Minutes of the Meeting June 8, 2013

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Ateneo de Davao University

Jacinto St. Davao City

School of Arts and Sciences

Natural Sciences and Mathematics Division

Natural Sciences and Mathematics Students Executive Committee

Natural Sciences and Mathematics Division Students Executive CouncilEmail: [email protected] | www.addu.edu.ph

MINUTES OF THE MEETING

Planning for Academic Year 2013 - 2014

I. Date: June 8, 2013

II. Location: Room R402

III. Meeting in Session: 1:29PM

IV. Meeting Adjourned: 4:05 PM

V. Presider: Vade Santos

VI. Attendance:

1. Vade Santos Public Relations Officer2. Marie Claire Ruyeras Secretary-General3. Jael Victoria Supan Materials Committee Head4. Luigi Pocot Materials Committee member5. Emma Louise Fernandez Finance Officer6. Gian Lorenzana Sports Committee member7. Marie Therese PacudanLogistics Committee Head8. Ma. Luisa Adriatico Logistics Committee member9. Maria Carla Theresa Blaya Design Committee member10.Loraine Joyce Cleo Ang Logistics Committee member11.Alexis Valderama Materials Committee member12.Nadine Caballes Design Committee Head13.Gian Valderosa Sports Committee member14.Erickson Corias Talents Committee member15.Joy Marie Cariaga Talents Committee member

VII. Meeting Proper:

Division Orientation Day

June 20/ 1-4pm/ J301 Improvements that needs to be implemented:

-more substance

-a venue for dialogue

-making of impression and direction of the division/SEC

-real business coupled with fun

-purpose is to give info and to give chance in providing the opportunity to share insights with one

another

Points to be discussed:1. Course and Program Description2. Career trajectory3. Alumni profile4. Areas of excellence or specialization

Presented thru video

presentation c/o Nadine

Letters for alumni: c/o Sec-Gen

Michael Casas

Jayvee Descalsota

Erwin Salang

Deadline: June 10, 2013


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5. Subject prerequisites talk from the program chair6. Graduation requirements (will not be discussed during Division Orientation Day)7. Activities and involvements talk from the program chair8. International, national and local association (will not be discussed during Division Orientation

Day)

9. Other areas or interest10.Cluster logo11.Athletes (they should be presented, achievements)12.Core group13.Department Organizations and clubs14.Faculty should be there15.Movement of the department

TASKS Point person Deadline Remarks

Theme/motif:Keep

moving forward

Nadine 06-14

Program Emman 06-14

Letter for the speakers Claire 06-10

Stage Design Nadine 06-14

Intermission number Felix 06-14

Emcee Emman and Chez 06-14

Video presentation Omar, Aimarie and

Abby

06-14

Materials Jael 06-14

Budget Emma Anytime

Ushers 4-Kj, 3-mimi, 2-abby 06-20

Floor plan Therese

Food Jael and Therese 06-14

Note: Classes on the affected schedule are automatically cancelled. Students are required to join the

orientation day, their attendance on the orientation will also serve as their attendance on those

particular classes. -OSA & AVP

There are classes before and after the orientation program.

Fiesta

-Dates for Fiesta: August 14, 15,16

Schedule of Activities for Fiesta:

August 14AM

-mass


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-parade

- Group dance showdown (theme:OPM)

- Ignatian cup-Banner making

-Installation art

-CCO gimikan

-Canvass painting (henna replacement)

Involves more participation of many people

Mechanics:

- Hands can be used or any body parts- This event has no bearing points and it is not a competition- Used as official fiesta banner- People who will represent each division will work together to make a huge artwork

PM

Pistahan

-street foods

-karaoke

-Musikahan

August 15AM

-CCO Gimikan

-Palarong pinoy

-Childrens hour

PM

-Talentenista

-Star search

-Fast songs: 90s

-slow songs: musical

-advocacy: youth empowerment

August 16AM

-Palarong pinoy

-CCO gimikan

PM

-Sayawtenista

Modern take on fiesta (bunot2 system)

Minimum dancers- 15, maximum-25


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- Barkada trip (Jazz up replacement) SUPER TENTATIVE

Completion of contact information for ID- Committee heads should encourage their members to fill up the needed contact information

in our NSMSEC page

SEC shirt

-we need the shirt for the photoshoot

-c/o Omar

-Deadline: Monday (June 10, 2013) Kausapin ang printing guy

Tonight (June 8, 2013) Design

Division Shirt

-Deadline: tonight (June 8, 2013)

-final designs should be submitted

Final list of NSMSEC

-finalize the list of committee members

- c/o committee heads

NSM REP: Issa Maslog

Evp: Juna Valdueza

Ivp: Emman Banga

Sec Gen: Claire Ruyeras

FO: Emma Fernandez

PRO: Vade SantosYear Level Representatives:

4th

year- Rey Abelita

3rd

year- Honey Malapit

2nd

year- Joselv Albano

1st

year- O1 (not yet determined), O2 (not yet determined)

Math- Leendolph Te

Chem- Grish Ong Ante

Envi Sci- (not yet determined)

Designs Head: Nadine Caballes

1.

Tres Blaya2. Shireen Magbanua3. Aimarie Tablazon4. Omar Manigo5. Josh Bernal6. Maffy Baron7. Chez Dullano


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Talents Head: Felix Alicer

1. Joy Cariaga2. Jep Corias3. KJ Rustia4. Mimi Josol5. Alrie MatilacSports Head: Gian Valderosa

1. Gian Lorenzana2. Greg Saplagio3. Justine Aller4. Pauline Langahid

Logistics Head: Therese Pacudan

1. Abby Adriatico2. Lorraine Ang3. Lara Mirhan4. Razel pencerga5. Adrian Cordero

Materials Head: Jael Supan

1. Luigi Pocot2. Alexis Valderama3. Marco CalimbasSchedule of trainings and practices

-c/o Gian Valderosa

-Intrams will be this coming July

Proposed theme for photoshoot/videoshoot

-Executed on June 15, 2013

Teambuilding

-when Issa returns

- no tentative dates yet

Other Matters and Concerns

Next meeting:

For Photoshoot/videoshoot after Samahan Blast Off (Monday, June 10, 2013)

For Division Orientation Day June 14, 2013


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Prepared by:

Marie Claire J. Ruyeras (SGD)

Secretary-General

Documents

Minutes of the Meeting June 8, 2013