ONLINE ADMISSIONS APPLICATION (OAA) UPDATE

ONLINE ADMISSIONS APPLICATION (OAA) UPDATEADMISSIONS & REGISTRATION COUNCIL (ARC) MEETING

Monday, Nov. 30, 2020

AGENDA

• Welcome & Introductions

• Work Completed and In Progress

• OAA Timeline Go-Live Dates

• Phase 2 Work (International, College in the High School, Selective Admissions)

• OAA Presentation

• Questions and Feedback

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WELCOME & INTRODUCTIONS

• ctcLink Project team members

• ARC members

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WORK COMPLETED AND IN PROGRESS• Requirements collected, design complete

• Kastech has completed its System Integration Testing (SIT)

• SBCTC Support organization and ctcLink Project teams are currently performing SIT

• ctcLink Testing team is updating testing materials

• SBCTC Training team is updating training materials

• Kastech confirms OAA meets accessibility standards:

• WCAG 2.1 – AA

• VPAT – Section 508 (Kastech has applied for VPAT)

• OCIO – Policy 188

• Level Access (vendor) will conduct accessibility testing Nov. 304

https://www.w3.org/WAI/standards-guidelines/wcag/glance/

https://www.section508.gov/sell/vpat

https://ocio.wa.gov/policy/accessibility

OAA TIMELINE

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Activity Timeline Status

Kastech SIT Oct. 5 – 30, 2020 Complete

ctcLink SIT Nov. 11 – Dec. 18, 2020 In progress

Kastech test scripts Oct. 30, 2020 Complete

Kastech training documents Nov. 13, 2020 Complete

ctcLink develop UAT test scripts Nov. 11 – Dec. 18, 2020 In progress

ctcLink develop training

documentsDec. 1 – Dec. 30, 2020 In progress

College UAT/Training Jan. 11 – 22, 2021 Pending

DG2 & DG3 Go-Live Jan. 28, 2021 Pending

OAA GO-LIVE DATES BY DEPLOYMENT GROUP

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Deployment Group (DG) Go-Live

DG2 & DG3 Jan. 28, 2021

DG4 & DG5• DG4 OAA activities will align with DG5

implementation activities and timeline

October 2021

DG6• DG6 activities will align with DG6

implementation activities/timeline

March 2022

ctcLink Deployment Groups and High-Level Timeline

https://www.sbctc.edu/colleges-staff/it-support/ctclink/deployment-timeline-graphic.aspx

PHASE 2 WORK

• Phase 2 will be deployed October 2021

• International Students Template

• Will work with college International Student programs staff on requirements and template development

• College in the High School

• Applicants may use OAA and colleges will follow current processes for admission

• Selective Admissions

• Applicants may use OAA and colleges will follow current processes for admission

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ONLINE ADMISSIONS APPLICATION (OAA)

For questions during the presentation

• Write your question in the chat box

• Name

• College

• Question

• Slide number

• Questions will be answered at end of presentation

8Note: The Online Admissions Application is currently under development and is subject to change. Screenshots may not reflect final product.

OAA ACCOUNT CREATION

• Applicants can submit an OAA in two ways:

1. Logging into the OAA with their existing ctcLink credentials

2. Creating an OAA user account


OAA GENERAL USER LANDING PAGE


OAA CREATE AN ACCOUNT


OAA SECURITY QUESTIONS

• Responses to security questions are used to reset a forgotten password


OAA ONE TIME PASSWORD

• One Time Password (OTP) verification sends a unique code to the student’s e-mail


OAA LOGIN


OAA WELCOME MESSAGE – FIRST TIME LOGIN


OAA START AN APPLICATION


OAA INSTRUCTION GUIDE


OAA INSTRUCTION GUIDE


OAA START AN APPLICATION


OAA CONTINUING APPLICATION




OAA ACCESSIBILITY



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• Section navigation encourages increased responses

Note: The Online Admissions Application is currently under development and is subject to change. Screenshots may not reflect final product.


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• Collapsible heading



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• Collapsible heading


OAA FIELD LEVEL HELP


OAA PERSONAL DETAILS - NAME


OAA PERSONAL DETAILS - PHONE


OAA PERSONAL DETAILS - EMAIL


OAA PERSONAL DETAILS - ADDRESS


OAA PERSONAL DETAILS - CITIZENSHIP

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• Citizenship status only captured for USA to avoid confusion for countries with no corresponding values


OAA HIGH SCHOOL/COLLEGE



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• Search from values currently in PeopleSoft



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• Once selected, the address fields pre-populate



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• Students who are unable to find their school can use free-form text



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• College sub-section is optional

• Students can add more than one college


OAA ETHNICITY

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• Students can select more than one race and each race selected has a corresponding ethnic group field


OAA ETHNICITY

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• Students can select more than one ethnic group


OAA UPLOAD DOCUMENTS

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• Colleges can choose to require a specific document type depending on admit type, program, plan, and term – great feature for selective admissions!


OAA RESIDENCY


OAA RESIDENCY


OAA SUPPLEMENTAL QUESTIONS

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• Must complete section, but “prefer not to answer” is an option


OAA REVIEW AND SUBMIT



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• “Yes, I accept” must be selected to submit application



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• “Save for later” directs student to In-Progress Applications


OAA SUBMIT – FEE REQUIRED

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• If college charges fee, a pop-up will appear for payment or waiver information



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• If college charges fee, a pop-up will appear for payment or waiver information






OAA SUBMIT – FEE REQUIRED - WAIVER


OAA SUBMIT – FEE REQUIRED - WAIVER


OAA SUBMITTED APPLICATIONS


OAA SUBMITTED APP DETAILS

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• Student can view ctcLink Student ID right away


Except where otherwise noted, this work is licensed under CC BY 4.0.Note: All material licensed under Creative Commons Attribution 4.0 International License.

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ONLINE ADMISSIONS APPLICATION (OAA) UPDATE