SD Depot Process

SAP SD Depot Process

G.V.Shivakkumar [email protected] [email protected] ________________________________________________________________________

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mailto:[email protected]


STOCK TRANSFER FROM FACTORY TO DEPOT LOCATION

This step will be performed by the Receiving Plant.

Creating stock Transfer order - Transaction Code - /NME21N

Concerned SAP plant (Depot) will raise a stock transfer order.

Choose the document type: Based on configuration

Once you choose the document type, the screen will change as transfer order. First you have to enter the supplying plant, Put the respective Plant (Factory) SAP code 1001 for Ranjit Nagar and 2001 for Dahej as supplying plant since the material is supplied from this plant.

Purchasing Org : Choose the appropriate value Purchasing Group : Choose the appropriate valueCompany Code : 1000 for Ranjit Nagar & 2000 for Dahej

Material : Material codePO quantity : The quantity required to be transferred.Plant : Enter the receiving plant. E.g. plant code of receiving plantEmpty has to be put as second line item along with the appropriate quantity and Plant code.As shown below in the


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Press Enter

Click the Check icon to check whether the document is correct or not.System will give the yellow message as shown below:

Click

Then save the document


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Click Save

Note down the STO document number.

To be performed by Supplying Plant (FACTORY)

Create Delivery - Transaction Code - /NVL10D

Concerned person in Depot will inform Stock Transfer Order number to person at factory for creating delivery order. Or the Factory person can see the STO No. in the REPORT – ME2M.

Shipping / receiving point : Keep this field emptyDelivery creation date : Keep this field empty (From to both)Calc Rule Deflt Dlv Cr Dt : Keep this field empty

In the Purchase Order tab, enter the document no. of Stock transfer order.Then execute it by pressing the clock button or F8.


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Once it is executed, it will show the document list, in that select the document by clicking the check box and press the Background process.

The system will automatically create a delivery document(s), and the line items will appear as green coloured rows.


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Select the green Row and click detail icon to display the delivery no.


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Note down the sales document No (delivery no)

Picking and Post goods Issue - Transaction Code - /NVL01N

In the Delivery – fill the delivery no.Press ENTER

Click Picking TABIn SLOC tab fill the storage location.Delivery quantity should have the quantity which you want to dispatch to the Depot.Write down the Pick Quantity in the field same as the delivery quantity. Press “Enter”.Click “Post Goods Issue” to issue the goods out of the Location.


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This is a mandatory step (Compulsory).System gives a message saying “Replenishment Dlv. 1030000252 has been saved”

Create Proforma Invoice - Transaction Code - /NVF01

In the Billing type field select – JEX – Proforma Invoice IN.In the Document field – fill the delivery No

Press ENTER


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Check the Price by clicking Item condition for correctness.

Save the document.System will give a message saying billing no is saved.

Create Excise Invoice - Transaction Code - /NJ1IIN

In the billing tab types the billing numbers generated in the above step and press enter.

In the Excise group and Series Group field fill the appropriate value.

Save the Document System will give the message saying Excise invoice no is saved with excise invoice no---

Printing the Excise Invoice - Transaction Code - /NVF03 or /NVF02

Billing Document : Enter number of billing document, which is to be printedNavigate to Billing Document Issue Output to Printer

A message appears 'Output Type'. Click on 'Execute'

Another message appears Click on 'Execute'The document is printed

This step will be performed by the Receiving Plant (Depots).

Goods Receipt at Receiving Location (Depots) Transaction Code - /NMIGO

Select Goods Receipt Outbound Delivery write the delivery No (available in the Excise Invoice print out Or it can be viewed in the PO Transaction Code /NME22N – PO History tab).

See to it that in the Movement type field it should have 101 (right side in the screen)Press ENTER


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Click Item ok for all the line item in the MIGO .

Click icon to move to next item in the MIGO.Press EnterExcise Invoice TAB opens up. Click the Tab and fill the Excise Invoice No and Excise Invoice Date.


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Press ENTERBED and other rates will automatically filled as per the excise invoice.

Click Check Tab to check the document. Click Post to post the document.RG23D register will be updated automatically.Check the depot stock through transaction code MMBE.

DEPOT SALES

1) Create Sales Order for Depot

Transaction – VA01

Use Order Type Z004 – Depot sales other than ThaneUse Order Type Z013 – For Thane depot sales

Capture the appropriate Sales Area Data required


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Enter the details needs to be captured in the Sales Order

Select the line item and click item condition icon to go to pricing screen, check the price and taxes.Click Back arrow icon to come back to main screen.


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From the menu click Goto Header Status

Click Object Status


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Following Screen will appear

Tick the radio button 2 press Enter again tick the radio button 3 and press enter


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Go to the main screen and save the document

The document is saved and Sales Order Number is generated

2) Create the Delivery by Transaction Code- VL01NEnter the appropriate details

Go to Picking Tab


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Enter

a) Picked quantity which is equal to Delivered quantityb) Storage Location

Click Goto Header Shipment


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In the following screen Capture Vehicle No and Mode of Transport

Click Goto Header Text


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Maintain Transporter,and LR/RR/BL No for the document to be complete

Come to the main screen and save the document

The Delivery document is generated

3) Create Excise Invoice for Delivery at Depot

Tran Code- J1IJ

Select Delivery RG23D Selection


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Capture the appropriate entries required and press ENTER

In the following screen select the line item which has Excisable product and click Details

Click Excise Invoice in the next screen


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Select the appropriate Line Item (Refer the Excise invoice which was received when the goods was received from the factory).Check the balance stock available for dispatch against factory invoice (last column). Click continue


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The details are captured

Go back to the main screen and save the document. Following message is generated

4) Go to Delivery change Tran Code-/NVL02N , put the Delivery number and click

The goods are issued for the Delivery document

5) Create Billing Document

Transaction Code- VF01

Put the Delivery Number and press ENTER


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Select the line item and click item condition icon and check the price. Click back arrow to come back to main screen.

