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Oklahoma Tobacco Settlement Endowment Trust
April 14, 2010
Jonás Mata , MSWDirector of Grants and Programs
www.tset.ok.gov405.525.8738
Constitutional Amendment
• Approved by voters 69% to 31% in 2000 (referendum)
• Directed settlement revenues between the Tobacco Settlement Endowment Trust Fund and the Legislature’s Oklahoma Tobacco Settlement Fund
• Created a five member Board of Investors to manage the fund
• Created a seven member Board of Directors to expend only the earnings for programs to improve health
• Established criteria for the expenditure of trust fund earnings
Master Settlement Agreement Payment Distribution
Certified Earnings
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
FY 01 FY 02 FY 03 FY 04 FY 05 FY 06 FY 07 FY 08 FY 09
TSET Vision & Mission
Vision
Improving the Health of Every Oklahoman
Mission
To improve the health and quality of life of all Oklahomans through accountable programs
and services that address the hazards of tobacco use and other health issues
Values and Behaviors
• To require measurable outcomes, appropriate evaluation, and annual evaluation reporting of all funded programs.
• To make funding decisions based on the priorities of the Board and the merits of the proposal, independent of political influence and conflict of interest.
• To encourage grantees to match grant monies awarded with monetary commitments and in-kind matches.
Values and Behaviors
• To encourage programs and initiatives that are based on the best research available, follow practices with proven results, and provide the best opportunity for success.
• To work cooperatively with other public and private organizations and funders to support joint efforts that will use funds efficiently, avoid duplication, minimize administrative expense, and provide the opportunity for sustained activity.
• To plan and encourage community-based comprehensive services for all areas of Oklahoma, including urban and rural communities.
Working Philosophy
• State Agency with grantmaking functions similar to a private foundation
• Strategically funding programs for impact
• Priority on evidence-based programs
• Able to bring proven programs to scale in Oklahoma
• Accountable for public funds
Programs Funded
Tobacco Control
• Served over 100,000 since 2003
• Quit coaching significantly increases quit rates
• Est. savings of $30 million annually on direct medical costs from smokers who have quit
• Patches or gum sent via mail order
• Ranked sixth in the nation in reach– Over 60% with incomes of $20,000 or less– American Indians and African Americans – Pregnant women– Smokers and Smokeless Tobacco Users
Communities of Excellence in Tobacco Control
38 Counties, 2 Tribal Nations
Addressing Tobacco in Specific Populations
• OSU Center for Health Sciences – Tobacco Free Zone– low income housing
• OSU Seretean Wellness Center– all OSU campuses statewide
• Communication Services for the Deaf – deaf and hard of hearing statewide
Tobacco Stops With Me Campaign
Tobacco Cessation Systems Grants
• Oklahoma Hospital Association
• Oklahoma Insurance Department
• Oklahoma Department of Mental Health and Substance Abuse Services
• Oklahoma Health Care Authority
State Program Office
• Collaborative partnership with the Oklahoma State Department of Health, Tobacco Use Prevention Service
• Provides content consultation on program direction, RFP development, surveillance, policy development, and coordination of the comprehensive program.
• Provides extensive training and technical assistance to grantees
Evaluation
Tobacco control programs externally evaluated by the OU College of Public Health, Department of Biostatistics and Epidemiology
Programs Funded
Research
Oklahoma Tobacco Research Center
• A program of the OU Cancer Institute
• Two-year planning phase and three-year implementation phase
• $1 million per year
• Seed grants
Adult Stem Cell Research
• Board voted to address this emerging issue
• $1 million per year over five years
• Convened a study group of stakeholders and advisors
• FY 2010 planning year followed by five years of implementation
Programs Funded
Fitness and Nutrition
Fitness and Nutrition
• Researching evidence-base and best practices
• Engaging key stakeholders to develop a plan for TSET’s involvement
• Funded a three year pilot project in Tulsa
Programs Funded
Unsolicited Proposals
Unsolicited Proposals
• Addressing any of TSET’s purposes
• Emerging opportunities
• Short-term grants
• Multiple funding partners
Unsolicited Proposals
• Indian Health Care Resource Center – three year project using CATCH, Community Gardens, and policy change in 12 Tulsa schools
• Oklahoma Health Care Authority – addressing systems change in clinician offices to address smoking among pregnant women
Programs Funded
Conference Sponsorships
Conference Sponsorships
• Addressing any of TSET’s purposes
• Statewide or series of regional events
• Funding partners
Conferences Sponsored
• Oklahoma Institute for Child Advocacy Fall Forum
• Turning Point and Fit Kids Coalition Annual Conference
• American Lung Association Lung Health Luncheon
• Oklahoma City Chamber of Commerce Bioscience Conference
• Oklahoma Rural Health Conference
FY 2010 TSET Funding Overview
Community
Classroom
Counter-marketing
Cessation
Comprehensive Tobacco Control
Basics of Tobacco Control
Tobacco Technical Assistance Consortium
http://www.ttac.org/products/index.html
Communities of Excellence in Tobacco Control Comprehensive Community Programs - Wave 3
• Funding for 6 to 10 grants for up to $75,000 per grantee for the first year of a five-year program.
