HR Budget Sample Excel Sheet

Oraganogram

GENERAL MANAGER

MANAGER - HR & ADMN

Welfare Officer Doctor Maintenance Incharge

Assistant - HR Assistant - HR Staff Nurse - 2 Technicians - 2

Shift Incharge Sr.Executive - HR & Admn

Shift Incharge Sr.Executive - HR & Admn

Heads Value

Capital Expenses 111800

Production Payroll 31197210

Recruitment Expenses 64350

Guest House 679920

Company Vehicles 740644

Staff Welfare 439346

Canteen 6520110

Water 441168

Transport 13402200

Uniforms 542940

Medical 306480

Visitor's Expense 12000

House Keeping 1256280

Staff Training 157500

Local Conveyance 6000

Legal & Professional Fees 2500

Security 944034

Technical Traning 106500

Books, Journals & Subcriptions 87300

Stationery 55741

Consumables - Canteen 68942

Xerox 2190

Total 57145155

HUMAN RESOURCESCAPITAL EXPENSES

Value in Rupees

COURSE Purpose Jan'04 Feb'04 Mar'04 Apr'04 May'04 Jun'04 Jul'04 Aug'04 Sep'04 Oct'04 Nov'04 Dec'04 TOTAL

Camera (polaroid)50000 50000

Lamination Machine

10000 10000

Visitors welcome chain 1000 1000

Public Announcement System 28000 28000

Color Mike / Cardless mike set 25000 20000

Chair one no. 2800 2800

111800

TOTAL

ID Cards (Per year approx 500 no's)

ID Cards (Per year approx 500 no's)

DEPT :HRRecruitment Expenses (Staff, Executives, Managers)

PARTICUALRS Jan'04 Feb'04 Mar'04 Apr'04 May'04 Jun'04 Jul'04 Aug'04 Sep'04 Oct'04 Nov'04

Consultants

We have filled up 13 positions in last year (4 exe & 9 staff) (6 thru consultants & 7 thru referals & Data Base)

(out of 13 / 9 new positions & 4 replacements)

Consultants fees approx. 8.33 % of annual fringe

Ave. salary of Staff = Rs.6500/- x 15 % hike = 7475/- x 12 = 89700/- x 8.33 % =7472 x 9 positions = 67248 X 45 % thru consultans = Rs.30260/-

Ave. salary of exe. = Rs.12125/- x 15 % hike = 13,945/- x 12 = 167340 x 8.33 % = 13939 x 4 positions =55757 x 45 % thru consultans = Rs.25090

Naukri.com

Registration of 5 Hot Jobs

TOTAL

Value in Rupees

Dec'04 TOTAL

30260

25090

9000

64350

HUMAN RESOURCESGUEST HOUSE MAINTENANCE

Value in Rupees

PARTICULARS Jan'04 Feb'04 Mar'04 Apr'04 May'04 Jun'04 Jul'04 Aug'04 Sep'04 Oct'04 Nov'04 Dec'04 TOTAL

Eldams 21300 21300 21300 21300 21300 21300 21300 21300 21300 21300 21300 21300 255600

RENT

EB 2500

Tele 2000

Caretaker 8000

Tax 3000

Water Tax 300

Flat Maintenance 2500

Food, Laundry etc 3000

West 11710 11710 11710 11710 11710 11710 11710 11710 11710 11710 11710 11710 140520

Rent 8000

EB 2000

Tele 1500

Cable 210

East 23650 23650 23650 23650 23650 23650 23650 23650 23650 23650 23650 23650 283800

Rent 10000

EB 4000

Tele 5000

Caretaker 3000

Watchman 1500

Cable 210

679920

TOTAL

HUMAN RESOURCESCompany Vehicles

Value in Rupees


No. of Vehicles 4

No. of qualises 3

No. of Lancers 1

Tax 54000 54000

Insurance 34500 34500

22000 22000

Maintenance 120000 120000

Diesal 36512 36512 36512 36512 36512 36512 36512 36512 36512 36512 36512 36512 36512 438144

Tyres 18000 72000

Others

TOTAL 740644

Present Rates

Diesal 27.00

Petrol 41.50

Expecting 12 % hike in the next year.

