Exploring Microsoft Excel 2002 Chapter 6 Chapter 6 A Financial Forecast: Workgroups, Auditing, and Templates By Robert T. Grauer Maryann Barber Exploring

Exploring Microsoft Excel 2002 Chapter 6

Chapter 6A Financial Forecast: Workgroups, Auditing, and Templates

ByRobert T. GrauerMaryann Barber

Exploring Microsoft Excel


2

Objectives (1 of 2)

Develop spreadsheet model for financial forecast

Explain how the Scenario Manager facilitates the decision-making process

Differentiate between precedent and dependent cells

Use the Formula Auditing toolbar Track editing changes Use cell comments


3

Objectives (2 of 2)

Explain how workgroup functions enable collaborative work

Resolve conflicts between users Describe the use of data validation Use conditional formatting Explain how template facilitates the creation

of a new spreadsheet Create a template


4

Overview

Financial and budget planning are common business applications

Scenario Manager allows you to specify multiple sets of assumptions and see the results at a glance

Spreadsheet is a decision making tool accuracy is crucial

Use the Formula Auditing toolbar to ensure accuracy

Share workbook among multiple users


5

Creating A Financial Forecast

Enter row and column heading Enter initial conditions and assumptions Develop the formulas for the first year Develop the formulas for second year and

assumed rates of change Use both relative and absolute cell references What should change when you copy? What

should remain the same when you copy? Copy the formulas for year two to the

remaining years Format the spreadsheet and print


6

A Financial Forecast


7

Forecast with formulas displayed


8

Advanced Formatting Techniques

Rotate text Rotate text and use merge and center to give

headings a vertical orientation Indent text

Visually divides worksheet into main headings and subheadings

Use conditional formatting Apply different formats to cells based on their

values Create and apply your own styles


9

Scenario Manager

Specify multiple sets of assumptions (different scenarios) For example, optimistic, pessimistic,

and likely Scenario summary allows you to

view different scenarios easily.


10

Scenario Manager Dialog Box

Scenario Manager dialog box lists scenarios

Selecting a Scenario, then clicking Show will change the cells on the worksheet to reflect the scenario


11

Pessimistic Scenario


12

Scenario Summary Shows the results in a selected cell of all

scenarios, side-by-side


13

Hands-On Exercise 1 (1 of 2)

Objectives: to develop a spreadsheet for a financial forecast; to use conditional formatting and other advanced formatting techniques Enter the formulas for year one Enter the formulas for year two Copy the formulas to the remaining years Create a style Rotate and indent text Conditional formatting


14

Hands-on Exercise 1 (2 of 2)

Complete the formatting The Insert Name command Create the scenarios View the scenarios The Scenario Summary


15

Workgroups and sharing files

Workgroups make it easier to share Excel files among a group of users

Use Reviewing toolbar to track changes made by others

Allows for changes to be monitored Comments can help other users Can be shared on the Web or on an

Intranet


16

Auditing the Worksheet

Formula Auditing toolbar shows graphical relationships built into formulas

Identifies precedents and dependents Precedents are the cells referenced by

the formula Dependents identify the formulas that

reference a cell


17

Data Validation

Data Validation command restricts values to be accepted in a cell

Data validation is useful in shared workbooks

Garbage In Garbage Out (GIGO) the spreadsheet is only as good as the

data that goes into it. Data validation keeps garbage out in

the first place


18

Data Validation command


19

The Workbook

Tracedependents

Traceprecedents


20

Hands-On Exercise 2

Objectives: to illustrate the tools on the Formula Auditing toolbar; to identify precedent and dependent cells; to use comments Display the Formula Auditing and Reviewing

Toolbars Highlight Changes Trace Dependents Trace Precedents Accept of Reject Changes (Resolve Conflicts) Insert a Comment Data Validation


21

Templates

A special type of workbook used as the basis for other workbooks

Most templates are protected User can only change certain cells, such as the

assumptions or initial conditions Cells with formulas are protected

Use a two-step process Unlock cells that are subject to change Protect the worksheet

Save the file as a template Templates are stored in the Templates folder


22

Hands-On Exercise 3

Objectives: to unlock cells in a worksheet then protect the worksheet; to create a template and then create a workbook from that template Clear the assumption area Protect the worksheet Test the template Save the template Open the template


23

Summary (1 of 2)

Spreadsheet used as a decision making tool

Use Scenario Manager to test spreadsheet with different sets of assumptions

Use a style to set formatting Apply conditional formatting Use the Formula Auditing toolbar


24

Summary (2 of 2)

Build a shared workbook to be edited by multiple users

Use the Data Validation command to restrict data that can be entered into the cells

Build a template to create other workbooks

Protect the worksheet

Documents

Exploring Microsoft Excel 2002 Chapter 6 Chapter 6 A Financial Forecast: Workgroups, Auditing, and Templates By Robert T. Grauer Maryann Barber Exploring