FINAL MINUTES - City of Mackay · to year to date budget ($2.19). This is due to higher than budgeted expenses and below budged income. This is partially a seasonal impact. Pioneer

FINAL MINUTES

24 September 2008

FINAL MINUTES WEDNESDAY 24 SEPTEMBER 2008

MIN/24.09.2008 FOLIO 2006

Table of Contents

Folio Date Particulars 2007 24.09.08 Ordinary Meeting 2140 24.09.08 Complete Approval Service Performance Management Report 2146 24.09.08 Executive Financial Performance Report – August 2008 2200 10.09.08 Regional Arts Development Fund Committee Declaration of Conflict of Interest

Nil

ORDINARY MEETING MINUTES WEDNESDAY 24 SEPTEMBER 2008

MIN/24.09.2008 FOLIO 2007

ORDINARY MEETING MINUTES

1. ATTENDANCE:

His Worship the Mayor, Cr C Meng (Chairperson), Crs G R Christensen, D T Comerford, P F Steindl, D J Perkins, D R Hatfield, D E Camilleri, W A Cameron, G R Thomsen, K J Casey and K L May were in attendance at the commencement of the meeting. Also present was Mr P Franks (Chief Executive Officer) and Ms K Zarb (Minute Secretary).

The meeting commenced at 10:06am.

2. APOLOGIES:

Nil.

3. CONDOLENCES:

Condolences were expressed on the passing of Norman Freeman.

4. CONFIRMATION OF MINUTES:

4.1 ORDINARY MEETING MINUTES - 17 SEPTEMBER 2008

THAT the Minutes of the Ordinary Meeting held on 17 September 2008 be confirmed.

Moved Cr Comerford Seconded Cr Hatfield

CARRIED

5. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING:

Nil.

6. MAYORAL MINUTES:

Nil.


MIN/24.09.2008 FOLIO 2008

7. CORRESPONDENCE AND OFFICERS’ REPORTS:

7.1 REGULATORY SERVICES HIGHLIGHTS & SIGNIFICANT ISSUES REPORT - MONTH ENDED 31ST AUGUST 2008

Author GENERAL MANAGER REGULATORY SERVICES

Purpose

To review Regulatory Services Department highlights and significant issues for the month ended 31st August 2008.

Background and Discussion

Highlights and Significant Issues for period are as follows: -

Regulatory Services Management

Major Projects City Centre Revitalisation

• Parking meters have been inspected and repaired doubling income to about $9,000 per

reporting fortnight. • City Heart seating have been repainted and installation has commenced first week in

September. • Christmas decorations, including Trees, Banners and Pole Displays, for Mackay, Sarina,

Mirani and Walkerston have been designed – Order to be completed early September. • The River to Reef Festival and Launch preparation are complete. $55,000 in cash

sponsorships was attracted. • Taxi rank barriers have been installed at the CBD rank. • Collection of data for the completion of the Mackay Region Sustainability &

Economic Development Plan is progressing well, Light Industry, Schools and Commercial premises data has been obtained from Council records and State Agencies.

Development Assessment - Planning

The Development Assessment - Planning staff have been performing quite well, revised processes are positively influencing our service levels and this is reflected in the attached graphs:

• Since amalgamation, Council has received record numbers of applications. However,

despite this assessment times have continued to drop, at the same time record numbers of applications have been decided with 76 finalised in August.

• At this point in time, days to send Acknowledgment Notices has decreased from 9 in August 2007 to 7 in August 2008.


MIN/24.09.2008 FOLIO 2009

• At this point in time days to issue Further Information Requests have decreased from 12 in August 2007 to 3 in August 2008.

• At this point in time, days to decide a DA has decreased from 32 in August 2007 to 21 in August 2008.

These trends reflect a steady improvement in service and further development of our risk processes, which has included the release of the Risksmart process for Dual Occupancy this month. Compliance Section – Action Required The collective activities of the Compliance Section shows improving response times (service levels) to our action requests. However, with the spike in complaints prior to the elections is currently reducing the number of finalised issues. This is graphically represented in the attachment. Further, 117 cases are currently under investigation of which:-

• 68 outstanding Enforcement Actions; • Nil currently with Council’s solicitors, the balance are under investigation and/or

negotiation; • 8 Show Cause Notices were issued; • 0 Enforcement Notices were issued.

Development Assessment - Engineering

• The Engineering staff are now operating out of Wellington Street. The move has been

quite successful, with few problems. • Significant time has been spent on negotiations associated with Pointglen’s Shoal Point

Waters appeals.

Complete Approval Services

• Complete Approval Services (Building) have implemented a number of improvements with the preparations of seven Fact Sheets and an upgraded Web site, customer contact strategies.

Strategic Planning

Landuse Planning

• Officers attended various meetings with DMR on Local Function Charges to be

included in the PIP. • Workshops on Charges for Stormwater, Parks, Roads Water & Sewerage and the Public

Consultation process for the PIP were held in Brisbane by DIP and were attended by Strategic Planning Staff.

• A meeting was conducted on the 6 August with various State Agencies on future planning requirements.

• The Design by Enquiry workshop was held on 13 & 14 August. • Amendment 1 of 2007 to Mackay City Planning Scheme Adopted 27/08/08.


MIN/24.09.2008 FOLIO 2010

• Amendment 2 & 3 of 2007 with DIP for 2nd State Interest Review. • Mirani Shire Plan Amendment No. 1 of 2007 with PIP for 1st State Interest Review.

Public Notification of amendments likely to commence in near future. • MacroPlan has been appointed to undertake Council’s Retail Hierarchy Strategy. • Participated in several discussions in relation to infrastructure and planning issues

associated with new SkillsTech facility for an education hub. Health and Regulatory Services

• Significant increase in wild dog/dingo/wild pig numbers. Seven separate baiting

programs have been planned/delivered in Council areas with one aired (Helicopter) wild pig shooting project planned for South of Sarina.

