KaiZenHR Enterprise Modules Summary

! Human Capital Management Solu1on

BASE SYSTEM ADMINISTRATION & SECURITY MANAGEMENT KaiZenHR Enterprise Base System Administra1on & Security Module comprises of two key components. The first component provides a centralized source of coding management across all modules, whilst the second component, supports the full administra1on of security management. Security plays a pivotal role in any applica1on, especially so for Human Capital due to the confiden1al and sensi1ve nature of employee data. However, every client will require flexibility in determining each user’s security profile to limit access to certain informa1on. This is achieved effortlessly in KaiZenHR Enterprise HCMS by seNng authen1ca1on procedures and assigning access rights to applica1on objects such as screens and reports for every employee or groups of employees.

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Some key features of the module includes:-‐ • Supports user definable set of codes to be used across all modules e.g. Companies, Division, Department, Sec1on,

Unit, Posi1on, Grade, Employment Type, GL Linkage Code, Common and Special Holiday Groups, Na1onality, Race, Religion and etc.

• Supports mulB company environments where tracking and management of employee transfers / movement across subsidiaries / departments is easily achieved.

• Provides up to 7 levels or organizaBon hierarchical structure in repor1ng and analysis for decision making purposes. • Supports comprehensive employee, spouse, family and reference numbers informa1on. • Provides a powerful employee search engine which permits the retrieval of employee informa1on based on single /

mul1ple filtering condi1ons u1lizing all fields available in the table – employee no, employee name, designa1on, job grade, date join, date confirmed, salary range, department and etc.

• Supports user development of addiBonal fields for storing of user definable employee informa1on without requiring further customiza1on.

• Configura1on of user authenBcaBon procedure. • Provides mapping of Object Access Rights for all authorized users. • Provides an audit trail of every transac1on with date and 1me stamping. • Protects your data from being accessed at both applicaBon and database levels, where users are not able to use any

third party tool to open / access the Database directly. This is one of KaiZenHR Enterprise’s key differen1ators which ensures the security of your data at the highest level.

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www.kaizenhr.my T: 03 – 6201 0242 E: [email protected]

http://www.kaizenhr.my

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PAYROLL MANAGEMENT Payroll is probably one of the most important func1onal modules in Human Capital Management System. The need to pay employees accurately and on-‐1me is of utmost important. Apart from geNng the correct data for processing, payroll administra1on is constantly faced with the ever changing requirements to compensate employees.

KaiZenHR Enterprise Payroll Management Module is a fully integrated module that permits data to be collated from source; thus, ensuring correct payments for employees. Our strength lies in its ability to allow users to easily map their business logics and policies into the system. This will enable the customer to scale and grow their applica1on as per their business requirements.

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Some key features of the module includes:-‐ • Flexibility in defining more than 10,000 Payroll AUributes for Allowances, Deduc1ons, Over1me, Banks

etc. • Ability to allow user to define scriptable formulas to be used in the computa1on of Salary, Leave Payback,

Unpaid Leave, Over1me, etc. • Possibly the ONLY System that allows you to define the number (up to 99 Bmes) of Salary Runs per

month. • Ability to split the data entry process by components of Payroll Ajributes. This ideal for organiza1ons

having thousands of employees as well as organiza1ons who prac1ces Extreme Security AdministraBon

where even the users are not supposed to know the salaries of employees. • Tracking and maintaining past Benefit / Allowance / DeducBon / OverBme Rates used and compare with

current rate to determine the changes in policies through the years. • Providing Management / Finance Department with a Monthly Salary and Wages ReconciliaBon with

Summary and/or Detail Transac1on Lis1ng. • Ability to interface with external Accoun1ng System – SAP, JD Edwards, Sun Accoun1ng, CODA, IFS, BaaN,

Acctrak etc. • Accoun1ng processes supported – GL Journal Voucher Genera1on, Bonus Provision, Leave Pay Accruals. • Bank Auto Credit ExporBng – supports Maybank, RHB Bank, Bank Of Commerce, Bank Simpanan Nasional,

Public Bank etc. • Other External ExporBng – HSBC Trust Fund, ASN Deduc1on, Zakat Deduc1on. • Ability to allow OPEN Payroll Periods where entries can be done for subsequent Months without closing

the Current Period.







• Provides a wealth of more than 150 comprehensive reports to choose from with the feature to display the

report on preview. • Ability to output the report to a file eg. Excel, Lotus, ASCII etc. • Full compliance with the Statutory Requirements on EPF, SOCSO and TAXATION with the latest update on

Table Rates. • Maintaining a EPF Voluntary Excess Table on contribu1ons exceeding the standard Rate of 11 % and 12 %.

