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Designing Effective PowerPoint Presentations

Adapted from:Victor Chen

ERAU�Best viewed by PowerPoint 2001 or later�Click whenever you want to continue

Designing Effective PowerPoint Presentation

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SimpleConsistent

Clear

Big Progressive

Summary

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Make It Big

Make it Big (Text)

• This is Arial 12

• This is Arial 18

• This is Arial 24

• This is Arial 32

• This is Arial 36

• This is Arial 44

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Make it Big (Text)

• This is Arial 12

• This is Arial 18

• This is Arial 24

• This is Arial 32

• This is Arial 36

• This is Arial 44

Too Small

Make It Big (How to Estimate)

• Look at it from 7 feet away7 ft

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Keep It Simple

Keep It Simple (Text)

• Too many colors•• TooToo Many Fonts and Styles

• The 6 x 7 rule– No more than 6 lines per slide– No more than 7 words per line

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Keep It Simple (Text)

Instructional Technology:A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled(HMRS 5th ed.)

Too detailed !

Keep It Simple (Text)

A processinvolving people, procedures & toolsfor solutionsto problems in learning(HMRS 5th ed.)

Instructional Technology:

Much Simpler

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Falling Leaves Observed

Christchurch Dunedin Wellington

January 11,532,234 14,123,654 3,034,564

February 1,078,456 12,345,567 16,128,234

March 17,234,778 6,567,123 16,034,786

April 16,098,897 10,870,954 7,940,096

May 8,036,897 10,345,394 14,856,456

June 16,184,345 678,095 4,123,656

July 8,890,345 15,347,934 18,885,786

August 8,674,234 18,107,110 17,230,095

September 4,032,045 18,923,239 9,950,498

October 2,608,096 9,945,890 5,596,096

November 5,864,034 478,023 6,678,125

December 12,234,123 9,532,111 3,045,654

Too detailed !

Falling Leaves in MillionsIn 106 Christchurch Dunedin Wellington

January 11 14 3

February 1 12 16

March 17 6 16

April 16 10 7

May 8 10 14

June 16 0 4

July 8 15 18

August 8 18 17

September 4 18 9

October 2 9 5

November 5 0 6

December 12 9 3

Much Simpler

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Falling Leaves

0

5

10

15

20

25

30

35

40

45

50

January February March April May June July August SeptemberOctober NovemberDecember

Wellington

Dunedin

Christchurch

Too detailed !

Falling Leaves

0

10

20

30

40

50

January March May July September November

WellingtonDunedinChristchurch

Much Simpler

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Keep It Simple (Picture)

• Art work may distract your audience• Artistry does not substitute for content

Keep It Simple (Sound)

• Sound effects may distract too

• Use sound only when necessary

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Keep It Simple (Transition)

• This transition is annoying, not enhancing

• "Appear" and "Disappear" are better

Keep It Simple (Animation)

7 ft

Too distracting !

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Keep It Simple (Animation)

7 ft

Simple & to the point

Make It Clear

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Make It Clear (Capitalisation)

• ALL CAPITAL LETTERS ARE DIFFICULT TO READ

• Upper and lower case letters are easier

Sanserif Z Serif Z

Make It Clear (Fonts)

busyclear

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• Serif fonts are difficult to read on screen

• Sanserif fonts are clearer• Italics are difficult to read on screen

• Normal or bold fonts are clearer• Underlines may signify hyperlinks• Instead, use colors to emphasise

Make It Clear (Fonts)

Make It Clear (Numbers)

Use numbers for lists with sequenceFor example:

How to put an elephant into a fridge?

1. Open the door of the fridge2. Put the elephant in3. Close the door

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Make It Clear (Numbers)

How to put a giraffe into a fridge?

1. Open the door of the fridge2. Take out the elephant3. Put the giraffe in4. Close the door

Make It Clear (Bullets)

Use bullets to show a list without• Priority• Sequence• Hierarchy, …..

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Make It Clear (Colors)

• Use contrasting colors • Light on dark vs dark on light• Use complementary colors

Make It Clear (Contrast)

• Use contrasting colors• Light on dark vs dark on light• Use complementary colors

low contrast

high contrast

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Make It Clear (Contrast)

• Use contrasting colors• Light on dark vs dark on light• Use complementary colors

This is light on dark

Make It Clear (Contrast)

• Use contrasting colors• Light on dark vs dark on light• Use complementary colors

This is dark on light

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Make It Clear (Complement)

• Use contrasting colors

• Light on dark vs dark on light• Use complementary colors

These colours do not complement

Make It Clear (Complement)

• Use contrasting colors

• Light on dark vs dark on light• Use complementary colors

These colours complement

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Make It Clear (Size)

• Size implies importance

Make It Clear (Size)

• Size implies importance

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Make It Clear (Focal Points)

• Focal points direct attention

Make It Clear (Focal Points)

• Focal points direct attention

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Be Progressive

Complexity of Interactions

Mo

de o

f Instru

ction

Individual Pair Group

DirectInstruction

GuidedInquiry

DiscoveryLearning

IndividualInstructive

Tools

IndividualConstructive

Tools

SocialConstructive

Tools

SocialCommunicative

Tools

Informational Tools

Types of Instructional Tools

Too many in one go!

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Complexity of Interactions

Mo

de o

f Instru

ction

Individual Pair Group

DirectInstruction

GuidedInquiry

DiscoveryLearning

IndividualInstructive

Tools

IndividualConstructive

Tools

SocialConstructive

Tools

SocialCommunicative

Tools

Informational Tools

Types of Instructional Tools

Progressive & thus focused

Understanding Technology

Floppy disk

User interface

CPU

I/O Error

Backup system

Software

Mouse

Debugger

Function key

Main Storage

Too many & not focused

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Understanding Technology

Floppy disk

User interface

CPU

I/O Error

Backup system

Software

Mouse

Debugger

Function key

Main Storage

Progressive & thus focused

Be Consistent

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Be Consistent

• Differences draw attention• Differences may imply importance• Use surprises to attract not distract

Be Consistent

�Differences draw attention• Differences may imply importance• Use surprises to attract not distract

This tick draws attention

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Be Consistent

�Differences draw attention� Differences may imply importanceo Use surprises to attract not distract

These differences distract!

Be Consistent

• Differences draw attention• Differences may imply importance• Use surprises to attract not distract

This implies importance

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Be Consistent

• Differences draw attention• Differences may imply importance• Use surprises to attract not distract

Confusing differences!

Be Consistent

• Differences draw attention• Differences may imply importance• Use surprises to attract not distract

This surprise attracts

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Be Consistent

• Differences draw attention• Differences may imply importance• Use surprises to attract not distract

These distract!

In Summary

• Big• Simple• Clear• Progressive• Consistent

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Tips for Presenting

• Limit the number of slides– 3 slides per minute is the maximum

• Practice moving between slides. • Be prepared for technical difficulties• Avoid the use of flashy transitions.

This is TOO flashy!

Some Final Words

• Communication is the key• Text to support the communication• Pictures to simplify complex concepts• Animations for complex relationships• Visuals to support, not to distract• Sounds only when absolutely necessary