• Increasing reports of the declared plant, Salvinia in various locations. • Pre-treatment program for mosquito control for coming summer season completed and

approximately 3,000 briquettes distributed in known breeding areas. • Planning underway for improved public awareness of regulated parking system. • Program staff attended Good Decision Making/Complaints Management training held

in house by Officers from the Ombudsman’s Office. Authorised Person training was also held for relevant staff.

Critical Activities Proposed for the Following Month

• Submission of PIP and PIA growth areas to be lodged soon. • Submission for funding for National Infrastructure requirements for our Regional

Council are being prepared. • Expecting feedback on the Retail Strategy Review shortly. • Providing input into early stages of a Regional Planning Scheme i.e Transport, Growth,

Educational etc. • Amendments to the Environment Legislation is devolving approvals and enforcement

obligations onto Council. Currently establishing new standards for this to occur. • Working with LGAQ regarding benchmarking performance in the Planning sector

across the State. • A review of possible Sustainability Housing Standards. • Review of Committees and Roles for Business Centres across Council to be undertaken. • Workplace re-location to Wellington Street.

Consultation

There has been consultation with Regulatory Services Program Managers.

Resource Implications

Nil.

Conclusion

Generally, the Department has been performing well considering the resources, and workloads are being met. Service Delivery is still improving.


MIN/24.09.2008 FOLIO 2011

General Manager’s Recommendation

THAT this report be received.

Council Resolution

THAT the General Manager’s Recommendation be adopted.

Moved Cr Hatfield Seconded Cr Steindl.

CARRIED

7.2 AUGUST 2008 - MANAGEMENT - PERFORMANCE REPORT - COMPLETE APPROVAL SERVICE

Attaching Management / Performance Report for Complete Approval Service for the period ended August 2008. Counil Resolution

General Manager's Recommendation

THAT the Report be received.

Council Resolution

THAT the General Manager's Recommendation be adopted.

Moved Cr Hatfield Seconded Cr Camilleri

CARRIED

7.3 EXECUTIVE FINANCIAL PERFORMANCE REPORT - MONTH ENDED 31 AUGUST 2008

Author GENERAL MANAGER CORPORATE SERVICES

Purpose

To present the Executive Financial Performance Report for the month ended 31 August 2008.

Background/Discussion

The Progress at a Glance summary for August 2008 indicates that all Programs are tracking in line with budget. This is expected to occur this early in the financial year. As at 31 August 2008, Council’s Operating Income totalled $69,077,217 and Operating Expenditure totalled $23,821,745. Total Capital Expenditure to date equals $21,305,686.


MIN/24.09.2008 FOLIO 2012

Capital projects from 2007/08 that have not commenced or are partially completed have now been incorporated into the Financial Report for 2008/09. These are reflected in the Capital Schedules. Comments in relation to Business units are as follows: Mackay Entertainment Centre Operating Income and Operating Expenditure are both above budget for the first two (2) month period but overall, net operating contribution per rate payer ($3.92) is less than budgeted $5.05.

Mackay Aquatic Facilities Memorial Pool The result reflects higher than budgeted operating contribution ($4.10) per rate payer compared to year to date budget ($2.19). This is due to higher than budgeted expenses and below budged income. This is partially a seasonal impact. Pioneer Pool The result reflects higher than budgeted Operating contribution $6.52) per ratepayer compared to year to date budget of ($1.99). This is due to the Pioneer Pool being closed at this stage of the year due to programmed maintenance and therefore very little income generated. Operating expenses reflected the high programmed maintenance that occurs during this period of the financial year. Complete Approval Services The overall net result reflects a year to date surplus of $26,085 compared to a year to date budget deficit of $34,924. This is largely reflective of operating expenses being significantly below budget. Mackay Water and Waste Mackay Water and Waste is tracking in line with budget. The net operating surplus reflects the levying of the first half year of water and sewerage utility charges.

Consultation

Chief Executive Officer, General Manager and Program Managers.


Nil.


MIN/24.09.2008 FOLIO 2013

Conclusion

Overall, as expected this early in the financial year, all programs are tracking in line with budget for the month ended 31 August 2008 as indicated in the progress at a glance summary. Council Resolution



Council Resolution


Moved Cr Camilleri Seconded Cr Cameron

CARRIED

7.4 CORPORATE SERVICES HIGHLIGHTS AND SIGNIFICANT ISSUES - AUGUST 2008

Author GENERAL MANAGER CORPORATE SERVICES

Purpose

To review Corporate Services Department highlights and significant issues for the month ended 31 August 2008.


Highlights and Significant Issues for period are as follows:

Corporate Services Management

• Major involvement in EBA Agreement and negotiations • Involvement, Alliance, MWRP and MDAB and various other projects

Corporate Communications

• Marketing-advertising support for Global Grooves event • Finalised annual reports for Mirani, Sarina and Mackay City • Coordinated advertising for Corporate Plan process and workshops • Council Delivering Television campaign aired during Beijing Olympic coverage • Assisted in organising opening of Bluewater Lagoon ( this included coordinating in-

kind media advertising support for opening) • Final preparations made to revamped MRC website – goes live in late September • Appointment of an Advertising Coordinator to coordinate council press and radio

advertising for departments


MIN/24.09.2008 FOLIO 2014

Customer Services

• Call centres in Mackay, Mirani and Sarina now fully integrated with calls flowing seamlessly across all three (3) sites

• Staff from Mirani and Sarina sites are now all trained in corporate applications and accessing Pathway, Dataworks and FinanceOne enabling processing duties to be performed at all three (3) sites

• Increased number of enquiries from customers due to later than usual issue of Rates notices

• Dog registration renewals sent mid-August resulting in increase in payments and enquiries