The alloca1on / en1tlement of addi1onal percentage (%) can be effected automa1cally by grade and years

of service of the employee. • Ability to handle SimulaBon Runs of Increment and Bonus for submission to Management for approval

prior to actual payout. • Scriptable monthly Perfect AUendance calcula1on process. • Prin1ng of all Statutory Reports including EPF Borang A, SOCSO 8A, CP 39 Tax Submission, EA Form, CP8D

etc. • Provides an integraBon to other KaiZenHR Enterprise Modules eg. Time Management Module, Leave

Module, Claims Module, Fringe Withholding Module, ESPP Module, Medical Benefits, Benefit-‐In-‐Kind from

Loan Subsidy & Leave Passage modules. • Self service to include e-‐EA, e-‐Payslip, e-‐PCB II and payroll summary for all years. • OT applica1on by employees with approval process online. • Support backpay arrears for any period of Bme • Automa1c calcula1on of arrears for direct changes such as salary amount and allowance rate • Automa1c calcu1on of arrears for indirect changes such as Over1me which can be affected by salary changes • ComputaBon of arrears is calculated for every month of payment made • System produce backpay statement for every month and every item the arrears is calculated for • Support simulaBon of backpay for the purpose of management decision and impact budgeBng







PERSONNEL MANAGEMENT Personnel informa1on is the core of HCMS. It is the only module that integrates with all other modules. Therefore, it is impera1ve to keep the informa1on correct and current at all 1mes.

One of the features of KaiZenHR Enterprise that differen1ate us from most of our compe1tors is the ability to keep historical informa1on. The effec1ve-‐date design of the KaiZenHR Enterprise system gives you a complete view of all your employee history and business rules; thus, enabling you to analyze and process employee informa1on and all other related transac1ons on a date and 1me basis.

Some key features of the module includes: •Maintaining Personal InformaBon including : −Personal Informa1on eg. Name, Address, IC Number (Old / New),







− Email Address, Telephone, Sex, Date of Birth, Marital Status, Na1onality, Race, etc. • Maintaining of comprehensive Employee InformaBon comprising :

− Work Related / Employment Informa1on eg. Posi1on, Grade, − Department, Sec1on, Employment Type, Report To, etc. − Complete Date Informa1on eg. Date Joined, Date Confirmed, Date Resigned, Contract Due Date, Visa Expiry Date

etc. − Salary Related Informa1on eg. Basic Salary, EPF Contribu1on %, − SOCSO Scheme, Voluntary Excess %, TAX Category, Pension − Contribu1on, Wage Type etc. − Storing of Employee Photo − Spouse Name and IC Number − Spouse Working Informa1on including Place of Work − Old and New IC Number − Managing Record for Mul1ple Spouse

• Managing Family and Next of Kin Informa1on including : − Name of Member − Type of Rela1onship (eg. Son, Daughter, Father, Mother, etc)

• Date of Birth • Ajaching of ongoing Notes to the Employee. Such Notes will be stored as transac1ons within the System and can be

reviewed throughout the Employee’s Service Period. It also captures the Date on which the Notes are documented. For some companies, these Notes comes in handy during the Appraisal / Review Period.

• Managing of all Reference Numbers eg. ASN, ASB, LUTH, EPF, SOCSO, TAX, etc. These References are used during the prin1ng of related Statutory / Contribu1on reports. KaiZenHR Enterprise allows you total flexibility in defining different type of References.

• Managing and administra1on of all Academic and Professional Qualifica1on details. • Recording the Previous Employment details of the person. • Tracking of Documents issued with expiry dates to employees eg. Contracts, Work Permit, Bond. • Managing all all Assets provided to Employees eg. Handphone, Uniforms, Shoes, etc. Value of the Asset is also

maintained. • Managing of Employees involving in Projects and tracking of Project Progress. • Managing and administra1on of Employee Award Informa1ons eg. Best Lecturer for 1999, Employee of the Year etc. • Managing Employee Service History Records eg. Promo1ons, Increment, Transfer etc. All Service Records are kept and

stored within the System for unlimited period (unless it is purged off). • Administering of all Medical Checkups undertaken by Employees • Ability to analyse on individual type of Service Movement eg. how many 1mes has the Employee been given

Increment and what is the amount / when was the last Increment Effected. • U1lising the Service Record (eg. Years of Service / Grading) as a plasorm for Benefits and Compensa1on Management

Programme. • Ability to track Commencement Date and highligh1ng of Due Dates for Confirma1on, Salary Increments, Gratuity,

Re1rement etc. • Personal informa1on viewing and update via ESS with approval process.







RECRUITMENT MANAGEMENT Ajrac1ng the right candidates for a par1cular vacant posi1on is a difficult task and screening them is even more arduous ac1vity. KaiZenHR Enterprise makes it easy.

KaiZenHR Enterprise Recruitment Management func1ons enhance and automate all your recrui1ng tasks, from manager submiNng job requisi1ons to HR department making employment offers and hiring applicants. This high automated process includes screening and short lis1ng candidates based on their personal and employment profile against those of the vacant posi1on.







