Engagement Session ECS - Cumbria ... CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC

  • View
    2

  • Download
    0

Embed Size (px)

Text of Engagement Session ECS - Cumbria ... CCC - Grade 01 CCC - Grade 04 CCC - Grade 05 CCC - Grade 06 CCC

  • Serving the people of Cumbria

    Do not use fonts other than Arial for your presentations

    Business Support

    (ECS & CEX Directorate)

    Staff Engagement Briefing

    March 3-8 2016

  • Serving the people of Cumbria

    Do not use fonts other than Arial for your presentations

    Agenda • Welcome, Introductions and housekeeping

    • Council position

    – Challenges faced

    – Service Review Programme

    • Business Support - Service Review

    – Objectives

    – Proposal information

    – Scope

    – Current Structure

    – Proposed Structure

    • Stages of the Process

    • Employee Support and Advice

    • Next Steps & Key Timescales

  • Serving the people of Cumbria

    Do not use fonts other than Arial for your presentations

    Unprecedented Challenges

  • Serving the people of Cumbria

    Do not use fonts other than Arial for your presentations

    Less money from Government

    £148m

    £117m

    £101m

    £79m

    £59m

    £41m

    £29m

    £0 -

    20

    40

    60

    80

    100

    120

    140

    160

    2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20

    £ m

    Reduced Funding – Revenue

    Support Grant

  • Serving the people of Cumbria

    Do not use fonts other than Arial for your presentations

  • Serving the people of Cumbria

    Do not use fonts other than Arial for your presentations

    Significance of staffing spend

    Contracts

    Schools

    Staffing

    Plus Capital Programme £305m:

    2015/16 – 2019/20

  • Serving the people of Cumbria

    Do not use fonts other than Arial for your presentations

    Service Review Methodology Service review programme

  • Serving the people of Cumbria

    Do not use fonts other than Arial for your presentations

    Service Review Methodology

    “Some service reviews will result in a restructure that will deliver a similar

    service, but with less resource. Others however, will be much larger and

    could require a fundamental reshaping and whole-scale restructure of the

    teams involved.

    Regardless of the scale of each review, these are uncertain times for

    everyone involved and we are working closely with our Trade Union

    colleagues to carefully manage each individual process so that any affected

    staff receive regular communication, updates and as much support as

    possible. “

    7 Sept 2015

    Engagement and Communication

  • Serving the people of Cumbria

    Do not use fonts other than Arial for your presentations

    Background

    • 2015 / 16 MTFP agreed Business Support savings of £2.0m

    Target split over 2 years

    – £500K 2015 / 16

    – Additional £1.5m 2016 / 17

    • Savings totalling £1.042m identified in 2015 / 16 – AD / PA Hub,

    – removal of vacancies and

    – accepted VRs

    • Gap of £958K outstanding from 2016/17 budget Corporate Directors agreed split by DMT:-

    – Chief Executive’s, Environment & Community Services £356K

    – Children’s Services £361K

    – Health & Care Services £241K

    £958K

  • Serving the people of Cumbria

    Do not use fonts other than Arial for your presentations

    Timing - Why Now?

    • Listened to feedback from Business Support consultation in Summer 2015 – Concern of Council Wide Business Support structure proposals

    – Challenge of services in-scope and difference service needs across Directorates

    – Feedback suggested a DMT structure appropriate to business needs in areas was preferred

    – Queried Business Support model when so many services going through service Reviews

    • Planned commitment to minimise redundancies and staff ‘at risk’ – Vacant posts held as staff have left the Council / secured new roles

    – Monitored the impact of staff leaving on agreed Voluntary Redundancy

    • Service Review Programme advanced across many service areas – ADs consulted on Business Support requirements

    – Clear understanding of Business Support requirements and the value the teams add to the service

    – Structure needed now to ensure correct capacity in appropriate services and locations

    • 2016 / 17 Budget Agreed by Full Council – Responsibility to remove the remaining £958K from the 2016 / 17 base budget in April 2016.