• Fortnightly visits by the Mayor to Council's call centre continued and are proving to be popular with public - the Mayor has received a wide variety of call types

• Trial commenced for tracking telephone calls through Customer Request System and/or DataWorks as directed by CEO

Organisational Development

Safety • Ongoing management of some 23 current Workers Compensation and Non-Work

Related rehabilitation files • With LGW’s provision of regional data the Monthly Workers' Comp Costs and days

lost report was able to be provided for the first time since amalgamation • Participated in the 2008 Festival of Arts debrief • Participation in and management of some eight WH&S incident investigations,

communication with Ergon and Workplace Health & Safety Queensland on a number of those

• SafePlan activities centred on the development of a MRC incident notification form • Participation in Mobile Library worksite visit and review of Inspection documentation • WHS & Rehabilitation Support Officer Attended Local Government Safety Officers

Consultative Group - Central Region meeting in Moranbah • WH&S staff attended briefing by WHSQ and Main Roads re: Traffic Management for

Construction or Maintenance Work Code of Practice • Initial meeting with the 2008 River to Reef Coordinator to discuss hazard management

strategies

Recruitment • 43 staff requisitions received as follows:

• 19 from Parks & Environment Program • 6 from Depot (Maintenance/ Construction) • 11 from Mackay Water & Waste

• 16 positions filled • Recruitment road show will be occurring in September 2008 in all Council offices and

depots

Learning and Development • Mackay Regional Council nominated for Large Employer of the Year Award (MRAEL) • Two (2) trainees have been nominated for Trainee of the Year Award (MRAEL)


MIN/24.09.2008 FOLIO 2015

General Human Resources • Rental project has been set up and is being implemented • New staff welcome kits have been designed and implemented • Changes in authorisation for letter of offers, HR Advisor now signs off on all letters of

offers after approval from Managers • New letter of offer is being rolled out as of 18 September 2008

Human Resources Information System • KIOSK being piloted by IT staff. Pay and Benefits • Pay cycles running smoothly • A variation in procedures has resulted in more efficient process handling Workplace Consultative Team • Big Day Out held on 23 August 2008

Financial Services

• First Rates Levy for 2008/09 raised and notices issued at the beginning of Sept 2008. • Financial Statements to 14 March for the Mirani and Sarina Shire Councils and Mackay

City Council audited and data for respective Annual Reports provided. • Training for all Council staff commenced for the new version of Finance One with Go-

Live programmed for the end of September. Information Technology

• Testing of Mirani and Sarina Dataworks data conversion commenced, expected to be

converted to live system by end September • Finance CI testing ongoing, going live late September • Significant project to install cabling, network and telephones Wellington Street • Customer Service call centre PABX configuration to facilitate calls overflow and rate

auto attended. • Significant progress on Paperless Office project being undertaken between Records and

HR, key deliverables complete with launch on 1 September 2008 • Convention Centre software implemented with bookings module now being used • HAF Smart eDA (Electronic Development Assessments) initiative –Council has been

invited to be involved the project. 8 major urban south east Queensland Councils are involved and several high growth Councils including Mackay. Project being undertaken in conjunction with Planning Department.

Procurement & Plant

• The set-up of new warehouse facility’s at Mirani and Sarina depots being finalised in

coordination with the implementation of the new CI Finance One Version. • The rationalisation of surplus fleet is continuing as items are identified. Fleet vehicles

have been allocated to the Mirani and Sarina Administration offices to ensure all staff have access to fleet vehicles.


MIN/24.09.2008 FOLIO 2016

• Councils fleet management system, Unifleet, has been rolled out across the Mackay, Sarina and Mirani Workshops.

• Centralised contract administration will commence in early October with the new Contracts Administration Assistant position.

• A Corporate Uniform sample stock has been ordered to be held permanently by Council to provide a more streamline ordering process.

• The new approved mobile phones have been bulk ordered by for issue on a departmental basis. Significant savings have been achieved through securing discounts for bulk purchases.

Critical Activities Proposed for the Following Month

• EBA negotiations continuing • Finance CI version going live in September 2008.

Consultation

There has been consultation with Corporate Services Program Managers.


Nil.

Conclusion

Programs are in line with operating plans and budgets for the two (2) month period ended 31 August 2008.



Council Resolution


Moved Cr Camilleri Seconded Cr Christensen

CARRIED


MIN/24.09.2008 FOLIO 2017

8. CONSIDERATION OF COMMITTEE REPORTS:

8.1 REGIONAL ARTS DEVELOPMENT FUND (RADF) APPLICATIONS

Author Manager Community Services and Events

Purpose

To ratify RADF committee recommendations from 10 September 2008 Committee Meeting.


This is the first round of grants assessed by the RADF Committee this financial year under the Regional Arts Development Fund guidelines. Five applications were received for this round.

Consultation

The current RADF Committee comprises nine community representatives, two Council representatives, and the Arts Development Officer. Liaison with the arts community and prospective RADF applicants in particular, is a key role for all committee members as well as the Arts Development Officer. Ten committee members were present at the Round One Assessment Meeting, including seven community representatives.


The budget available for distribution to RADF applicants in the 2007/08 financial year is $131,154.00. This amount consists of Arts Queensland funding of $71,640.00 along with a Council contribution of $59,514.00.

