Maggie’s Fundraising Pack

1Maggie’s Fundraising Pack


Thank you for choosing to fundraise for us.As a charity, we rely on the generosity and commitment of people like you to help someone when cancer turns their life upside down.

Every penny you raise will make a massive difference to people with cancer and their families and friends.

We’ve created this pack to help you but please get in touch if you need any support. Good luck!

If you know what you’d like to do, get started on page 6.

Not sure what to do? Get inspired on page 5.

Welcome!

“Maggie’s provided me with a refuge – a sanctuary... The world hadn’t changed but cancer had totally changed who I was and I needed help to learn how to live again”Isobel


How your money helpsThe money you raise is used to make the biggest possible difference to the people living with cancer who walk through our doors each day.

means someone with cancer can spend an hour with a Benefits Advisor to help them get financial support.

covers the cost of a ‘Getting Started’ session, helping someone with cancer learn to manage their diagnosis and treatment.

means a Cancer Support Specialist can be there to answer all and every question a centre visitor may have, day after day.

means a family can get ongoing support from a Psychologist, helping them after losing someone with cancer.

£40 £100

£300£180

Did you know

It costs around £2,400 to support up to 180 centre visitors a day.


“When I was diagnosed with prostate cancer, it was a massive shock. I remember being in the hospital and I had £4 left in my pocket and £3 on my travel card. Someone asked me if I’d been to Maggie’s because they might be able to help, so I went along – to be honest I thought they would give me £20 and send me on my way.

I walked through the door and I was so impressed with it. The atmosphere is fantastic. I spoke with Carrie, the Benefits Advisor, and she said I could get a grant because I had cancer. I was nearly crying; no one’s ever helped me in my whole life. She said to bring in all my bank statements and bills for them to look at. And then, about three or four days later, there was £1,700 in my account. When you’re on the floor and you have nothing, you can’t believe the difference it makes. It just ups your positive mental attitude and lets you focus on what you need to at the time.”

You’ll help people like Dennis


Get inspiredWhatever you do, you'll help us be here for people living with cancer, when they need us most. Here are some ideas to get the ball rolling.

Put on a fashion show

Create an evening of glitz and glamour on the catwalk and sell tickets.

Give something up

Fancy going booze free, or giving up fast food? Get sponsored to give up your favourite thing and help people with cancer while you do it.

Host a quiz

Competitive? Host a quiz and more with our step-by-step guides, available at maggiescentres.org/eventshowto

Do a Maggie’s to Maggie’s challenge

Cycle, walk or swim between any of our centres and make your own adventure while visiting our incredible centres. Find out more at maggiescentres.org/maggiestomaggies

Do a collection

Having a collection tin in the office is one of the most straight-forward ways of fundraising. Better yet, organise a bucket collection at a local event to raise even more. Just make sure you get the relevant permissions first.

Get your friends together

At the heart of every Maggie’s is a kitchen table, so what better way to raise money for us than by getting your friends and family around your own kitchen table? Sign up for your free fundraising pack at maggiescentres.org/kitchentableday


The quickest and easiest way to collect donations is by setting up a JustGiving page at justgiving.com/maggies

Follow the JustGiving step-by-step guide to setting up your fundraising page on their website.

Once you have a page, you can share the link on email and social media with your friends, family and colleagues so they can sponsor you anywhere, at any time.

A Sponsorship form can be found at the end of this pack if you prefer to collect donations offline.

Tick ‘Gift Aid’ to increase the value of donations by 25%.

Whether you’re collecting donations online through JustGiving, or offline with our Sponsorship form, make sure your supporters know to tick the Gift Aid box to make their donations worth 25% more.