Some key features of the modules includes: • Tracking of Requisi1on by Department Heads for vacancies. This informa1on includes the number of vacant posi1ons,

the expected required period, the budget amount per posi1on, etc. • Tracking of all Candidate’s informa1on including but not limited to their Personal details. • Providing Sta1s1cs on all Job Applicants in terms of Race, Sex, Posi1on etc. • All successful Applicants are transferred to the Employee Database and a Staff ID being assigned to it. Unsuccessful

Applicants can be managed separately on a KIV File. • Standard Lejers (Appointment, Rejec1on, etc) can be generated from the System. • Ability to assist in shortlis1ng exercise from all applica1ons based on set of criteria eg. qualifica1ons, experience, skills

etc. • Managing Recruitment for different type of employees ie. Temporary, Contractual, Permanent, etc. • Tracking of all Recruitment Cost eg. adver1sement, sta1onaries, etc. • Analysing the Recruitment Cost per Posi1on Intake as well as the efficiency of various recruitment mediums eg.

newspaper, agency, internet etc. • Integra1on with external recruitment database such as JobStreet.com for candidates informa1on







MANPOWER BUDGETING KaiZenHR Enterprise Manpower Budge1ng allows budge1ng of headcount and automa1cally tracks the u1liza1on based on the actual movement of the employees which may be updated via various sources.

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Some key features of the module includes: • Repor1ng and analysis of Actual Manpower of a Department or across the Company • Ability to generate Manpower Requirement Analysis by Department as well as for each individual Posi1on. In

addi1on, the System is able to schedule the planning of intake by implemen1ng a Manpower Intake PosiBon Calendar.

• Iden1fying Employees who are due for ReBrement (according to their Age) so that Manpower Planning can be effected to ensure Replacement of these Employees Genera1ng Manpower Analysis Reports such as Staff Turnover Analysis, Staff Length of Service Analysis, Absenteeism Rate, Vacancy List, Manpower GAP Analysis etc.

• Managing Total Cost of Recruitment for a Posi1on including all media and staff cost. It also generates analysis on Average Cost by Posi1on and Departmental Salary.

• Provides a linkage to KaiZenHR Enterprise Personnel Module for accessing the Staff Record as well as for the upda1ng of New Recruitment Record

• Ability to generate Manpower Analysis in Graphical Representa1ons (Bar Chart, Pie Chart, Line Chart etc.)







INDUSTRIAL RELATIONS MANAGEMENT Labour issues constantly arise in the company either due to some form viola1on or grievances. Legisla1on requires the company to maintain a record concerning the problems and the steps taken to resolve them.

KaiZenHR Enterprise Industrial Rela1ons Management enables you to enter and track labour-‐related informa1on for each incident. You’ll find this informa1on handy when trying to resolve any problems that arise as a result of a grievance or a disciplinary ac1on. If you have an accurate, up-‐to-‐date record of the steps taken to resolve each problem, you can help your company avoid any liability problems.

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Some key features of the module includes: • Flexibility in defining mul1ple type of Disciplinary AcBons • Iden1fying the Severity Level of Disciplinary Cases • Administering Employees on Disciplinary. Informa1on captured include Date of Disciplinary, Type of Offence, Severity

Level, Ac1on Taken. • Prepara1on and prin1ng of Disciplinary Lejers • Tracking of DomesBc Inquiry sessions and panel members informa1on. • Administra1on of all Compliants / Grievances. Informa1on captured include Date of Complaint, Reported To,

Descrip1on of Complaint, Ac1on Taken etc.







BUS ROUTE MANAGEMENT KaiZenHR Enterprise Bus Route Management Module, which is a part of the Time & Ajendance Management module, allows tracking of employee u1liza1on of company transporta1on provided.

The informa1on tracked can be used to integrate to Payroll Module for the purpose of deduc1on of bus fare (if applicable) or to produce analysis of transporta1on u1liza1on.

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Some key features of the module includes: • Administering of mul1ple bus routes and pickup points • Assigment of employee to the corresponding bus route and pickup points • Automa1c integraBon to Payroll for the bus fare deduc1ons







TIME & ATTENDANCE MANAGEMENT KaiZenHR Enterprise Time Management System Module provides full func1onality for management of 1me informa1on in your organisa1on, including 1me collec1on, evalua1on of 1me and capturing of absenteeism data. It also streamlines 1me all your day to day scheduling ac1vi1es as well as automa1cally iden1fy employees on leave, calcula1on of over1me and shiv premiums.

The en1re 1me evalua1on process u1lises business logic and rule based formula to support the unique requirements of any organisa1on in any industry. It can significantly improve the efficiency of your business by elimina1ng unneeded effort and simplifying rou1ne, yet powerful enough to customize the 1me sheet for different groups of employees.

Accurate and 1mely collec1on of data is an integral part of 1me management. It provides the flexibility to use exis1ng 1me collec1on devices (Bar Code, Magne1c Stripe, Proximity Readers, Smart Cards, Fingerprint Scans etc) to capture employee clocking data and easily transfer the data to KaiZenHR Enterprise Time Management Module for processing.