Conclusion

The committee is recommending that the five applications received be approved to the full amount of $19,218.20. Council Resolution


THAT the minutes of the RADF grant assessment meeting held on the 10 September 2008 be received. AND THAT the Committee recommends approval be given to fund the following applicants for the amounts stated, to a total of $19,218.20

Laraine Schembri Auspiced by Farleigh State School P & C Assoc Inc. $ 3,775.00


MIN/24.09.2008 FOLIO 2018

Opera North Inc. $ 3,000.00 Anna Porter $ 5,443.20 Habana & Districts Progress Association Inc. $ 6,000.00 Lee Hutton $ 1,000.00

_________ TOTAL $19,218.20

======== Council Resolution


Moved Cr May Seconded Cr Cameron

CARRIED

8.2 COMMUNITY GRANTS AND SPONSORSHIP

Author Manager Community Services and Events

Purpose

The Community Grants and Sponsorship Committee assessed applications for the first funding round of the Community Grants and Sponsorship Programs for the 2008/09 financial year on 8 September 2008. This report contains details of applications received and the Committee’s recommendations for funding.


Sixteen (16) applications through the Community Grants Program were received and assessed, with all sixteen (16) being recommended for funding/part funding. Eight (8) applications were submitted through the Sponsorship Program, with six (6) being recommended for funding/part funding. Members of the Grants and Sponsorship Committee individually assessed applications. At the assessment meeting, members shared further information which was available, applications were prioritized and funding levels determined. Please see details of applications below. Community Grant Applications

Organisation Request Amount Amount

Approved Score

Birthing and Babies Support

Development of Resource Library

$2,000.00 $2,000.00 7.2

C&K Walkerston Community

Funding for small outdoor play equipment.

$3491.84 $3,500.00 7.4


MIN/24.09.2008 FOLIO 2019

Kindergarten Community Radio Association of Mackay Inc

Training on basic and advanced broadcasting and production to support the development of volunteers.

$10,000.00 $3,000.00 5.3

Coral Sea Family History Inc

Purchase of cemetery records to develop local history library resources

$1,000.00 $750.00 6.4

Diabetic Association of Queensland

Contribution to Mackay Diabetes Expo and Type 1 Family Balance it Day.

$4,500.00 $1400.00 7.2

Islamic Society of Mackay

Education Program to reduce cultural gap in Muslim families – conflict between country of origin and Australian culture.

$17,016.00 $3,000.00 4.6

Mackay Gymnastics Inc

Development application and Quantity Survey fees

$6,700.00 $6,700.00 7

Mackay Road Runners

Contribution to the 2009 Mackay Marina Run

$5,000.00 $1,500.00 6.2

Mackay Wanderers Football Club Inc

Supply and Delivery of sand to top dress the Wanderers playing fields

$2,772.00 $2,100.00 5.4

North Mackay Hockey Club Inc

Coach and Player Development and equipment to support this program.

$2,317.00 $1,800.00 6.25

Pioneer Swimming Club

Cost of pool hire fees for the annual swimming carnival.

$800.00 $800.00 5.4

Qld Police Citizens Youth Welfare Assoc.

Seed funding for Sladie Senior’s Fellowship

$994.51 $950.00 7.8

River of Life Care Services and Tribe of Judah

Equipment to support the food distribution service to local families in hardship.

$917.00 $920.00 6.8

RSL Sarina Sub Branch

Funds to replace 2 indoor bowls mats and purchase a 20 litre urn.

$3,000.00 $2,250.00 6.4

Surf Life Saving Queensland

Contribution to the North Australian Championships to be held at Mackay Harbour

$5,000.00 $2,000.00 5

Yalboroo Community Hall Assoc Inc

Assistance with operational costs of Community Hall.

$3,286.00 $2,700.00 6.2

Sponsorship Program Applications

Organisation Comment Amount Amount

Approved Score

A.M. Media Contribution to the $1,000.00 $1,000.00 9.6


MIN/24.09.2008 FOLIO 2020

Consultants P/L T/as Special Children’s Christmas Parties

Mackay Special Children’s Christmas party.

Mackay Childminding Assoc Inc

Repainting of the interior of Mackay Childcare Centre

$13,618.00 $5,000.00 5

Mackay City Band Inc

Replacement of stumps at band hall in Leisure Court.

$19,900.00 $10,000.00 6.2

Mackay Ladies Vigoro Association

Provision of trophies for the State Competition being held in Mackay – January 2009.

$1,826.58 $1,400.00 6.6

Mirani State High School

Annual Encouragement Award

$300.00 $0.00 6.4

North Mackay Sinkers Aussi Masters Swim Club

Purchase of a laptop and Software “Meet the Manager”& Pool hire fees for swim meet.

$2,799.00 $1,300.00 6.2

Seaforth Fishing Classic

Hire of 4 temporary toilets for the Seaforth Fishing Classic.

$944.90 $950.00 7.2

The Mackay Foundation

Funds to cover the administration costs of the Mackay Foundation.

$30,000.00 $0.00 4.4

Cr Christensen and Linda Gallegos declared a conflict of interest in respect to the application from Community Radio Mackay and abstained from scoring the application. Linda Gallegos declared a conflict of Interest in relation to the application from North Mackay Hockey Club and abstained from scoring the application.

Consultation

General enquires were undertaken to ensure that applicants were not requesting funding for a service/project/event which was already available to the community as a whole. Further research into specific groups and content of applications was undertaken to provide additional information requested by members of the Community Grants and Sponsorship Committee.


Committed funds Balance available

Total Community Grants and Sponsorship budget 2008/09

$198,650.00

Less Committals $35,250.00 Committee Recommendations for round 1.

