ONLINE VENDOR REGISTRATION USER MANUALvendormanagement.uemedgenta.com/Online_Vendor_Registration_M… · 1.3 Read the online vendor registration manual for details of instruction/requirement

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Registering as a UEM Edgenta Berhad Vendor

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On-line Vendor Registration process allows the vendors to register/renew themselves with UEM Edgenta

Berhad (UEMED). If approved by UEMED after reviewing all necessary requirements according to UEMED

Policy, UEMED and its subsidiaries will be able to transact with the vendors.

ONLINE VENDOR REGISTRATION USER MANUAL

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Table of Contents

Section One – General Information

1.0 Get Started 3

2.0 On-Line Registration Flow Chart 4

3.0 Registration Guidelines 5

4.0 Supporting Documents To Be Included During Application 5 -7

5.0 E-Mail Address 8

6.0 Reminders 8

7.0 Enquiries 8

Section Two – System Specific Information

1.0 Access to the system 9 - 11

2.0 Vendor Login Request 12

3.0 Registration Proper 14 - 20

4.0 Upload Supporting Documents 21 - 22

5.0 Submission 23

6.0 Maintenance of Login ID and Password 24

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SECTION ONE – GENERAL INFORMATION

1.0 Get Started

1.1 Registration of Vendor can be done via the UEM Edgenta Berhad Corporate website. Vendor to

visit UEMED website at www.uemedgenta.com.

1.2 On the UEMED Corporate Website, click on “Vendor Registration” button at the bottom of the

page. By clicking on the button, the vendor will access the UEMED vendor registration site.

1.3 Read the online vendor registration manual for details of instruction/requirement before starting

the registration. The manual will guide vendors to apply for registration step by step.

1.4 For existing vendors, log in using the user name and password provided to you. (Existing vendors

with valid registration will be invited through email and shall use the invitation link to access the

vendor registration site to update vendor’s details and go through the license renewal process).

1.5 For new vendor’s, please click on the “Continue” button.

1.6 Prospective Vendor Registration page will open as shown below.

1.7 For details of the registration process, kindly refer to Section 2 of this manual.

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2.0 Online Vendor Registration Flow Chart

ACCESS TO THE SYSTEM-LOGIN AUTHENTICATION

New Vendor – Click ‘Continue’

End

UEM EDGENTA BERHAD CORPORATE WEBSITE (Click on ‘Vendor Registration’ tab at the bottom of the

Website)

RULES FOR REGISTRATION Read and understand the rules for registration and accept the

terms & conditions to continue

NEW VENDOR REQUEST LOGIN Vendor to fill in basic information including email address, user

name and password. Click ‘Submit’ to proceed

ACTIVATION EMAIL Vendor will receive the activation email to proceed

LOGIN AS Click Login As ‘Existing Vendor’, fill in user name and password,

then click ‘Login’ to start

MAIN Read registration reminders carefully and click ‘Proceed’

PROFILE, SHAREHOLDER & DIRECTOR, STATUTORY AND BANK & GST

Fill in all the information required. Click ‘Save’ and 'Next’ to

continue

ATTACHMENT Upload all the supporting documents required in pdf format up

to maximum of 15MB each file. Click ‘Next’ to proceed

SUBMISSION Review information provided and click ‘Submit’ to complete

the vendor online registration process

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3.0 Registration Guidelines

3.1 The following entities are allowed to register as a UEM Edgenta Berhad vendor.

3.1.1 Public Limited/Berhad

3.1.2 Private Limited/Sdn Bhd

3.1.3 Sole Proprietor/Enterprise

3.1.4 Co-operation

3.1.5 Public Sector/Government

3.1.6 Foreign Registered Company

All companies except foreign registered company must be registered with the Companies

Commission of Malaysia (SSM).

3.2 The minimum paid-up capital for Public Limited and Private Limited companies is RM10,000.00

3.3 Companies must obtain appropriate valid licenses for each category of work applied and provide

copies as attachments to the submission.

3.4 Vendors must ensure that the following conditions are adhered to

3.4.1 Two (2) or more different companies doing the same activity in the same registered

address is not allowed to register.

