District Leadership District Leadership Team 2010-11Team 2010-11

Stakeholder Involvement in the District Strategic Plan!

Session #1September 9th, 2010

Welcome!Welcome!Introductions

◦Name, Stakeholder Group, School

Find someone you don’t know and introduce yourself

Share a reason why you are interested in serving on this committee

HousekeepingHousekeeping……Use of email & web site3 Ring BinderPossible Sub-CommitteesFuture Meetings

◦ November 16th, 2010 6-8pm; DVMS

◦ January 20th, 2010 6-8pm; Ridgeview

◦ April 12th, 2010 6-8pm; DHS

Click on “Strategic Planning” on the left side main menu- District web site

District Leadership Team Session #1 September 8th, 2010 - Dunlap Middle School

6:00pm – 8:00pm

Time Item

5:45 – 6:00 pm Social/Evening Refreshments

6:00 – 6:15 pm Welcome, Introductions, Housekeeping, Key Tasks 10-11

6:15 – 7:00 pm District Strategic Plan District SMART Goals/Action Plans District Balanced Scorecard

7:00 – 7:10 pm Break

7:10 – 7:50 pm Providing Stakeholder Input

Stakeholder Satisfaction Surveys Release Time for Professional Development

7:50 – 8:00 pm Meeting Evaluation Next Steps

Our PurposeOur PurposeThe purpose of the District Leadership Team is to provide oversight and the “voice of the customer” during the implementation of the 3-5 year District Strategic Plan.

2010-11 Key 2010-11 Key tasks/Timelinestasks/Timelines

Monitor the District Strategic Plan◦Review SMART goals & Action Plans◦Review Balanced Score Card

Provide Input on District Initiatives◦Serve as the “Voice of the Customer”◦Stakeholder Satisfaction Surveys

(2010-11)◦Early Release for Teacher Planning

(2011-12)

Characteristics ofCharacteristics ofHigh Performing High Performing SchoolsSchools

1. Common mission, vision, values and goals.

2. Ensuring achievement for all students with systems for prevention and intervention.

3. Collaboration focused on teaching and learning.

4. Using data to guide decision-making and continuous improvement.

5. Gaining active engagement from family & community

6. Building sustainable leadership capacity.

SET AND COMMUNICATE SET AND COMMUNICATE DIRECTION!DIRECTION!

DistrictStrategicPlan

“The focus is on achieving a shared vision, and all understand their role in achieving the vision”

All facilities now have a large framed poster of the District Plan on a Page!

Random Acts of ImprovementAim of the Organization

Goals and Measures

Aim of theOrganization

Aligned Acts of Improvement

Goals and Measures

“Everybody knows

where they are going

and why”

District Strategic Plan

District Leadership Team

School/Dept. Leadership Teams

PLC’s (Grade/Content)

Ground rules created by students

Classroom mission

statements

Classroom and student

measurable goals

Quality tools and PDSA used regularly

The Continuous

Improvement Classroom

Classroom data centers

Classroom meetings

facilitated by students

Student-led conferences

Student data folders

Building a Mission Building a Mission StatementStatement

…their mission statement!

4th grade used an Affinity Diagram to build…

Data CentersData Centers

Classroom Classroom Goals…Goals…

SMART SMART Goal Goal

ExamplesExamples

“Critical

Few”GOALS

DistrictStrategic

Plan

Aligned Acts of Aligned Acts of ImprovementImprovement

SchoolsClassrooms PLC TeamsStudents

Leadership Teams: Setting & Communicating Direction

“The focus and vision are developed from common beliefs and values, creating a consistent direction for all involved”

District SMART Goals/Action District SMART Goals/Action PlansPlans

SMART Goals/Action SMART Goals/Action PlansPlans

Everyone has a copy of all 8 goals/plansNumber off by 8Review the SMART goal and action planProvide a “high level summary” to the

group in your own words…◦Read the SMART goal◦Summarize key steps in the action plan◦Provide any other comments, suggestions

related to the SMART goal/action plan

Dunlap Balanced Dunlap Balanced ScorecardScorecardEach of the 5 goals in the strategic

plan have identified “indicators” or “measures”

Historic data as well as projections (coming soon!)

DLT will review the scorecard and data when it is available

Moving toward a data warehouse that will provide real time “dashboard” of results

Voice of the Voice of the CustomerCustomerScorecard measures satisfaction levels

◦ 2.A Increase elementary students overall satisfaction with school

◦ 2.B Increase middle school students overall satisfaction with school

◦ 2.C Increase high school students overall satisfaction with school

◦ 2.E Increase the % of students who feel safe and accepted at school

◦ 3.B Increase certified staff satisfaction ◦ 3.C Increase support staff satisfaction ◦ 4.A Increase parent overall satisfaction ◦ 4.B Increase community member overall satisfaction ◦ 4.C Increase the % of parents who agree that "school is

welcoming and friendly" ◦ 4.D Increase effective communication with parents ◦ 4.E Parents feel positively about school safety and climate

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Underlying Theory

If you do not measure it, you will not change it

Not all problems are equal. Some have more IMPACT than others

Satisfaction/Motivation are key attitudes which are leading indicators of performance