300 liters per vehicle per month x 3 vehicles = 900 litters pm x Rs.27/- = 24,300/- per month x 12 % hike = Rs.27216/- per month

200 liters per vehicle per month x 1 vehicle = Rs.41,50 = Rs.8,300/- pm x 12 % hike = Rs.9296/- per month

No. of vehicles

Tax only for qualis + Rs.18000/- x 3 per year = 54,000/-

5000/- twice a month for 4 vehicles x 6 = 120000/-

18000/- for one qualis (4 tyres) x 3 qualis + 1 lancer = 72000/-

11500/- per vehicle x 3 vehicles

A11

Tax only for qualis + Rs.18000/- x 3 per year = 54,000/-

A12

11500/- per vehicle x 3 vehicles

A14

5000/- twice a month for 4 vehicles x 6 = 120000/-

A16

32000/- current bill pm. Expected 12 % hike = 35840

A17

18000/- for one qualis (4 tyres) x 3 qualis + 1 lancer = 72000/-

Tax only for qualis + Rs.18000/- x 3 per year = 54,000/-A11:

11500/- per vehicle x 3 vehiclesA12:

5000/- twice a month for 4 vehicles x 6 = 120000/-A14:

32000/- current bill pm. Expected 12 % hike = 35840A16:

18000/- for one qualis (4 tyres) x 3 qualis + 1 lancer = 72000/-A17:

HUMAN RESOURCESSTAFF WELFARE

Value in Rupees


Ayudha Pooja - Gifts (Rs.75 x 1150) 86250

Ayudha Pooja Food expenses 21000

Ayudha Pooja - Sweets 64000

Diwali (or) New Year Sweets 64000

Entertainment Expenses 20000

Machine Coffee/Tea 14508 14508 14508 14508 14508 14508 14508 14508 14508 14508 14508 14508 174096

Locks for Locker (Rs.20 x 500 locks) 10000 10000

439346

TOTAL

per packet may have 85 units x 84 packs = 7140 units per month / 60 employees per day & 10 visitors per day x 2 x 26 = 3640 cups / 7140 units = 1.96 times per day / Rs.14508/- = Rs.3.98/- per cup.

per month consumption = 40 packs horliks, 20 packs Bournvita, 12 packs coffee & 12 packs Tea.

Rs.20 x 500 locksRs.40/- x 1000 emp & Rs.80/- x 300 others = 64,000/-

1050 meals X Rs.20/-.

A10

1050 meals X Rs.20/-.

A11

Rs.40/- x 1000 emp & Rs.80/- x 300 others = 64,000/-

A14

per month consumption = 40 packs horliks, 20 packs Bournvita, 12 packs coffee & 12 packs Tea.

A15

Rs.20 x 500 locks

1050 meals X Rs.20/-.A10:

Rs.40/- x 1000 emp & Rs.80/- x 300 others = 64,000/-A11:

per month consumption = 40 packs horliks, 20 packs Bournvita, 12 packs coffee & 12 packs Tea.A14:

Rs.20 x 500 locksA15:

HUMAN RESOURCESCANTEEN EXPENSES

PARTICULARS Jan'04 Feb'04 Mar'04 Apr'04 May'04 Jun'04 Jul'04 Aug'04 Sep'04 Oct'04

CL Packing 4

CL Cutting 4

Head Count 1100 1100 1100 1100 1100 1100 1100 1100 1100 1100

No. of Days 24 24 27 23 25 26 27 25 26 21

Meals 26400 26400 29700 25300 27500 28600 29700 27500 28600 23100

Tea / Coffee 52800 52800 59400 50600 55000 57200 59400 55000 57200 46200

Biscuits 75600 75600 85050 72450 78750 81900 85050 78750 81900 66150

Cutlery ,Crockery, Jugs etc

Tea tumblers (Rs.30/- x 400 nos)

Water Jugs (Rs.85/- x 50 nos)

Water Tumblers (Rs.9/- x 400 nos)

