Parks and Recreation Commission Agenda Page 1February 15, 2017

NOTICE OF MEETING OF THEPARKS AND RECREATION COMMISSION

OF BUDA, TX

6:30 PM - Wednesday, February 15, 2017121 S. MAIN STREET

Buda, TX 78610

This notice is posted pursuant to the Texas Open Meetings Act. Notice is hereby given that a Regular P&Rec MeetingMeeting of the City of Buda, TX, will be held at which time the following subjects will be discussed and may be actedupon.

A. CALL TO ORDER

B. INVOCATION

C. PLEDGE OF ALLEGIANCE Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.

D. ROLL CALL

E. PUBLIC COMMENT At this time, comments will be taken from the audience on non-agenda related topics, for a length of time not toexceed three minutes per person. To address the Parks and Recreation Commission, please submit a Citizen'sComment Form to the City Liaison prior to the start of the meeting. No action may be taken by the Parks andRecreation Commission during Public Comments.

F. CONSENT AGENDA

F.1. Approval of the joint Parks and Recreation Commission and Prop 5 Advisory Committee meetingminutes dated January 18, 2017

1.18.17 minutes.pdf

G. REGULAR AGENDA

G.1. Discussion and update on Parks and Recreation Commission terms and places set to expire in April 2017.

BOARDS & COMMISSIONS APPLICATION FILLABLE 2016-0920.pdf

Division 8.pdf

H. STAFF REPORT

H.1. Staff report regarding the 2016 Buda Trail of Lights.

Staff Report - 2016 Buda Trail of Lights Summary.pdf1

Parks and Recreation Commission Agenda Page 2February 15, 2017

2016 TOL Summary Report.pdf

H.2. Staff report on Ethics Training seminar on Saturday, June 3, 2017 starting at 8:30 a.m.

H.3. Staff Report on upcoming Special Events

SEP - Buda Lions Club.pdf

I. COMMISSION REQUEST FOR FUTURE AGENDA ITEMS

J. ADJOURNMENT Requests for accommodations must be made 48 hours prior to the meeting. Please contact the Board Liaisonlisted below at (512) 312-0084, or FAX (512) 312-1889 for information or assistance. I, the undersigned authority,do hereby certify that the above Notice of Meeting of the Governing Body of the City of Buda, was posted on thebulletin board in front of Buda City Hall, which is readily accessible to the public at all times, by 5:00 pm onFebruary 10, 2017.

/s/______________________________Staci Vines, Administrative Assistant

Council Chambers are set up to publicly broadcast meetings. You may be audio and video recorded while in this facility.

In accordance with Article III, Section 3.10, of the Official Code of the City of Buda, the minutes of this meeting consist of the preceding MinuteRecord and the Supplemental Minute Record. Details on meetings may be obtained from the Board Liaison, or video of the entire meeting may bedownloaded from the website. (Portions of the Supplemental Minute Record video tape recording may be distorted due to equipment malfunctionor other uncontrollable factors.)

Attendance by Other Elected or Appointed Officials: It is anticipated that members of other governmental bodies, and/or city boards,commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the body, board, commission and/orcommittee. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a possible meeting of the other body, board,commission and/or committee, whose members may be in attendance, if such numbers constitute a quorum. The members of the boards,commissions and/or committees may be permitted to participate in discussions on the same items listed on the agenda, which occur at themeeting, but no action will be taken by such in attendance unless such item and action is specifically provided for on an agenda for that body,board, commission or committee subject to the Texas Open Meetings Act.

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City Council Agenda Item ReportDate: Wednesday, February 15, 2017

Agenda Item No. 2017-120-Contact: Drew Wells

Subject: Considering of Approval of the joint Parks and Recreation Commission and Prop 5Advisory Committee meeting minutes dated January 18, 2017

1. Executive Summary

2. Background/History

3. Staff's review and analysis

4. Financial Impact

5. Summary/Conclusion

6. Pros and Cons

7. Alternatives

8. Recommendation

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Parks and Recreation Commission

MINUTES

January 18, 2017

The following represents the actions taken by the Buda Parks and Recreation Commission in the order they occurred

during the meeting. While the minutes may not be in sequential order, all agenda items were discussed. The Parks

and Recreation Commission of Buda, Texas, convened on Wednesday, January 18, 2017 at City Hall Council

Chambers, 121 Main St., Buda, TX.