  • Serving the people of Cumbria

    Do not use fonts other than Arial for your presentations

    Review Objectives (ECS and CEX Business Support)

    • Delivers ECS & CEX Business Support saving of £356K.

    • Analyse business requirements, ensuring Business Support capacity is best

    utilised for efficient, effective and resilient service delivery

    • Establish a clear structure that can be flexible across geographic boundaries at

    times of service need

    • Create more generic roles and a structure to allow collaboration of teams

    working together across localities in Directorates where synergies exist.

    • Reflects the rationalisation and merging of Council buildings

    • Hold vacant posts and accept VRs to minimise the number of staff ‘at risk’

    • Removes temporary / agency staff & replace with substantive employees

    • Prepares for future change and business efficiency opportunities – E.g potential transfer of transactional functions and helpdesk activities into a service centre model.

  • Serving the people of Cumbria

    Do not use fonts other than Arial for your presentations

    Scope

    • ECS and CEX have worked together to create one structure supporting

    both Directorates

    • Directorate based approach rather than focusing on very specific roles

    or functions at a corporate level.

    • (Feedback from last year’s engagement session)

  • Serving the people of Cumbria

    Do not use fonts other than Arial for your presentations

    In Scope - FTE and Posts by Grade Grade (Top Salary)

    FTE

    (including VR/vacancies)

    Posts

    (including VR/vacancies)

    Grade 15 (£37,483) 1.0

    (0 Vacant/VR) 1

    Grade 12 (£31,846) 2.0

    (0 Vacant) 2

    Grade 11 (£29,558) 0.58

    (0 vacant/VR) 1

    Grade 10 (£27,297) 1.0

    (0 Vacant/VR) 1

    Grade 9 (£26,293) 0.73

    (0 Vacant/VR) 1

    Grade 8 (£23,698) 1.0

    (0 vacant/VR) 1

    Grade 7 (£20,849) 14.82

    (1.00 Vacant/VR) 17

    Grade 6 (£18,376) 22.06

    ( 5.79 vacant/VR) 30

    Grade 5 (£17,372) 27.38

    (8.54 vacant/VR) 43

    Grade 4 (£16,572) 15.89

    (3.50 vacant/VR) 22

    Grade 1 (£13,614) 2.89

    (0 vacant/VR) 3

    TOTAL 108.17 (18.83 Vacant/VR)

    122

    11 grades / circa 30 JDs

  • Serving the people of Cumbria

    Do not use fonts other than Arial for your presentations

    Out of Scope

    • Staff who have had Voluntary Redundancy accepted with an agreed

    leaving date from the 2015 VR window and previous BSR engagement

    process

    • Posts already included in recent / planned service reviews.

    – Examples include

    • Adult learning,

    • Traded services,

    • Accounts Payable / Receivable.

    • Port of Workington

  • Serving the people of Cumbria

    Do not use fonts other than Arial for your presentations

    Current teams Barrow & South Lakes (23.3 FTE)

    Service

    CCC -

    Grade 04

    CCC -

    Grade 05

    CCC -

    Grade 06

    CCC -

    Grade 07

    CCC -

    Grade 10

    Grand

    Total

    Environment & Community Services 0.1 0.1

    Administrative Support Assistant (BLIB) 0.1 0.1

    Highways, Transport & Fleet 6.6 1.0 7.6

    Business Support Administrator 6.6 6.6

    Business Support Team Leader 1.0 1.0

    Library Services 2.1 1.0 3.1

    Admin Support Assistant 0.3 0.3

    Clerk/Admin Support (KENL) 0.5 0.5

    Clerk/Typist (KENL) 0.6 0.6

    Group Management Support Officer 1.0 1.0

    Library Support Team Assistant 0.6 0.6

    Operational Support 2.0 2.0

    Operational Support 2.0 2.0

    Soft Services 3.0 2.0 1.0 6.0

    Facilities Management Supe