Some key features of the module includes: • Administering of mul1ple Shia Schedules (working hours) for different groups of employees. A special day can be

defined to cater for 5½ days working week pajern. • Defining the break Bme hours applicable for each shiv schedule. • Assignment of work schedule to employees either by Work Group or Individual assignment • Genera1on of rotaBng Work Schedules / Rosters with a user defined pajern cycle • Defining and managing mul1ple off days, rest day and holiday calendars e.g. common holidays and regional holidays

(based on the states holiday). A genera1on process can be used to generate the schedule based on a period (yearly, monthly etc.)

• Provide linkage to Leave Module to iden1fy employees on leave days taken • Tracking and repor1ng on absenteeism, late, early leavers records • Computa1on of regular pay, overBme and shia differenBal based on planned working 1me, actual 1me recorded,

your business rules and regulatory requirements • Two methods of overBme approval i.e. pre-‐approved and/or post-‐approved. Pre-‐approved over1me will allow any

over1me performed to be automa1cally paid based on a pre-‐set schedule. Post approval over1me will require supervisors verifica1on on the hours to be paid based on actual hours performed.

• Time Post Approval allows online verifica1on of ajendance and hours worked for a period. • Scriptable Daily IncenBves computa1on based on the working hours e.g. OT Meal Allowance, Disturbance Allowance

etc. • Provides informa1on about the level of workforce availability to support strategic staffing needs • Managing and administering clockings for various groups of people (Employees, Contractors, Visitors) with tracking of

card issuance, visitor’s & contractor’s details. • Providing flexibility in assigning of Temporary Cards to Employees for loss of card, misplaced card etc. to ensure

uninterrupted clocking ac1vi1es. • Full maintenance of Card TransacBons (eg. Cancella1on, Issuance etc) • Badge Number can either be system generated or user defined (for external card). • Ensuring Integrity and Validity of Uploaded Data for Processing according to Business Rules • Allowing flexibility of Data Reloading and Reprocessing. This is very important as there are bound to be instances

where data uploaded are not complete due to mechanical (1me clock devices) failures, network problems etc. Most of the systems in the market do not provide this flexibility and you would be required to perform a backup and restore rou1ne, which could be messy if your transac1ons are huge.

• Genera1ng wealth of comprehensive Time Management Analysis Reports such as Employee Time Sheet, Late Ajendance Lis1ng, Absen1sm Report, Incomplete Clockings, Over1me Analysis, Early Goer Lis1ng, Badge Assignment Reports etc.

• Pre-‐approved OT applica1on online, ability to view ajendance records online by employees and supervisors. • Roster assgignment online with flexibility to update shiv on ad-‐hoc basis. • Online 1me post approval for supervisor to validate ajendance data including work hours and OT hours for salary

processing.







LEAVE MANAGEMENT Managing employee leave is becoming one of the telling differences between enterprises to cut cost and increase produc1vity.

KaiZenHR Enterprise Leave Management module will perform the varying leave accruals according to years of service and grade as well as allows you to maintain and track employee leave, both historical and current, so that you can bejer monitor both individual produc1vity and cost due to direct or indirect leave payouts.

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Some key features of the module includes: • Ability to user define all type of Leave (Annual, Mee1ng, Conference, Seminar, Study, Maternity, Compassionate,

Unpaid, Paternity, Sick, Research, Sabba1cal, Half Pay, etc., • Automa1cally handles earmarking of Leave upon applica1on to effect accuracy in the transa1ons • Employee en1tlement based on assignment of Leave Grouping for easier administra1on. • Tracking of Leave Balances (for various type of Leave) for each Employee • Scriptable Leave EnBtlement Computa1on – user defined criteria to be used for calcula1on of the en1tlement • Ability to Carry Forward any Leave Balance at the End of Year, subject to the organisa1ons policy and procedures.

Leave to be Carried Forward can also be capped to a maximum number of days. • Automa1c Brought Forward Balance forfeiture or expiry. • Ability to Accumulate Leave Balance for a specified number of years for the purpose of Pilgrimage / Overseas trip.

Accumula1on of leave can be tracked up to 6 years. • Ability to Cancel / Revert any Pending Leave Applica1on • Mass Leave TransacBon Genera1on & Approval – minimize data entry and/or maintenance of leave transac1ons. • Ability to do manual Leave Balance Adjustment at any point of 1me eg. Addi1onal credi1ng of Replacement Leave • Allow EnBtlement Adjustment due to regrading (promo1on, transfer) during leave period • Provides linkage to Time Management System for iden1fying employees on Leave • Provides linkage to Payroll System for the deduc1on of Unpaid Leave and Pay In Lieu • Genera1on of Leave Balance Report for encashment at Re1rement • Online leave applica1on, leave balance and transac1ons viewing. • Leave approval online with ability to view employees ac1vity map for employee present headcount / percentage.