3.4.2 One person cannot hold a directorship in two (2) or more different companies.

3.4.2 Employee of UEM Edgenta Berhad is not allowed to register as a UEMEd vendor.

4.0 Supporting Documents to Be Included During Application

4.1 Vendors are required to upload all relevant/required supporting documents in PDF format. 4.2 Compulsory Supporting Documents:

4.2.1 Company Profile [Organization Chart (Name & Designation), Services Offered]

4.2.2 Personal Particulars including credentials & experience) of directors & shareholders of the

company

4.2.3 Certification with Government Bodies, Private Sectors & Public Sectors (where applicable)

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4.2.3.1 Ministry Of Finance (MOF) certificate (Compulsory only for Suppliers).

4.2.2.1 Construction Industry Development Board (CIDB) certificate (Compulsory only

For Construction,Extension, Installation, Repair, Maintenance, Renewal, Removal, Renovation & Dismantling or Demolition Contractors)

4.2.2.2. Sijil Perolehan Kerja Kerajaan (SPKK) certificate

4.2.2.3 Bahagian Pembangunan Kontraktor & Usahawan (BPKU) certificate

4.2.2.4 Energy Commission of Malaysia (EC/ST) certificate (Compulsory only for Electrical

Contractors)

4.2.2.5 National Water Services Commission (NWSC/SPAN) certificate (Compulsory only

for Sewerage Treatment Contractors)

4.2.2.6 Standards and Industrial Research Institute of Malaysia (SIRIM) certificate

4.2.2.7 International Organization for Standardization (ISO) certificate

4.2.2.8 Medical Device Authority Malaysia (MDA) (Compulsory only for BEMS Vendor)

4.2.2.9 Kementerian Dalam Negeri (KDN) (Compulsoryonly for Security & Scrap Dealer)

4.2.2.10 Jabatan Pertanian Malaysia (Akta Racun Perosak 1974) & Lesen Pemakai Racun

Makhluk Perosak (Compulsory only for Pest Control)

4.2.2.11 Kementerian Kesihatan Malaysia [Sekolah Latihan Pengendali makanan (SLPM)] & Kad Suntikan Pengendali Makanan (Compulsory only for Caterer)

4.3 Latest three (3) months of bank statement & Audited Account for the last Financial Year

4.4 Latest Company Particulars from Suruhanjaya Syarikat Malaysia (SSM) e-info section (Printed out)

4.5 Additional Compulsory Documents for Private Limited and Public Listed Companies

4.5.1 Memorandum and Articles of Association (MAA)

4.5.2 Form 9 – Company Corporation’s Certificate from the Companies Commission of Malaysia (SSM) 4.5.3 Form 13 – Certificate of Incorporation On Change Of Name Of Company from the

Companies Commission of Malaysia (SSM)(if any)

4.5.4 Form 24 – Return of Allotments of Shares

4.5.5 Form 32A – Transfer of Shares (if any)

4.5.6 Form 49 – Latest Particulars of Directors, Managers & secretaries

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4.5.7 Form of Annual Return of Having a Share Capital

4.6 Additional Compulsory Documents for Enterprise, Sole Proprietorship or Partnership

4.6.1 Form D – Company Registration Certificate from the Companies Commission of Malaysia

(SSM)

4.6.2 Company Renewal of Registration Certificate (Form E) from the Companies Commission

of Malaysia (SSM)

4.6.3 Certificate of Registration under the Business Names Ordinance for vendor registered in

Sarawak or

4.6.4 Form B under Commercial License Ordinance 1948 for vendor registered in Sabah

4.6.5 Income Statement & Balance Sheet for the last Financial Year

4.7 Others Additional documents (if any)

4.7.1 Letter Approval for Goods & Services Tax (GST) from CUSTOMS (if any)

4.7.2 Certificate of Staff Qualification (Degree/Diploma/Certificate)

4.7.3 Certificate/Agreement of Full Ownership or by Rental (Vehicle/Plant/Equipment)

4.7.4 Company’s Past Experience (LOA/CPC/PO/Invoice & any related documents)

4.7.5 Sustainability Program (where applicable)

4.7.6 Teraju/Teras Certification (where applicable)

4.7.7 Other certificate related to services/supplies

Print Checklist

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5.0 E-mail Address

5.1 Vendors shall ensure that ALL official corporate e-mail contacts are valid. This is crucial as the

corporate email address will play the following functions for the Vendor Management System.