A. CALL TO ORDER

Call to order at 6:35 p.m.

D. ROLL CALL

John Montez (Chair) – Present

Vincent Lecca –Present

Jennielle Strother – Absent

Vincent Villaflor - Present

Jeremy Sanchez de Alcala – Present

Nancy Hart (Vice-Chair) – Present

Evan Autry – Present

Beth Martinez (Prop 5 Committee) – Present

Wendy Scott (Prop 5 Committee) – Present

Louis Calvo (Prop 5 Committee) - Present

E. PUBLIC COMMENTS

1. None

F. CONSENT AGENDA

1. Approval of the joint Parks and Recreation Commission and Prop 5 Advisory Committee

meeting minutes dated November 21, 2016

Motion made by Prop 5 Committee Member Louis Calvo, seconded by Prop 5

Committee Member Lecca. Motion passed 9-0.

G. REGULAR AGENDA

1. Discussion, possible action or obtain directive on matters related to City Park

Architectural Programming

Donna Carter, with Carter Designs, presented the proposed architectural

programming options for City Park. The Commission and Committee were shown

pavilion, amphitheater, and restroom examples along with their respective features.

This was followed by discussions over solar panels, acoustics of the pavilion, and

electrical systems.

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2. Discussion, possible action or obtain directive on matters related to Proposition 5- East

side park improvements

Design Workshop reviewed the plans for the East side park improvements with the

Commission and Committee. Representatives from Green Meadows HOA presented the

results of a recent survey regarding the improvements. The Commission and

Committee were shown examples of splash pads that fit the allocated budget, as well as

the cost of operating and maintaining them. There was discussion regarding parking

issues, the locations of the splash pads, future development in the neighborhood, and a

suggested maintenance agreement with the HOA.

3. Review and discussion on proposed schedule for Proposition 5 Park Improvements

Currently, the Proposition 5 Park Improvements for City Park are in the Schematic

Design phase. In March, the Design Development phase will begin and will

presented to the Commission, Committee, and City Council for approval in August

when it is completed. The Construction Documents/Permit phase will begin in

August and last until December with approval from the Commission, Committee,

and City Council. Bidding and negotiation will being in January of 2018 with

proposed construction beginning in February.

H. STAFF REPORT

1. Discussion and update on Parks and Recreation Commission terms and places set to

expire in April 2017

The staff report was not discussed at the meeting, but will be back on the agenda for

next month.

I. COMMISSION REQUEST FOR FUTURE AGENDA ITEMS

1. None

J. ITEMS OF COMMUNITY INTEREST

1. None

K. ADJOURNMENT

Chairman Montez made a motion to adjourn at 8:45 p.m., seconded by Prop Committee

Member Lecca. Motion passed 7-0.

____________________________

Staci Vines, Admin. Asst.

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City Council Agenda Item ReportDate: Wednesday, February 15, 2017

Agenda Item No. 2017-53-Contact: Drew Wells

Subject: Considering of Discussion and update on Parks and Recreation Commission termsand places set to expire in April 2017.

1. Executive SummaryThe City Council encourages citizens to participate in their city governmentthrough the various boards and commissions. The work done by citizens whoserve is a vital part of our city government.

At the October 11, 2017, Council approved an ordinance placing all boards andcommissions on the same appointment schedule in April, with the exception ofthe Economic Development Board and the Dupre Local GovernmentCorporation/Tax Increment Reinvestment Zone.

2. Background/HistoryThe Parks and Recreation Commission consists of seven members serving atwo-year staggered terms, with four (4) members being appointed in April ofeven-numbered years and three (3) members being appointed in April ofodd-numbered years.