$55,020.00

Balance remaining for round 2 $108,380.00

========


MIN/24.09.2008 FOLIO 2021

Conclusion

Committals listed above refer to organisations in the former Sarina and Mirani Shires that received a contribution from their local council to assist with operational expenses or as a contribution to events. These associations will continue to be assisted during this financial year as a transition with applications required in future years. It is noted that the number of applications in this first round of funding is down on the numbers received in previous years despite a number of information sessions held across the region. Team members from Community Services and Events will be undertaking further workshops and information sessions in order to raise awareness of the program among eligible associations. Council Resolution


THAT Funding be approved through the Community Grants and Sponsorship Programs for the following groups for the stated amounts: Community Grants Birthing and Babies Support $ 2,000.00 C&K Walkerston Community Kindergarten $ 3,500.00 Community Radio Association of Mackay Inc $ 3,000.00 Coral Sea Family History Inc $ 750.00 Diabetic Association of Queensland $ 1,400.00 Islamic Society of Mackay $ 3,000.00 Mackay Gymnastics Inc $ 6,700.00 Mackay Road Runners $ 1,500.00 Mackay Wanderers Football Club Inc $ 2,100.00 North Mackay Hockey Club Inc $ 1,800.00 Pioneer Swimming Club $ 800.00 Qld Police Citizens Youth Welfare Assoc. $ 950.00 River of Life Care Services and Tribe of Judah $ 920.00 RSL Sarina Sub Branch $ 2,250.00 Surf Life Saving Queensland $ 2,000.00 Yalboroo Community Hall Assoc Inc $ 2,700.00 _________ Total $35,370.00 ======== Sponsorship A.M. Media Consultants P/L (T/as Special Children’s Christmas Parties) $ 1,000.00 Mackay Childminding Assoc Inc $ 5,000.00 Mackay City Band $10,000.00 Mackay Ladies Vigoro Association $ 1,400.00


MIN/24.09.2008 FOLIO 2022

North Mackay Sinkers Aussi Masters Swim Club $ 1,300.00 Seaforth Fishing Classic $ 950.00 _________ Total Sponsorship $19,650.00 ========

Council Resolution


Moved Cr Christensen Seconded Cr Hatfield

CARRIED

9. RECEIPT OF PETITIONS:

Nil.

10. TENDERS:

10.1 STANDING OFFER ARRANGEMENT - SUPPLY AND DELIVERY OF TRAFFIC CONTROL SIGNS AND DEVICES

File No MRC 2009-011 Author MANAGER PROCUREMENT AND PLANT

Purpose

To present to Council for approval tenders for the Supply and Delivery of Traffic Control Signs and Devices in order to compliment Council’s Standing Offer Arrangements.


Standing Offer Arrangements have proved to be a cost-effective means of purchasing whilst meeting required statutory obligations. They have also provided competitive prices for Council. The current Standing Offer Arrangement expires on 31 October 2008. The proposed commencement date for this contract is 1 November 2008, for a twenty-four (24) month period, with a clause for rise and fall after 12 months. Five (5) tenders for Contract MRC 2009-001 were received by 2:30 pm on Tuesday 8 August 2008. They were from Dura Post (Aust) Pty Ltd, Oz Post Manufacturing, Artcraft Pty Ltd, ASP Group Pty Ltd and Road Management Solutions.


MIN/24.09.2008 FOLIO 2023

Two hundred and twenty-two (222) items were called as part of this Standing Offer Arrangement. The offers received were as follows: • Dura Post (Aust) Pty Ltd tendered on thirty-four (34) items and were cheapest on fourteen

(14) items. On 15 September 2008 an email was received from Dura Post withdrawing the item flexible steel guidepost, due to legal proceedings being taken against them over patent rights.

• Oz Post Manufacturing tendered on three (3) items and were cheapest on zero (0) items • Artcraft Pty Ltd tendered on two hundred (200) items and were cheapest on forty-five (45)

items • ASP Group Pty Ltd tendered on all two hundred and five (5) items and was cheapest on

forty-three (43) items. • Road Management Solutions tendered on two hundred and three (203) items and were

cheapest on one hundred and five (105) items • No offers were received for the precast and portable recycled rubber semi mountable

kerbing accessories. In evaluating the tenders received, value for money pricing was considered one of the higher ranked factors along with the ability to supply a quality product when required. It was decided by the evaluation team that the cheapest offers would be accepted, where the product being offered was suitable. There are only five (5) items that were the cheapest, that have not been accepted. Three (3) of these items were offered by Road Management Solutions, but as the prices for these items are not fixed it was decided to award the items to the next best offer. Artcraft offered the other two (2) items being post anchors but it is felt that the items offered are not as good a product as the Oz Post brand that Council is presently using and has done for a number of years now. Due to Dura Post withdrawing the flexible steel guide post items and as there were no other offers for this item, this item will not be awarded and quotations will be called when this item is required in the future.

Consultation

The evaluation of the tenders was undertaken by Supply and Inventory Coordinator, Maintenance Coordinator Mackay Area and Maintenance Technical Officer at a meeting on 9 September 2008.


The total value of Contract MRC 2009-011, if awarded as recommended, is approximately $264,894 excluding GST for the two (2) year period based on the estimated annual usage. The total value of the last contract based on the same figures was $234,087 excluding GST. This is approximately an 11.5% increase on the last contract prices.


MIN/24.09.2008 FOLIO 2024

Conclusion

It is recommended that the following offers be accepted for a two (2) year period with provision of rise and fall after twelve (12) months:

ASP Group Pty Ltd Forty-three (43) items Artcraft Pty Ltd Forty-five (45) items Dura Post (Aust) Pty Ltd Thirteen (13) items Road Management Solutions One hundred and two (102) items Oz Post Manufacturing Three (3) items No Contract Sixteen (16) items


THAT the tender for the Standing Offer Arrangement MRC 2009-001 – Tender for the Supply and Delivery of Traffic Control Signs and Devices for a twenty-four (24) month period commencing 1 November 2008 be awarded as follows: ASP Group Pty Ltd Forty-three (43) items Artcraft Pty Ltd Forty-five (45) items Dura Post (Aust) Pty Ltd Thirteen (13) items Road Management Solutions One hundred and two (102) items Oz Post Manufacturing Three (3) items No Contract Sixteen (16) items

Council Resolution


Moved Cr Casey Seconded Cr Thomsen

CARRIED

11. CONSIDERATION OF NOTIFIED MOTIONS

Nil.

