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GradeBook Year-End Meeting. May 17, 2012. Welcome & Introductions. Name District Favorite Vacation Spot. Summer Rollover. Summer Rollover Tentative – 3 rd Week of July (17 th or 18 th ) Will be dependent on when we receive the release from Software Answers - PowerPoint PPT Presentation
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GradeBookYear-End Meeting
May 17, 2012
NameDistrictFavorite Vacation Spot
Welcome & Introductions
Summer Rollover Tentative – 3rd Week of July (17th or 18th)
Will be dependent on when we receive the release from Software Answers
Will send out email once the specific date has been determined
Estimating minimal downtime again this year – hoping to limit it to just one day!
Summer Rollover
What’s deleted?• Teacher’s, courses, and classes• Daily and period attendance records• Students’ addresses• Students’ homerooms
Summer Rollover
What’s Retained?• ProgressBook system settings• Parent/Student Access Website Administration settings• Parent/Student Access Website class home pages• Student, parent, and staff login account information• Student contacts and addresses with IEP’s• Named codes• Report Cards• Courses Associated with standards-based report cards• Student information• Assignment and homework banks• Lesson Plan Banks• Special Services district and user banks
Summer Rollover
Optional Scripts Available• Purge Assignment Bank
• Deletes Assignments that are older than three years• Can adjust number of years at District’s Request
• Purge Teacher Lesson Class History• Deletes lesson plans from lesson bank that are older than three years• Can adjust number of years at District’s Request
• Enhancement Requests Submitted • Additional script to also purge Homework Bank• Ability for teachers to manage their own bank items
Summer Rollover
Reports cannot be generated until Rollover is Completed• Will schedule batch jobs to run between 3:00 p.m. and 8:00 a.m. after rollover is
completed.• During this time the system will be operational, however, users may encounter
slowness due to the processing requirements of the report generation jobs.• Typically takes 10 days to complete reports for all Districts
Notification will be sent once reports are available for download from FTP server• Instructions for downloading will also be attached to notification email
Year-End Reports
Class Progress Reports• Includes comprehensive class progress reports for all teachers
and classes for the entire year
Year-End Reports
Period Attendance Report• Includes a file for each school building that has used Period
Attendance. The reports lists the period attendance by reporting period for each student that had period attendance entered during the school year.
Year-End Reports
Enhancement Request Submitted• To also include a report that can be generated for each school building that has
used Daily Attendance. Have requested it also include the daily comments that were entered for each student
Year-End Reports
No procedure available for MEC to mass archive the PB Report Cards for our Districts• Districts are encouraged to produce a copy for their
records prior to the roll-over• Copies can be saved to a PC or server or can be burnt to
a CD MEC does maintain one previous years
database online for all Districts
Archiving Report Cards
Two Checklists for 2012/2013• Back to School Checklist
• Outlines all items that need to be done:• Before July 1st • Before integration can be turned on• After Rollover – Before first day of School
• Checklist for ProgressBook Integration Startup Up• Outlines items that have to be completed before integration can be
turned on• Signed form must be received before MEC will begin integration setup
process• Please allow for up to two days for integration setup to be
completed once form is received by MEC!
Back to School Checklists
Can eliminate a lot of start of year issues Only available for those Districts that use Standards
Based Report Cards• Can only be run for Active Report Cards
Mass sets Grading Scale Setup options for teachers who have courses attached to the report card the utilit is ran for• By default will only change classes currently set to Default Setup• Override option is available
Use Override Option with Caution!!!
GradeBook Configuration Utility
Password Expire every 350 days• Password expirations are a common issue at
beginning of the school year• Passwords can be changed by teachers in
ProgressBook (if enabled in District Features)• If password expires it must be re-set in DASL• Submit helpdesk ticket if you would like a mass re-set
of passwords done for your District New passwords can be sent as an email to the individual users
or sent in a single file to whomever requests the re-set. Be sure to specify in the ticket which option you want.
Passwords
Have completed two sessions• Session have went very well!
Still some Districts that have not registered – It’s not too late!
Two sessions still to come…• May 22nd – 3 seats still open• May 24th – 5 seats still open
Report Card Builder Sessions
ProgressBook & DASL• 9:00 a.m. to 3:00 p.m. – MEC Offices
June 7th
June 12th
June 21st
July 12th
July 26th August 8th
August 14th
August 16th August 21st
Open Labs Scheduled
Used in GradeBook for Lesson Plans and Assignments
Can be managed by Administrative Users• Standards Maintenance section of Administrator Home
Page• Are updated periodically – new update coming soon
and will include new PE Assessments• Suggestions made to Software Answers on how the
standards module could be improved
Academic Content Standards
State provided Helpdesk System• ITC’s encouraged to use for all service areas
• Required by DASL State Support and ODE• Used to measure ITC SLA Compliance and support volume
Benefits for use for both MEC and end users• Allows MEC to track volume of support• Faster response since tickets are viewable by entire team• Provides archive of issues and responses that is searchable by MEC and
end users• Easier for MEC to escalate tickets when needed
CA Unicenter Helpdesk
Goal is to document all support requests through the Helpdesk for the upcoming school year
Please submit issues and questions via Helpdesk when possible• Provide as much detail as possible
• (student, teacher, class, specific assignment, etc.)• If emails or voicemails are received, issue will be entered into helpdesk
along with response Don’t have a login yet?
• Indicate your Name, Email Address, Phone Number, and District on Helpdesk Account Request Sheet being passed around• Webinar attendees please send email to [email protected] requesting account creation.
Please include above information.• Once account has been created we will send an email with your login information
along with documentation on how to use Helpdesk
CA Unicenter Helpdesk
Please review the Contact List and the Listserv Subscriber List and indicate any changes that need to be made
Contact and Listserv Updates
New online Learning Management System (LMS)
• Will be aligned to State Academic Standards• Will be integrated with GradeBook
Will be offered at an Additional Cost• No cost structure has been released yet• Will keep you updated as additional
information is received
VirtualClassroom – Summer 2012
New Security Module• Will be done in Phases• Will affect ALL ProgressBook Suite Products
DASL, ProgressBook, ParentAccess, Special Services, etc..
• Will require new process and procedures for creating/maintaining accounts
• Will require training for District Staff who deal with creating and maintaining accounts
• Will keep you updated as additional information is received!
Looking to the Future
Tentative Release Date – June 8• Performance Improvements• Standards Based Grid Defect Fix
D5254 – When a user clicks the assessment column header on the Standards Based Grid, an error occurs if a withdrawn student has marks in the database and is hidden in the class roster.
Webinar – What’s new in 12.6?• June 7th – 2:30 p.m. to 3:30 p.m.
12.6 Release
Tentative Release Date – August 3rd• Parent Access FULL Rewrite
• PA Accounts – Phase I of new Security Module• All current accounts will change• New procedures for distributing account keys• Parents will self register and self manage
• Student account side not determined yet• Will no longer will be able to lookup passwords
13.0 Release
https://beta.software-answers.com/ProgressBook/General/LoginForm.aspx
Teacher Accounts District ID: beta Username: Teacher 151 – Teacher159Password: mec Principal AccountDistrict ID: beta Username: Admin150Password: mec
Beta Site Information
Software Answers Parent Access
Demo
Questions?
Anyone have anything they’d like to discuss or share?
Open Discussion Forum
Enjoy your Summer!!!