August 2014

PART TIME COMPENSATION AND

CLASSIFICATION PROCESSModule 1

Policies and Procedures

Introduction

• Part time Academic Group• Part time Administrative Group• Part time Support Staff• Students

Part time Academic Group

• 4 Categories:• Part-Time• Regular Partial Load• Short-Term Partial Load• Sessional

Part-Time Academic Group (cont.)

• Part-Time Academic• Teaching up to and including six hours/week• Rate is determined by hiring manager• No restrictions on hiring

Part-Time Academic Group (cont.)

• Regular Partial Load Academic• Teaching more than 6 and up to 12 hours inclusive • for more than 7 weeks (Effective May 1, 2010)• Placed on salary grid as per the Academic Collective

Agreement• Partial Load calculation sheet must be completed• Pay union dues• Eligible for benefits and prorated sick leave benefits

Part-Time Academic Group (cont.)

• Assignments outside Partial Load status• Subsequent authorizations for more than 12 hours• If < than 3 weeks, retains Partial Load status and • If < than 3 weeks, retains Partial Load status and benefits.• If > than 3 weeks, loses Partial Load status and benefits

and becomes Sessional.• Must replace a full time professor/instructor for

unplanned absences• Appendix V of the Academic Collective Agreement

Part-Time Academic Group (cont.)

• Combination Partial Load• Two authorizations in different departments• All authorizations must be paid at the same step• Authorization with greater number of hours

determines step• Negotiated between departments

Part-Time Academic Group (cont.)

• Short Term Partial Load• Teaching more than 6 and up to 12 hours inclusive for

less or equal to 7 weeks (Effective May 1, 2010)• Pay rate is determined by hiring manager• Not eligible for benefits• Do not pay union dues• Must be a break of two weeks in order to retain Short

Term Partial Load status

Part-Time Academic Group (cont.)

• Sessional Academic• Normally hired to replace a full time

professor/instructor• Pay rate may either be weekly or hourly and is

determined by hiring manager• Limit of 10 months in a 24 month period

Part-Time Academic Group (cont.)

• Sessional Academic – Monitoring• After 10 months, must work 6 hours/week until time • begins to drop• If it exceeds 10 months, it requires special permission from HR.

HR will not approve beyond 11 months Human Resources 10• As per section 2.03 B of the Academic Collective Agreement, once

an employee has reached the 10 month limit, the employee cannot have a subsequent Partial Load authorization

• Non-teaching, Coordinating, and sick leave replacement for up to 14 days do not affect sessional count.

Part-Time Academic Group (cont.)

Monitoring • February 2005 = .50• March 2005 = 1.00• April 2005 = 1.00• August 2005 = .25• September 2005 = 1.00• October 2005 = 1.00• November 2005 = 1.00• December 2005 = .25• January 2006 = 1.00• February 2006 = 1.00• March 2006 = 1.00• April 2006 = 1.00

As of April 2006 he has accumulated 10 months, therefore, must be restricted to 6 hours/week until time begins to drop in February 2007

Part-Time Academic Group (cont.)

• Counsellors and Librarians• Hourly rate is set by hiring manager• < 24 hours/week are considered part time• > 24 hours/week are considered full time and sessional

rules apply

Part-Time Academic Group (cont.)

• Co-ordination• No restrictions for hiring co-ordinators• Time does not affect sessional count• Must be paid hourly and rate is set by hiring manager

Part-Time Administrative Employees• Only Human Resources may approve authorizations • Job description should accompany authorization to

be evaluated by HR, once a payband has been determined and approved by the hiring manager, HR will approve on the system

Part-Time Support Employees

• 4 Categories:• Part Time Support Staff (> 24 hrs./wk)• Part Time Support Staff (< 24 hrs./wk)• Appendix D• Projects of a Non-Recurring Kind

Part-Time Support Employees (cont.)• Part time Support Staff (over 24 hrs./wk)• Paid hourly according to Part Time support rates• A Job Fact Sheet (JFS) should be created for any part-time

support assignments• Limit of 21 weeks in a 12 month period• After 21 weeks, must work 24 hours or less per week• Projects of Non-Recurring kind do not affect the counting of full

time weeks• If placing in a project of a non-recurring kind, an outline of the

project must be sent to HR and upon approval, HR will approve such authorization

Part-Time Support Employees (cont.)Monitoring• February 2005 = 3 wks.• March 2005 = 2 wks.• April 2005 = 4 wks.• August 2005 = 5 wks.• September 2005 = 5 wks.• October 2005 = 2 wks.

As of October 2005 he has accumulated 21 weeks, therefore, must be restricted to <24 hours/week until time begins to drop in February 2006

Part-Time Support Employees (cont.)• Appendix D• Part-time support employees replacing a bargaining unit member

for a minimum of one day• Replacing employees are paid in the same wage scale of full time

employee classification• Must pay union dues• Paid an additional 8% in lieu of vacation and fringe benefits• Does not affect the accumulation of regular full time weeks for

temporary support staff (21 weeks limit)• Entitled to overtime, shift premium and statutory holidays

Part-Time Support Employees (cont.)• Projects of a Non-Recurring Kind• These are assignments excluded from the bargaining unit and • are for projects not performed on a regular basis in the

College. • Only for a period of 12 months only, unless an extension is

agreed upon in writing between the Local Union and the College.

• An outline of the project must be sent to HR and along with a • JFS and upon approval and evaluation, HR will then approve • the authorization.

Students

• 3 Categories:• Appendix G• CSEP• International Students

Students (cont.)

• Appendix G• Any student working in the college between middle of

April and August 31 and working more than 24 hrs./week

• Must be paid at least the current Ontario minimum wage ($11.00 effective June 1, 2014)

• Pay union dues• Entitled to overtime statutory holidays and shift

premium

Students (cont.)

• College Student Employment Program (CSEP)• Must be actively registered student in the college• Student’s Association is the employer• Must work in an environment similar to the student’s

program

Students

• International Students• HR will enter all International Students and assign an

employee number• A copy of their visa or work permit is required• HR will approve all authorizations for International

Students