LEAVE PASSAGE MANAGEMENT KaiZenHR Enterprise Leave Passage Management Module provides the abili1es to manage the leave passage benefits given to the employee.

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Some key features of the module includes: • Ability to create the EnBtlement by mul1ple companies, grade and employment type. • Auto computa1on of the en1tlement for a person • User definable EnBtlement Period (by year etc.) • Ability to Carry Forward unu1lized balance at the end of a period to the following period. • Brought Forward Balance Forfeiture / Expiry seNng. • Tracking of the each uBlizaBon and details: Overseas / Local trip, des1na1on etc. • Provides comprehensive analysis and opera1on tracking reports • IntegraBon to Payroll for Benefit-‐In-‐Kind Tax Repor1ng







CLAIM MANAGEMENT

Benefits have always been one of the tools to ajract and retain employees. These benefits tend to proliferate in a unionized environment and oven come with complex terms and condi1ons. These benefits en1tle employee to make claims either as benefit or expense incurred. As a result, HR not only deals with large number of claims but processing each claim can be a complex ac1vity of ensuring compliance.

KaiZenHR Enterprise Claim Management allows you to define all the claims and enforces the business rules with regards to eligibility, quantum and ceilings. This will help ensure a consistent rule being applied to all claims and speedy processing to ensure payments are made on 1me.

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Some key features of the module includes: • Ability to user define all type of Benefits / Claims eg. Medical Expenses, Dental, Mileage Reimbursement, Club

Membership etc. • SeNng of Eligibility CondiBons (eg. Years of Service / Grading) and Limit Type (per month/year) for each Type of

Benefit • Provides analysis on total Claims made per Month, Quarter, Yearly by Employee / Department etc. • Restric1ng some type of Claims and Benefits to certain group of Staff and the maximum amount they are en1tled by

Claim Grouping. • Tracking of claims processed and ensuring that it does not exceed the limit. • Ability to do manual Claim Balance Adjustment at any point of 1me eg. Addi1onal approval by management • Ability to do Benefit-‐In-‐Kind Tax ReporBng in the annual EA form • Maintaining a list of Panel Clinics to administer Medical Claims • Analysis on Medical Claims across Years (eg. Last Year with This Year) • Analysis on Medical Expenses by each individual Staff and their dependents. • Provide analysis of Panel Clinics and number of pa1ents ajended to by Department and the medical fees charged. • Allows flexibility of Claims to be updated to Payroll for Payment together with salary • Recovery of overuBlized Claims via Payroll deduc1on • Claim applica1on online with configurable approval routes. • Viewing of claim u1liza1on, limit and balance online via ESS.







LOAN MANAGEMENT Companies are some1mes sympathe1c when employees make heavy financial commitments like purchasing a house, a vehicle or a computer and offers assistance in the form of a loan. Although the process of the applica1on can be complex but these benefits are extended once in a life1me. The difficulty oven lies with the deduc1on for the installment and the integra1on with payroll in an accurate and 1mely manner.

KaiZenHR Enterprise Loan Management is able to compute loan interest and create repayment schedule. This module will provide the necessary informa1on to payroll to facilitate monthly deduc1ons.

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Some key features of the module includes: • User definable types of loans. • Supports mulBple loans for each employee • Ability to define mulBple borrowers for each loan • Maintain and tracks Progressive Payment and Repayment Installments • Maintains complete records of loan principal repaid and interest earned. • Scriptable Loan Repayment Schedule GeneraBon supports Yearly Rest, Monthly Rest, Fix Rated type of loans • Auto CalculaBon of progressive and repayment interest with ability to appor1on amount among borrowers of the

same loan. • Maintain full loan balance repor1ng. • Provides comprehensive analysis and opera1on tracking reports • Maintains mul1ple companies database • IntegraBon to Payroll for Benefit-‐In-‐Kind Tax Repor1ng • Loan calculator online for simula1on of loan installment based on principal, interest and tenure details • Loan balance viewing online







LOAN INTEREST SUBSIDY MANAGEMENT KaiZenHR Enterprise Loan Interest Subsidy Management Module provides the abili1es to manage all kinds of loan records provided by a company to its staff force and tracking of the subsidy en1tlement and claims.

It provides the avenue to compute interest of loan and create the full loan repayment schedule to determine the subsidy to be paid to the staff.

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Some key features of the module includes:-‐ • User definable types of loans. • Supports mulBple loans for each subsidy instance. • Ability to define mulBple borrowers for each loan. • Maintain and tracks Progressive Interest Subsidy and Repayment Interest Subsidy. • Maintains complete records of loan principal repaid and interest earned. • Scriptable Loan Repayment Schedule GeneraBon supports Yearly Rest, Monthly Rest, Fix Rated type of loans • Auto CalculaBon of progressive and repayment interest subsidy with ability to appor1on subsidy amount among

borrowers of the same loan. • Maintain full loan balance repor1ng. • Provides comprehensive analysis and opera1on tracking reports • Maintains mul1ple companies database • IntegraBon to Payroll for Benefit-‐In-‐Kind Tax Repor1ng







FRINGE BENEFIT WITHHOLDING KaiZenHR Enterprise Fringe Withholding Module provides the abili1es to manage fringes which may be administered by the company pending submission to statutory or external funds.