At the January Commission meeting, staff reported that members serving threeconsecutive terms would not be eligible to continue serving according to the CityOrdinance. The Ordinance covering Parks and Recreation Commission wasamended a few years ago removing this provision. Members may serveunlimited consecutive terms at the discretion of the City Council. The currentOrdinance is attached for members information and use.

3. Staff's review and analysisThe Commission places up for appointment in April 2017 are seats held by JohnMontez, Jennielle Strother, and Vincent Lecca. Commissioner Lecca resignedhis position in November 2016 from the Parks Commission to accept a positionon the newly created Sustainability Commission for the city of Buda.

4. Financial Impact6

5. Summary/ConclusionCandidates wishing to apply for a Commission must complete the attachedapplication that will be presented to City Council for consideration.

6. Pros and ConsN/A

7. AlternativesN/A

8. RecommendationN/A

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Approved: 04/19/16, Rev: 9/20/16 Effective: 06/01/16

APPLICATION FOR APPOINTMENT TO BOARDS/ COMMISSIONS

NOTE: CERTAIN INFORMATION ON THIS APPLICATION IS SUBJECT TO PUBLIC INFORMATION PURSUANT TO THE PROVISIONS OF THETEXAS PUBLIC INFORMATION ACT. INDIVIDUALS APPOINTED TO SERVE ON A BOARD/COMMISSION WILL BE REQUIRED TO COMPLETETRAINING RELATIVE TO ETHICS (CODE OF ORDINANCE CH. 2, SECTION 2.03).

PLEASE SELECT THE BOARD/COMMISSION, IN PRIORITY ORDER (#1- #7), THAT YOU ARE INTERESTED IN:

____ CONSTRUCTION BOARD OF APPEALS ____ HISTORIC PRESERVATION COMMISSION ____ LIBRARY COMMISSION

____ MAIN STREET ADVISORY BOARD ____ PARKS & RECREATION COMMISSION ____ PLANNING & ZONING COMMISSION

____ SUSTAINABILITY COMMISSION ____ ZONING BOARD OF ADJUSTMENT ____ COMMITTEE/OTHER: ________________

NAME: ___________________________________________________________________________________ (LAST) (FIRST) (MIDDLE)

HOME STREET/MAILING ADDRESS:____________________________________ WHICH SUBDIVISION? ______________ (ZIP)

PREFERRED PHONE:____________________________ CELL PHONE:___________________________________

OCCUPATION/POSITION:___________________________ BUSINESS CONTACT PHONE:__________________________ (IF RETIRED, PLEASE INDICATE FORMER OCCUPATION)

E-MAIL ADDRESS:_______________________________ FAX NUMBER:____________________________________

ARE YOU A RESIDENT OF THE CITY OF BUDA? YES NO IF YES, FOR HOW LONG? _______________________________________IF NO, ARE YOU A RESIDENT OF THE CITY’S EXTRA TERRITORIAL JURISDICTION (ETJ)? YES NO N/A

ARE YOU CURRENTLY A REGISTERED VOTER IN HAYS COUNTY? YES NO

DISCLOSURE OF PERSONAL FINANCIAL INTEREST: DO YOU HAVE A PERSONAL FINANCIAL INTEREST, DIRECT OR INDIRECT, IN ANY MATTERPENDING BEFORE SUCH OFFICER OR EMPLOYEE, OR THE CITY COUNCIL, OR A DEPARTMENT, AGENCY, COMMISSION, OR BOARD OF WHICH THE

CITY OFFICIAL (APPLICANT) IS (OR MAY BE) A MEMBER? YES NO IF YES, SUCH DISCLOSURE WILL NOT PRECLUDE AN INDIVIDUAL FROM SERVING ON A BOARD. IF APPOINTED, A FORM DISCLOSING SUCHINTEREST MUST BE COMPLETED AND THE INDIVIDUAL WILL NEED TO ABSTAIN FROM ANY DISCUSSION OR VOTE ON THE MATTER PRESENTED BEFORE THE BOARD OR COMMISSION. FOR FURTHER INFORMATION, SEE CODE OF ORDINANCE, CHAPTER 2, SEC. 2.03.008.

