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GATSGATS
Gradebook and Gradebook and Attendance Tracking Attendance Tracking
SystemSystem
Accessing Your Electronic Accessing Your Electronic GradebookGradebook What you will need:What you will need:
– an email address an email address ([email protected])([email protected])
– PasswordPassword Birth month and birth day (ex. 0110)Birth month and birth day (ex. 0110)
– Internet accessInternet access
Teacher Tip: Know your campus GATS Contact Teacher Tip: Know your campus GATS Contact
(Your Principal and another administrator)(Your Principal and another administrator)
PasswordPassword
Initially you will log in with birth month Initially you will log in with birth month birth date as password (0314)birth date as password (0314)
At login, you will be prompted to change itAt login, you will be prompted to change it The system will also ask you to change The system will also ask you to change
your password every 90 daysyour password every 90 days District’s naming conventionDistrict’s naming convention
– 6+ characters6+ characters At least one in CAPSAt least one in CAPS At least one in lower caseAt least one in lower case Must contain at least one numberMust contain at least one number
– Examples: Traine5 or 345621sAmExamples: Traine5 or 345621sAm Remember to make it memorable for youRemember to make it memorable for you
Setting Up Your Setting Up Your GradebookGradebook Turn Turn OFFOFF All Pop-up blockers. The All Pop-up blockers. The
gradebook window will open and close gradebook window will open and close if you have ANY pop-up blockers on.if you have ANY pop-up blockers on.– IEIE– YahooYahoo– GoogleGoogle
Login at Login at http://www.saisd.net and and locate GATSlocate GATS
Place the shortcut link on Place the shortcut link on your deskyour desk
E20 Grading ProcedureE20 Grading Procedure
Grading Categories “FIXED”Grading Categories “FIXED”– TwoTwo grading categories determine student’s grading categories determine student’s
grades:grades: Assessment Performance Assessment Performance – which may include, but not – which may include, but not
limited to exams, to include semester exams, limited to exams, to include semester exams, recitations, teacher-made tests, quizzes, interim recitations, teacher-made tests, quizzes, interim assessments, projects, and other grade-level assessments, projects, and other grade-level acceptable assessment measures.acceptable assessment measures.
Assignment PerformanceAssignment Performance – which may include, but are – which may include, but are not limited to, projects, journals, labs, projects, not limited to, projects, journals, labs, projects, classwork, homework, research, class participation and classwork, homework, research, class participation and other instructional activities related to the content area.other instructional activities related to the content area.
E20 Grading ProcedureE20 Grading Procedure
Additional Grading Categories require Additional Grading Categories require the following approval by the following approval by Sept. 1Sept. 1– Complete Request to Change Grading Complete Request to Change Grading
Categories or Grade Weighting (Form Categories or Grade Weighting (Form E20A)E20A)
ES Grade WeightingES Grade Weighting
Grade Weighting – ElementaryGrade Weighting – Elementary– PreK and Kinder – Developmental SkillsPreK and Kinder – Developmental Skills– Grades 1-5Grades 1-5
Grade weighting is NOT REQUIREDGrade weighting is NOT REQUIRED– All categories will have a weight of a 1 multipleAll categories will have a weight of a 1 multiple
CampusCampus and/or and/or grade levelgrade level may select to weight may select to weight grades. If so, the campus or grade level grades. If so, the campus or grade level MUSTMUST::
– Convene a CLT or grade level meetingConvene a CLT or grade level meeting– Decision must be reached by Decision must be reached by consensusconsensus and and ALLALL
teachers affected will adhere to the new grading systemteachers affected will adhere to the new grading system– Approval from Administrator (Form E20A) By Sept. 1Approval from Administrator (Form E20A) By Sept. 1– Maintain minutes/notes at the campus Maintain minutes/notes at the campus – NOTIFY NOTIFY parentsparents and and studentsstudents of grading system of grading system
ES Grade WeightingES Grade Weighting
Grading Weighting Multiple MethodGrading Weighting Multiple Method
Categories can be color coded
Assessment Performance
Assignment Performance
Number of GradesNumber of Grades
Number of GradesNumber of Grades– Grades Pre-Kindergarten-KGrades Pre-Kindergarten-K
Will follow developmentally appropriate Will follow developmentally appropriate practices to record student progress.practices to record student progress.
