 $639,300 15.2%

66

Finance Personnel Reductions

Finance Impact Total Savings GF Savings Number of Positions


1. Capital Facilities Program/Plan (CFP): Beginning this year, the Capital Facilities Program/Plan (CFP) will be prepared biennially vs. annually which significantly reduces the workload within the budget office during non-peak seasons. Duties will be re-balanced between remaining Mgmt & Budget Internal Consultants. The administrative work is being met without degradation of performance outcomes. During the peak of budget preparation in 2013, it may be necessary to bring on a part-time/project position to assist with the preparation of the Capital Facilities Program/Plan. The expense of the project position is not factored into this proposal. There may be a decreased response time for data from the Budget Office due to increased workload on the three remaining Management and Internal Budget Consultants. The change in the frequency of the CPF was reviewed with the Public Works Department and the Planning Division of CED; both groups are in agreement that the CFP only requires an update every two years; this also agrees with state requirements.


Management and Budget Internal Consultant (1), Reduce Admin Assistant (0.5)

2. Purchasing and Accounts Payable Support: Three of the four reductions fall within Purchasing. The Purchasing Division will likely begin to miss internal deadlines for submitting, evaluating, and forwarding purchasing RFPs, RFQs, contracts and awards. It will be difficult to implement procurement initiatives or provide ad hoc reports in a timely manner. The Accounts Payable Division will spread the work to the remaining staff in order to maintain timely payment to vendors.


Financial Assistant (1), Office Assistant (1) Management Analyst (1), Buyer(1)

67



3. Customer Service in Tax and License: Tax & License customer service levels will be reduced as phone and customer counter wait times will increase and new business applications wait time will increase to three weeks or more. False Alarm billing and processing as well as other licensing work may be delayed.


Tax and License Customer Account Supervisor (1), Tax and License Lead (1)

4. Decreased service support to Tacoma Dome and Convention Center: The PAF department will receive less support regarding the typical duties performed by a Financial Assistant. Example of typical duties include: preparing journal entries and reconciling fiscal records and documents, processing documents involving financial transactions, verifying invoices against purchase orders, processing invoices for payment, reconciling vendor statements, providing information to co-workers, office visitors, phone callers and customers. These duties will be reassigned to another position in PAF.

$0 $0 -1 Potential Layoff

Financial Assistant (1)

5. Decreased service support to Permitting and Parking Funds: Permitting and Parking support will be handled by one position rather than by two. Prior to the addition of the Parking accountant in October, the Accounting Services Division provided .2 of an FTE in support of the Parking System. The new position was added to provide increased analysis and reporting associated with the addition of the pay stations. Using one position to support Parking and Permitting will require focus on the most important duties, such as maintaining general and sub ledgers, preparing journal entries and financial statements. Lesser duties, such as routine fiscal and program analysis of costs, fund balances and financial statements will be done on a less frequent basis. Changes in how transactions are processed will be made so less employee time is needed to prepare reports and statements.


Accountant (1)

68



6. Decreased General Government Accounting Services: Preparation and issuance of the Comprehensive Annual Financial Report (of interest to credit rating agencies and others) may be delayed. Responding to internal user requests will take longer.


Sr. Financial Manager (1), Financial Assistant (1), Accountant (0.5)

7. Vacant Positions Two vacant positions will be eliminated that were not included in the 2012 projection so they do not result in savings, but had the positions been included in the projection, their General Fund value would have been $129,000.

$0 $0 -2 Vacancy Accountant (1), Administrative Assistant (1)

Personnel Reductions Total $1,274,827 $639,500

Finance General Reductions

Finance Impact GF Savings


$51,000


$42,000


69

Finance Expense Offset to Update Projection

Finance Impact Total Off-set

GF Savings Offset

Number of Positions


10. Filled Positions Beyond Projections When the 2012 expenditure projections were completed, the budget office calculated expenditures assuming that vacant positions at that snapshot in time would not need to be filled. While this was true in many cases, some of these positions have been or will be filled. This off-setting entry adds the position(s) listed to the right back to the projected budget.