TOTAL

1100 emp x 26 days x Rs.13/- = 371800 1100 emp x 2 times x 24

days x Rs. 1.95/- = Rs.102960/-

1050 emp x 3 biscuits x 24 days x Rs.1/- = 75600/-

A12

1100 emp x 26 days x Rs.13/- = 371800

A13

1100 emp x 2 times x 24 days x Rs. 1.95/- = Rs.102960/-

A14

1050 emp x 3 biscuits x 24 days x Rs.1/- = 75600/-

Value in Rupees

Nov'04 Dec'04 TOTAL

1100 1100 13200

25 26 299 (Holidays : jan-3, apr-3, May-1, Aug-1, Oct-5, Nov-1, Dec-1)

27500 28600 328900 4275700

55000 57200 657800 1282710

78750 81900 941850 941850

12000

4250

3600

6520110

1100 emp x 26 days x Rs.13/- = 371800A12:

1100 emp x 2 times x 24 days x Rs. 1.95/- = Rs.102960/-A13:

1050 emp x 3 biscuits x 24 days x Rs.1/- = 75600/-A14:

HUMAN RESOURCESWater Expenses


Drinking Water 36764 36764 36764 36764 36764 36764 36764 36764 36764 36764

TOTAL

A8

40 canes x Rs.35 = Rs.1400 per day x 26 = 36,400/- + 1 % resale tax = Rs.36,764/-

Value in Rupees

Nov'04 Dec'04 TOTAL

36764 36764 441168

441168

HUMAN RESOURCESTRANSPORT

PARTICULARS Jan'04 Feb'04 Mar'04 Apr'04 May'04 Jun'04 Jul'04 Aug'04 Sep'04

No. of Vehicles 44

No. of Buses 6 351720 351720 351720 351720 351720 351720 351720 351720 351720

No. of Vans 38 765130 765130 765130 765130 765130 765130 765130 765130 765130

Rate / van 20135

Rate / Bus 58620

Vans

Buses

Others

TOTAL

Fuel

Expecting 12 % hike in the next year.

16,639/- + 12 % = 18635.68 + 1500 = 20,135/- X 38 vans (17 emp. Per Van) = 648 employees

49661 + 12 % = 55620.32 + 3000 = 58,620/- x 6 buses (60 emp. Per bus) = 360 employees = 1008 employees.

No. of vehicles

Value in Rupees

Oct'04 Nov'04 Dec'04 TOTAL

351720 351720 351720 4220640

765130 765130 765130 9181560

1.3E+07

HUMAN RESOURCESUNIFORM EXPENSES

PARTICULARS No.of Men Rate Jan'04 Feb'04 Mar'04 Apr'04 May'04 Jun'04 Jul'04 Aug'04 Sep'04

Uniform 2 sets with chappals 1050

Uniform - Cloths

Uniform - Stiching Charges

Chappels 930 x Rs.35 32550

Shoes 70 x Rs.350 24500

TOTAL

ClothsAprons - 930 emplooyees x 3.25 meters per set x 2 sets = 6.50 meters = 6045 meters x Rs.56/- = Rs.3,38,520/-

Coats - 40 employees x 2.75 meters per set x 2 sets = 5.5 meters = 220 meters x Rs.95/- = Rs.20,900/-

Pants - 30 employees x 1.30 meters per set x 2 sets = 2.6 meters = 78 meters x Rs.115/- = Rs.8970/-

Shirts - 30 employees x 2 meters x 2 sets = 4 meters = 120 meters x Rs.55/- = Rs.6600/-

Stiching ChargesAprons - 1860 nos x Rs.50/- = 93000/-

Coats - 80 nos x Rs.100/- = 8000/-

Pants - 60 nos x Rs.110/- = 6600/-

Shirts - 60 nos x Rs.55/- = 3300/-

Value in Rupees

Oct'04 Nov'04 Dec'04 TOTAL

374990

110900

32550

24500

542940

HUMAN RESOURCESMEDICAL EXPENSES

Value in Rupees


Medical Expenses 20000 20000 20000 20000 20000 20000 20000 20000 20000 20000 20000 20000 240000

Medicine 12000

Doctor 6000

Bethestha & JJ Xray 2000

Disposable covers 3000 3000 3000 3000 3000 3000 3000 3000 3000 3000 3000 3000 36000