Get startedSet up a JustGiving page


Tell friends and family

Use email, Facebook and Twitter to tell your friends, family, colleagues and contacts that you’re fundraising, why Maggie’s is so important to you, and how they can support you. Promote your fundraising through local media

Share your fundraising story with local newspapers and radio stations – they love a good story – using our press release template. Find the template at maggiescentres.org/pressrelease

Put posters up

Using the poster template at the back of this pack, add a photo and share why you're supporting Maggie's. Put them up at your office, local schools and cafés to advertise your event or challenge and let them know how they can support you.

Use our ‘Proudly supporting Maggie’s’ logo

Download our logo at maggiescentres.org/proudlysupporting and use it on your fundraising materials to show who you’re raising money for. Let us know how you're getting on... Tag us @maggiescentres on Twitter and Instagram so we can follow your fundraising journey through photos or videos.

Spread the word


During…

1 Make sure health and safety has been considered

2 Encourage guests to get involved with your raffle/auction/games

3 Put collection cans on every table for loose change

4 Use a Sponsorship form for offline donations5 Most importantly – have fun!

After…

1 Say thank you to all your guests for their donations with our Thank You poster

2 Does your company offer match-funding? It’s worth an ask…

3 Collect together Sponsorship forms and Paying in forms

4 Send your money back (page 11)

Putting on aN eventIf you decide to hold an event – from a dinner party to a sports tournament – here’s a step-by-step guide to make sure it goes off without a hitch!

Before…

1 Read our Events checklist (page 13) and Risk assessment (page 15) to make sure your event is safe

2 Get a date in the diary3 Book a venue4 Order materials (page 10) to help you fundraise5 Recruit helpers – security, models,

a quizmaster, a goalie…6 Invite people or sell tickets to friends, family

and colleagues7 Spread the word (page 8)8 Plan fundraising activities

Discover more 'how to' guides at maggiescentres.org/eventshowto

Boost your fundraisingHere are some of the ways our brilliant supporters managed to smash their fundraising target.


“The fundraising target for a marathon is quite high, so I had to be strategic. My advice would be to time the messages, especially to colleagues. I sent an email on annual bonus day and it generated loads of donations. Paydays are also good. Avoid busy times of the week as emails are more likely to get lost.”

“My friends and I grouped together to plan a big fundraising night for friends and family who were close to my mum, Ruth, who passed away from pancreatic cancer a few years ago. Keep the cause at the forefront of people’s minds. Plus, when people are having a good time, they’re more likely to donate.”

“To mark my retirement from my job, I organised a cake sale for Maggie’s with the help of my wonderful colleagues. I put posters around my office, created personalised invites and promoted my JustGiving page on the posters and on my Facebook page. My salted caramel brownies went down a treat!”

Ash ran a marathon

Maggie held a bake off

Alex and friends cycled from Maggie’s West London to Maggie’s Edinburgh


We have lots of wonderful materials to help you fundraise…

Order your materials

If you’d like to place an order, please email [email protected] or talk to your centre fundraising team.

Banner roll

Stickers

Balloons

Collection bucket

Collection tin

T shirt

Collection box

Running vest Cycle jersey


Good news – if you set up your online fundraising page on JustGiving, the money you raise is sent to us automatically.

For offline donations, please complete a Paying in form and send it to us, along with any completed Sponsorship forms to:

Maggie’sThe Gatehouse10 Dumbarton RoadGlasgowG11 6PA

Alternatively, you can return your money to your centre – whatever is easiest.

Finally… send your money back

Did you know

It costs around £590,000 to keep Maggie’s open for a year.

Maggie’s Fundraising Pack

Your support means we can help people with cancer and their family and friends when they need us most.

If you have any questions, get in touch with us on 0300 123 1801.

Thank you!

“My wife Chris loved spending time at the centre. In Chris's memory, me and my friends held an event to raise money to thank Maggie's for all the support they gave us. It was a fantastic way to remember her.”Howard

12


If you are thinking of holding your own fundraising event or activity to help reach your fundraising target, please follow these simple guidelines to make sure your event is safe and legal!