($233,001) ($93,200) 2 Filled Financial Manager (1), Financial Supervisor (1)


Finance Reduction Summary


Personnel Reductions $1,274,827 $639,500 Maintenance and Operations Reductions - - General Reductions Savings $93,000 $93,000 Expense Offset to Update Projection ($233,001) ($93,200)

Total $1,134,826 $639,300

70

Page

Intentionally

Blank

71

M&O 100%


Non-Departmental Budget Reductions


Retain outside contracts until more direction is provided by the City Council

Re-visit projects

Reduction Details

Personnel Summary







Senior/ Supervisory


Non-Dep’t

- - - - - - - - -

Potential Layoffs


Proposed Vacancies


Non-Dep’t

- - - -






Non-Dep’t

$19,190,519 $ 416,000 $416,000 2.2%

72

Non-Departmental Maintenance and Operations Reductions

Non-Departmental Impact Total Savings GF Savings

1. Reduce targeted lobbying and economic development activity: This will eliminate the City’s contract with McBee Consulting.

$200,000 $200,000

2. Update the project estimate for the Customer Request Management System Implementation: This will allow the City to continue with its current CRM implementation and customer service improvements, but will free up reserved budget for elimination.

$116,000 $116,000

3. Continue with current staffing for records retention responsibilities: The City had intended to increase staffing to improve record keeping systems in General Government. In part, this would have helped the City in its compliance with Public Disclosure Requests. The City will continue pre-existing efforts in this area and continue to re-evaluate.

$100,000 $100,000


Non-Departmental Reduction Summary


Personnel Reductions $- $- Maintenance and Operations Reductions $416,000 $416,000 General Reductions Savings $- $- Expense Offset to Update Projection $- $-

Total $416,000 $416,000

73

Personnel 55%

M&O 16%

General Reductions

29%


Hearing Examiner Budget Reductions


Maintain the required functions of the Office.

Reduction Details

Personnel Summary







Senior/ Supervisory


HEX $19,000 2.5 0 0 0 0 0 0 0

Potential Layoffs


Proposed Vacancies


HEX 0 0 0 0


2012 Proposed Reductions



HEX $290,220 $34,662 11.9%

74

Hearing Examiner Personnel Reductions

Hearing Examiner Impact Total Savings



1. Lower Salary than Budgeted for the Hearings Examiner $19,000 $19,000 - -


Hearing Examiner Maintenance and Operations Reductions

Hearing Examiner Impact Total Savings GF Savings

2. Office Efficiencies $5,662 $5,662

Maintenance and Operations Reductions Total $5,662 $5,662

Hearing Examiner General Reductions

Hearing Examiner Impact GF Savings


$10,000


-


Hearing Examiner Reduction Summary


Personnel Reductions $19,000 $19,000 Maintenance and Operations Reductions $5,662 $5,662 General Reductions Savings $10,000 $10,000

Total $34,662 $34,662

75

Personnel 34%

M&O 38%

General Reductions

28%


Human Resources Budget Reductions


Maintain core HR services to all departments for planning and aligning, hiring,

deploying, and supporting the workforce to meet the City of Tacoma’s mission

Balance reductions between management and line staff

Identify non-personnel savings that would have the least impact on HR service delivery

Reduction Details






HR $1,793,404 $399,454 $195,000 10.9%

Personnel Summary







Senior/ Supervisory


HR $106,000 33.4 -4.5 -13.5% 0 -3.5 -1 -1.5 -1

Potential Layoffs


Proposed Vacancies


HR -3.5 0 -1 -4.5

76

Human Resources Personnel Reductions

Human Resources Impact Total Savings GF Savings Number of Positions


1. Reduce support to HR Analysts and reorganize the Benefits Division: This proposal would eliminate two positions and reduce one position to half time. The first elimination is the Benefits Manager. This will result in the reorganization of the Benefits division. This will impact the HR management team. Management will take on Health Care negotiations, policy changes, coordinate with Health Care providers, etc. The elimination of the Human Resources Assistant position will reduce support to HR Analysts. Other frontline and professional staff will need to take on some of the duties including phone calls from job applicants. There will be limited impacts to citizens. The Civil Service Board coordinator will retain core duties for the Civil Service Board half time, but general office responsibilities will be absorbed into remaining staff. The remaining HR Analysts will be reassigned the departments formerly serviced by the Analyst being laid off. The impacts will be to internal staff workload. Staff will need to adjust to focus on priority tasks, finding new ways to streamline customer requests and processes.

$314,621 $106,000 -3.5 Potential Layoff, 0.15 Addition duties added

Benefits Manager (1), Human Resources Assistant (1), Civil Service Board Coordinator (0.5), HR Analyst (1)

2. Hold Vacant: One vacant positions will be eliminated that was not included in the 2012 projection so it does not result in savings, but had the positions been included in the projection, the General Fund value would have been $37,000.

