FINANCIALS INTRO

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ECSS: What is It?

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• ECSS is an initiative to improve logistics support to Warfighters by

• Transforming Air Force Logistics business processes• Leveraging ongoing initiatives and capabilities

Applying best business practices to Air Force Logistics

ECSS: What is It? (cont’d)

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“The Air Force maintained its commitment to transforming logistics business practices, including total asset visibility and associated information technology, by protecting funds associated with fielding the first increment of the Expeditionary Combat Support System.”

USAF 2010 Posture Statement (emphasis added)

VisionEnable an Air Force Logistics enterprise that supports rapid, agile deployment, employment, sustainment, and reconstitution of the total force at acceptable risk, in a cost-effective manner, across the full spectrum of operations

MissionImprove Warfighter capabilities by transforming the full range of Air Force Logistics business processes and related IT support

StrategyDeliver a commercial off-the-shelf (COTS) capability integrated with redesigned processes•Integrated, Web-based technology•Consistent data model•Scalable (variable users and locations)

ECSS: How Big is It?

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ECSS effects will be visible and felt across the Air Force Logistics Enterprise

250,000 Users

600+ Sites100Ks of Items

>1 Million Transactions/Day

Login:

What Will It Do?

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• ECSS is an Enterprise Resource Planning (ERP) initiative that will revolutionize AF Logistics performance

• Process-centric transformation• The way AF Logisticians accomplish their work• The support AF Logisticians provide to Warfighters

• Leverages cutting-edge technology and best business practices to create enterprise view

Creates global visibility of assets/equipment and enterprise data ownership

MaterialsManagement

Finance

TrainingQualifications

Reporting Workflow

Maintenance

Supply

Logistics

InstallationMgmt.

ForceManagement

ForcePlanning

Acquisition

Readiness Mission PlanningRetrograde Quality Assurance

How Will It Do That?

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• ECSS accomplishes this by:• Establishing a real-time, modernized information system • Using commercial ERP software• Horizontally integrating business practices across the enterprise

• Includes:• 600+ AF locations• 3 DFAS sites• 250,000+ users

ECSS replaces hundreds of legacy systems so organizations can more easily communicate with each other and replaces many current

processes with reengineered processes

Release Schedule

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2009 2010 2011 2012 2013 2014 2015 2016J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D

R1-MS B R1-MS C

ECSS Technology

Development R1 EMD

R1IOT&E

R1Fielding

R1Pilot A

R1Pilot B

R1Pilot C

R2 EMDR2 Pilot R2

IOT&ER2

Fielding

R4 EMDR4 Pilot R4

IOT&ER4

Fielding

R2-MS B

R3-MS B

R4-MS B

R3 EMD

R3 Pilot R3

IOT&ER3

Fielding

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Version 8.6 – 7 Jun 10

Enterprise Planning andMateriel ManagementR2 Fielding (7 Locations):ALC(3): OO, OC, WRWPAFB - HQ AFMCAFGLSC

Scott AFBLangley AFBPeterson AFB

Flightline Mx & Ammo Mgt R4 Fielding (200+ locations)

Heavy Mx & PlanningR3 Fielding (6 Locations):ALC(3): OO, OC, WRWPAFB - HQ AFMCDFAS(2)

R2 - 4 Gap Analysis & Risk Reduction Activity

R4

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Timing of R2-4 will depend on FY12 POM

Oracle Development & Integration Enhancements

Designed

Available

D1

D1

D2

D2

D3

D3I2 I1

I1 I2

Tools/Equipment/Vehicle Managementand Base-Level Materiel ManagementR1 Fielding (600 Locations):

R2-MS C

R3-MS C

R4-MS C

OA

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INTRO TO LOGFINS

• Logistics Financials or “LogFins” refers to the Air Force Logistics financial operations portion of ECSS.

• LogFins will allow ECSS to be the system of record for the Air Force Working Capital Fund (WCF) and a critical feeder system for the Air Force General Fund (AF GF).

• ECSS will help Air Force Logistics financial operations improve in three vital areas:

• Efficiency• Effectiveness• Ability to Comply with Chief

Financial Officer mandates

Logistics Financials Introduction

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LogFins Functionality in R1

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Pilot Phase, Hanscom AFB

Tool/InventoryManagement

• Track accountability and maintain inventory of tools and equipment

• Record inspection and calibration (preventive maintenance)

• Identify and dispose of excess items

Pilot B12/2010

Release 1

Pilot A + B +• Requisition inventory material from Federal Agencies and local suppliers• Cost, manage , control, and

track item inventory and mobility assets

• Supply inventory to maintenance and other

services

Pilot C05/2011

Pilot A07/2010

IOT&E11/2011

Systems Impacted

Vehicle/EquipmentManagement

• Capture vehicle usage data• Set up and maintain vehicle

maintenance Bill of Materials• Capture maintenance cost and

support billing process• Schedule work orders and capture

materials consumed and AF Maintainers performing work on AF and non-AF vehicles

Pilot A +• Manage and depreciate capital

assets• Support budget formulation by

reporting asset depreciation data• Track equipment accountability• Set up and maintain equipment

maintenance Bill of Materials

Pilot A + B +• Capture, report and bill maintenance costs• Transfer financial ownership of assets

