Monthly Variance Report

Monthly Variance Report June

Fiscal Year 2021

City of PearlandBudget Office

07/30/2021 Page 1 of 25

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31 July 2021 To: Mayor and City Council members Actual to budget variance report through month of June, 75% of the fiscal year. Clay

Budget In Brief

The purpose of this report is to provide an update on how revenues and expenditures are tracking throughout the Fiscal

Year. As the budget maps out the direction of the City based on Council approved Strategic Priorities, the Budget Office

provides a monthly Variance Report to acknowledge any variances between the budget and actual revenues and

expenditures.

This report represents revenues and expenditures through the month of June (75% of the way through FY21) as compared

to the Amended Budget (approved on 07/26/2021). The revenues reported are for actual amounts received and accruals.

Expenditures are for actual expenses and do not include encumbrances.

It is important to note that this report is not meant to project revenues or expenditures into the future but rather it is

meant to provide a snapshot of where the City’s various funds currently stand in relation to where we would anticipate

they be at this point in the Fiscal Year. Unless otherwise noted, revenue and expenditure YTD budget amount are done

on a straight-line basis, meaning that 75% of budget is anticipated to be expensed.

*Tree Trust Fund, City-wide Donation Fund, Park Donation Fund, P&R Development Fund and Police Seizure Fund are not included in this summary due to the nature

of how those items are expensed.

This report was generated using New World Systems Business Analytics.

Current Budget information is always available via the Adopted Budget Dashboard or via Budget Books posted online.

GeneralFund Ops

DebtServiceFund

Water &Sewer

Fund Ops

Inf RedevFund

Hotel/Motel

Occ. Tax

CourtTechFund

CourtJuvenileMgmtFund

MunicipalChannel

Fund

PropertyLiability

InsuranceFund

HealthClaimsFund

PEDCFund

Revenue 0% -1% 6% 0% 7% -7% 0% -2% 0% 0% 5%

Expense -3% 0% -4% -31% -9% -9% -2% 3% -2% 3% 0%

-100%

-80%

-60%

-40%

-20%

0%

20%

40%

60%

80%

100%

Per

cen

t O

ver/

Un

der

YTD

Bu

dge

t

Budget Variance Summary*


07/30/2021 Page 2 of 25

https://www.pearlandtx.gov/departments/finance/budget/adopted-budget-dashboard

https://www.pearlandtx.gov/departments/finance/budget

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All Funds Variance Summary Table

Code Description

FY21 Amended

Budget

FY21 YTD

Budget*

FY21 Actual

Amount

Actual Less

YTD BudgetVariance from

YTD Budget

General Fund Revenue 91,541,723 76,515,524 76,830,085 314,561 0%

General Fund Ops Expense 85,760,683 59,183,992 57,501,939 (1,682,053) -3%

Debt Service Revenue 42,017,846 40,918,941 40,376,649 (542,292) -1%

Debt Service Expenditure 74,165,773 35,067,077 35,067,077 - 0%

Water & Sewer Fund Revenue 51,531,511 35,477,161 37,429,527 1,952,366 6%

Water & Sewer Fund Ops Expense 65,234,412 46,527,473 44,637,398 (1,890,074) -4%

Infrastructure Redevelopment Revenue 1,609,752 1,096,853 1,096,939 86 0%

Infrastructure Redevelopment Expense 2,485,375 1,361,885 933,571 (428,314) -31%

HOT Tax Fund Revenue 931,900 477,490 511,331 33,841 7%

HOT Tax Fund Expense 1,528,006 691,698 632,418 (59,280) -9%

Citywide Donation Fund Revenue 37,100 27,825 28,911 1,086 4%

Citywide Donation Fund Expense 55,625 41,719 8,521 (33,198) -80%

Court Technology Fund Revenue 34,000 26,138 24,409 (1,729) -7%

Court Technology Fund Expense 34,314 30,736 28,093 (2,643) -9%

Park Donations Revenue 12,427 9,320 7,135 (2,185) -23%

Park Donations Expense - - - - 0%

Parks & Recreation Development Fund

Revenue 53,000 39,410 15,548 (23,863) -61%

Parks & Recreation Development Fund

Expense - - - - 0%

Court Juvenile Management Fund

Revenue39,602 30,444 30,434 (10) 0%

Court Juvenile Management Fund

Expense63,864 44,527 43,805 (721) -2%

Municipal Channel Fund Revenue 236,000 126,296 123,608 (2,688) -2%

Municipal Channel Fund Expense 339,052 254,289 262,104 7,815 3%

Property Liability Fund Revenue 1,814,163 1,360,622 1,470,805 110,183 8%

Property Liability Fund Expense 2,171,584 1,793,308 1,790,230 (3,078) 0%

Health Claims Fund Revenue 9,301,375 6,992,145 6,974,562 (17,584) 0%

Health Claims Fund Expense 9,454,466 6,815,917 7,012,224 196,307 3%

Motor Pool Fund Revenue 6,446,330 5,127,252 5,127,591 339 0%

Motor Pool Fund Expense 6,561,750 4,186,429 4,118,691 (67,738) -2%

PEDC Fund Revenue 20,338,639 9,136,786 9,548,655 411,869 5%

PEDC Fund Expense 4,819,031 3,311,565 3,300,366 (11,199) 0%

100

600

200

514

703

702

900

305

370

315

320

330

340

365

700


07/30/2021 Page 3 of 25

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Department FY21 Amended Budget FY21 YTD Expense% Total Budget