$0 $0 -1 Vacancy Human Resources Analyst Senior (1)

Personnel Reduction Total $314,621 $106,000

77

Human Resources Maintenance and Operations Reductions

Human Resources Impact Total Savings GF Savings

3. Eliminate Tuition Reimbursement: This will impact General Government employees who wish to continue their education.

$53,345 $17,000

4. Reduce Supplies: HR will watch supplies closely and reuse items when available.

$35,000 $11,000

5. Reduce Professional Services, Audit, Services, Permit/Licensing, Repair and Maintenance, External: Reduction of external contract. Repair and Maintenance will only be used in an emergency situation.

$51,800 $16,000

6. Reduce Other Services and Charges: Job fairs, employee recognition and miscellaneous reimbursement will be cut back.

$27,500 $10,000

7. Additional M&O (Mixed with Supplies, Services & Charges and Other Services and Charges) Reduce Operating Expenses: HR will reuse supplies, repair will be in emergency situations and job fairs/employee recognition will be cut back.

$190,560 $63,523

Maintenance and Operations Total $358,205 $118,000

Human Resources General Reductions

Human Resources Impact GF Savings


$50,000


$38,000


78

Human Resources Expense Off-set to Update Projection

Human Resources Impact Total Savings GF Savings Number of Positions


10. Filled beyond budget projections: This proposal reflects positions that have been filled, but were not included in the 2012 projection. When the 2012 expenditure projections were completed, the budget office calculated expenditures assuming that vacant positions at that snapshot in time would not need to be filled. While this was true in many cases, some of these positions have been or will be filled. This off-setting entry adds the position(s) listed to the right back to the projected budget.

($361,372) ($117,000) 3 Filled Human Resources Asst. Director (1), Labor Negotiator (1), Human Resources Specialist (1)


Human Resources Reductions Summary


Personnel Reductions $314,621 $106,000 Maintenance and Operations Reductions $358,205 $118,000 General Reductions Savings $88,000 $88,000 Expense Off set to Update Initial Projection ($361,372) ($117,000)

Total $399,454 $195,000

79

Personnel 17%

M&O 83%

Reductions by Category

Information Technology Budget Reductions


Affect reductions to IT assessments for which General Fund shares at a higher percentage

Identify non-personnel savings opportunities

Revise business processes

Support communications strategy

Reduction Details






IT $8,411,958 $2,778,879 $1,003,027 11.9%

Personnel Summary







Senior/ Supervisory


IT $141,230 114.7 -13 11.3% -6 0 -1 -0 -5

Potential Layoffs


Proposed Vacancies


IT -6 -4 -3 -13

80

Information Technology Personnel Reductions

Information Technology Impact Total Savings GF Savings Number of Positions


1. Reduce PC and System Support Staff: Reduction of one Computer Systems Programmer is possible due to the consolidation of PC and information systems support within General Government in the 2009/10 biennium. Given the consolidation pooled staffing resources, this workload can be redistributed to remaining staff. It is not anticipated that service levels will be impacted.


Computer Support Position (1)

2. Consolidations of IT functions in General Government: Reduction of two vacant positions is possible due to the consolidation of information systems application support within General Government in the 2009/10 biennium. The two vacant positions were moved into the IT Dept. and have remained vacant due to the redistribution of work amongst a pool of staff resources and improvements to coverage capacity. It is anticipated that this elimination concludes the elimination of positions made possible by the 09/10 consolidation, for a total of six position eliminations over three years.

$222,757 $26,738 -2 Vacant Application Development Systems Analyst (2)

3. Revised and streamlined quality assurance processes: Reduction of one recently vacated position is anticipated due streamlining the quality assurance processes which are applied to configuration changes made to the SAP system as they are developed, tested and implemented in the production system. It is not anticipated that service levels will be impacted.

$103,892 $20,217 -1 Vacant Business Analyst (1)

81



4. Delay phase I transition to High Definition equipment and studios and reorganize TV Tacoma: Delay phase I transition to High Definition equipment and studios to save $648,000. Minimal impacts will occur. TV Tacoma will remain at current service until a more appropriate transition date. This allows the re-use of funds for the formation of a new communications team within General Government, via the reallocation of staff. The newly formed team (including existing services of TV Tacoma, Cable TV Control Center, CityNet, Cable Franchise Admin, plus the 3 CRO, 1 Graphics Arts Specialist (see below) and 1 Web Specialist (reflected here)) will develop a comprehensive long-term communication strategy. The strategy will be implemented in the 2013/14 biennium and will include initiatives, services and org structure to support the strategy.