12. LATE BUSINESS:

12.1 LEAVE OF ABSENCE - CR CHRISTENSEN Council Resolution

THAT Cr Christensen be granted leave of absence for the Meetings on 5 November 2008.

Moved Cr Camilleri Seconded Cr Steindl.

CARRIED


MIN/24.09.2008 FOLIO 2025

13. PUBLIC PARTICIPATION:

Nil.

14. CONFIDENTIAL REPORTS:

Nil.

15. MEETING CLOSURE

The meeting closed at 10:32am.

16. FOR INFORMATION ONLY

16.1 DEVELOPMENT APPLICATION INFORMATION - 07.09.08 TO 13.09.08

Submitted for Council Information Only – No Decision Required. Development Applications Received

App No Location Applicant Description

DA-2008-592 10 Coolum Crt, Blacks Beach

Gregory W Clacher Material Change of Use - 3 Multiple Dwelling Units

DA-2008-606 6-8 Corporation Ave, Paget

Whitsunday Design & Drafting Pty Ltd

General Industry Warehouse

DA-2008-586 12 Hill End Rd, Glenella

Bob Cameron Builders Pty Ltd

Change of ingreee/egress from Lot 3 on RP720010 to Lot 76 on SP149526 AND a Boundary Realignment of the 2 lots

DA-2006-479 1-27 Bondi Rd, Blacks Beach

The Planning Place Amendment to condition of approval - Material Change of Use - 24 x 2 bedroom units and 1 x 3 Bedroom unit


MIN/24.09.2008 FOLIO 2026

DA-2008-603 247 Boundary Rd East, Paget

Environmental Fuels Pty Ltd

Biodiesel Plant

DA-2008-600 L 1113 Pacific Dr, Blacks Beach

Citimark Properties Pty Ltd

Dwelling House in Flood & Inundation Overlay

DA-2002-136 L 3 Shoal Point Rd, Shoal Point

Pointglen Pty Ltd Amendment to conditions of approval - Material Change of Use - Impact Assessment - Preliminary Approval - Shoal Waters Development Plan

DA-2005-257 1 Beach Rd, Dolphin Heads

Carmel M Byrne Amendment to condition of approval - Material Change of Use AND a Reconfiguration of a Lot to create Dwelling Houses on 10 residential lots

DA-2007-515 50 Carlyle St, Mackay

Carlyle Street Mackay Pty Ltd

Amendments to Conditions of approval - Motel (173 Rooms and Ancillary Caretaker's Residence, Conference / Meeting Facilities, Bar, Reception Area and Recreation Facilities), Catering Shop and Shop

DA-2008-593 L3 Mackay-Eungella Rd, Finch Hatton

Robert P Boettiger Dwelling House

DA-2008-595 209 Kowari Rd, Finch Hatton

Michael C Zarb Boundary Realignment

DA-2008-542 1-15 Diesel Dr, Paget

Raschta Material Change of Use - 66 Indurstrial Units, Bulk Store, General Industry, Service Industry, Retail Showroom and Warehouse

OW-2008-107 16 Patch St, Sarina

Development Planning & Approvals

Operational Works for 4 additional storage sheds


MIN/24.09.2008 FOLIO 2027

OW-2008-106 36 McLennan St, Ooralea

McDonald Murphy Family Trust

Operational Works - Sewer Diversion

DA-2008-590 3 Pitt St, Blacks Beach

GJ Gardner Homes (Don Mackay Pty Ltd trading as)

Dwelling House in Special Activities (Tourism) Zone and Boundary Relaxation

DA-2008-566 15 Carlton Rd, Sarina

Robert N Hodda Shed

DA-2008-601 93 Kippen St, South Mackay

Telstra Corporation Ltd Telecommunications Facility

DA-2008-594 28-34 Danmaar Dr, Habana

Graham R Woods Shed

DA-2008-591 23 Kindermar St, South Mackay

Lynn's Interior Designs Pty Ltd

Shed

DA-2008-588 2 Bennet St, St Helens Beach

Gayle Lawson Boundary Relaxation

DA-2008-587 17 Macrossan St, East Mackay

Scott A Monk House in the Flood & Inundation Overlay

DA-2008-589 1644 Yakapari-Seaforth Rd, Mt Jukes

Weiss Developments Pty Ltd

Rural to Rural Residential and 1 lot to Create 8 Rural Residential Lots

DA-2008-585 4 Hillside Dr, Grasstree Beach

Champion Engineers Boundary Relaxation

DA-2008-596 9 Ramsay Crt, Beaconsfield

Totalspan Mackay Shed

DA-2008-597 40 O'Brien Espl, Shoal Point

Totalspan Mackay Boundary Relaxation

DA-2008-599 45 Gingham St, Glenella

Totalspan Mackay Boundary Relaxation


MIN/24.09.2008 FOLIO 2028

DA-2008-602 45 Waverley St, Bucasia

Garage World Shed

DA-2008-598 47 Broomdykes Dr, Beaconsfield

Corinne K Gibbs Home Based Business

DA-2008-604 10 Tindaridge Crt, Hay Point

Simon J Haigh Shed

Development Applications Finalised

No. App_No Location Applicant Description

Approved Subject to Conditions

1 DA-2008-161 31-35 Caterpillar Dr Paget

Force Equipment Service & Hire

Material Change of Use - General Industry, Car Repair Workshop and Outdoor Sales Premises

2 DA-2008-243 6 Graham St Sarina

D Lamprecht Material Change of Use for 2 Detached Dwellings (Multiple Dwellings) on a Residential Lot.

3 DA-2008-254 L 3 Mackay-Eungella Rd, Finch Hatton

G & C Pollard Investments Pty Ltd

Material Change of Use (Shop, Warehouse, General Industry and Repair Workshop) AND Reconfiguration of 2 Lot (Boundary Realignment).