Expensed YTDCity Council 158,434 134,348 84.8%City Manager 1,309,701 1,084,412 82.8%

City Secretary 628,895 478,810 76.1%

Communications 641,067 450,243 70.2%

Community Development 2,660,545 1,552,853 58.4%

CVB -- HOT Fund 1,286,333 409,269 31.8%

Engineering & Cap Proj 4,291,060 2,498,418 58.2%

Finance 2,645,942 1,914,405 72.4%

Finance -- W&S 2,187,964 1,491,227 68.2%

Fire 19,672,539 13,764,744 70.0%

Human Resources 1,459,291 1,098,672 75.3%

Information Technology 3,943,976 3,296,732 83.6%

Information Technology -- W&S 1,828,205 1,277,107 69.9%

Legal 950,620 650,499 68.4%

Library 403,374 306,052 75.9%

Municipal Court 819,017 558,049 68.1%

Parks & Recreation 6,801,138 3,878,528 57.0%

Police 31,491,612 22,275,307 70.7%

Public Works 8,434,604 4,900,799 58.1%

Public Works -- W&S 23,786,380 13,944,183 58.6%

Notes on Departments with over 80% of their Budgets Expensed

City Council: Professional Dues tend to be paid all at once, can drive variance in smaller departments.

*Expensed from General Fund, unless otherwise noted. Excluding "Other Requirements"

Departmental Summary -- Major Funds*

IT: High cost enterprise software agreement purchased in beginning of year. Inventory purchases have also

been completed.

City Manager: Accrual Paid Out


07/30/2021 Page 4 of 25

% $ % $

28,457,983 99.3% 28,256,179 98.3% 27,968,346 (287,833)

24,268,440 75.3% 18,277,309 76.1% 18,472,052 194,743

18,961,315 90.6% 17,170,351 93.7% 17,773,747 603,397

6,709,754 55.1% 3,697,732 55.2% 3,702,446 4,714

4,305,336 74.3% 3,199,767 76.8% 3,308,458 108,691

6,226,770 63.0% 3,920,077 63.0% 3,920,077 0

1,866,192 76.9% 1,434,658 69.9% 1,305,136 (129,522)

697,933 75.0% 523,450 49.3% 343,968 (179,482)

48,000 75.0% 36,000 74.7% 35,855 (145)

GF Rev Grand Total 91,541,723 84% 76,515,524 84% 76,830,085 314,561

-3% or lower

Note: Implications of the COVID-19 outbreak and subsequent response have been noted, where applicable. Updated revenue

projection can be found at this link

Transfers In

Licenses & Permits

Note: Revenue is within normal variance

Note: This revenue category tends to be volatile and highly linked to economic conditions. Cost

inflation in consruction materials may begin to effect this revenue category if it results in a slow-

down in construction-type activities.

Fines & Forfeitures

Miscellaneous

Note: June showed positive increase in revenue and may be a sign that we have turned the corner

from COVID-19 related decreases in this revenue stream. Too early to call it a trend.

Investment EarningsNote: Driven by market conditions.

Revenue Legend

*YTD Budget is based on three-year average year-to-date receipts, relative to full year actual receipts

0% or greater 0% to -3%

Franchise Fees

Note: Revenue is within normal variance.

Note: Trending 3.2% higher than expected at this time of year due to positive variances in ESD

Fire/EMS ($219K), Ambulance Serv Cost Settlement ($123K), & TIRZ Admin Fees ($113K) all other

variances < $50K.

Note:

Note: Negative variance driven by lower than expected property sale revenues ($50K) and other

miscellaneous revenue streams.

General Fund Revenue Variance Summary

Sales & Use TaxesNote: Revenue is within normal variance

Property Taxes

Charges for Services

FY21 YTD Budget*FY21 Amended

BudgetSource

FY21 Actual Amount Actual Less YTD

Budget

Note: Amended Budget shown here reflects changes made in Budget Amendment #2. Year-to-date budget is based on three-

year trend of YTD spending in FY17, FY18, & FY19. FY20 is not used to forecast expenditures due to the data skewing nature of

COVID-19.