– Grades 1-12Grades 1-12 Teachers will Teachers will recordrecord NO LESS than 15 NO LESS than 15
grades per grading period per subject.grades per grading period per subject. No fewer than 1-2 grades per week per No fewer than 1-2 grades per week per
subject.subject. Elementary non-core specialty teachers will Elementary non-core specialty teachers will
record no less than 3 grades per grading record no less than 3 grades per grading period.period.
Progress ReportsProgress Reports
Progress Reports Every 3Progress Reports Every 3rdrd and 6 and 6thth WeekWeek
Dates set at beginning of school yearDates set at beginning of school year– PreK and Kinder not mandatoryPreK and Kinder not mandatory– Grades 1-12Grades 1-12
All students should receive a progress report All students should receive a progress report at the 3at the 3rdrd and 6 and 6thth weeks within a 9-wk grading weeks within a 9-wk grading period.period.
Students in danger of failing MUST receive a Students in danger of failing MUST receive a progress report.progress report.
Verifying Gradebook by Verifying Gradebook by Teacher (Report Card Period Teacher (Report Card Period ONLY) means:ONLY) means:
AllAll students appear in the gradebook. students appear in the gradebook. Grades for Grades for allall assignments are entered for assignments are entered for allall
students in all courses. (M,I,E, Blanks should have students in all courses. (M,I,E, Blanks should have note)note)
Each student is receiving the grade they have earned Each student is receiving the grade they have earned in the class. (M, I, E, Blank)in the class. (M, I, E, Blank)
Comments have been provided for ALL students.Comments have been provided for ALL students. Citizenship has been marked for all students in all Citizenship has been marked for all students in all
courses. If not marked the default is an S.courses. If not marked the default is an S. There are NO additional changes.There are NO additional changes. Report cards may be printed based on the results that Report cards may be printed based on the results that
are reported.are reported. The Cycle and Semester grades have been reviewed The Cycle and Semester grades have been reviewed
on the Cumulative Grades screen and are correct.on the Cumulative Grades screen and are correct.
Special Education Special Education
– 3 scenarios3 scenarios• General education teacher gives 100% of grade (the General education teacher gives 100% of grade (the
teacher must record modifications)teacher must record modifications)• Special education teacher gives 100% of grade Special education teacher gives 100% of grade
(when this teacher is the teacher of record, data (when this teacher is the teacher of record, data clerk creates a class for this teacher and that clerk creates a class for this teacher and that teacher maintains the grade book)teacher maintains the grade book)
• General education teacher is teacher of record, but General education teacher is teacher of record, but student goes to special education classes (they student goes to special education classes (they come together to reach an average and both come together to reach an average and both teachers will be able to use the grade book to post teachers will be able to use the grade book to post grades, but special education teacher’s report will grades, but special education teacher’s report will NOT print for the official record)NOT print for the official record)
Special Education Special Education TeachersTeachers
Teacher of RecordTeacher of Record– Responsible for inputting/recording students gradesResponsible for inputting/recording students grades
Itinerant Support, Co-teaching, and other ServicesItinerant Support, Co-teaching, and other Services– Will use grade book for recording services. Grades will Will use grade book for recording services. Grades will
not print on official progress reports or report cards.not print on official progress reports or report cards.– Will not take attendanceWill not take attendance– Courses will not print on schedulesCourses will not print on schedules
Reading ServicesReading Services Math ServicesMath Services LA ServicesLA Services
Attendance Procedure Attendance Procedure F48F48
Elementary and Secondary teachers submit Elementary and Secondary teachers submit OfficialOfficial ADA Attendance at ADA Attendance at 10:00 am10:00 am and post to and post to 2nd 2nd periodperiod..
Tardies are posted by teacher Tardies are posted by teacher onlyonly. The . The data/attendance clerks will not post tardy updates.data/attendance clerks will not post tardy updates.
Elementary teachers post tardies to 2Elementary teachers post tardies to 2ndnd period ONLY period ONLY Left Early Posting is for Grades 1-5 ONLYLeft Early Posting is for Grades 1-5 ONLY Elementary teachers mark the L for Left Early to 3Elementary teachers mark the L for Left Early to 3rdrd period period
ONLY and should Submit at the end of the school day. ONLY and should Submit at the end of the school day. (preferably 3:00 pm)(preferably 3:00 pm)
An L for Left Early is calculated as a Tardy. Parents must be An L for Left Early is calculated as a Tardy. Parents must be notified of this policy.notified of this policy.