Liquod detol dispensor 100 100 100 100 100 100 100 100 100 100 100 100 1200

Note Books: Doctor Pads 300 300 300 300 300 300 300 300 300 300 300 300 3600

Small containers 600 600 600 600 600 600 600 600 600 600 600 600 7200

Ruled Note 96.25 96.25 96.25 96.25 96.25 96.25 96.25 96.25 96.25 96.25 96.25 96.25 1155

Rooms Spray 95 95 95 95 95 95 95 95 95 95 95 95 1140

Laundry 400 400 400 400 400 400 400 400 400 400 400 400 4800

Spot light 1260

Infra Red Lamp 500

Ambu Bag 275

I V Stant SS Roling Type 2 nos 2600

Oxygen Cylinder with Mask 6750

306480

TOTAL

Rs.2 x 1500 covers per month

Rs.50 x 2 containers per month= 100/-

10 pads per month X Rs.30 = 300/- pm.

300 containers pm x Rs.2 = 600 pm

Rs.19.25 x 5 note books per month

A12

Rs.2 x 1500 covers per month

A13

Rs.50 x 2 containers per month= 100/-

A14

10 pads per month X Rs.30 = 300/- pm.

A15

300 containers pm x Rs.2 = 600 pm

A16

Rs.19.25 x 5 note books per month

A17

Rs.95/- x 1 pm

Rs.2 x 1500 covers per monthA12:

Rs.50 x 2 containers per month= 100/-A13:

10 pads per month X Rs.30 = 300/- pm.A14:

300 containers pm x Rs.2 = 600 pmA15:

Rs.19.25 x 5 note books per monthA16:

Rs.95/- x 1 pmA17:

HUMAN RESOURCESVISITOR'S EXPENSES


Visitors (Buyers & Auditors etc) 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000

EXCLUDING LUNCH AND GIFT

TOTAL

Value in Rupees

Nov'04 Dec'04 TOTAL

1000 1000 12000

12000

HUMAN RESOURCESHouse Keeping

PARTICULARS No.of Men Rate Jan'04 Feb'04 Mar'04 Apr'04 May'04 Jun'04 Jul'04 Aug'04 Sep'04 Oct'04

House Keepers 17 104690 104690 104690 104690 104690 104690 104690 104690 104690 104690

for 7+ 1 Hkeepers we have paid 45,000/-

(45,000/8 x 15+2 = 95000 + tax = 104690)

TOTAL

Value in Rupees

Nov'04 Dec'04 TOTAL

104690 104690 1256280

1E+06

HUMAN RESOURCESSTAFF TRAINING

Value in Rupees

COURSE PARTICIPANTS Jan'04 Feb'04 Mar'04 Apr'04 May'04 Jun'04 Jul'04 Aug'04 Sep'04 Oct'04 Nov'04 Dec'04 TOTAL

Management Development Programmes Managers & Exe. 100000

Soft Skills Development ProgrammesStaff

57500

Rs.1250/- per person x 46 employees = Rs.57,500/-

157500

TOTAL

A7

5 mgrs x 20,000/- oper annuam

DEPT :Local Conveyance expenses


Local Conveyance 500 500 500 500 500 500 500 500 500 500 500

TOTAL

Value in Rupees

Dec'04 TOTAL

500 6000

6000

DEPT :HRLegal & Professional Fee


Legal fee

TOTAL

Value in Rupees

Dec'04 TOTAL

2500 2500

2500

HUMAN RESOURCESSECURITY AGENCY FEES

PARTICULARS No.of Men Rate Jan'04 Feb'04 Mar'04 Apr'04 May'04 Jun'04 Jul'04 Aug'04 Sep'04 Oct'04

Security Guard 14 4540 63560 63560 63560 63560 63560 63560 63560 63560 63560 63560

Lady Guard 2 3025 6050 6050 6050 6050 6050 6050 6050 6050 6050 6050

Asst.Security Officer 2 6600 13200 13200 13200 13200 13200 13200 13200 13200 13200 13200

Sec.Points

Security Office - ASO 1 X2

SG (Roming & canteen) 1 X2

Main Entrance-LG 1 X2

II Floor Lift/Ramp area-SG 2 X2

Switch Room-SG 1 X2

III floor-SG 2 X2

New Area 1 X2

TOTAL

II FLOOR III FLOOR

old rate Rs.4125/- x 10 % hike = Rs.4540/- per person

Old rate Rs.2750/- x 10 % hike = Rs.3025/- per person

old rate Rs.6000/- x 10 % hike = 6600/- pm per person.