4 DA-2008-317 137 Kennys Rd Marian

Wayne J Trieve Material Change of Use - Oversized Shed consisting of Shed and Open Carport and Boundary Relaxation

5 DA-2008-466 L 108 Railway St Pinnacle

Naomi J McFarlane Material Change of Use - Oversized Shed and Boundary Relaxation within Bushfire Hazard Area


MIN/24.09.2008 FOLIO 2029

6 DA-2008-473 20 Matilda Crt Mirani

Roger M Boulding Material Change of Use - Oversized Shed and Boundary Setback Relaxation

7 DA-2008-477 8 Poincettia Crt Andergrove

Macthom1 Holdings Pty Ltd

Material Change of Use - Dual Occupancy

8 DA-2008-549 45 Stevic Stt Walkerston

Totalspan Mackay Material Change of Use - Dwelling House (Boundary Relaxation)

9 DA-2008-551 1/5 Fuller Crt South Mackay

Beverley Mezzen Boundary Relaxation for Proposed Carport

10 DA-2008-566 15 Carlton Rd Sarina

Robert N Hodda Shed

11 DA-2008-570 5 Acacia Ave Seaforth

Antonio Sanfilippo Boundary Relaxation

12 DA-2008-579 99 Kellys Rd Walkerston

Kim Roberts House in Flood and Inundation Overlay

13 DA-2008-581 2108 Yakapari-Seaforth Rd Seaforth

Buildsmart Shed

14 DA-2008-588 2 Bennet St St Helens Beach

Gayle Lawson Boundary Relaxation

15 DA-2008-590 3 Pitt St Blacks Beach

GJ Gardner Homes (Don Mackay Pty Ltd trading as)

Dwelling House in Special Activities (Tourism) Zone and Boundary Relaxation

16 DA-2008-5 206 Phillip St Mt Pleasant

Village Management Services Pty Ltd

Health Care Centre (Surgery, Pathology, Pharmacy, Catering Shop)


MIN/24.09.2008 FOLIO 2030

Negotiated Decision

17 DA-2008-185 25-29 Caterpillar Dr Paget

Ross Simpson Builders Pty Ltd

Material Change of Use - Warehouse Premises

18 DA-2008-200 108 Glenella-Richmond Rd Glenella

Roslyn M Gunning Material Change of Use - Dependent Persons Accommodation

19 DA-2008-342 59 Grendon St North Mackay

Opportunities No. 2 Pty Ltd

Multiple Dwelling Units (13 units)