HAVE YOU GRADUATED FROM OR CURRENTLY PARTICIPATING IN THE CITY OF BUDA CITIZEN’S ACADEMY? YES NO IF YES, WHEN? _____________________________________________________________________________

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Approved: 04/19/16, Rev: 9/20/16 Effective: 06/01/16

ARE YOU CURRENTLY OR HAVE YOU EVER SERVED ON ANY CITY OF BUDA’S BOARD OR COMMISSION? YES NO

IF YES, PLEASE LIST EACH BOARD AND DATES OF MEMBERSHIP – ADDITIONAL SHEET MAY BE ADDED, IF NEEDED.

DESCRIBE ANY QUALIFICATIONS OR EXPERTISE THAT RELATE TO YOUR INTEREST IN SERVING ON A BOARD/COMMISSION.YOU MAY ATTACH A RESUME.

DO YOU HAVE ANY RELATIVES THAT WORK FOR THE CITY OF BUDA? YES NO IF YES, WHAT IS THEIR NAME AND POSITION?

PLEASE NOTE THAT THIS APPLICATION IS ONLY VALID FOR THE VACANCIES FOR WHICH YOU ARE APPLYING. IF YOU WISH TO APPLY FOR VACANCIES IN THE FUTURE, YOU WILL NEED TO FILE A NEW APPLICATION AT THAT TIME.

I HEREBY CERTIFY THAT THE FOREGOING AND ANY ATTACHED STATEMENTS ARE TRUE, ACCURATE, AND COMPLETE.I AGREE THAT ANY MISSTATEMENT, MISREPRESENTATION, OR OMISSION OF FACT MAY RESULT IN MYDISQUALIFICATION FOR APPOINTMENT. I ALSO UNDERSTAND THAT THIS APPLICATION IS SUBJECT TO DISCLOSUREUNDER THE TEXAS PUBLIC INFORMATION ACT.

SIGNATURE: ______________________________________________ DATE: ___________________________

SUBMIT COMPLETE APPLICATION TO:

MAIL: CITY OF BUDA ATTN: OFFICE OF THE CITY SECRETARY 121 S. MAIN STREET BUDA, TX 78610

EMAIL: ARAMIREZ@CI.BUDA.TX.US

FAX: 512-312-1889

FOR OFFICE USE ONLY: VERIFIED BY: _____________________________________ DATE: _____________________________________ NOTES:

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Approved: 04/19/16, Rev: 9/20/16 Effective: 06/01/16

THE SUBMITTAL AND EXECUTION OF THE FOLLOWING RESPONSIBILITIES OF BOARD AND COMMISSION MEMBERS IS A REQUIREMENT OF THE APPLICATION PROCESS.

RESPONSIBILITIES OF BOARD AND COMMISSION MEMBERS

TO BE SELECTED AS A CITY BOARD OR COMMISSION MEMBER IS A HIGH HONOR AND PROVIDES AN UNUSUAL OPPORTUNITY FOR

GENUINE PUBLIC SERVICE. ALTHOUGH SPECIFIC DUTIES OF EACH VARY WIDELY WITH THE PURPOSE FOR WHICH THEY ARE FORMED, THERE ARE CERTAIN RESPONSIBILITIES THAT ARE COMMON TO ALL MEMBERS. THE FOLLOWING IS A SUMMARY OF THOSE

RESPONSIBILITIES.

1. UNDERSTAND THE ROLE AND SCOPE OF RESPONSIBILITY. BE INFORMED OF THE INDIVIDUAL BOARD OR COMMISSION’S SCOPE OF RESPONSIBILITY AND OPERATING PROCEDURES.

2. BE CAREFUL TO REPRESENT THE MAJORITY VIEWS OF YOUR INDIVIDUAL BOARD OR COMMISSION. INDIVIDUAL “OPINIONS” TO THE PUBLIC AND PRESS ARE DISCOURAGED AND, IF GIVEN, SHOULD BE IDENTIFIED AS SUCH.