C7

old rate Rs.4125/- x 10 % hike = Rs.4540/- per person

C8

Old rate Rs.2750/- x 10 % hike = Rs.3025/- per person

C9

old rate Rs.6000/- x 10 % hike = 6600/- pm per person.

Value in Rupees

Nov'04 Dec'04 TOTAL

63560 63560 762720

6050 6050 72600

13200 13200 158400

993720

49686 5 % discount

944034 total

old rate Rs.4125/- x 10 % hike = Rs.4540/- per personC7:

Old rate Rs.2750/- x 10 % hike = Rs.3025/- per personC8:

old rate Rs.6000/- x 10 % hike = 6600/- pm per person.C9:

HUMAN RESOURCESTECHNICAL TRAINING

Value in Rupees

COURSE PARTICIPANTS Jan'04 Feb'04 Mar'04 Apr'04 May'04 Jun'04 Jul'04 Aug'04 Sep'04 Oct'04 Nov'04 Dec'04 TOTAL

Leadership dev. Programmes Supervisors 22500

2 prog @ 250/- x 45 sup = 22500/-

Quality Training Programmes Operators

1050 x 15 % + =160 SMO's * 325 per head= 52,000/-52000

First Aid for 30 employees All Employees 6000

Fire Fighting - for 120 employees 26000

106500

TOTAL

DEPT :HRBooks, Journals & Periodicals


Daily, Weekly & Monthlies 350 350 350 350 350 350 350 350 350 350 350

EFSI Annual Fees

MEPZMA Annual Fees

Creche Annual Fees

MMA Annual Fees

Factory Licence Fee

Above 500 Horse Power &

less than 2000 man power

TOTAL

Value in Rupees

Dec'04 TOTAL

350 4200

3800

2500

1800

15000

60000

87300

DEPT :HRSTATIONERY

PARTICUALRS UOM Rate 2005 amount

Stationery Battery :Wallclock battery nos 7.00 144 1008.00

Stationery Board pins-plastic (50 nos pack) pkt 21.00 2 42.00

Stationery Brown Laminated sheets rolls 25.00 12 300.00

Calculator - CT 500 NOS 312.30 1 312.30

Stationery Cards: Leave Card - HR nos 1.50 1300 1950.00

Cartridge -1200 lazerjet # c7115a nos 3150.00 2 6300.00

Stationery CD-RW (rewritable) -sony nos 72.00 3 216.00

Stationery Clips - Identity card clips (100 nos/pkt ) packs 225.00 5 1125.00

Stationery Clips- Binder 15 mm BOX 19.30 2 38.60




Stationery Clips- Jem Clips (Steel) pkts 3.55 5 17.75

Stationery Covers : cloth cover A3 size (16 X 12) NOS 4.25 50 212.50

Stationery Covers : cloth cover A4 size (12 x10) nos 3.50 25 87.50

Stationery Covers -Salary Covers nos 1.00 12600 12600.00

Cutter- Small Size (J-100) NOS 9.50 4 38.00

Stationery Duster - Magnetic NOS 81.25 2 162.50

Stationery Envelopes - White plain envelopes (size 10.5 x 4.5) nos 0.60 100 60.00

Stationery Eraser- Small (Faber Castell) NOS 1.30 4 5.20

Stationery File- Box Type "AJS 1435" NOS 50.40 48 2419.20

Stationery File Divider- Small NOS 0.35 100 35.00

Stationery File tag pkts 10.00 1 10.00

Stationery Folder- Stick Type - Milk White NOS 4.70 70 329.00

Annual requirement

B7

12 WALL CLOCKS X 2 BAT FOR EVERY TWO MONTHS = 144


Stationery Folder- Plastic "L" Type NOS 5.25 24 126.00

Printing Note Book: English & Maths Test Ppaer (pattern 1 -5) nos 50.00 10 500.00

