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Virtual Learning and Instructional Technology [email protected] 575-528-7007
https://dacc.nmsu.edu/vlit/
Getting Started with
the Canvas Gradebook
Canvas Gradebook
ii Updated: 10/12/2020
For Notes
Canvas Gradebook
iii Updated: 10/12/2020
Table of Content
How do I use the New Gradebook? .......................................................................................................................................... 2
Open Grades ............................................................................................................................................................................... 2
Columns in Gradebook ................................................................................................................................................................. 3
Adding/Removing a Column ................................................................................................................................................. 3
Letter Grade ................................................................................................................................................................................. 4
Weighting Final Grade ............................................................................................................................................................. 7
Dropping the lowest/highest scores .................................................................................................................................. 7
View Gradebook ...................................................................................................................................................................... 9
View Gradebook Menu ......................................................................................................................................................... 9
View Gradebook Viewing Options................................................................................................................................ 10
View Actions Menu ............................................................................................................................................................... 10
Search Students ...................................................................................................................................................................... 10
View Gradebook Settings .................................................................................................................................................. 11
View Late Policies ............................................................................................................................................................... 11
View Student Name Column ............................................................................................................................................ 12
View Test Student ............................................................................................................................................................... 12
View Assignment Column ................................................................................................................................................. 13
Add Columns .......................................................................................................................................................................... 13
Enter Grades ............................................................................................................................................................................ 14
View Grade Detail Tray .................................................................................................................................................... 14
View Assignment Groups and Total Column................................................................................................................. 15
How do I select a grade posting policy for an assignment in the New Gradebook? ...................................... 15
Open Gradebook....................................................................................................................................................................... 16
Open Assignment Menu ........................................................................................................................................................ 16
Open Posting Policy ................................................................................................................................................................ 17
Post Grades Automatically ................................................................................................................................................... 18
Post Grades Manually ............................................................................................................................................................. 19
Update Policy ............................................................................................................................................................................. 20
View Gradebook ....................................................................................................................................................................... 20
Canvas Gradebook
1 Updated: 10/12/2020
For Notes
Canvas Gradebook
2 Updated: 10/12/2020
How do I use the New Gradebook?
Document created by Canvas Doc Team on Mar 30, 2019
The Gradebook helps instructors easily view and enter grades for students. Depending on the Grade display type, grades for each assignment can be viewed as points, percentage, complete or incomplete, GPA scale, or letter grade.
Only graded assignments, graded discussions, graded quizzes, and graded surveys that have been published display in the Gradebook. Not Graded assignments are not included.
The default view in the Gradebook is to view all students at a time, but you can also view students individually in the Gradebook Individual View. However, Individual View currently does not support settings and options from the New Gradebook.
Note: If your course includes multiple graders, please note that once you open the Gradebook, all existing Gradebook data is stored in the browser until the page is refreshed. Grades are not dynamically updated with any changes made by other graders in the Gradebook or in SpeedGrader.
Open Grades
In Course Navigation, click the Grades link.
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Columns in Gradebook
• Assignments = Gradebook columns Gradebook columns are created and controlled by items in Assignments.
• All GRADED items in Assignments have corresponding columns in Gradebook.
• An ungraded item in Assignments does not have a column in Gradebook.
Adding/Removing a Column
Columns in Gradebook are added by adding graded items via the “Assignments” link. Columns in
Gradebook are removed by deleting items via the “Assignments” link.
• Select the “Assignments” link on the left navigation.
• Click the “Add Assignment” plus sign to add a graded assignment to an Assignment Group which will automatically add a column in Gradebook.
• To remove a Gradebook column, click the “Trash” icon on the right side of an Assignment item.
• You can hide the “Total” column in Gradebook from students before Final.
1. Go to “Settings” on the left navigation.
2. At the bottom of the window you will see small blue text "more options".
Click "more options".
3. Check “Hide totals in student grades summary ". This will hide the total grade based on all Assignment Groups. Students will still see the totals for each assignment group.
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4. Click on the “Update Course Details” button to save your changes.
Letter Grade
You can set up a letter grading scheme for the Final Letter grade.
You can also choose to display a letter grade for any column in the Gradebook.
Setting Up Final Letter Grade
1. Select “Settings” from the left navigation.
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2. Check “Enable course grading scheme”.
3. Click “View grading scheme”.
4. To edit the grading scheme, click the pencil icon.
5. Edit the scheme and save.
6. Go back to the Gradebook and you will see the “Total” column reflects the current grading scheme in letter grade.
Note: if you want to use any existing grading scheme, click
on the blue glass button to see all existing grading schemes.