3. MEMBERS SHOULD REPRESENT THE PUBLIC INTEREST AND NOT SPECIAL INTEREST GROUPS. 4. MEMBERS ARE IN A UNIQUE POSITION OF SERVING AS A LIAISON BETWEEN THE CITY AND ITS CITIZENS AND CAN HELP TO RECONCILE

CONTRADICTORY VIEWPOINTS AND TO BUILD A CONSENSUS AROUND COMMON GOALS AND OBJECTIVES. 5. DO YOUR HOMEWORK AND BE THOROUGH IN RECOMMENDATIONS. VIEW SITUATIONS UNDER CONSIDERATION PRIOR TO THE

MEETING IN ORDER TO BE FULLY PREPARED TO DISCUSS, EVALUATE, AND ACT ON ALL MATTERS SCHEDULED FOR CONSIDERATION. CONCLUSIONS BASED ON CAREFUL PREPARATION WILL STRENGTHEN THE VALUE OF THE GROUP’S RECOMMENDATIONS.

6. PARTICIPATE IN CONTINUING EDUCATION OPPORTUNITIES OFFERED BY THE CITY OR RELATED AFFILIATE ORGANIZATIONS. 7. SUPPORTIVE RELATIONSHIPS WITH THE CITY COUNCIL AND CITY STAFF ARE BASIC FOR SUCCESSFUL OPERATION OF ANY BOARD OR

COMMISSION. IN CONTACTING CITY PERSONNEL ON ITEMS OF CONSIDERATION, THE PROPER CHANNEL IS THROUGH THE DESIGNATED CITY STAFF PERSON PROVIDING STAFF SUPPORT FOR YOUR GROUP.

8. ESTABLISH A GOOD WORKING RELATIONSHIP WITH FELLOW GROUP MEMBERS. RESPECT INDIVIDUAL VIEWPOINTS, ALLOW OTHER MEMBERS TIME TO PRESENT THEIR VIEWS FULLY BEFORE MAKING COMMENTS, BE OPEN AND HONEST, WELCOME NEW MEMBERS, AND STRIVE TO MINIMIZE POLITICAL ACTION ON ISSUES.

9. ACKNOWLEDGE AND UNDERSTAND THAT SHOULD A SITUATION ARISES DURING MY TERM ON SAID BOARD/COMMISSION OR COMMITTEE WHERE A PROHIBITED SUBSTANTIAL INTEREST, EITHER DIRECT OR INDIRECT, AND SUCH MATTER COMES BEFORE SAID BOARD/COMMISSION OR COMMITTEE, UNDERSTAND THE NEED TO ABSTAIN FROM ANY DISCUSSION OR VOTE ON THE MATTER (COMPLETION OF THE CONFLICT OF INTEREST FORM MAY BE REQUIRED).

10. COUNCIL APPOINTMENTS TO BOARDS OR COMMISSIONS ARE MADE WITHOUT REGARD TO POLITICAL PARTY AFFILIATION. MEMBERS

ARE NOT RESTRICTED FROM PARTICIPATING IN POLITICAL ACTIVITIES; HOWEVER, MEMBERS SHOULD NOT USE OR INVOLVE THEIR

MEMBERSHIP IN THE CONDUCT OF POLITICAL ACTIVITIES. 11. ACKNOWLEDGE AND UNDERSTAND THAT ALL BOARDS AND COMMISSIONS MEETINGS ARE SUBJECT TO THE TEXAS OPEN MEETINGS

ACT AND THE TEXAS PUBLIC INFORMATION ACT. AS AN APPOINTED CITY OFFICIAL, I ACKNOWLEDGE THE EXISTENCE OF THE ETHICS

ORDINANCES AND STATUTES AND PLEDGES TO ABIDE BY THE TERMS OF THESE ETHICS STATUTES AS LONG AS THE CITY OFFICIAL

HOLDS THE CITY OFFICIAL’S OFFICE OR POSITION WITH THE CITY (CODE SEC. 2.03.010). 12. ACKNOWLEDGE AND UNDERSTAND THAT COMPLETING AND SIGNING THIS APPLICATION DOES NOT GUARANTEE SELECTION FOR