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% $ % $66,382,364 69.6% 46,190,107 69.1% 45,844,744 (345,363)

2,777,369 67.3% 1,868,231 51.6% 1,432,613 (435,618)

1,560,803 59.2% 924,178 42.3% 659,440 (264,737)

3,395,854 78.0% 2,647,809 78.7% 2,673,112 25,303

10,739,221 66.2% 6,972,997 59.6% 6,404,699 (568,298)

97,205 59.0% 57,368 11.0% 10,735 (46,633)

546,076 65.0% 354,928 75.5% 412,113 57,185

261,791 64.3% 168,375 24.6% 64,483 (103,892)

Operations Total 85,760,683 69% 59,183,992 67% 57,501,939 (1,682,053)

% $ % $

206,760 100.0% 206,760 100.0% 206,760 0

6,047 100.0% 6,047 100.0% 6,047 0

0 0.0% 0 0.0% 0 0

7,854,430 55.6% 4,370,807 55.6% 4,370,807 0

Debt Total 8,067,237 57% 4,583,614 57% 4,583,614 0

GF Exp Grand Total 93,827,920 68.0% 63,767,606 66.2% 62,085,553 (1,682,053)

SourceActual Less YTD

Budget

SourceFY21 Amended

Budget

FY21 YTD Budget* FY21 Actual Amount Actual Less YTD

Budget

FY21 YTD Budget* FY21 Actual AmountFY21 Amended

Budget

Note: HVAC expenses are trending less than expected ($214K)Buildings & Grounds

Note: Variance driven by Fire Wearing Apparel ($153K) and Wearing Apparel PPE ($155K), and Police Ammunition

Transfers OutNote:

Repair & MaintenanceNote: Within normal variance.

Miscellaneous ServicesNote: Positive Variance driven by Streetlighting ($100K), Parks Utility Services ($60K), Engineering and Capital

InventoryNote: Negative variance driven by IT Inventory Items ($157K) being purchased (spent) faster than expected.

General Fund Debt Expense Variance by Classification

Note: Amended Budget shown here reflects changes made in Budget Amendment #2. Year-to-date budget is based on three-year trend of YTD

spending in FY17, FY18, & FY19. FY20 is not used to forecast expenditures due to the data skewing nature of COVID-19.


General Fund Operating Expense Variance by Classification

IntergovernmentalNote:

Principal PaymentNote:

Interest ExpenseNote:

OtherNote:

Capital OutlayNote: Positive variance driven by lower than expected capital outlay expenses in Parks and Recreation.

Salaries & WagesNote: Salaries and Wages within normal variance. Retirements have resulted in higher than anticipated pay-outs.

Covid-19 contributed to higher overtime costs in Fall and Winter. Winter Freeze event also drove overtime.

Materials & Supplies


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% $ % $

51,246,461 68.8% 35,263,844 72.6% 37,215,863 1,952,019

16,000 75.0% 12,000 77.2% 12,347 347

250,000 75.0% 187,500 75.0% 187,500 0

19,050 75.0% 13,817 72.5% 13,817 0

0 0.0% 0 0.0% 0 0

W/S Rev Grand Total 51,531,511 68.8% 35,477,161 72.6% 37,429,527 1,952,366

% $ % $10,528,866 69.6% 7,326,184 70.3% 7,406,016 79,831

7,962,394 63.5% 5,055,299 44.0% 3,502,009 (1,553,289)

202,402 50.9% 102,988 53.9% 108,996 6,009

2,558,085 65.2% 1,667,646 59.6% 1,523,652 (143,994)

5,116,356 65.4% 3,347,024 59.8% 3,058,401 (288,624)

77,598 75.0% 58,199 0.0% 0 (58,199)

135,745 63.8% 86,635 85.4% 115,962 29,327

129,553 70% 90,690 100.0% 129,553.00 38,863

38,523,413 74.7% 28,792,810 74.7% 28,792,810 0

W/S Operations Exp Total 65,234,412 71.3% 46,527,473 68.4% 44,637,398 (1,890,074)

Note: Amended Budget shown here reflects changes made in Budget Amendment #2. Year-to-date budget is based on three-year trend

of YTD spending in FY17, FY18, & FY19. FY20 is not used to forecast expenditures due to the data skewing nature of COVID-19.

Capital OutlayNote: Within normal variance.

FY21 Amended

BudgetSource

Actual Less YTD

Budget

SourceFY21 Amended

Budget

Actual Less YTD

Budget

FY21 YTD Budget* FY21 Actual Amount



InventoryNote: Within normal variance.

Salaries & WagesNote: Within normal variance.

Materials & Supplies

OtherNote: Variance driven by lower than average expenditures from a contingency account.

Repair & MaintenanceNote: Positive variance driven by Software Annual Maintenance ($50K). All other variances <$50K.

Miscellaneous Services Note: Variance driven by lower than expected expenditures across several accounts. All variances are less

than <$50K.