The venue

• Ensure the venue is suitable for your event. Does it have adequate lighting, the right facilities and disabled access?

• Do not exceed the safety capacity of the venue.• Keep fire exits clear and free from obstructions at

all times.• Think about the parking arrangements and

provide a parking steward if needed.• If you are collecting money in a private property

such as a restaurant or pub, you’ll need permission from the manager.

• If your event is in a public place, you’ll need to let the police know in case it disrupts traffic.

Equipment

• Ensure all portable electrical equipment has been tested and is safe to use.

• Position equipment safely to avoid trailing cables.• Equipment should only be operated by people

who are competent to use it.• Check the stability and strength of trestle tables

before piling them up!

• Avoid lifting heavy loads – use trolleys or ask for help where appropriate.

First aid and emergency measures

• Ensure that you have adequate emergency and first aid procedures for your type of event (e.g. what will you do in the event of a fire?).

• Consider whether you need to notify the police or fire brigade of your event.

• Decide if you need a qualified first-aider or if a first aid box is adequate.

• Make sure there is a telephone available for emergency calls.

• Ensure that you know where turn-off valves and fire extinguishers are located.

• Speak to St John’s Ambulance/St Andrew’s First Aid for advice about first aid at events.

Food & refreshments

• It is the legal responsibility of anyone selling or processing food to do so safely and hygienically, so ensure that at least one helper has a foundation level food hygiene certificate.

• If no one has this certificate, ensure that all food handlers have read the NHS guide on the Prevention of Food Poisoning.

• If there is BBQ food, follow the guidance in the Food Standard Agency’s leaflet, Beat the Barbecue Bugs.

• Label food which contains nuts or other allergens.• Keep children and animals out of food

preparation areas.• Provide appropriate protective clothing

(e.g. plastic gloves, aprons, etc.).

Children

• If anyone under the age of 16 wants to help with fundraising, they must be accompanied by an adult at all times.

• For anyone aged 16-18 years old, they must have permission from a parent/guardian.

• Do you need to make provisions for lost children at your event?

Event Checklist


Money

• Keep money in a lockable box.• Take care of your personal security when carrying

money. If possible, don’t go alone. Make sure that no one puts their personal safety in jeopardy by tackling a thief.

Waste

• Don’t forget to dispose of any rubbish or waste material safely!

• Ensure that you recycle where possible to help protect the environment.

Cleaning

• Avoid use of hazardous cleaning chemicals.• Provide protective clothing where appropriate.

Health and Safety at Work Act

• Remember that the Health and Safety at Work Act 1974 applies to volunteers as well as to paid workers.

• You will need to consider whether and how your event could be harmful – to organisers, guests, volunteers, and the public – and think how you can minimise any risk.

Licensing

You will need a licence from your local authority for any of the activities listed below:• Music and dancing.• Sale of alcohol.• Extended hours.• Provision of food or drink.

• Copyright and royalties for drama or film shows.• Collecting money or selling goods in a

public place.

Insurance

• For events, we strongly recommend that you check that you have adequate insurance (e.g. public liability insurance) and that you take all reasonable steps to ensure the safety of all concerned.

• It is the responsibility of those joining in activities to ensure that they are fit enough to take part.

• Maggie’s cannot accept responsibility for accident, injury, loss or damage as a result of your event.

Useful Contacts & Information

St John Ambulance – 08700 104950 (Mon-Fri 9am-5pm)St Andrew’s First Aid – 03004 666999Police (Non-Emergency) – 101 (England, Scotland and Wales) or 0845 6008000 (Northern Ireland)Institute of Fundraising – 020 7840 1000 or visit their website

Legal Guidelines

• The advice given in this section is clearly intended to provide general guidance only and to that extent the information conveyed is accurate.

• Any fundraising materials you use should say: In aid of Maggie’s Keswick Jencks Cancer Caring Centres Trust (Maggie’s), Registered Charity No. SC024414.