• Funding for years two through five may be awarded up to the maximum amounts allowed (see Appendix 3, pgs. 30-32 of the RFP).
• Funding for county and/or tribal coalitions or a consortium of coalitions not already participating in the Communities of Excellence Program.
• Targeting communities interested in planning and implementing comprehensive, evidence-based interventions for populations at risk for tobacco use or tobacco related disease and death.
Communities of Excellence - Wave 3Application Timelines
• April 14, 2010 – Applicant Workshop
• May 14, 2010 - Deadline for submission of questions
• May 21, 2010 – All questions and answers posted on TSET Web site.
• June 28, 2010 – Proposals due no later than 5:00 p.m. CST
• September 2010 – TSET Board of Directors make awards
• October 1, 2010 – Grant activity begins
Communities of Excellence (CX) – Wave 3 Priorities
• County and/or tribal coalitions or a consortium of coalitions not already participating.
• Reduce tobacco use among Oklahomans of all ages and populations – particularly those most at-risk for tobacco use and tobacco-related disease.
• Population-based initiatives that create a social environment in which tobacco use becomes less desirable, less acceptable, and less accessible.
• Focused system level change (policy or organizational change) and norm shifts.
Communities of Excellence – Wave 3 Community Norms Desired
A “Community of Excellence” in tobacco control is one in which social norms consistently point to no tobacco use throughout the community. public places & workplaces are smoke free; community organizations & events reject tobacco industry sponsorship; schools adopt tobacco-free policies; health care providers routinely refer tobacco-users to cessation services; business provide insurance coverage for tobacco dependency treatment for their employees; tobacco industry activities are monitored & countered; and police enforce tobacco retailer ordinances.
Communities of Excellence – Wave 3 Application Requirements – Competitive
• Complete RFP Solicitation Request Affidavit (Form 1).
• Complete RFP proposal submission requirements including all associated forms (see pages 18-21 of the RFP).
• All proposal submission forms are available and may be electronically downloaded from http://www.ok.gov/tset/Grants/Community_of_Excellence_in_Tobacco_Control_(Wave_3)_RFP.html.
• Direct all questions to Jonás Mata, Director of Grants and Programs at (office) 405-525-6100 ext. 22, (fax) 405-525-6104, (email) [email protected].
Communities of Excellence – Wave 3 Purpose
• Consistent with the Oklahoma State Plan for Tobacco Use Prevention and Cessation, community programs will use a comprehensive approach to achieve the following four priority goals: Prevent the initiation of tobacco use among
young people; Eliminate exposure to secondhand smoke; Promote cessation among adults/young people
using tobacco; and Reduce tobacco industry influences among adults
and youth.
• Coalitions must also work to identify and eliminate disparities in specific population groups related to the four priority goals.
Communities of Excellence – Wave 3 Eligibility
• Existing community-based coalitions with a track record of success in addressing health or public health goals within the county or tribe is a prerequisite.
• Counties/tribal nations that are currently part of a consortium may not apply as individual counties/tribes.
• Serve a minimum of one county/tribal nation/consortium of multiple counties/tribes with a total population of 15,000 or more Oklahoma residents.
Communities of Excellence – Wave 3 Eligibility
• The Applicant Organization/Lead Agency must be selected by the coalition or consortium.
• Any private not-for-profit or public entity with an administrative presence in the State of Oklahoma may serve as the Applicant Organization/Lead Agency.
• The Applicant Organization/Lead Agency must provide a 10% match (mix of in-kind and cash resources).
Communities of Excellence – Wave 3 Eligibility
• Lead Agency/Coalitions already collaborating with a tribal nation and wishing to apply for grant funds on behalf of the tribal nation (see the tables in Appendix 3) must obtain and submit a tribal resolution.
• Tribal resolution must allow the lead agency/coalition to receive grant funds on their behalf and indicate the tribal nation’s commitment to the consortium and grant program.
• The Applicant Organization/Lead Agency must complete the “Certification of Non-Acceptance of Tobacco Funds” (Form 8).
Communities of Excellence – Wave 3 Funding
• Funding for the Start-up/Planning year may not exceed $75,000 per applicant.
• Additional funding (up to the maximum amounts in
Appendix 3) may become available during the course of the five year grant period.
• To demonstrate community investment in the program
and a capacity for sustainability, an Applicant Organization/Lead Agency must provide a 10% match.
• A portion of the match must come from the community.
Communities of Excellence – Wave 3 Funding
• Other state or federal funds may be used as match for this program as long match funds are:– Fully dedicated to the program, – Authorized for use in the program by the Federal or
State granting agency, and – The applicant continues maintenance of effort to
provide local match. • Indirect costs are allowed up to 10% of “Total Direct
Program Costs” funded by TSET Support .