WS Revenue Variance Summary


Note: Variance driven by Water sales tracking 4.2% above expected trend and accruals ($1.15M). Sewer

sales are tracking 1.6% higher than average ($354K). Positive variance also due to Late Payment Fees being

higher than normal 14.5% ($91K) . The total revenue includes $6,762,200.67 in water charges and

$4,790,373.54 in sewer charges attributable to FY20 usage, however the YTD Budget takes into account

prior accruals when determining what percentage of this revenue is expected to be recieved. As part of the

fiscal year-end close process, these revenues will be reversed and the revenue accrual for FY21 usage

billed in FY22 will be added to FY21 revenue totals.

Note: Positive variance driven by FM521 Purchase of Water ($1M), Alice Purchase of Water ($136K). All

other variances <$50K.

Buildings & GroundsNote: Within normal variance.

WS Operating Expense Variance by Classification

MiscellaneousNote:

Investment EarningsNote: Driven by market conditions.

Transfers InNote:

Other Financing Sources*Note:

*Revenue Associated with refinancing debt is not included in the "Grand Total" Variance

Transfers OutNote:


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% $ % $5,500 0.0% 0 0.0% 533 533

3,805,508 0.0% 0 0.0% 3,805,508 3,805,508

32,588,392 25.0% 8,147,098 25.0% 8,147,098 0

Debt Total 36,399,400 32.8% 11,952,606 32.8% 11,953,139 533

% $ % $Principal Payment 16,305,000 0.0% 0 0.0% 0 0

7,355,875 0.0% 0 0.0% 0

Note: 0

29,477 100.0% 29,477 100.0% 29,477

Note: 0

3,814,061 0.0% 0 0.0% 3,784,811

Note: Refunding of

debt. Not budgeted,

offset by proceeds 3,784,811

Debt Total 27,504,413 14.0% 3,843,538 14.0% 3,843,538 0

*Expense associated with refinancing debt is not included in the "Debt Total" or "Grand Total" Variance


Other Debt Service*

Bond Issuance Cost

WS Debt Expense Variance by Classification

Interest Expense

Actual Less YTD

Budget

FY21 Amended

BudgetSource

WS Debt Revenue Variance by Classification

SourceFY21 Amended

Budget


Budget

Investment EarningsNote:

Other Financing SourcesNote: Proceeds from refinancing not budgeted. Offset by expense in Other Debt Service

Transfers InNote:


07/30/2021 Page 8 of 25

Monthly Payments Received FY 2017 FY 2018 FY 2019 FY 2020 FY 2021

October 1,701,818$ 2,511,063$ 2,141,770$ 2,471,617$ 2,671,275$

November 1,534,658$ 1,915,279$ 1,791,274$ 2,404,957$ 2,676,423$

December 2,079,238$ 1,908,958$ 1,674,106$ 2,309,455$ 2,400,058$

January 1,358,358$ 1,796,834$ 1,662,905$ 2,396,901$ 2,381,480$

February 1,210,660$ 1,798,430$ 1,647,267$ 1,179,406$ 2,142,491$

March 1,843,563$ 1,599,269$ 1,533,865$ 1,517,387$ 1,872,495$

April 1,193,192$ 1,790,771$ 1,451,395$ 1,751,550$ 1,725,358$

May 1,657,466$ 2,040,601$ 1,790,008$ 1,570,493$ 1,630,852$

June 2,893,599$ 2,868,953$ 1,996,524$ 1,792,098$ 2,029,065$

July 2,293,134$ 2,522,813$ 2,097,476$ 2,137,788$

August 2,016,070$ 2,436,930$ 2,187,412$ 2,332,173$

September 2,279,248$ 2,730,797$ 4,206,337$ 3,369,030$

Grand Total 22,061,002$ 25,920,698$ 24,180,338$ 25,232,854$ 19,529,498$

Note: Each month represents when the money was received by the City, not when the water was used. Due to the gap between usage and billing

the month the revenue received is delayed. Revenue received in January FY21 would be for water consumption in November FY21 because of a

billing gap of approximately sixty days. As this gap continues to shrink water revenues will increasingly align closer to when the water was actually

used.

Note: A future accrual will take place to move FY21 usage revenues recieved in FY22 into FY21. water and sewer revenue must be accounted for in the fiscal year

in which the usage occurred. The purpose of this accrual is to move the revenue from the fiscal year it is billed in back to the fiscal year the usage occurred in.