PARTICIPATION ON THE BOARD/COMMISSION OR COMMITTEE. 13. ACKNOWLEDGE AND UNDERSTAND THAT MEMBERSHIP WILL ULTIMATELY BE DECIDED BY THE BUDA CITY COUNCIL. 14. ACKNOWLEDGE AND UNDERSTAND THAT IF APPOINTED, THE APPOINTEE WILL ATTEND THE MANDATORY ORIENTATION SCHEDULED

BY THE BOARD LIAISON.

__________________________________ _______________________________________ SIGNATURE OF APPLICANT DATE (NOT REQUIRED FOR EMAIL SUBMISSION)

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Division 8. Parks and Recreation Commission

Sec. 1.02.181 Created; appointment of members; terms

(a) This division creates the parks and recreation commission (“commission”) appointed by the city

council. The commission shall consist of seven (7) members who shall reside either in the incorporated

city limits or its extraterritorial jurisdiction.

(b) The members of the commission shall serve two-year staggered terms, with four (4) members being

appointed in April of even-numbered years and three (3) members being appointed in April of odd-

numbered years.

(c) The initial commission, four (4) of the members shall be appointed for one-year terms and three (3)

members shall be appointed for two-year terms. Thereafter, all terms shall be two-year terms.

(d) Unless otherwise required by state law, all members serve at the pleasure of the city council and

may be removed at any time with or without cause.

Sec. 1.02.182 Qualifications of members

(a) Unless otherwise determined by city council, at least five (5) of the members of this commission

shall reside within the corporate limits of the city and no more than two (2) members shall be residents of

the city’s extraterritorial jurisdiction.

(b) If a city resident member of the commission ceases to reside in the city and his or her relocation

reduces the number of city resident commission members below four (4), that person shall give such

notice of such fact and may be deemed to have resigned from the commission as of the date his or her

residence changed, and the city council shall appoint a resident commission member to fill the remainder

of the resigning member’s term. The temporary lack of four (4) resident members created by the vacancy

shall not impair the ability of the commission to perform its duties nor the actions taken by the

commission. If a resident commission member moves to the city’s extraterritorial jurisdiction and the

relocation leaves at least four (4) resident members on the commission, the relocated member shall

continue to hold his or her place on the commission. A quorum of the commission shall be required to

open meetings, conduct business and take action on any agenda items.

(c) The city council may take into consideration an applicant’s history on delinquency in payment of

any city taxes, utility bills, citations, municipal court judgments and assessments and so forth in

qualifying the applicant.

(d) Notwithstanding any city ad hoc committees or except where duplicate appointments are authorized

by ordinance, city charter or by state law, a person may not serve as a member of the parks and recreation

commission if he or she also serves on the city planning and zoning commission, economic development

corporation board of directors, or local government corporation.

Sec. 1.02.183 Officers; rules; meetings; quorum; record; conflict of interest

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(a) The commission shall have a chairperson and a vice-chairperson elected from its membership to

serve for a one-year term. Officers shall be elected annually by the commission. If the commission wishes

to appoint an officer residing outside of the city limits, then the commission must request city council

approve such appointment.

(b) The chairperson shall preside over the commission and shall have the right to vote on all items

before the commission. The vice-chairperson shall fulfill the duties of the chairperson when the

chairperson is not available for any reason.

(c) The city manager or his or her designee shall be an ex officio member of the commission.

(d) The commission may establish rules or bylaws as necessary for the orderly conduct of its business,

subject to approval by the city council.

(e) The commission shall meet at least monthly, if there is business at hand, at a time and place

established by the commission. Special meetings may be called by the chairperson or interim chairperson

of the commission, city manager or his or her designee or upon the request of any three (3) commission

members. All meetings of the commission shall be open to the public and shall conform with the Texas

Open Meetings Act, section 551 of the Government Code.

(f) A quorum shall consist of a majority of the members of the commission except that when a vacancy

exists, a quorum shall consist of a majority of the remaining members.