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Some key features of the module includes: • User definable types of fringe benefits • Assignment of employee to the fringe plan and define period of withholding • CalculaBon of dividends on outstanding fringe balances withheld • Release of withheld fringes via Payroll to statutory bodies (EPF) or external fund







GROUP HOSPITALIZATION & GROUP INSURANCE Most companies provide hospitaliza1on and medical coverage for their employees and some1mes extending these benefits to the spouse or en1re family on shared basis. This extension oven entails significant administra1ve work to keep the records of family members who are eligible for coverage and to make the necessary deduc1on from employee’s salary.

KaiZenHR Enterprise Group Hospitaliza1on and Insurance modules allows HR to define the various hospitaliza1on and medical scheme and enable employees to elect for the coverage and to keep the necessary dependent informa1on up to date. The system is integrated with the Payroll module to facilitate monthly deduc1on, if required.

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Some key features of the module includes: • User definable types of insurance and hospitaliza1on plan • Scriptable formulas for the calcula1on of premium payable for insurance plans • Date effected table to store hospitalizaBon premium payable by employee and employer • CalculaBon of premium on monthly or annual basis • AutomaBc terminaBon from insurance benefits upon employee resigna1on • Integra1on with Payroll for deducBon of employee premiums







EMPLOYEE SHARE OPTION SCHEME The KaiZenHR Enterprise Employee Share Op1on Scheme system forms an addi1onal component, specifically developed to be used by Public Listed companies in managing of their Share Op1on alloca1ons to employees. The system provides flexibility in accomoda1ng different ESOS bylaws and is in compliant to the required standards of reports and guidelines governed by statutory bodies like KLSE and MCD.

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Some key features of the module includes: • User definable codes for Security Firm Agent, Investor Type, Staff Category, Schemes, Stock Code, Stock Type, etc.







• Ability to define MulBple ESOS Scheme and Offers • Scriptable EnBtlement and Exercising Rules GeneraBon – supports most ESOS bye-‐laws • Provide simulaBon of ESOS offer based on defined bye laws rules • Maintains complete tracking of offer, acceptance, exercising & forfeiture transac1ons • Unlimited no. of years of transacBon history maintenance capability • Prints leUer of offer, opBon cerBficate form and lejer of offer acceptance • Provides comprehensive analysis and opera1on balance tracking reports • Maintains mulBple companies database • Provides disk export for share exercising transac1ons • Allows Adjustment to the Offer Price and Balance due to Bonus Issues, Share Capital Adjustments • Support Selling Flexibility model • Prin1ng of ESOS offer lejer online via ESS • Submit ESOS exercise applica1on online • Viewing of ESOS offers details and balance online







EMPLOYEE STOCK PURCHASE PLAN The KaiZenHR Enterprise Employee Stock Purchase Plan system provides the abili1es to manage the staff purchases of stocks from either the local or oversea bourses.

Staff can elect to purchase a quan1ty of stock based on the eligibility and deduc1ons to be made from the salary for a specified period.

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Some key features of the module includes: • Ability to define MulBple ESPP Scheme and Offers • Supports MulBple Exchange Rates for Other Countries Stock Purchase • Monthly Conversion of foreign currency rate to local rate for the salary deduc1on • Maintains complete tracking of payment (either through salary deduc1ons or over the counter) transac1ons • Unlimited no. of years of transacBon history maintenance capability • Maintain Up-‐To-‐Date balances of the payment • Maintaining of CancellaBon or Transfer of the stock purchase • IntegraBon with Payroll Module for the salary deduc1on • Provides comprehensive analysis and opera1on balance tracking reports • Maintains mulBple companies database







TRAINING ADMINISTRATION Development of Human Resource is noted as one of the Key Factors in bringing Malaysia towards achieving its objec1ve as an industrialized na1on. People with the Right Knowledge, Skills and Competencies are the Core Asset of any organisa1on. Properly nurtured and guided, they can bring the organisa1on to compete interna1onally.

Companies can stay in the forefront of industry by mo1va1ng and preparing their employees for the challenges ahead through training. Tracking who and when to conduct training is important in a fast-‐paced global market in order to keep their employees up to date in the technologies, regula1ons, and procedures.

Some key features of the module includes: • Managing a database of all Courses (internal / external) • Administra1on of all Courses undertaken by Employees. Informa1on captured including Course Type, Course Name,

Dura1on, Ins1tu1on, Instructor, Venue, Number of Days, Course Fee, etc. • Linkage to Competencies being addressed by the course for the purpose of TNA.