Water Sale Revenue Detail

$- $1 $2 $3 $4 $5

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

October

$- $1 $2 $3 $4 $5

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

November

$- $1 $2 $3 $4 $5

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

December

$- $1 $2 $3 $4 $5

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

January

$- $1 $2 $3 $4 $5

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

February

$- $1 $2 $3 $4 $5

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

March

$- $1 $2 $3 $4 $5

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

April

$- $1 $2 $3 $4 $5

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

May

$- $1 $2 $3 $4 $5

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

June

$- $1 $2 $3 $4 $5

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

July

$- $1 $2 $3 $4 $5

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

August

$- $1 $2 $3 $4 $5

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

September


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Monthly Payments Received FY 2017 FY 2018 FY 2019 FY 2020 FY 2021

October 1,453,813$ 2,374,499$ 1,886,966$ 1,801,260$ 1,889,622$

November 1,239,418$ 1,858,598$ 1,848,002$ 1,813,117$ 1,876,006$

December 2,028,454$ 1,955,362$ 1,845,983$ 1,820,796$ 1,871,747$

January 1,754,294$ 1,897,936$ 1,845,620$ 2,346,972$ 1,874,702$

February 1,444,850$ 1,955,250$ 1,868,889$ 1,241,563$ 1,853,549$

March 2,113,424$ 1,908,264$ 1,807,971$ 1,767,401$ 1,824,779$

April 1,084,378$ 1,868,431$ 1,817,934$ 1,813,550$ 1,811,775$

May 1,058,039$ 1,866,814$ 1,784,377$ 1,849,318$ 1,791,849$

June 2,306,035$ 1,939,373$ 1,771,571$ 1,785,744$ 1,897,297$

July 2,047,739$ 1,895,815$ 1,808,737$ 1,816,358$

August 1,701,014$ 1,928,930$ 1,786,733$ 1,839,429$

September 2,024,731$ 2,312,844$ 3,729,481$ 2,821,166$

Grand Total 20,256,189$ 23,762,116$ 23,802,264$ 22,716,673$ 16,691,326$

Sewer Sale Revenue Detail

Note: Each month represents when the money was received by the City, not when the water was used. Due to the gap between usage and billing

the month the revenue received is delayed. Revenue received in January FY21 would be for water consumption in November FY21 because of a

billing gap of approximately sixty days. As this gap continues to shrink water revenues will increasingly align closer to when the water was actually

used.

Note: A future accrual will take place to move FY21 usage revenues recieved in FY22 into FY21. water and sewer revenue must be accounted for in the fiscal year

in which the usage occurred. The purpose of this accrual is to move the revenue from the fiscal year it is billed in back to the fiscal year the usage occurred in.

$- $1 $2 $3 $4

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

October

$- $1 $2 $3 $4

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

November

$- $1 $2 $3 $4

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

December

$- $1 $2 $3 $4

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

January

$- $1 $2 $3 $4

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

February

$- $1 $2 $3 $4

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

March

$- $1 $2 $3 $4

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

April

$- $1 $2 $3 $4

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

May

$- $1 $2 $3 $4

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

June

$- $1 $2 $3 $4

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

July

$- $1 $2 $3 $4

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

August

$- $1 $2 $3 $4

FY 2

017

FY 2

018

FY 2

019

FY 2

020

FY 2

021

Milli

ons

September


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% $ % $

1,609,752 68.1% 1,096,853 68.1% 1,096,853 -

0 0.0% 0 0.0% 86 86

Grand Total 1,609,752 68.1% 1,096,853 68.1% 1,096,939 86

% $ % $1,863,972 55.9% 1,042,557 22.1% 411,354 (631,203)

621,403 51.4% 319,328 84.0% 522,216 202,889

Grand Total 2,485,375 54.8% 1,361,885 37.6% 933,571 (428,314)

PavementNote:

SidewalksNote:

Infrastructure Redevelopment Expense Variance by Classification

SourceFY21 Amended

Budget


Budget


Transfers InNote:

Infrastructure Redevelopment Revenue Variance Summary

SourceFY21 Amended

Budget


Budget



COVID-19.


07/30/2021 Page 11 of 25

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% $ % $

38,720,616 99.3% 38,446,037 97.9% 37,903,869 (542,167)

757,155 75.0% 567,848 75.0% 567,848 0

2,530,075 75.0% 1,897,556 75.0% 1,897,556 0

10,000 75.0% 7,500 73.8% 7,375 (125)

0 0.0% 0 0.0% 32,437,427 32,437,427

Grand Total 42,017,846 97.4% 40,918,941 96.1% 40,376,649 (542,292)

% $ % $21,030,000 100.0% 21,030,000 100.0% 21,030,000 0

13,699,944 50.5% 6,920,861 50.5% 6,920,861 0

7,116,216 100.0% 7,116,216 100.0% 7,116,216 0

32,319,613 0.0% 0 99.8% 32,263,513 32,263,513

Grand Total 74,165,773 47.3% 35,067,077 47.3% 35,067,077 0

Debt Service Revenue Variance Summary

Property TaxesNote: Property taxes coming in slower than in past.