Then you can replace the default grading scheme.
Setting up a Letter Grade Display for a Graded Column in Gradebook
To set up a letter grade display option for a graded column (such as assignment or a discussion
assignment column) in Gradebook, you need to go to “Assignments”.
Note: The Quiz column doesn’t have the letter grade display option.
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1. Select “Assignments” link.
2. Click the title for the column (assignment) for which the letter grade needs to be set up.
3. Click the “Edit” button.
4. Click “more options” to display more options on the page.
5. From the “Grading By” drop down menu, select “Letter Grade”.
6. Then click “View Grading Scheme”.
7. Click on the “pencil” icon to edit the grading scheme for this assignment.
If you want to reuse an existing grading scheme, select the blue button on the left side of the “pencil” icon.
8. After you are done, save the scheme.
9. The grades in the Gradebook for that column are displayed both in letter and in points.
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Weighting Final Grade
In Canvas, grade weighting is done via the “Assignment Groups”. Establishing the percentage
weight for Assignment Groups is done via the “Assignments” link or the “Options” menu in
Gradebook.
Grade weighting can also be done via
“Gradebook”.
1. In the gradebook, click on the Gear icon.
2. Select “Set Group Weights”.
3. Select the “Weight final grade based on assignment groups” checkbox.
4. Enter the percentage weight for each of
the Assignment Groups on the right.
Canvas uses the percentage weights you
specify here to calculate the final grade as
percentages.
Weights are equal 100%, but can exceed
100% for extra credit.
5. Click on the Save button.
Dropping the lowest/highest scores
Dropping the lowest/ highest X number of scores is done via “Assignments”.
1. Select the “Assignments” link.
2. Click the gear icon on an Assignment group header area and select the Edit option.
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3. Establish the group grading rules.
4. Click on the Save button to save you new rules.
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View Gradebook
The top of the Gradebook includes global sorting options and settings you can use to organize your Gradebook [1], which will populate the selected student data [2] and assignment data [3].
View Gradebook Menu
The main Gradebook allows you to see all students, assignments, and grades. In the Gradebook menu, you also switch between several options as available:
Individual View allows you to assess one student and one assignment at a time and is fully accessible for screen readers. Individual View currently does not support settings and options from the New Gradebook. Gradebook History displays the Gradebook History page, which logs recent grade changes in the course according to student, grader, assignment, and date.
You can switch between gradebooks at any time.
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View Gradebook Viewing Options
The View menu allows you to filter and sort the Gradebook according to several viewing options:
• Arrange By [1]: arrange columns by default, assignment name, due date, points, or module • Filters [2]: filter columns by type (assignment group, section, modules, and grading period, if
applicable) • Statuses [3]: view and change the color for a grading status (late, missing, resubmitted, dropped,
and excused) • Columns [4]: show or hide the notes column and the unpublished assignments column
View Actions Menu
The Actions menu allows you to bulk manage student grades in the Gradebook, you can import grades and export grades.
Note: Currently the Gradebook Export CSV file data includes all Gradebook data regardless of filtered or sorting options.
Search Students
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By default, your course shows all active students. In the Search field, you can search for an individual student by name or by SIS ID.
View Gradebook Settings
The Gradebook Settings allow you to apply Late Policies or a Final Grade Override in your course.
View Late Policies
The Late Policies tab allows you to apply late policies in your course.
The Missing Submission policy allows you to automatically apply a grade for submissions labeled as Missing [1]. A submission is labeled Missing when the due date has passed and the assignment has not been submitted. The Late Submission policy allows you to automatically apply a defined penalty to submissions with a status of Late [2]. A submission is labeled Late when it is submitted past the due date. Additionally, you can define a threshold under which a student will not be scored, regardless of how late the submission is when submitted.
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View Student Name Column
The Student Name column displays each student's name and may also include a student's secondary ID, if enabled. You can hover over the column header and view the Student Name menu [1], which allows the following options:
• Sort and display student names by specific criteria and secondary info • Show inactive and concluded enrollments
To view a student's Grades page, click the student's name [2].
View Test Student
If you have enabled Student View in Course Settings, the Test Student is shown at the end of the Gradebook and is automatically added to every section in your course. Test Student data does not factor into course analytics.
If you want to remove the test student completely, you must remove the test student from your section enrollments in Course Settings.
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View Assignment Column
Each column in the Gradebook represents a published assignment in the Assignments page. Each column displays the assignment title, total points, and each student's grade.