$37,000 $37,000 -1 Reallocation

Web Developer (1)

5. Reorganization of Graphic Services: Reallocation of Positions Upon completion of the analysis and transition plan (March/April 2012), reorganize to reallocate three of eight positions within the internal support service of Graphic Services to other funds. Move 1 FTE (Graphic Arts Specialist) to new consolidated communication team for the development and support of a long term General Government communication strategy. Potentially move 1 FTE (Equipment Operator) to communications team to coordinate work requests/local providers. Move 1 FTE (Graphic Arts Specialist) to TPU/Community Media Services to support TPU communications strategy.

$0 $0 -3 Reallocation

Graphic Arts Specialists (2), Equipment Operator (1)

82



6. Elimination of internal Graphic Services: Elimination of Positions Upon completion of the analysis and transition plan (March/April 2012), eliminate five of eight positions within the internal support service of Graphic Services, and shift processes to make use of other medium or external service providers. Current services include graphic design/art (for e.g. pamphlets, flyers, etc.), large volume reproduction, bindery, and coordination for use of current external providers. Elimination of the Graphic Services group will result in a $1,355,000 savings for all funds in 2012, with $164,000 for the General Fund; however it is anticipated that customer departments will have expenses in the procurement of services from alternative providers, which will offset savings for General Fund. Impact to internal customers will be inconvenience of changing their business processes and timelines to work with alternative providers; emergent printing needs may be challenging to accommodate. Of note is that the supervisor’s span of control changes from 1:23 to 1:15, allowing continued management of the Multi-Functional Device program and full-time management of the PC and System Support team to facilitate implementation of additional programs for efficiencies.

$0 $0 -5 Potential Layoffs

Graphic Arts Specialist (2), Office Assistant(1), equipment Operator (2)


83

Information Technology Maintenance and Operations Reductions

Information Technology Impact Total Savings GF Savings

7. Telecommunications (land line): A reduction to telecom shared cost by $2 per unit (from $22 to $20), minimally impacts the fund accrual for end-of-life equipment replacement and investment in changing telephony technology.

$512,688 $251,986

8. Reduce training, travel, subsistence, computer supplies, professional services, contracts: Impacts staff capacity to stay current with changing technology and leverage existing technology in new ways, e.g. upgraded SAP platform. The impact can be mitigated by making use of alternative, less formal training opportunities.

$538,542 $168,833

9. Reductions in M&O accrual for radio communications: With the passing of the initiative to create South Sound 911, came funds for the replacement of Tacoma’s public safety radio system. It is assumed the new funds will cover the cost of infrastructure and a portion of the hand held radios, negating the need to accrue as the current level; this savings is a reduction in the accrual.

$584,000 $440,978

Maintenance and Operation Reduction Total $1,635,230 861,797

Information Technology Capital Reduction

Information Technology Impact Total Savings GF Savings

10. Delay phase I transition to High Definition equipment and studios and reorganize TV Tacoma: Delay phase I transition to High Definition equipment and studios to save $648,000. Minimal impacts will occur. TV Tacoma will remain at current service until a more appropriate transition date. This allows the re-use of funds for the formation of a new communications team within General Government, via the reallocation of staff. The newly formed team (including existing services of TV Tacoma, Cable TV Control Center, CityNet, Cable Franchise Admin, plus the 3 CRO, 1 Graphics Arts Specialist (see below) and 1 Web Specialist (reflected here)) will develop a comprehensive long-term communication strategy. The strategy will be implemented in the 2013/14 biennium and will include initiatives, services and org structure to support the strategy.

$648,000 $648,000

Capital Reduction Total $648,000 $0

84

Information Technology Reduction Summary


Personnel Reductions $495,649 $141,230

Maintenance and Operations Reductions $1,635,230 $861,797 Capital $648,000 $0

Total $2,778,879 $1,003,027

85

Legal Budget Reductions


Identify areas where impact of service level reductions would have the least

impact on the delivery of core services.