Investment EarningsNote: Driven by market conditions

UHCL ReimbursementNote:

Transfers InNote:

SourceFY21 Amended

Budget

Actual Less YTD

Budget

Other Debt Service*Note: Refinancing of Debt

MUD RebatesNote:




*Expenditures Associated with refinancing debt is not included in the "Grand Total" Variance

Actual Less YTD

BudgetSource

FY21 Amended

Budget


FY21 Actual AmountFY21 YTD Budget*

Debt Service Expense Variance by Classification

Other Financing Sources*Note: Due to debt refinancing

*Revenue Associated with refinancing debt is not included in the "Grand Total" Variance



08/02/2021 Page 12 of 25

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% $ % $

921,900 51.0% 469,990 54.7% 504,090 34,100

6,000 75.0% 4,500 54.0% 3,241 (1,259)

4,000 75.0% 3,000 100.0% 4,000 1,000

Grand Total 931,900 51.2% 477,490 54.9% 511,331 33,841

% $ % $255,450 69.6% 177,747 62.5% 159,605 (18,142)

87,750 75.0% 65,813 51.2% 44,929 (20,884)

668,166 65.2% 435,658 62.2% 415,404 (20,254)

- 0.0% - 0.0% - -

500,000 0.0% - 0.0% - -

16,640 75.0% 12,480 75.0% 12,480 0

Grand Total 1,528,006 45.3% 691,698 41.4% 632,418 (59,280)

MiscellaneousNote:

HOT Revenue Variance Summary

Sales & Use TaxesNote:


SourceFY21 Amended

Budget

Actual Less YTD

Budget



year trend of YTD spending in FY17, FY18, & FY19. FY20 is not used to forecast expenditures due to the data skewing nature

of COVID-19.

Miscellaneous ServicesNote:

SourceFY21 Amended

Budget

Actual Less YTD

Budget


HOT Expense Variance by Classification

Salaries & WagesNote:

Materials & SuppliesNote:

Capital OutlayNote:

InventoryNote:

Transfers Note:


07/30/2021 Page 13 of 25

% $ % $

0 75.0% 0 75.0% 13 13

37,100 75.0% 27,825 77.9% 28,898 1,073

Grand Total 37,100 75.0% 27,825 77.9% 28,911 1,086

% $ % $15,625 75.0% 11,719 36.3% 5,675 (6,044)

40,000 75.0% 30,000 7.1% 2,846 (27,155)

Grand Total 55,625 75.0% 41,719 15.3% 8,521 (33,198)

City-wide Donation Revenue Variance Summary


MiscellaneousNote:

SourceFY21 Amended

Budget

Actual Less YTD

Budget




COVID-19.

City-wide Donation Expense Variance by Classification



Actual Less YTD

BudgetSource

FY21 Amended

Budget



07/30/2021 Page 14 of 25

% $ % $

34,000 76.9% 26,138 71.8% 24,409 (1,729)

0 75.0% 0 75.0% 0 0

Grand Total 34,000 76.9% 26,138 71.8% 24,409 (1,729)

% $ % $20,000 100.0% 20,000 100.0% 20,000 0

10,714 75.0% 8,036 63.9% 6,845 (1,190)

3,600 75.0% 2,700 34.6% 1,247 (1,453)

Grand Total 34,314 89.6% 30,736 81.9% 28,093 (2,643)

SourceFY21 Amended

Budget

Actual Less YTD

Budget

Actual Less YTD

BudgetSource

FY21 Amended

Budget



Court Technology Fund Expense

Court Technology Fund Revenue

Fines & ForfeituresNote:




COVID-19.

Repair & MaintenanceNote:




07/30/2021 Page 15 of 25

% $ % $

10 75.0% 8 47.7% 5 (3)

12,417 75.0% 9,313 57.4% 7,130 (2,183)

Grand Total 12,427 75.0% 9,320.25 57.4% 7,135 (2,185)

% $ % $44,872 75.0% 33,654 8.6% 3,873 (29,781)

- 75.0% - 0.0% - -

Grand Total 44,872 75.0% 33,654 8.6% 3,873 (29,781)

Park Donations Fund ExpenseActual Less YTD

Budget


Miscelaneous ServicesNote:

FY21 Amended

BudgetSource


Park Donations Fund Revenue


MiscellaneousNote: Variance driven by Miscellaneous Sponsorships

SourceFY21 Amended

Budget

Actual Less YTD

Budget




COVID-19.


07/30/2021 Page 16 of 25

% $ % $

0 100.0% 0 100.0% 0 0

60 75.0% 45 67.4% 40 (5)

Grand Total 60 75.0% 45 67.4% 40 (5)

% $ % $

50,750 75.0% 38,063 22.2% 11,284 (26,779)

Grand Total 50,750 75.0% 38,063 22.2% 11,284 (26,779)


Tree Fund Expense

Note:Buildings & Grounds

Actual Less YTD

Budget

FY21 Amended

BudgetSource

Tree Fund Revenue

Charges for ServiceNote:


SourceFY21 Amended

Budget

Actual Less YTD

Budget


Note: Amended Budget shown here reflects changes made in Budget Amendment #2. Year-to-date budget is based on three-year

trend of YTD spending in FY17, FY18, & FY19. FY20 is not used to forecast expenditures due to the data skewing nature of COVID-19.