Risk assessmeNt

Identified risk Likelihood Severity Action taken to minimise risk Action required if risk occursFood allergy Low Moderate All delegates are asked to identify any

dietary requirements when booking. The venue is made aware of any dietary requirements.

Inform the venue and call an ambulance if necessary.

Date:

Please note: This is a template/example risk assessment form for you to fill in for your event to ensure the safety of yourself and the people who attend. Remember to consider the likelihood and severity of risk (where applicable) of:

• Tripping over objects/wires• Food allergies• Falling/tripping down stairs• Lost property• Case of fire• Any other risks that could apply to your event

Activity:

Date and time:

Venues and locations:

Transport arrangements:

Contact information:

Lead fundraiser(s):

Continued over


Identified risk Likelihood Severity Action taken to minimise risk Action required if risk occurs


Fundraising MaterialsTo download more copies, visit maggiescentres.org/fundraisingmaterials

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1 Please tick ‘Gift Aid’ to increase your donation by 25% at no cost to you.

2 Please ensure the details of each donation are recorded accurately in your own handwriting – forms in the same handwriting or printed are not valid for Gift Aid purposes.

* Yes, I am a UK tax payer and I would like Maggie’s to reclaim tax on all donations I have made in the past 4 years or will make in the future until I notify you otherwise. I understand that if I pay less Income Tax and/or Capital Gains Tax than the amount of Gift Aid claimed on all my donations in that year it is my responsibility to pay any difference. Please notify us if you want to cancel this declaration, change your name or home address or if you no longer pay sufficient tax on your income and /or capital gains.

Gift Aid your donation

** We may use details you provide to send youinformation on our work, news and fundraising activities. We work with third parties to communicate with you in the most efficient way possible, but we never sell your details and you can change your communication preferences at any time. If you would like to opt out on all future communications or change your details or preferences, please contact us on 0300 123 1801 or email [email protected]. To view our privacy notice please visit maggiescentres.org/privacy.

Keep in touch

Maggie Keswick Jencks Cancer Caring Centres Trust (Maggie’s) is a registered charity, No. SC024414

sponsor meI’m fundraising for Maggie’s by

Name Postcode

Please send your completed form along with the Paying in form to: Maggie’s, The Gatehouse, 10 Dumbarton Road, Glasgow, G11 6PA

Thank you for helping us help people with cancer.

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number Postcode Date paid Donation Gift Aid *

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1 Please tick ‘Gift Aid’ to increase your donation by 25% at no cost to you.

2 Please ensure the details of each donation are recorded accurately in your own handwriting – forms in the same handwriting or printed are not valid for Gift Aid purposes.

* Yes, I am a UK tax payer and I would like Maggie’s to reclaim tax on all donations I have made in the past 4 years or will make in the future until I notify you otherwise. I understand that if I pay less Income Tax and/or Capital Gains Tax than the amount of Gift Aid claimed on all my donations in that year it is my responsibility to pay any difference. Please notify us if you want to cancel this declaration, change your name or home address or if you no longer pay sufficient tax on your income and /or capital gains.

sponsor meI’m fundraising for Maggie’s by

Name Postcode

Please send your completed form along with the Paying in form to: Maggie’s, The Gatehouse, 10 Dumbarton Road, Glasgow, G11 6PA

Thank you for helping us help people with cancer.

Full nameHouse name /

number Postcode Date paid Donation Gift Aid *

please tick

Keep in touch **

please tick

Total £

Gift Aid your donation

** We may use details you provide to send youinformation on our work, news and fundraising activities. We work with third parties to communicate with you in the most efficient way possible, but we never sell your details and you can change your communication preferences at any time. If you would like to opt out on all future communications or change your details or preferences, please contact us on 0300 123 1801 or email [email protected]. To view our privacy notice please visit maggiescentres.org/privacy.

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0300 123 1801


Documents

Maggie’s Fundraising Pack