Project Management.pptx

7/22/2019 Project Management.pptx

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Group Members

Nipuna Weerakoon (105649)

Sorwar Hussain (106815)


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Background of chosen project

Project and project management

Five phases of project

Project parameters


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?


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Dinner dance ceremony

DINNER

Date - 18thApril 2010


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Place - Avoca house hotel London on 18thApril 2010

conduct by Hot pot event Management Company.

Sponsors Avoca house hotel owner.

Ticket 50 Invited guest 150

HPEM on 20thMarch 2010 start to plan the event.

PM has 30 days to arrange everything.


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A temporary endeavour undertaken to accomplish aunique purpose

Temporary UniqueCharacteristicOf project

A targetoutcome

A defined lifespan

Crossorganisationalparticipation

New orunique

Time cost andperformancerequirement


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Specific time line

Unique outcome

Incremental steps

Goal driven Temporary endeavour


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?


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Application of knowledge, skills, tools and techniques to project activates to

achieve project requirements

Advantage of project management

Better control of financial, physical and human resource

Improved customer relations

Shorter development time

Lower costs

High quality and increased reliability

High profit margins

Improve productivity

Better internal coordination


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Knowledge

Understanding

Interpersonal skills


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Beginning

Middle End

All projects have a beginning a middle an end.

Project......


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Five Steps of project life cycle

1.) Initiation

2.) Planning

3.) Execution

4.Monitor/control

5.Closeout

Beginning

Middle

EndAll projects typically go through this five process


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Define the need

Select the PM

Document business need

Develop project charter

Activity Resources Start

Date

Finish

Date

Initiation

Inspiration

the ideas

Getting a reflection of how the event

goal and planning of everything

21/03/2010 23/03/2010


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First Leading the team

Second Managing the team

A DB C E

PM

PM

D

CA

E

B

F G H I


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Project Scope Management includes the processesrequired to ensure that the project includes all thework required to complete the project successfully


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Goal

Sponsors Project managers

Objectives Objectives

.

Goal : Charity program, ( collect money for selected Sri-Lankan poorstudent


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Objectives :

To earn targets profit from event

To increase good relationship between Sri Lankan younger generation in London

To promote Avoca house hotel name between Sri Lankan people

who still live in London

To provide high quality food and services for invited guests

To plane and finish event on time


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To manage the project time efficiently


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Ceremony start time : 7.30pm End time: 11.30pm

Define the activities

number of work periods needed to complete individual activities

with the estimated resources


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Activity Cost

Location Free

Food 1500

Drinks 750

Decoration 300

OtherTotal cost

5003050

Plan to save for charity - 4450


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Main Entrance

BAR

2 waiters

Buffet, 3 waitresses working

Kitchen

3 Chefs 7 Kitchen supporters

Car Park

2 Security working

2 Security

Around the Hall 3 waiters and 2 waitresses giving services for guests

DJ HIT


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Determine goals, scope and project constraints

Identify members and their roles

Define communication channels, methods, frequency

and content Risk management planning

Create WBS and timeline

Planning

Budget and how

expenses will be

start

FinancialBudget

NJ caters

Decoration

Max Beverage

DJ Hit

24/03/2010 28/03/2010


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Create aproject

plan

Create aacceptance

plan

Create aquality plan

Create aresource

plan

Create acommunication

plan

Create a performanceplan

Create arisk plan

Create aprocurement plan

Review phaseCreate a supplier

content

Work Breakdown structure (WBS)


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Activity Resources Start

Date

Finish

Date

Initiation

Inspiration the

ideas

Getting a reflection of how the event goal and

planning of everything

21/03/201

0

23/03/201

0

Planning

Budget and how

expenses will be

start

FinancialBudget

NJ caters

Decoration

Max Beverage

DJ Hit

24/03/201

0

28/03/201

0

Venue the Date The Avoca House Hotel

18thof April 2010 (Fixed by sponsor)

29/03/201

0

30/03/201

0

Arranging the

extra guest and

sell ticket

OperationalSell ticket 31/03/201

0

08/04/201

0

Team meeting

giving

instructions

Giving responsibilities knowing the need of the

sponsor

09/04/201

0

10/04/201

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Finalizing the

items Food, Beverage ,Decorates, Music, Parking , 15/04/201

0

17/04/201

0

Execution

The event day

After the day

Observing all the activities closely

Handling of payment and Acknowledgement of

17/04/201

0

18/04/201

0

Work Breakdown structure (WBS)


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Influence project

Affected by its outcome

Various authority levels

Project Team

Sponsor & Supporters

Opponents

Suppliers Customers


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Stakeholders Responsible for,

Devon Caters Responsible for foodsMax Beverage Responsible for drinks

DJ Hit Responsible for all kind ofmusic activities

Camden Decorators Responsible for all kind of

decorating in eventTeam members : Chef 3

Kitchen helpers 7

Waitress 5

Waters 5Security 4

Photographers 2

Guests 150

Direct

Indirect


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The following are the 4Ms of a project which will be used toshow the methods and resources.

Man Everyone working in this event will be locallyemployed.

Machine Cooking equipment and music item

Material To cut down the cost of production everything

will be purchased locally.

Money The project will be fully funded by Avoca househotel


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Execute project plan and accomplish project goals

Send and receive information

Implement approved changes

Continuous improvement Team building

Lessons learned (Surveys)


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Building Deliverables

Monitor and control

Time Mgt Risk Mgt

Cost Mgt Issue Mgt

Quality Mgt Procurement Mgt

Change Mgt Acceptance Mgt

Performance andcommunicate Mgt


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Team

Problem solve

Communication

Interpersonal skills

Decision taking

Functional skills

Application

Performance

Achievement


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Scope verification

Measure according to your plan

Risk Audits

Use issue logs Measure Team member performance

Create forecasts


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Confirm the work is done to requirements

Closing

The event

day

After the

day

Observing all the activities closely

Handling of payment and

Acknowledgement of employees.

17/04/2010

19/04/2010

18/04/2010

20/04/2010

Overview of Project Management Knowledge Areas and Project Management Process


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j g g j g

Mapping of Project Management Processes to the Process Group


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Process GroupsKnowledge Area

Initiating Planning Executing Controlling Closing

Project IntegrationManagement

Project Plan Development Project Plan Execution Integrated Change Control

Project Scope Management Initiation Scope PlanningScope Definition

Scope VerificationScope Change Control

Project Time Management Activity DefinitionActivity SequencingActivity duration EstimatingSchedule Development

Schedule Control

Project Cost Management Resource PlanningCost EstimatingCost Budgeting

Cost Control

Project Quality Management Quality Planning Quality Assurance Quality Control

Project Human ResourceManagement

Organizational PlanningStaff Acquisition

Team Development

Project CommunicationsManagement

Communications Planning Information Distribution Performance Reporting Administrative Closure

Project Risk Management Risk Management PlanningRisk IdentificationQualitative Risk Analysis

Quantitative Risk AnalysisRisk Response Planning

Risk Monitoring and Control

Project ProcurementManagement

Procurement PlanningSolicitation Planning

SolicitationSource SelectionContract Administration

Contract Closeout

Mapping of Project Management Processes to the Process Group


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Documents

Project Management.pptx