(g) The commission shall keep a record, which shall be reasonably available to the public, of its

resolutions, proceedings and actions.

(h) A commission member shall be required to complete any state-mandated training, to include but not

limited to open meetings act training, within ninety (90) days after appointment. Any training expenses

incurred by the member may be eligible for reimbursement by the city subject to the city’s travel and

training policy.

(i) A commission member having any potential conflict of interest on any policy, decision,

or determination before the commission shall disclose to each of the other members the nature

of his potential conflict and shall abstain from voting on such policy, decision or

determination. In the event that the commission member recognizes a conflict or clear

potential for conflict of interest, he or she shall recuse him or herself from discussion and

action on the topic involving such conflict. The disclosure shall be recorded in the

commission’s minutes. Intentional or knowing failure to disclose a conflict of interest shall be

governed under the general penalty section as set forth in section 1.01.009 of this code.

Sec. 1.02.184 Powers and duties

The commission shall serve in an advisory capacity to the mayor and city council and shall

have the following purposes and duties, as well as other duties as assigned by the city council,

as necessary to perform the business of the commission: 12

(1) The commission shall act in an advisory capacity to the city council and the planning

and zoning commission with advice and recommendations on all policies, rules and

regulations relating to the administration of a public parks and recreation program.

(2) The commission shall provide advisory oversight of public playgrounds, athletic fields,

recreation centers and other facilities and activities on any of the properties owned or

controlled by the city or on other properties with the consent of the owners and authorities.

(3) The commission shall have the power to conduct any form of recreation activity that will

employ the leisure time of the people in a constructive and wholesome manner.

(4) At the request of the city council, the commission shall make a complete annual report

and other required reports to the city council.

(5) The commission will act in an advisory capacity with other municipal departments

and/or political subdivisions to provide and establish, operate, conduct, and maintain a

supervised recreation system and to acquire, operate, improve and maintain property, both real

and personal, for parks, playgrounds, recreation centers, and other recreation facilities and

activities.

(6) The commission will follow the directives of the city’s comprehensive plan and any

subsequent master plans regarding parks, recreation, trails and so forth.

(Ordinance 2016-20 adopted 10/11/16)

Secs. 1.02.185–1.02.200 Reserved

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City Council Agenda Item ReportDate: Wednesday, February 15, 2017

Agenda Item No. 2017-97-Contact: Drew Wells

Subject: Considering of Staff report regarding the 2016 Buda Trail of Lights.

1. Executive Summary

2. Background/History

3. Staff's review and analysis

4. Financial Impact

5. Summary/Conclusion

6. Pros and Cons

7. Alternatives

8. Recommendation

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dwells@ci.buda.tx.us

Subject: Staff report regarding the 2016 Buda Trail of Lights.

1. Background / History

The annual Trail of Lights event is a community-wide activity with businesses and organizations providing illuminated displays in Stagecoach Park creating a walking wonderland of lights and Christmas cheer. Other activities include Santa’s Village with nightly visits from Santa Claus, Senior’s night, Christmas music, and dancing. Concessions are provided and shuttle services are available to transport patrons to and from the park. The inaugural event was held in 2009, staged in the front of the park as the remainder of the park was under construction. Below are the dates for the past three years:

Year Dates Number of Days

2016 December 8-10, 15-17, 19 7

2015 December 10-12, 17-20 7

2014 December 11-13, 18-21 7

2. FINDINGS/CURRENT ACTIVITY This year’s event began on December 8 with a reception hosted by the Buda Lions Club for Senior Night with approximately 60 attending. Attendance levels were down for Senior Night compared to previous year’s events due to weather conditions. The temperature on December 8th was in the thirties with a wind-chill factor in the low twenties. Wind gusts from the north at 20 mph. The Trail of Lights was then opened to the public for six nights beginning on December 9th and ending on December 19, 2016, attracting 12,317 people to the event. Attendance levels for the event were down compared to previous events. We experienced an extreme weather change the last weekend of the event which resulted in canceling the last scheduled night that was rescheduled for Monday, December 20th. There were 34 displays featuring local businesses, organizations, and civic groups. Approximately 24 volunteers assisted the city in