Printing Note Book: ESI Form nos 80.00 5 400.00

Printing Note Book: Interview Assessment Report nos 50.00 10 500.00

Printing Company Application nos 50.00 5 250.00

Printing Note Books: EPF Form Nos 80.00 10 800.00

Printing Note Books: Linea Small Pads Nos 9.00 12 108.00

Printing Note Books: Motor Log Book - HR Nos 50.00 20 1000.00

Printing Note Books: Pre Employment Medical Examination - HR Nos 50.00 5 250.00

Printing NSSN Forms Nos 50.00 5 250.00

Printing Note Books: Tamil Appointment Letter - HR Nos 50.00 5 250.00

Printing II Shift approval Nos 50.00 20 1000.00

Printing Note Books: Visitor Pass - HR Nos 15.00 10 150.00

Printing Note Books: Out Pass Nos 15.00 15 225.00

Printing Note Books: Non Swipe Form Nos 15.00 5 75.00

Stationery Note- Long Size Ruled (192 Pages) NOS 19.25 84 1617.00

Stationery Note- Small Size Ruled (192 Pages) NOS 8.35 100 835.00

Stationery Pad -Letter heads pads 150.00 10 1500.00

Stationery Paper- 80 Gsm A4 Size PKT 110.25 80 8820.00

Stationery Pen- Board Marker Black/Red/Green- Temporary NOS 20.60 12 247.20

Stationery Pen- Highlighter - "Faber Castle"(Or/Y/G) NOS 14.90 6 89.40

Stationery Pen -Permanent marker nos 12.50 2 25.00

Pen sketch (single clr ) black nos 1.50 62 93.00 (Blue, Violet, Brown & Red)

Stationery Refill- 040 Blue/Black/Red "Reynolds" NOS 3.40 110 374.00

Stationery Sharpener- Plastic " Nataraj" NOS 2.10 4 8.40

Stationery Sheet Protector- A4 size NOS 1.20 100 120.00

Stamp pad -Blue clr (157 mm x 96 mm) nos 33.00 3 99.00

Stationery Stick- Glue Type (15Gms) NOS 25.65 12 307.80

Stationery Tapes : Brown tape-3" nos 33.00 1 33.00

Stationery Tapes : Cello tape - ½ " nos 5.75 1 5.75

Stationery Tapes : Cello tape - 1" nos 11.75 1 11.75

Stationery Tapes : Double side gum tape -(foam) -1" nos 40.00 1 40.00

B49

All govt. returns, wage registers, denomination registers, appointment orders etc.


Stationery Visiting Cards nos 1.00 600 600.00

Stationery Whitener -Erax-ex Fluid Btl 19.00 6 114.00

Stationery Rubber Stamp (Self ink) nos 200.00 3 600.00

Stationery Box File Stickers (5S colour code) nos 1.16 250 290.00

Stationery Flat File Stickers (5S colour code) nos 0.87 50 43.50

Stationery Date of removal stickers nos 0.35 100 35.00

Stationery ID card pouch packs 225.00 5 1125.00

Stationery Viva Colour Polaroid packs 410.00 13 5330.00

Stationery Ordinary Pencil nos 1.65 12 19.80

TOTAL ###

(Blue, Violet, Brown & Red)

DEPT :HRCanteen - Consumables


Blue Dustbin nos 400.00 16 6400.00

Poly Bags (Big) nos 7.00 4800 33600.00

Poly Bags (Small) nos 3.00 4992 14976.00

Dust Bins (Admin Block) nos 90.00 50 4500.00

Surf Powder kgs 90.00 12 1080.00

Tissue Paper (Toilet Roll) nos 28.00 180 5040.00

Liqsol soap oil liter 64.40 24 1545.60

Towels nos 60.00 24 1440.00

Rin soap nos 15.00 24 360.00

TOTAL 68941.60

Annual requirement

Value in Rupees

DEPT :Xerox


Xerox

Form 6A 100

Form 3A

Form 6 400 1300 400

Annual Returns 50 50

II Shift Approval 4000

Miscellaneous 1000

TOTAL

7300 copies per annuam approximatelyx .30 paise

Value in Rupees

Dec'04 TOTAL

0

100

0

2100

100

4000

0

1000

7300

2190

2190


M16

7300 copies per annuam approximately x .30 paise


M16:

Documents

HR Budget Sample Excel Sheet