Reduction Details

Personnel Summary







Senior/ Supervisory


Legal $495,460 58.7 -10.5 -17.9% 0 -5 -2 -3 0

Potential Layoffs


Proposed Vacancies


Legal -5 -0.5 -5 -10.5


2012 Total Proposed Reduction




Legal $4,638,769 $860,003 $681,460 14.7%

Personnel 73%

General Reductions

27%


86

Legal Personnel Reductions

Legal Impact Total Savings GF Savings Number of Positions


1. Potential impact to quality of prosecution: Elimination of newly vacated Prosecuting Attorney position included in the 2012 budget projection will shift duties to other attorneys in the department, increasing caseload and decreasing time available to prepare cases. Increased caseload may impact quality of prosecution because of time constraints.

$114,000 $114,000 -1 Vacant Prosecuting Attorney (1)

2. Loss of system development capacity: Discontinuation of system development project, resulting in loss of customization and efficiencies in the production of documents for the prosecution process, substituting a maintenance-only option through contracting with external source. One vacant position will be eliminated that was not included in the 2012 projection so it does not result in savings, but had the position been included in the projection, its General Fund value would have been $101,000.

($51,000) ($51,000) -1 Vacant Project Software Engineer (1)

3. Potential impact to quality of prosecution: Elimination of newly vacated Office Assistant position reduces office support. Existing staff will absorb duties, including filing and retrieval of files for hearing preparation. Reduced staffing may result in slower support to attorneys and limit preparation time for attorneys and paralegals, potentially decreasing the quality of prosecution.

$69,387 $69,000 -1 Vacant Office Assistant (1)

4. Loss of specialization and slower response time: The proposed action will result in the loss of expertise in a highly-specialized area. This reduction in staffing may result in increased use of outside counsel at a higher cost to the City, and will increase the workload for remaining attorneys, which may delay service response times.


Deputy City Attorney (1)

5. Tacoma Municipal Code updates will be delayed: One vacant position will be eliminated that was not included in the 2012 projection so it does not result in savings, but had the position been included in the projection, its General Fund value would have been $37,000. Elimination of this position will require existing staff to absorb a specialized function which will delay service response times, including updates to the TMC.

$0 $0 -1 Vacant Application Development Systems Analyst (1)

87

Legal Impact Total Savings GF Savings Number of Positions


6. Reduced service level in claims processing: Elimination of this position will reduce the capacity to evaluate and investigate claims filed against the City. This will result in certain categories of claims not being evaluated and processed at the current level for General Government departments. This may result in increased claimant complaints and the possibility of increased lawsuits against the City.


Risk Analyst (1)

7. Reduced potential for service in Clerk’s Office: One vacant position will be eliminated that was not included in the 2012 projection so it does not result in savings, but had the position been included in the projection, its General Fund value would have been $36,000. Elimination of this position will result in less capacity in the Clerk’s Office for Council support and special projects, including records management.

$0 $0 -1 Vacant Office Assistant (1)

8. Potential impact to quality of prosecution: Elimination of this temporary position will shift duties to other attorneys in the department, increasing caseload and decreasing time available to prepare cases. Increased caseload may impact quality of prosecution because of time constraints.

$109,000 $109,000 -1 Potential Layoff (Ending a temporary position)

Temporary Employee (1)

9. Potential impact to quality of prosecution: Elimination of this position will shift duties to other paralegals in the department, increasing caseload and decreasing time available to prepare cases. Increased caseload may impact quality of prosecution because of time constraints.


Paralegal (1)

10. Loss of specialization and slower response time: This retirement will result in the loss of experience and depth in the Civil Division. Remaining staff will absorb public disclosure and records management advisory work and will be reassigned to LESA support position. This increased workload for remaining attorneys may delay service response times.



11. Reassignment to non-General Fund duties: Retirement of Deputy City Attorney supporting LESA requires reassignment of a portion of existing Deputy City Attorney to support of LESA. Filling this service need through reassignment, rather than new hire, will result in savings to the General Fund and maintenance of service levels to LESA. This reassignment may delay service level response times for General Fund-related service requests.

$33,484 $33,484 -0.5 Reallocation for 2012



88

Legal General Reductions

Legal Impact GF Savings


$161,000


$25,000


Legal Reduction Summary


Personnel Reductions $674,003 $495,460 Maintenance and Operations Reductions - - General Reductions Savings $186,000 $186,000

Total $860,003 $681,460

Documents

Department Specific Budget Reduction Proposalscms.cityoftacoma.org/CRO/Budget Summary of ReductionsFINAL120… · 13 Personnel 97% General Reductions 3% GF Reductions by Category