Application Withdrawn

20 DA-2008-76 10 Coolum Crt Blacks Beach

Gregory W Clacher Material Change of Use - 4 Multiple Dwelling Units


MIN/24.09.2008 FOLIO 2031


MIN/24.09.2008 FOLIO 2032


MIN/24.09.2008 FOLIO 2033


MIN/24.09.2008 FOLIO 2034


MIN/24.09.2008 FOLIO 2035


MIN/24.09.2008 FOLIO 2036


MIN/24.09.2008 FOLIO 2037


MIN/24.09.2008 FOLIO 2038


MIN/24.09.2008 FOLIO 2039


MIN/24.09.2008 FOLIO 2040


MIN/24.09.2008 FOLIO 2041


MIN/24.09.2008 FOLIO 2042


MIN/24.09.2008 FOLIO 2043


MIN/24.09.2008 FOLIO 2044


MIN/24.09.2008 FOLIO 2045


MIN/24.09.2008 FOLIO 2046


MIN/24.09.2008 FOLIO 2047


MIN/24.09.2008 FOLIO 2048


MIN/24.09.2008 FOLIO 2049


MIN/24.09.2008 FOLIO 2050


MIN/24.09.2008 FOLIO 2051


MIN/24.09.2008 FOLIO 2052


MIN/24.09.2008 FOLIO 2053


MIN/24.09.2008 FOLIO 2054


MIN/24.09.2008 FOLIO 2055


MIN/24.09.2008 FOLIO 2056


MIN/24.09.2008 FOLIO 2057


MIN/24.09.2008 FOLIO 2058


MIN/24.09.2008 FOLIO 2059


MIN/24.09.2008 FOLIO 2060


MIN/24.09.2008 FOLIO 2061


MIN/24.09.2008 FOLIO 2062


MIN/24.09.2008 FOLIO 2063


MIN/24.09.2008 FOLIO 2064


MIN/24.09.2008 FOLIO 2065


MIN/24.09.2008 FOLIO 2066


MIN/24.09.2008 FOLIO 2067


MIN/24.09.2008 FOLIO 2068


MIN/24.09.2008 FOLIO 2069


MIN/24.09.2008 FOLIO 2070


MIN/24.09.2008 FOLIO 2071


MIN/24.09.2008 FOLIO 2072


MIN/24.09.2008 FOLIO 2073


MIN/24.09.2008 FOLIO 2074


MIN/24.09.2008 FOLIO 2075


MIN/24.09.2008 FOLIO 2076


MIN/24.09.2008 FOLIO 2077


MIN/24.09.2008 FOLIO 2078


MIN/24.09.2008 FOLIO 2079


MIN/24.09.2008 FOLIO 2080


MIN/24.09.2008 FOLIO 2081


MIN/24.09.2008 FOLIO 2082


MIN/24.09.2008 FOLIO 2083


MIN/24.09.2008 FOLIO 2084


MIN/24.09.2008 FOLIO 2085


MIN/24.09.2008 FOLIO 2086


MIN/24.09.2008 FOLIO 2087


MIN/24.09.2008 FOLIO 2088


MIN/24.09.2008 FOLIO 2089


MIN/24.09.2008 FOLIO 2090


MIN/24.09.2008 FOLIO 2091


MIN/24.09.2008 FOLIO 2092


MIN/24.09.2008 FOLIO 2093


MIN/24.09.2008 FOLIO 2094


MIN/24.09.2008 FOLIO 2095


MIN/24.09.2008 FOLIO 2096


MIN/24.09.2008 FOLIO 2097


MIN/24.09.2008 FOLIO 2098


MIN/24.09.2008 FOLIO 2099


MIN/24.09.2008 FOLIO 2100


MIN/24.09.2008 FOLIO 2101


MIN/24.09.2008 FOLIO 2102


MIN/24.09.2008 FOLIO 2103


MIN/24.09.2008 FOLIO 2104


MIN/24.09.2008 FOLIO 2105


MIN/24.09.2008 FOLIO 2106


MIN/24.09.2008 FOLIO 2107


MIN/24.09.2008 FOLIO 2108


MIN/24.09.2008 FOLIO 2109


MIN/24.09.2008 FOLIO 2110


MIN/24.09.2008 FOLIO 2111


MIN/24.09.2008 FOLIO 2112


MIN/24.09.2008 FOLIO 2113


MIN/24.09.2008 FOLIO 2114


MIN/24.09.2008 FOLIO 2115


MIN/24.09.2008 FOLIO 2116


MIN/24.09.2008 FOLIO 2117


MIN/24.09.2008 FOLIO 2118


MIN/24.09.2008 FOLIO 2119


MIN/24.09.2008 FOLIO 2120


MIN/24.09.2008 FOLIO 2121


MIN/24.09.2008 FOLIO 2122


MIN/24.09.2008 FOLIO 2123


MIN/24.09.2008 FOLIO 2124


MIN/24.09.2008 FOLIO 2125


MIN/24.09.2008 FOLIO 2126


MIN/24.09.2008 FOLIO 2127


MIN/24.09.2008 FOLIO 2128


MIN/24.09.2008 FOLIO 2129


MIN/24.09.2008 FOLIO 2130


MIN/24.09.2008 FOLIO 2131


MIN/24.09.2008 FOLIO 2132


MIN/24.09.2008 FOLIO 2133


MIN/24.09.2008 FOLIO 2134


MIN/24.09.2008 FOLIO 2135


MIN/24.09.2008 FOLIO 2136


MIN/24.09.2008 FOLIO 2137


MIN/24.09.2008 FOLIO 2138


MIN/24.09.2008 FOLIO 2139

Confirmed on Wednesday, 1 October 2008. ……………………………………… MAYOR


MIN/24.09.2008 FOLIO 2140


MIN/24.09.2008 FOLIO 2141


MIN/24.09.2008 FOLIO 2142


MIN/24.09.2008 FOLIO 2143


MIN/24.09.2008 FOLIO 2144


MIN/24.09.2008 FOLIO 2145


MIN/24.09.2008 FOLIO 2146


MIN/24.09.2008 FOLIO 2147


MIN/24.09.2008 FOLIO 2148


MIN/24.09.2008 FOLIO 2149


MIN/24.09.2008 FOLIO 2150


MIN/24.09.2008 FOLIO 2151


MIN/24.09.2008 FOLIO 2152


MIN/24.09.2008 FOLIO 2153


MIN/24.09.2008 FOLIO 2154


MIN/24.09.2008 FOLIO 2155


MIN/24.09.2008 FOLIO 2156


MIN/24.09.2008 FOLIO 2157


MIN/24.09.2008 FOLIO 2158


MIN/24.09.2008 FOLIO 2159


MIN/24.09.2008 FOLIO 2160


MIN/24.09.2008 FOLIO 2161


MIN/24.09.2008 FOLIO 2162


MIN/24.09.2008 FOLIO 2163


MIN/24.09.2008 FOLIO 2164


MIN/24.09.2008 FOLIO 2165


MIN/24.09.2008 FOLIO 2166


MIN/24.09.2008 FOLIO 2167


MIN/24.09.2008 FOLIO 2168


MIN/24.09.2008 FOLIO 2169


MIN/24.09.2008 FOLIO 2170


MIN/24.09.2008 FOLIO 2171


MIN/24.09.2008 FOLIO 2172


MIN/24.09.2008 FOLIO 2173


MIN/24.09.2008 FOLIO 2174


MIN/24.09.2008 FOLIO 2175


MIN/24.09.2008 FOLIO 2176


MIN/24.09.2008 FOLIO 2177


MIN/24.09.2008 FOLIO 2178


MIN/24.09.2008 FOLIO 2179


MIN/24.09.2008 FOLIO 2180


MIN/24.09.2008 FOLIO 2181


MIN/24.09.2008 FOLIO 2182


MIN/24.09.2008 FOLIO 2183


MIN/24.09.2008 FOLIO 2184


MIN/24.09.2008 FOLIO 2185


MIN/24.09.2008 FOLIO 2186


MIN/24.09.2008 FOLIO 2187


MIN/24.09.2008 FOLIO 2188


MIN/24.09.2008 FOLIO 2189


MIN/24.09.2008 FOLIO 2190


MIN/24.09.2008 FOLIO 2191


MIN/24.09.2008 FOLIO 2192


MIN/24.09.2008 FOLIO 2193


MIN/24.09.2008 FOLIO 2194


MIN/24.09.2008 FOLIO 2195


MIN/24.09.2008 FOLIO 2196


MIN/24.09.2008 FOLIO 2197


MIN/24.09.2008 FOLIO 2198


MIN/24.09.2008 FOLIO 2199


MIN/24.09.2008 FOLIO 2200


MIN/24.09.2008 FOLIO 2201


MIN/24.09.2008 FOLIO 2202

APPENDIX / ATTACHMENTS

Documents

FINAL MINUTES - City of Mackay · to year to date budget ($2.19). This is due to higher than budgeted expenses and below budged income. This is partially a seasonal impact. Pioneer