5.1.1 Issuance of a user ID (identification) and password. Please note that it is critical to ensure

that this email address belongs to an authorized member of your organization who will

later be submitting the application to UEM Edgenta, for creation of new user ID(s) for

your organization. User ID created for your company will give authorization to your staff

to update your company data.

5.1.2 Email notification as a reminder to vendor three (3) months prior to the expiry of your

registration.

6.0 Reminders

Vendors shall undertake and warrant that all data and information submitted during the

application are factual and correct. Falsified or fraudulent information or documents will result

in rejection of application or in case where approval has been granted, will result in immediate

cancellation.

7.0 Enquiries

For any enquiries please contact the following:

Address To Email address Telephone No.

VMU Team [email protected] 03-2725 6937

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SECTION 2 – SYSTEM SPECIFIC INFORMATION

1.0 Access to the system.

1.1 To access the system, a vendor has to visit the UEM Edgenta Berhad (UEMED) website at

www.uemedgenta.com.

Please click on the “ Vendor Registration” tab at the bottom of the page as show below.

Vendor Registration

http://www.uemedgenta.com./

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1.2 The following page will appear.

1. Please click the “Online Vendor Registration Manual”. Download, read and understand

the contents of the guideline before making the application.

2. Click “Continue” to proceed with the online registration process.

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1.3 Registration Guidelines

Please read and accept the terms & conditions and click continue.

Note : To accept the terms and conditions is mandatory, otherwise the vendor can’t proceed to the next step.

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2.0 Vendor Login Request

2.1 Creation of Log In ID and Password

Fill in the basic information and create a User Name & Password and click “ Submit”

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2.2 An email notification will be sent to the valid registered company’s email address

1. Please click the pathlink to continue for registration proper.

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3.0 Registration Proper

3.1 Upon clicking the link given, the page below page will appear and display again as your account

has been activated. Please proceed with the following steps:

1. Login as Existing Vendor

2. Key-in the username and

3. Key-in the password

4. Click Login to start.

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3.2 Notice of Registration

1. The following page will appear, please read the notice as a reminder for terms and condition of the registration.

2. Click the button “ Proceed” to continue the registration process

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3.3 Completion of Registration Process

3.3.1 Please fill in the required field, click Save and Next

3.3.2 Click Next

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3.3.3 Fill in Shareholder & Director, Statutory, Bank & GST

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3.3.4 Fill in Statutory Requirement, save and click next

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3.3.5 Fill in bank account information and GST details. Save and click next

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4.0 Upload supporting documents

4.1 Please upload all the supporting documents in PDF Format. The file size should be not more than

15MB.

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5.0 Submission

Upon completion and successfully uploading the files, please review and check all the required

field and compulsory documents are uploaded. Please click “Submit” button to complete your

vendor on-line registration process. Prospective submission page will appear as shown below.

5.1 Your request for registration will be submitted and a confirmation e-mail will be sent to the

registered email during the registration process.

5.2 If any details are not correct or incomplete, then the Vendor Registration Administrator will

contact you to request for further information.

5.3 Vendor will have fourteen 14 calendar days to be provide the necessary information. Otherwise,

your request for registration will be rejected once the given time has lapsed.

5.4 With this your on-line vendor registration is completed.

5.5 Upon receipt of complete documentation, UEM Edgenta Bhd will require fourteen (14) working

days to process with application. Vendor will then receive notification if they have been successful

or not.

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5.0 Maintenance of Login ID & Password

5.1 Forget Password

5.1.1 To access the system please follow step in Section Two

5.1.2 Click ‘Forget Password’ at registered vendor section

5.1.3 Below page will be displayed. Please fill in your ‘Company’s Registration No.’ and ‘Registered

email’ After that click ‘Submit’

5.1.4 The new password will be sent to your email.

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