Attendance Procedure Attendance Procedure F48F48
Attendance Verification Report MUST Attendance Verification Report MUST be signed and dated every Monday.be signed and dated every Monday.
Week 1 and Week 2Week 1 and Week 2
Day 1 Day 1 AttendanceAttendance– Mass Activation – Mass Activation –
Enrolling Enrolling StudentsStudents
Mark an “E” for Mark an “E” for enroll when the enroll when the student is student is physically present physically present in classin class
GATS - Roster ScreenGATS - Roster Screen
Teacher PreferencesTeacher Preferences(Access by clicking on Teacher’s name)(Access by clicking on Teacher’s name)
Used to manage teacher information, Used to manage teacher information, control the way student data is control the way student data is displayed on the main gradebook displayed on the main gradebook page, or create custom fields for page, or create custom fields for tracking student information.tracking student information.
Use the “View” drop-Use the “View” drop-down list to switch down list to switch between user between user (teacher) (teacher) information and information and student information.student information.
Use if Approved ONLY
Create Custom FieldsCreate Custom Fields
Under Teacher preferences Under Teacher preferences teachers can Create Custom teachers can Create Custom Fields for student informationFields for student information
Custom FieldsCustom Fields
The page will be rearranged as necessary to allow the The page will be rearranged as necessary to allow the selected fields to appear. You can make appropriate entries selected fields to appear. You can make appropriate entries into these fields, and click “Update” to save your changes. into these fields, and click “Update” to save your changes. To remove a field from the display, un-check it on the left, To remove a field from the display, un-check it on the left, then click “Refresh.” Any entries you may have made to then click “Refresh.” Any entries you may have made to those fields will be saved even while the field is hidden.those fields will be saved even while the field is hidden.
New AssignmentNew Assignment
Grade ExplanationGrade Explanation
Inputting GradesInputting Grades
Insert grades from Insert grades from AssignmentsAssignments list list – This screen allows for you to view:This screen allows for you to view:
Original GradeOriginal Grade Retake GradeRetake Grade Points Added (to the assignment)Points Added (to the assignment) Override GradeOverride Grade LateLate Do Not Drop (Gradebook defaults to drop Do Not Drop (Gradebook defaults to drop
three grades)three grades) Notes and ModificationsNotes and Modifications
Applied ModificationsApplied Modifications
The “A” tells you that points were added to the The “A” tells you that points were added to the grade. The “N” tells you that a note is attached grade. The “N” tells you that a note is attached to the grade. The “X” means that this grade will to the grade. The “X” means that this grade will not be dropped, even if it is the lowest score. not be dropped, even if it is the lowest score. The “L” indicates that the assignment was late, The “L” indicates that the assignment was late, and the “R2” tells you that the score represents and the “R2” tells you that the score represents the second retake opportunity. Hover the the second retake opportunity. Hover the mouse over any of these symbols to see the mouse over any of these symbols to see the details related to the symbol.details related to the symbol.
Special Ed Special Ed ModificationsModifications
To select the special education modification To select the special education modification codes, simply click on the modifications box codes, simply click on the modifications box and check box window will appear with the and check box window will appear with the modifications.modifications.
The teacher then checks the modifications that The teacher then checks the modifications that apply to the student then clicks OK. A code will apply to the student then clicks OK. A code will appear around the grade to view the appear around the grade to view the modifications applied.modifications applied.
Training ResourcesTraining Resources
Materials posted on GATS websiteMaterials posted on GATS website– Teacher’s ManualTeacher’s Manual– Administrator’s ManualAdministrator’s Manual– Online TutorialsOnline Tutorials– Campus PresentationsCampus Presentations
Fall TrainingFall Training
After-Hours Sessions (Burnet)After-Hours Sessions (Burnet)– 2 hours (4:30-6:30)2 hours (4:30-6:30)
On-Campus training by campus GATS On-Campus training by campus GATS ContactContact
Office of Instructional TechnologyOffice of Instructional Technology– GATS Contacts:GATS Contacts:
Stephanie Correa, Stephanie Correa, [email protected], , 527-1400 ext. 124527-1400 ext. 124
Laura Lopez, Laura Lopez, [email protected] , , 527-1400 ext. 127527-1400 ext. 127
Have a Great Have a Great Year!Year!“The important thing is not so
much that every child should be taught, as that every child should be given the wish to learn.” John
Lubbock