07/30/2021 Page 17 of 25

% $ % $ 15,236 75.0% 11,427 144.1% 21,962 6,726

8 75.0% 6 111.8% 9 3

Grand Total 15,244 75.0% 11,433 144.1% 21,971 10,538

% $ % $16,200 75.0% 12,150 0.0% - (12,150)

21,000 75.0% 15,750 57.9% 12,150 (3,600)

7,288 96.4% 7,026 96.4% 7,026 -

Grand Total 44,488 78.5% 34,926 43.1% 19,176 (15,750)

Police Seizure Fund Expense

Police Seizure Fund Revenue


Actual Less

YTD Budget

FY21 Amended

BudgetSource


MiscellaneousNote:



COVID-19.

SourceFY21 Amended

Budget

Actual Less

YTD Budget


Note:Capital Outlay

Misc ServicesNote:



07/30/2021 Page 18 of 25

% $ % $

50,000 74.3% 37,160 25.8% 12,884 (24,277)

3,000 75.0% 2,250 88.8% 2,664 414

0 0.0% 0 0.0% 0 0

Grand Total 53,000 74.4% 39,410 29.3% 15,548 (23,863)

% $ % $278,276 88.9% 247,377 88.9% 247,377 0

0 75.0% 0 0.0% 0 0

Grand Total 278,276 88.9% 247,377 88.9% 247,377 0

Park Development Revenue

Licenses & PermitsNote:


SourceFY21 Amended

Budget

Actual Less YTD

Budget




MiscellaneousNote:

Buildings & GroundsNote:

Capital OutlayNote: Capital Items are paid for in lump sum upon delivery of goods.

Park Development Expense

SourceFY21 Amended

Budget

Actual Less YTD

Budget



07/30/2021 Page 19 of 25

% $ % $

39,600 76.9% 30,443 76.9% 30,433 (10)

2 75.0% 2 71.5% 1 (0)

Grand Total 39,602 76.9% 30,444 76.9% 30,434 (10)

% $ % $62,219 69.6% 43,293 70.2% 43,650 357

65 75.0% 49 0.0% 0 (49)

1,580 75.0% 1,185 9.8% 155 (1,030)

Grand Total 63,864 69.7% 44,527 68.6% 43,805 (721)

Actual Less YTD

Budget

FY21 Amended

BudgetSource



Truancy Prevention & Diversion Fund Expense

Truancy Prevention & Diversion Fund Revenue

Fines & ForfeituresNote:


SourceFY21 Amended

Budget

Actual Less YTD

Budget







07/30/2021 Page 20 of 25

% $ % $

235,000 53.4% 125,546 52.4% 123,031 (2,515)

1,000 75.0% 750 57.7% 577 (173)

Grand Total 236,000 53.5% 126,296 52.4% 123,608 (2,688)

% $ % $21,600 75.0% 16,200 6.6% 1,427 (14,773)

26,957 75.0% 20,218 0.2% 45 (20,173)

8,113 75.0% 6,085 14.8% 1,197 (4,888)

46,995 75.0% 35,246 52.7% 24,748 (10,498)

235,387 75.0% 176,540 99.7% 234,687 58,147

Grand Total 339,052 75.0% 254,289 77.3% 262,104 7,815

SourceFY21 Amended

Budget

Actual Less YTD

Budget



Municipal Channel (PEG) Expense

Municipal Channel (PEG) Fund Revenue

Franchise FeesNote:


SourceFY21 Amended

Budget

Actual Less YTD

Budget



InventoryNote:

Capital OutlayNote:





07/30/2021 Page 21 of 25

% $ % $

160 75.0% 120 68.2% 109 (11)

150,000 75.0% 112,500 148.5% 222,694 110,194

1,664,003 75.0% 1,248,002 75.0% 1,248,002 0

Grand Total 1,814,163 75.0% 1,360,622 81.1% 1,470,805 110,183

% $ % $60,087 75.0% 45,065 70.6% 42,397 (2,668)

600 75.0% 450 6.7% 40 (410)

2,110,897 82.8% 1,747,793 82.8% 1,747,793 0

Grand Total 2,171,584 82.6% 1,793,308 82.4% 1,790,230 (3,078)



Actual Less YTD

Budget

Actual Less YTD

BudgetSource

FY21 Amended

Budget



Miscellaneous ServicesNote: Insurance premiums paid in accordance with contracts

Property Liability Insurance Fund Revenue


MiscellaneousNote: Insurance claims

Transfers InNote:

Property Liability Insurance Fund Expense



SourceFY21 Amended

Budget


07/30/2021 Page 22 of 25

% $ % $

8,912,992 75.0% 6,684,744 74.8% 6,667,151 (17,593)