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hosting the event. Concessionaire services were provided by Santa Cruz Catholic Church and Project Graduation. Sponsorships were received through direct financial contributions from Buda EDC, US Foods, First State Bank – Central Texas, Texas Lehigh Cement, HEB, Turn Key Realty, Lone Star Pediatric Dental and Braces, Good Shepherd Ministries, REMAX Asset Realty, The Learning Experience, David Weekley Homes, and Travis Thibodeaux Insurance Team. In kind contributions were provided by Buda Lions Club, Cabela’s, and Wonder World.

3. FINANCIAL IMPACT

The tables below details budgetary implications excluding overtime costs for the past three years:

Expenditures

Fiscal Year Original Budget Actual Expense Diff

2016-2017 $28,290 $27,136 $1,154

2015-2016 $28,690 $23,663 $5,027

2014-2015 $47,049 $22,068 $24,981

Revenues

Fiscal Year Original Budget Actual Revenue Diff

2016-2017 $17,500 $20,581 $3,081

2015-2016 $18,000 $17,748 ($252)

2014-2015 $15,000 $17,298 $2,298

General Fund

Fiscal Year Actual Expense Actual Revenue Diff

2016-2017 $27,136 $20,581 ($6,555)

2015-2016 $23,663 $17,748 ($5,915)

2014-2015 $22,068 $17,298 ($4,770)

Advertising and publicity costs for each of the past three fiscal years were budgeted in the Hotel Occupancy Tax Fund in the amount of $5,000. Actual expenditures this year totaled $1,281. It is believed that the Trail of Lights generates significant sales tax revenue for Buda.

4. ACTION OPTIONS/CONSIDERATION N/A.

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Senior Night, Sponsor, Mayor’s FC

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Transportation Total 12,359

Estimated Walk-in Total 1,800

Total Participation 14,221

Total Displays 34

Volunteers 24 18

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Buda EDC US Foods

HEB Texas Lehigh Cement

Turn Key Realty Lone Star Pediatric Dental & Braces Travis Thibodeaux Insurance Team

First State Bank – Central Texas

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David Weekley Homes REMAX Asset Realty

Good Shepherd Ministries The Learning Experience

In Kind

• Cabela’s

• Buda Lions Club • Wonder World 21

General Fund Original Budget Actual

Expenses $28,290 $27,136

Revenues $17,500 $20,581

Difference ($10,790) ($6,555)

Tourism Fund Original Budget Actual

Expenses $5,000 $1,281 22

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City Council Agenda Item ReportDate: Wednesday, February 15, 2017

Agenda Item No. 2017-100-Contact: Drew Wells

Subject: Considering of Staff report on Ethics Training seminar on Saturday, June 3, 2017starting at 8:30 a.m.

1. Executive SummaryAs required by City Ordinance, Commission members shall attend at least oneethics seminar within a year after assuming office and thereafter shall attend atleast one seminar annually.

2. Background/HistoryAn Ethics Training seminar will be held on Saturday, June 3rd for all Board andCommission members. The City Secretary's office will coordinate the trainingand provide additional information prior to the seminar.

3. Staff's review and analysis

4. Financial Impact

5. Summary/Conclusion

6. Pros and Cons

7. Alternatives

8. RecommendationN/A

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City Council Agenda Item ReportDate: Wednesday, February 15, 2017

Agenda Item No. 2017-118-Contact: Drew Wells

Subject: Considering of Staff Report on upcoming Special Events

1. Executive SummaryA. Easter Egg Hunt - April 15B. Buda Lions Club Country Fair and Wiener Dog Races - April 29-30 (SpecialEvent Packet Attached)C. Buda Fun Fish - June 10D. Movies in the Park - June

2. Background/History

3. Staff's review and analysis

4. Financial Impact

5. Summary/Conclusion

6. Pros and Cons

7. Alternatives

8. Recommendation

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53

54

55