Attitudes are formed from experience

Identify experiences that relate most to satisfaction

*

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Harris Interactive School Poll Topic Areas

Teachers/Staff

School Atmosphere

Equipment/Facilities

Computer Technology

School Leadership/ Administration

Communications/ Involvement

Parental Support

Career

Students

Other Staff

Other Issues

Parents

Equipment/Facilities

School Bus

Computer Technology

School Leadership/ Administration

Communications/ Involvement

Child’s Teachers

Curriculum/Training

Budget

Other Issues

Students

School Atmosphere

Equipment/Facilities

School Bus

Computer Technology

Main Teacher/ Teachers (five subjects)

School Leadership

Counselor

Other Staff

Other Issues

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Elementary Students: School Atmosphere

Yes No

Are students well-behaved while in school?

Do you feel safe walking to and from school?

Do you feel safe while in school?

Are the rules at your school fair?

Are most other students nice to you?

Harris Interactive Inc.

Please give an overall rating for your SCHOOL ATMOSPHERE by filling in one oval on the A to F scale provided?

A A- B+ B B- C+ C- D+ D D- F

10 9 8 7 6 5 4 3 2 1 0

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% with IMPACT

ISSUES INFLUENCING OVERALL SATISFACTION Problem Penalty INDEXDo you like the food served in the lunch room? 41% 0.8 18%Do you get extra help when you need it? 24% 1.1 14%Are school bathrooms clean? 58% 0.4 11%Are students well-behaved on your bus? 50% 0.4 11%Is your school too crowded? 39% 0.4 7%Does the school library meet your needs? 24% 0.5 7%Are the rules at your school fair? 28% 0.4 6%Main teacher: Help you want to learn? 11% 1.0 6%Is the temperature in your classrooms usually comfortable? 21% 0.5 5%Main teacher: Ask you to answer questions in class? 18% 0.5 5%Is your classroom teacher prepared to train you on the computer? 16% 0.7 5%Are you well-behaved at school? 10% 0.5 3%Do you participate in class? 6% 0.8 2%

4% 2%

31%

52%

11%

A B C D F

OVERALL SATISFACTION MODEL: ELEMENTARY STUDENTSElementary Students Satisfaction

Rating Distribution

Improvement Possible

7.8

9.9

0

2

4

6

8

10

Satis

fact

ion

Lev

el

Current ScoreMax. Possible Score

Sample

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Improvement Possible

This graph shows the current overall satisfaction mean rating with the maximum possible score. The gap between them is the opportunity for improvement.

7.8

9.9

0

2

4

6

8

10Sa

tisfa

ctio

n Le

vel

Current ScoreMax. Possible Score

Sample

Satisfaction Surveys Next Satisfaction Surveys Next StepsStepsTimeline for survey administration:

April, 2011 (results back in late May/early June)◦Run a survey campaign to generate interest

and a high return rateDunlap may customize up to 10

questions for students, parents and staff ◦DLT will help formulate the extra questions)

Next meeting:◦More details of the survey, review of sample

reports, drafting of additional questions

Voice of the Voice of the CustomerCustomerRelease time for teachers to

engage weekly in a Professional Learning Community (PLC)!

There is currently no “time” built into the schedule for teachers to meet weekly

PLCs are a key strategy in the deployment of the strategic plan

Paradigm ShiftParadigm Shift(School Improvement- (School Improvement-

PLC’s)PLC’s)

A small group of teachers were included on the school improvement team

Most people did not know the goals and action plans

Actions were random

Everyone is included on an improvement team

Everyone is working toward common and shared goals

No one escapes continuous improvement

Continuous Improvement Traditional Approach

Example of Creating Example of Creating “Time”“Time”Add 15 minutes to the school day:

◦Monday- add 15 minutes◦Tuesday- add 15 minutes◦Thursday- add 15 minutes◦Friday- add 15 minutes

+60 minutesRelease 60 minutes early on

Wednesdays for PLC time (replace with the additional 60 min.)

Instructional time and contract day neutral!

Need Stakeholder Need Stakeholder Input!Input!Subcommittee to recommend a proposal to

the board:Strategy for creating “time” for PLCs to meetInput from stakeholders (parents, teachers

and other “impacted” stakeholdersComplete a Force Field Analysis to determine

driving and restraining forces to implement this initiative

Recommend solutions to items identified as a “restraining force” to optimize implementation◦ Create a communication plan to inform

stakeholders and the community

District Leadership Team Meeting – Participant Feedback

Please Circle One

Strongly Disagree Strongly Agree

1. Overall, the meeting was well organized. 1 2 3 4 5

2. The meeting included an effective level of participation and involvement. 1 2 3 4 5

3. Facilities and accommodations

were conductive. 1 2 3 4 5

4. Plus/Delta comments:

Plus (What did you like about today’s meeting?)

Delta (What could we change/do differently?)

5. Please list any topics you would like to see addressed at future District Leadership Team meetings.

Parent Student Teacher Support Staff Administrator/Board Member Other