To view the assignment, click the name of the assignment [1].
For each assignment, you can hover over the column header and view the Assignment menu [2], which allows the following options:
• Sort assignments by grade or status (missing or late) • Message students who fit within specific assignment criteria • Curve grades • Set default grade • Show Hide Grades • Enter grades as a specific value: point, percentage, or grading scheme (this option is only for
grading convenience and does not affect the actual grade; not available for complete/incomplete assignment types)
• Download submissions and re-upload submissions (supported in file uploads only)
Icons and colors represent assignments and submission statuses within Canvas, including differentiated assignments, and grading periods.
Add Columns
Assignment columns are automatically added every time you create and publish assignments, graded discussions, and graded quizzes and surveys. A column is also automatically added for the Attendance tool.
You can manually add a column as part of importing grades to the Gradebook. However, assignments imported in the CSV file are automatically published. You can also create non-submission or on-paper assignments to add to the Gradebook for manual grading.
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Enter Grades
When entering grades, the New Gradebook displays crosshairs and highlighting across the row and column for improved orientation.
To enter grades, type the grade as supported by assignment type directly in the Gradebook cell [1]. You can also enter grades and change the submission status by clicking the Grade Detail Tray icon [2].
View Grade Detail Tray
The Grade Detail Tray allows you to enter or edit grades [1], change the status of a submission [2], and leave comments for the student [3].
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View Assignment Groups and Total Column
The assignment groups shown in the Gradebook match the assignment groups created in the Assignments page [1].
If your assignment groups are weighted, the weighted grade displays below the group title [2]. Assignment group weights are reflected in the total grade. The assignment grade earned by the students is multiplied by the assignment group weight.
Grade totals from assignment groups are calculated in the Total column of the Gradebook [3]. You can hover over the column header to view the Total column menu [4], which allows you to sort by grade and move the total column to the front of the Gradebook. Additionally, if your assignment groups are not weighted, you can view the totals as a point value instead of a percentage.
How do I select a grade posting policy for an assignment in the New Gradebook? In the New Gradebook, you can select a grade posting policy for an individual assignment.
Posting policies can be set to automatic or manual. If you select an automatic posting policy, assignment grades will be visible to students as soon as they are entered. Anonymous and moderated assignments cannot be set to post grades automatically.
If you select a manual posting policy, grades will be hidden by default and you can choose when to post grades for each assignment. Any grades that have already posted will remain visible.
When assignment grades are hidden, students will not see their grade for the assignment, grade change notifications, or submission comments.
You can also set a grade posting policy for a course. Assignment-level posting policies will override course-level policies for that assignment. Once a posting policy is in place, you can post grades or hide grades from an assignment's Options menu in the Gradebook. Notes:
• If you make changes to an assignment with hidden grades, the total score as you see it (in both the Gradebook and the student Grades page) will be affected. However, students will not see any changes when
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they view their Grades page. Once you post the assignment grades, the total grade in the student's view will update accordingly.
• Grades for anonymous or moderated assignments must be manually posted. Moderated assignments grades cannot be unhidden until final grades have been posted.
• Students can see peer review comments when assignment grades are hidden. However, students cannot see instructor comments until after the assignment grades are posted.
• If you post grades for an assignment with varied due dates, all students will receive score results at the same time.
• Viewing the Total Column in the Gradebook may be restricted when multiple grading periods are enabled.
• Students will not be able to see their quiz responses while quiz grades are hidden.
Open Gradebook
In Course Navigation, click the Grades link. Open Assignment Menu
Hover over the assignment column header and click the Options icon.
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Open Posting Policy
Click the Grade Posting Policy link.
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Post Grades Automatically
To post grades automatically, select the Automatically option. When the Automatically option is selected, students can view assignment grades as soon as they are entered. Note: Anonymous and moderated assignments cannot be set to post grades automatically.
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Post Grades Manually
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To post grades manually, select the Manually option. When the Manually option is selected, grades are hidden by default and must be posted to be viewed by students.
Update Policy
To apply changes to the grade posting policy, click the Save button.
View Gradebook
When a manual posting policy has been applied in an assignment, the assignment heading displays the Visibility icon [1]. This icon indicates that any grades added to the assignment are hidden from student view. Once a submission has been graded, a shaded Visibility icon displays next to the assignment name [2].
When grades are hidden from student view, the Total column also displays the Visibility icon [3]. This indicates that the total grade in the Gradebook differs from the total grade viewed by the student.