1,105 75.0% 829 75.9% 839 10

387,278 79.2% 306,573 79.2% 306,573 0

Grand Total 9,301,375 75% 6,992,145 75.0% 6,974,562 (17,584)

% $ % $9,413,261 72.1% 6,785,014 74.1% 6,977,388 192,374

41,205 75.0% 30,904 84.5% 34,837 3,933

Grand Total 9,454,466 72.1% 6,815,917 74.2% 7,012,224 196,307

Health Claims Fund Expense

OtherNote:

Miscellaneous ServicesNote: Medical Insurance Claims higher than average ($200K)

SourceFY21 Amended

Budget

Actual Less YTD

Budget


Health Claims Revenue Detail

Investment Earnings

Note:

Note:

MiscellaneousNote:


SourceFY21 Amended

Budget

Actual Less YTD

Budget





07/30/2021 Page 23 of 25

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% $ % $

1,827,881 97.2% 1,776,291 97.2% 1,776,291 0

4,617,949 72.6% 3,350,962 72.6% 3,350,962 0

500 75.0% 375 67.7% 339 (36)

Grand Total 6,446,330 79.5% 5,127,252 79.5% 5,127,591 339

% $ % $631,750 69.6% 439,584 70.3% 443,886 4,303

14,356 75.0% 10,767 57.3% 8,219 (2,548)

25,793 75.0% 19,345 88.4% 22,793 3,449

4,875,785 60.6% 2,956,184 60.6% 2,956,184 0

1,008,000 75.0% 756,000 67.2% 677,117 (78,883)

6,066 75.0% 4,550 173.0% 10,491 5,942

Grand Total 6,561,750 63.8% 4,186,429 62.8% 4,118,691 (67,738)

Actual Less YTD

Budget

FY21 Amended

BudgetSource



Motor Pool Fund Revenue

Motor Pool Fund Expense

MiscellaneousNote:

Transfers InNote:

SourceFY21 Amended

Budget

Actual Less YTD

Budget



year trend of YTD spending in FY17, FY18, & FY19. FY20 is not used to forecast expenditures due to the data skewing nature

of COVID-19.




Capital OutlayNote:




07/30/2021 Page 24 of 25

% $ % $

11,567,984 75.3% 8,712,205 78.9% 9,125,971 413,766

81,000 75.0% 60,750 72.7% 58,853 (1,897)

12,000 75.0% 9,000 75.0% 9,000 0

8,677,655 4.1% 354,831 4.1% 354,831 0

Revenue Total 20,338,639 44.9% 9,136,786 46.9% 9,548,655 411,869

% $ % $894,239 69.6% 622,228 70.9% 633,648 11,420

8,000 75.0% 6,000 38.3% 3,064 (2,936)

28,000 75.0% 21,000 26.0% 7,280 (13,720)

3,650 75.0% 2,738 14.4% 525 (2,213)

3,172,352 75.4% 2,391,316 75.4% 2,391,316 0

5,000 75.0% 3,750 0.0% 0 (3,750)

707,790 37.4% 264,533 37.4% 264,533 0

Ops Total 4,819,031 68.7% 3,311,565 68.5% 3,300,366 (11,199)

% $ % $250,000 0.0% 0 0.0% 0 0

35,400 50.0% 17,700 50.0% 17,700 0

0 0.0% 0 0.0% 0 0

2,721,400 32.7% 889,394 32.7% 889,394 -

181,628 75.0% 136,221 75.0% 136,221 0

Debt Total 3,188,428 32.7% 1,043,315 32.7% 1,043,315 0

Grand Total 8,007,459 54% 4,354,880 54% 4,343,682 (11,199)

PEDC Fund Revenue Variance Summary

Sales & Use TaxesNote: Strong sales tax performance continues.


Actual Less YTD

BudgetSource

FY21 Amended

Budget



trend of YTD spending in FY17, FY18, & FY19. FY20 is not used to forecast expenditures due to the data skewing nature of COVID-

19.


MiscellaneousNote:

IntergovernmentalNote:

PEDC Fund Operating Expense Variance by Classification


SourceFY21 Amended

Budget

Actual Less YTD

BudgetFY21 YTD Budget* FY21 Actual Amount

Transfers OutNote:



Intergovernmental Note: Interfund Reimbursements are completed in accordance with agreements and project

timelines and are completed monthly in varying amounts. YTD budget amount not extrapolated out

as a straight-line due to the nature of how these items are expensed.

PEDC Fund Debt Expense Variance by Classification

Other Debt ServiceNote:

SourceFY21 Amended

Budget

Actual Less YTD

Budget


InventoryNote:

Capital OutlayNote:



Miscellaneous ServicesNote: Paid out in accordance with project schedules.


07/30/2021 Page 25 of 25

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Documents

Monthly Variance Report