• Maintaining the profiles of Training Organizers, Providers and Trainers • Maintaining the Training Course Schedule (Training Calendar) for the courses to be conducted. • Maintaining of a complete yearly training development plan for employee using the Person Training Schedule. • User defined Budget Grouping and flexible budge1ng period. Also provides per head budge1ng by Grade. • Monitoring of budget by the Budget vs Actual cos1ng report and Budget Variance report • Maintaining Training Event informa1on including Training Sessions, Trainers for each session etc. • Maintaining ParBcipant records : Status (Pending, Confirm, Wai1ng List), Expenses • AUendance Marking for each training session • Ability to capture all other Cost associated with the training, besides the Course Fee eg. refreshment, travelling,

accommoda1on etc • Analysis on the training amount invested, for each employee, by department or cost centre. • Ability to iden1fy courses that the employee had ajeded throughout his/her career or to iden1fy who are the people

who had ajended a par1cular course • Op1on of either using Manual or Auto Rescheduling func1on • Crea1on of user define Survey Form & Type • Ability to user define and conduct mul1ple Training Event Exercise eg. Pre-‐Event Test, Post-‐Event Test, Course

Evalua1on, Mul1ple Trainer Evalua1on etc. • Computa1on of Learning Gain RaBo and Course Evalua1on Result Summary • Providing analysis on total cost of training by Department / Organisa1on • Conduc1ng Annual Survey Test to evaluate the effec1veness of your full years training programme • Training & Development Survey Exercise • PublicaBon of training events online with registra1on / nomina1on op1on • Training survey form available online for par1cipants to fill in upon comple1on of training event • Viewing of training history and training courses databank via ESS







JOB COMPETENCY MANAGEMENT KaiZenHR Enterprise Job Competency Management exceeds the skill tracking func1onality you’ll find in most local HRMS. It enables the company to define the enterprise’s jobs in terms of key competencies, and perform real-‐1me gap analyses between your employee and their jobs. Eventually, management can plan the employees’ careers and their future growth based on the company’s competency requirements for growth and compe11ve advantage.

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Some key features of the module includes: • Ability to user defined up to 10,000 Competency Category and Competencies • Grouping of Competencies needed for a job into Competencies Set • Ability to assign Person Specific Competency • Managing of Job DescripBon and Job SpecificaBon Details • Recording and Iden1fying of Knowledge, Skills, Abili1es and Other Competencies (KSAOC) required to fulfill a Job

Posi1on • Providing a Framework for Traninig Needs Analysis, Project Assignments and Succession Planning • Ability to perform selec1on of Employees with specific Skill Sets, Knowledge or Ability • Performing Competency Review Exercise and managing of performance • Supports MulBple Reviewer with different weightage • Ajachment of Job Requirement RaBngs on Skill Ajributes • Administra1on of Employee Skill AUribute RaBngs • Analysis of GAP RaBo between Job Requirement and Employee Sa1sfac1on Ra1ngs • Competency review can be done online with rou1ng process to route the assessment form from employee to

manager or vice versa.







TRAINING NEEDS ANALYSIS KaiZenHR Enterprise Training Needs Analysis supports competency based training where the gap between employee and job competencies are iden1fied and linked to appropriate courses. Depending on the demand, these courses will be scheduled and employees automa1cally enrolled. HR has the flexibility to override the process of preparing the course calendar and enrolment while employees can change the course and date of enrolment.

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Some key features of the module includes: • Ability to define the Compulsory Courses for a person • Iden1fying the courses which is suitable for the employee based on the GAP analysis • Matching of Courses to the Competency Gaps of the Employees based on the Job Needed Level and Course Achieved

Level • Ability to Waive a person from ajending a course due to special reasons • Maintaining a Training Course Mock-‐Up Schedule • Auto-‐NominaBon of employee to courses based on the availability of the course scheduled by the Mock-‐Up Schedule • Providing analysis on the esBmated cost of training based on the generated plan • Ability to allow user to indicate the dates for the person to ajend a course planned for him • ValidaBon of the indicated date against the Proposed Training Dates • Genera1on of the actual Training Course Schedule (Training Calendar) • Genera1on fo the actual Person Course Schedule (Staff Training Plan)







PERFORMANCE MANAGEMENT Through the use of KaiZenHR ENteprise Performance Review Management, an organisa1on’s progress relies on the linking of individual performance with that of the organisa1on. The system provides for the ability to promote performance goals and measures that grow out of the enterprise, division or department’s business plans, the ability to align an employee’s performance measures with that of the organisa1on.