• All grants are contingent upon the availability of funding.
Communities of Excellence – Wave 3 Selection Criteria
• Proposals will be evaluated by an external review committee using the selection criteria in the RFP, page 10.
• The total number of points assigned by reviewers will
not be the final determinate for the awarding of contracts.
• TSET may conduct a site visit as part of the selection process.
• The final grant award decision is made at the sole discretion of the TSET Board of Directors.
Communities of Excellence – Wave 3 Scope of Work
• Coalition-lead initiative to create and implement local comprehensive tobacco control programs.
• Funds population-based interventions guided by a set of core community indicators and social capital assets addressed at the local level.
• Encourages creative and innovative local interventions based on the unique characteristics of the county, tribe, or consortium.
Communities of Excellence – Wave 3 Scope of Work
• Emphasizes high-impact, outcome-oriented, well coordinated activities between the local and state levels using the CX Plus approach.
• The CX Plus approach serves as the foundation for each county, tribe, or consortium to conduct a community assessment and develop a strategic plan.
Communities of Excellence – Wave 3 Scope of Work
• The Start-up/Planning Phase (Grant Year 1) will specifically address the implementation of social capital assets 1-4, as well as the development of a strategic plan for Grant Year 2.
• Strategic plans must address four (4) core community indicators and four (4) core social capital assets for measuring grant program achievements during the Implementation Phase (Grant Years 2 - 5).
• Total of eight required core community indicators and social capital assets (includes four core community indicators and four core social capital assets).
Communities of Excellence – Wave 3 Scope of Work
• All core and optional indicators/assets selected by the grantee (lead agency and coalition) must be addressed every year of the five-year grant; the grantee decides the level and intensity of activity to devote to each indicator/asset each year.
• Optional indicators may be added at the start of any grant year based on the needs and desires of the communities/coalition.
Communities of Excellence – Wave 3 Scope of Work
• For each core indicator/asset achieved at 100%, the grantee must select a replacement indicator/asset from the same priority area.
• Program provides measurable objectives, work plans, timelines, deliverables and is annually evaluated based on the performance measures and the achievement of community indicators and social capital asset outcomes.
Communities of Excellence – Wave 3 Scope of Work
• Work with:– State Program Office (SPO) for program
coordination, training, and technical assistance.– OU External Evaluator for evaluation plan training
and technical assistance and participate in the overall evaluation design
– TSET for financial and health communications coordination, training, and technical assistance.
• Major events and campaigns must be closely coordinated with the SPO, as necessary, to assure the most effective use of statewide and local resources.
Communities of Excellence – Wave 3 Scope of Work
• The Applicant Organization/Lead Agency and the coalition are in a collaborative partnership.
• The coalition selects the Lead Agency and supports the work of the Lead Agency throughout the life of the grant.
• Applicant Organization/Lead Agency is the fiscal agent for the grant.
• The grant requires the hiring of a qualified, full-time Community Program Coordinator dedicated to the program.
Communities of Excellence – Wave 3 Scope of Work
• Lead Agency is encouraged to award subcontracts to implement various aspects of the program and is responsible for managing those subcontracts.
• Coalition is tasked with carrying out many of the activities; whereas, the Applicant Organization/Lead Agency fills the essential role of providing staff time and financial support to the coalition.
• Program staff cannot serve as officers of the Coalition.
• Grantee may engage in local collaborations with other agencies on major events that seek to leverage the combined actions of several agencies toward local comprehensive health improvements.
Communities of Excellence – Wave 3 Budget Requirements
• Complete the Summary Budget (Form 9a) and Budget Narrative Justification (Form 9b).
• Prepare the budget for the first funding period, October 1, 2010 through September 30, 2011 only. Budget and work plans are clarified each year.
• Use your best judgment when projecting expenses; remember to consider the training agenda for the coming year in estimating training and travel costs.
• The budget guidelines and instructions for completing the budget are on the TSET Web site; carefully review and follow them.
Communities of Excellence – Wave 3 Budget Requirements
• Review and become familiar with the listing of “unallowable expenditures” and “expenditure limitations” to ensure the proposed budget only includes allowable expenditures.
• Indirect cost rate is an amount not to exceed 10% of “Total Direct Program Costs” associated with the proposal.
• Out-of-state travel is limited to an amount not to exceed 5% of TSET funds.
Communities of Excellence – Wave 3 Additional
• Carefully read the "Terms and Conditions” contained in Appendix 5 as it contains information about the legal and financial responsibilities of grantees.
• At a minimum, Program Coordinators must have a bachelor’s degree in community health, social work, communications, or related field. Substitutions for this educational requirement may be considered on a case-by-case basis and must be approved by TSET.
• A Waiver of Immunity is necessary for Tribal Nations.
Questions/Comments
Good Fortune
