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Youth for Global Responsibility
Contact Making Event
October 25th - 31st, 2015
Slettestrand, Denmark
Dear Participant,
We are happy to inform you that your application for the Contact Making Event has
been accepted. Please find below some information regarding the event and your
preparation.
Summary
In the context of an ever globalized world, where regional challenges tend to affect us all, the
partners in the project agree that global responsibility concept has to be mainstreamed in non
formal education. With strategic policies such as Europe 2020, Millennium Development
Goals, Rio +20, the partners in the project see it as their role to seed among the young people
a sense of global citizenship and responsibility.
The Contact Making Event will bring together 39 participants, representatives of 17
organizations across Europe to create liaisons that foster the Global Responsibility Education
on local and European level. The participants will design operational strategies for their
organizations in regards to Global Responsibility Education, as well agree on further
cooperation with the partners involved.
Dates: October 25th (arrival day) - October 31st (departure day).
Venue: Slettestrand, Feriecenter Slettestrand: www.slettestrand.dk
Boarding and lodging
The costs for food and accommodation are fully covered with the grant received from the
European Commission.
The accommodation will be organized in 3-room apartments with a common living room and
bathroom.
How to get to the venue:
In order to get to the venue, first you will have to arrive to Aalborg or Fjerritslev.
The best airports to arrive are:
1. Aalborg - the closest
2. Copenhagen
Alternatively, you can look for flights to Billund or Århus, Malmø (in Sweden), Hamburg
(Germany).
Youth for Global Responsibility
Contact Making Event
October 25th - 31st, 2015
Slettestrand, Denmark
From Aalborg to the venue:
If you arrive to Aalborg airport, please take the bus number 70 to Fjerritslev.
If you arrive to Aalborg bus terminal/train station, you can take either bus 70 or bus 970x to
Fjerritslev.
From Fjerritslev, please take the bus number 560 to Slettestrand.
The travel from Aalborg to Fjerritslev takes about 1 hour. The travel from Fjerritslev to
Slettestrand takes about 15 min.
A bus ticket from Aalborg to Fjerritslev costs about 80-90 DKK. The ticket is valid for 1.5
hours, meaning that you can use it for your trip to Slettestrand if you have an immediate
connection. Otherwise, a bus ticket from Fjerritslev to Slettestrand costs 22 DKK.
Please note that you can pay for your bus tickets only in cash. You can buy the tickets from
the driver.
There are limited buses from Fjerritslev to Slettestrand. Please check the available
connections at www.rejseplanen.dk.
From Copenhagen
From Copenhagen, you can arrive either to Aalborg or to Fjerritslev. There are the following
options:
1. plane to Aalborg: Purchase your tickets either from www.norwegian.dk or www.sas.dk.
The flight takes about 45 min.
2. train to Aalborg: you can buy the tickets online at www.dsb.dk or at the DSB desk either
in Copenhagen airport, Terminal 3. The train leaves to Aalborg directly from Copenhagen
airport. The trip takes 5-6 hours.
3. bus to Fjerritslev: From Copenhagen airport, Terminal 2, you can take a bus directly to
Fjerritslev. The trip will take about 7 hours. You are required to make a reservation online at
http://www.abildskou.dk/ .
Please note that you are responsible to organize your trip from your place of origin to the
venue. Should there be no available public transportation by your arrival time either in
Aalborg or Fjerritslev, UNA is open to arrange a transfer to the venue, however the costs for
this service shall be covered either from the travel contribution available or from own funds.
Youth for Global Responsibility
Contact Making Event
October 25th - 31st, 2015
Slettestrand, Denmark
Travel contributions
The project can cover travel expenses up to the following amounts:
Denmark 180€ (Only for distances between 100-499
km*)
Spain, Italy, Romania, Turkey, Estonia,
Bulgaria, Moldova, Ukraine, Kosovo,
Croatia, France
275€ (Only for distances between 500-1999
km*)
Turkey 360€ (Only for distances between 2000-2999
km*)
Azerbaijan, Egypt, Jordan, Armenia, Georgia 530€ (Only for distances between 3000-3999
km*)
*calculated with the distance calculator of the European Commission from the from the
location of each sending organization to the venue.
If the travel expenses exceed the contribution available, the participant shall cover the extra
costs from own financial resources.
Please send us a copy of your tickets latest on within 5 days after the selection results are
announced.
Reimbursement Procedure
The reimbursement for your travel expenses will be made through bank transfer after the
CME and within 45 days from the date when the organizers receive the original of the travel
documentation and a proof of dissemination activities.
In order to be eligible for reimbursement the travel should:
1. 2nd class tickets;
2. Arrival should be no later than October 25th;
3. Departure should not be before October 31st;
4. Without any unnecessary stops.
Please remember to keep all your travel documents, such as boarding passes, bus/train
tickets, invoice etc.
Visa:
Should you require a visa to enter Denmark and need an invitation letter for this, please send
us a copy of the passport and details of the person at [email protected].
There is a budget available for visa costs as follows:
Armenia, Azerbaijan, Jordan Egypt, Kosovo,
Georgia, Ukraine
150 euro/participant
Turkey 66 euro/participant
Youth for Global Responsibility
Contact Making Event
October 25th - 31st, 2015
Slettestrand, Denmark
The budget foreseen for the visa costs should cover consular fees, visa fee, travels in
connection with visa application etc.
The reimbursement for visa costs will be made through bank transfer, together with the travel
expenses. The visa costs will be reimbursed only upon the presentation of the original
invoices, receipts, travel tickets etc.
Insurance:
Participants in Contact Making Event must have a health insurance covering them for the
whole duration of the activity. It is the responsibility of the participants to make
arrangements of their health insurance. The costs for the insurance are not covered from the
project budget.
Program
Attached to this letter is the draft program of the Contact Making Event. Please note that some
changes in the program will potentially be made.
Preparation
Prior to the project activities, please send to [email protected] a presentation of your
organization of max 3 min.
The deadline to send the presentations is October 15th.
Intercultural evening
The programme foresees an intercultural evening. It is up to each delegation to decide how its
country and culture should be presented. You can bring samples of food and drinks, make
presentations. Should you want to prepare a power point presentation, please make sure that it
does not exceed 3 min.
Dissemination
Dissemination of the project results is a key feature in the Erasmus+ programme, therefore,
partner organizations are inquired to organize dissemination activities after the project
activities.
The dissemination of the project results is expected to start latest two weeks after the project
activities end. Participants and their sending organization must send the organizers a proof of
dissemination activities by November 23rd, 2015.
Youth for Global Responsibility
Contact Making Event
October 25th - 31st, 2015
Slettestrand, Denmark
Facebook group:
To facilitate the process of getting to know each other and our organizations, we have created
the a group for the organizations and participants involved in this project. The group can be
found at the following link: https://www.facebook.com/groups/1709049722650482/
Please add each other in this group.
What to bring
1. Your own bed sheets and towel. The hotel provides bed sheets and towels for an extra
fee of 100 DKK;
2. Rain coats (we never know when it might rain);
3. Things for the intercultural evening;
4. Your own laptop should you need it;
5. Swim suit. The hotel has a swimming pool and we will have free access;
6. Indoor shoes.
Contacts:
For any questions and inquiries, please contact Ana Vieru at [email protected] or by
phone at +45 50 21 58 32.