Financial/Supporting Capabilities

Pilot A +• Report depreciation of capital

assets• Update and maintain personnel

and certifications

• Establish Chart of Accounts• Manually record personnel and

certifications• Establish maintenance plans for

preventive maintenance• Cost collection report• Create and maintain item master

records for vehicles

Pilot A + B +• Perform financial accounting

and reporting• Process AR/AP transactions• Perform cost accounting• Perform budget execution

Targeted Systems:TC-MAX,

TAS, SPIRES, DoDAAC(AF), ILS-S,ILS-S-SATS, ECC,

SRWP, AFLSW, MICAS

Pilot A +• Manage equipment inventory

accounts to include CACRLs• Create and maintain item master

records for equipment• Support budget formulation by

reporting inventory data

Targeted Systems:OLVIMS, AFEMS: AIM & Table of Allowance

Interfaced Systems: AFWAY, DAISY, DSS, CICP, IDE/AV, Small Arms DB, AFEMS(C ), DRRS, CERC, AFDS, OWRMRS, ERS

Targeted Systems:SMAS (Partial)

Current as of 17 May 10

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HOW ECSS WILL IMPROVE AF LOGFINS

• The following slides gives examples of current Air Force Logistics Financials areas for improvement and how ECSS will impact them:

• United States Standard General Ledger

• Funds Control• Defense Logistics Management

System (DLMS) format for incoming Interfund Bills• Prevention of Duplicate Payments

How ECSS will Improve AF LogFins

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• Improvement Opportunity• Currently there is no Air

Force-wide visibility of logistics financial transactions.

• Air Force legacy systems use General Ledger accounts that do not always comply with the Treasury Financial Manual.

• Currently there is difficulty in system reconciliation between the General Ledger and the subsidiary ledgers at the line-item level.

United States Standard General Ledger

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• ECSS Impact• ECSS will provide a central repository for logistics

financial transactions, resulting in total financial visibility.

• ECSS will provide General Ledger accounts that comply with the Treasury Financial Manual.

• ECSS will dramatically improve systematic reconciliations between the General Ledger and subsidiary ledgers.

United States Standard General Ledger

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ECSS will result in total financial visibility

• Improvement Opportunity• There is an inadequate

validation of funds based on policy requirements and business rules.

• Current processes permit financial transactions to exceed available funds.

• There are minimal controls to prohibit obligations in advance of an appropriation.

Funds Control

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• ECSS Impact• ECSS will provide visibility of the type and amount of

funds available for use and validate their use against business rules and policy requirements.

• ECSS will validate the requested funds against the available funds to mitigate Anti-Deficiency Act violations.

• ECSS will provide for the commitment of funds for request of goods and services and the automatic de-commitment and obligation when contracts/purchase orders are awarded.

Funds Control

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ECSS will provide visibility and validation

• Improvement Opportunity• Current legacy systems call for old Military Standard

Billing System (MILBILLS) format which requires duplication of fields due to limitation of characters. This calls for intricate knowledge of legacy data format to decipher transaction.

• Currently there are three systems involved in making payment and posting general ledger for requisitions initiated to the Primary Inventory Control Activity (PICA) after bills are received from the Defense Automated Address System (DAAS).

DLMS

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• ECSS Impact• ECSS will meet the DoD requirement for ERPs to accept

DLMS formatted transactions which provide more detailed information eliminating duplication of fields.

• ECSS will modernize the payment process by providing visibility of supplier and buyer detail.

• ECSS will receive the DLMS 810L record (bill) directly from DAAS reducing interface errors.

• ECSS will transform the interfund process in that the requisition, payment, and general ledger will now reside in one system.

DLMS

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• Improvement Opportunity• There is currently no central

repository for logistics invoices.• The entitlement systems are

disparate.• Contract modifications that change

the pay station have caused duplicate payments.

Prevention of Duplicate Payments

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• ECSS Impact• ECSS will be the central repository for Air Force Logistics

invoices, regardless of the entitlement system.• ECSS will have a duplicate invoice validation on the

vendor, including pre-validation invoices. These invoices will be matched to a Contract Line Item Number (CLIN) so that the available balance can be validated and a receipt can be obtained if required.

Prevention of Duplicate Payments

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ECSS will serve as the central repository for AF Logistics invoices

Summary

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• This briefing introduced you to the Expeditionary Combat Support System (ECSS) and explained how ECSS will affect Air Force LogFins in the areas of:

• United States Standard General Ledger• Funds Control• DLMS format for incoming Interfund Bills• Prevention of Duplicate Payments

Visibility and integration are key benefits

Stay Informed• Learn more!

• https://www.ecss.wpafb.af.mil• Talk to your local ECSS representative

• Questions?

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