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Some key features of the module includes: • Appraisal Forms can be user defined. Mul1ple Appraisal Forms can exist within an organisa1on. An Appraisal Form

can consist of various Sec1ons and each Sec1on can contain many Ques1on Items. • Computa1on of scores is done on Weightage Method. Each Sec1on can carry different Weightage (user defined). The

ra1ng for each Ques1on Item can also be user customised. • Supports Appraisal based on generic, competency or by Key Result Areas • Flexibility in performing mulBple Appraisal Exercises within the same year. Appraisal Exercises can be conducted by

Project, Quarterly Review etc. • Ability to conduct ad-‐hoc review at any 1me of the year. • Allows distribu1on and consolidaBon of Appraisal Scores across mul1ple Appraisal Exercises done. • Ability to conduct Appraisal Exercise online real1me • Supports 360 degree Appraisal : Review can be done by Superiors / Peers / Self • SeNng a basis for Performance Assessment for purpose of Increment / Bonus • MulBple simulaBon can be run based on different rewarding scheme. • Comparison of impact to the organiza1on based on the results of the different rewarding schemes. • IntegraBon to Payroll for pos1ng of Actual Bonus / Increment • Ability to review history of all past Appraisal Exercises done for an Employee







E-‐HR WEB SELF SERVICE KaiZenHR Enterprise Web Employee Self Service provides the ideal medium for allowing employees to maintain their own data straight from their desktops, from an info kiosk or from a remote loca1on, while libera1ng the Human Resources (HR) Department for more strategic work.

With KaiZenHR Enterprise Web ESS, employees can be responsible for the maintenance of their own data and can get access to their informa1on, on their own 1me, without requiring training on KaiZenHR Enterprise or having core KaiZenHR Enterprise applica1ons on their desktops. Employees can have access to the most up to date, accurate data on record.

KaiZenHR Enterprise Web ESS leverages the power of core KaiZenHR Enterprise via a user-‐friendly interface. Companies are able to save 1me and money, empower their employees and create produc1ve and effecBve HR Departments.

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Some key features of the module includes: • Password Security to ensure that each authorised users are given a unique Pin ID • The ability to review employee’s own personal informaBon and update on certain informa1on such as address ,

telephone number, emergency contact etc. • Employees can view their own Leave Balances and submit leave applicaBon which will be routed via the defined

workflow to the respec1ve approver • Employees can view their own Claim UBlizaBons and submit claims which will be routed via the defined workflow to

the respec1ve approver / verifier • Employee can view their working schedule and submit OT requests • Employee can view the Training Calendar and self nominate to ajend training courses hich will be routed via the

defined workflow to the respec1ve approver / verifier • For those ajended training, they can submit their training evaluaBon / test online • Manager’s Self Service allow the manager to approve their subordinates requests / applica1ons and also administer

the day-‐to-‐day processes defined by HR • Web enabled and user definable workflow func1ons that support approval processes • Pos1ng of the company’s policy and procedures







PROCESS TRACKER WITH TASK SCHEDULER Task Scheduler KaiZenHR Enterprise Task Scheduler works in conjunc1on with Windows NT Task Scheduler in support of the seNng up of user definable and configurable background tasks. The background can be configured in accordance to user definable parameters as to the criteria, date and 1me, etc., on any informa1on maintained within the en1re KaiZenHR Enterprise database, and will ac1vate automa1cally upon those parameters is being met. This serves as an excellent automa1on tool for the HR users in their day-‐to-‐day run of opera1on.

Process Tracker

KaiZenHR Enterprise Process Tracker provides an avenue of being an excellent task list monitoring and

management tool for the HR department.

Task and/or check list can be setup in accordance to opera1on procedure needs, such as Resigna1on process, New

Joiner process, etc., catering to combina1on of tasks that is system based and manual opera1on based.

Besides being an excellent tool for process monitoring and management, it also provides an excellent avenue of

ac1ng as a straighsorward opera1ng procedure for new user to the opera1on as it serves as a checklist to be done

for each instance of opera1on of the HR department.

PERSONALIZATION AND PROFILING MANAGEMENT KaiZenHR Enterprise is developed using Object Oriented Programming built on a Component based reusable architecture which incorporates the ability for Users to personalize their own access to individual Menus, Func1ons and Objects etc. In addi1on to that, Users may also easily assemble strategic Modules to be used by certain group of users e.g., Management without having any programming knowledge. This feature is extremely useful in empowering execu1ves, HODs and Management in managing and analyzing informa1on themselves.

ALERT MANAGEMENT SYSTEM WITH INTEGRATION TO EMAIL KaiZenHR Enterprise provides users with a built in alert management system that can serves as a reminder of ac1vi1es that requires your ajen1on. KaiZenHR Enterprise provides a user definable alert management environment where informa1on can be prompted as ALERTS every 1me you login to the System. These ALERTS can be personalized to each individual User requirements and also integrated to your email applica1ons

E-‐HR BULLETIN E-‐HR Bulle1n provides an avenue to HR to make announcement online via Employee Self Service. Different

categories of announcement can be defined with op1on to priori1ze important announcements, to be shown as







“highlight”. Ajachment could be uploaded for each announcement made. When employees log in, the

announcement will be displayed at the home page of KaiZenHR Enterprise ESS.