And save the document

Billing document is generated

5) To take the output of the Billing Document generated useTransaction Code- VF03

From the menu Billing issue output to printer.

Select the output type and click [printer image] to print the document

CANCELLATION PROCESS

Cancellation of invoice (VF11)

Before starting the cancellation process note down the Billing no, delivery No and sales order no to be cancelled from the document flow.

Transaction Code – VF11Enter Billing Document to be cancelledEnter & Save


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Cancellation of Depot Excise Invoice selection Transaction Code – J1IJYou will get a screen like this.GO to Delivery---Cancel Selection and click.

Save the document.

Depot excise invoice no is cancelled.

CANCELLATION OF GOODS ISSUE (VL09)

Transaction Code for canceling Post Goods Issue – /NVL09 Mention Outbound Delivery No & press execute (click the clock). Select line item & press cancel/reversal icon.It will ask for Confirmation. Click yes for reversing it.

DELETE DELIVERY DOCUMENT (VL02N)

Transaction Code - VL02NIn the delivery no – fill the delivery no and press ENTERIn the Delivery Document from the Menu and click DELETE.Menu path – Delivery document Delete

DELETE SALES ORDER (VA02)

Transaction Code – VA02Key in the Order Number & enterSelect from menu path – Sales Document -> Delete

DEPOT SALES RETURN (SALES RETURN RECEIVED FROM CUSTOMER)

Transaction Code – VA01Order Type - Z017 Sales Returns Depot

If the SAP invoice is coming back as sales return select to copy the original sales order reference. A pop up screen appears. Type the original sales order no in the order field.


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Click Copy icon .The system will copy the entire sales order as it is and the quantity has to be changed as per the actual return quantity.


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Select the appropriate order reason in the field order reason.

If the Pre SAP invoice is coming back as sales return press ENTER

Then fill the entire required field as follows:Customer:Delivery plant:Material :Quantity: sales return quantityPrice:Select the appropriate order reason in the field order reason.

Save the order.System will give message saying sales order number is saved.

Create Return Delivery –Transaction code - /NVL01N

Fill the following :

Shipping point : Plant codeOrder : Sales order no.


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Press Enter In the next screen click Picking Tab and fill storage location in SLOC field

Click Post Goods Receipt Tab (This is compulsory)This will update the stock in the Plant.System will give a message as follows:

Display Document Flow

Transaction code - /NVL03NIn the outbound delivery field fill the delivery no.


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Click Document flow Icon

Note down the GD ret del. returns number in the document flow. The same document shall be used to capture RG23D Register for the Returns.

RG23D Register Capture for Sales ReturnTransaction code - /NVF01

Click Capture Icon In a new screen fill the following:Excise Group – Respective depot excise groupMaterial Document – Post Goods Receipt document number notedYear –Ship from – Customer / Vendor code from where the goods are returned


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Press ENTER

Automatically CVD indicator is selected, Remove the indicator

Click Next screen will appear


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Select the saleable material line item and click


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Fill the following fields:Ex. Inv No: Excise invoice number Ex. Inv Dt: Excise invoice DateChallan quantity: QuantityRecd Qty: same as challan quantityExcise Base – Total Assessable value for the quantity receivedBED – Value of Basic Excise DutyBED % - ECS- ECS ValueECS %- SECess- Higher edn cess valueSECess%

Press Enter system displays yellow message keep on entering.

Click Back Icon

Select the empty line item click more document Icon

Select the line item as shown below and click

Click Delete Icon

Click Back Icon to come back to main screen.Yellow message is displayed by the system press enter the following screen will e displayed:


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BED, ECS value is shown in the screen check the value.

SAVE the document System will give following message:

Credit MemoBefore creating credit memo release the return sales orderTransaction code - /NVA02In the order field – fill the sales order noENTERGo To Header Status Click Object statusAnd release the order by clicking one by one and Press enter.

Click back arrow


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And save the document.

For credit memo

Transaction code - /NVF01In the document fill the Return sales order number and Press ENTER.

Check the credit memo price and save.

Credit memo document is created.

TRANSFER OF STOCK FROM RETURN TO UNRESTRICTED

In the sales return process during Post goods receipt the stock will be posted in the Return stock in MMBE – Stock overview as shown below:

To sale the product it has to be transferred from Return to unrestricted stock.


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Transaction Code – MIGOSelect Transfer Posting Others Movement type – 453 as shown below:

In transfer posting item tab fill the following:Material:Plant:Stor loc: Storage location both in Dest and From side Unit of entry:Click item ok , as shown below:

Click check Icon System will display the message as shown below:

Click Continue Icon


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Select Post Icon to post the document.

System will give following message:

Stock is transferred from Return stock to unrestricted.

SENDING SALES RETURN (OR ANY SALEABLE PRODUCT) RECEIVED AT DEPOT TO FACTORY:

Transaction Code – VA01Order Type - Z014Sales Organisation – 1004 for Ranjit Nagar operation

2004 for Dahej operation Distribution Channel – 40Division - 00

Press ENTER

Fill the following data:

Sold to party – 1001 Customer code for Ranjit Nagar factory 2001 Customer code for Dahej factory

Req. Deliv. Date - Date for delivery

Deliver Plant - Respective Depot Code Material Code - Item code Quantity - SU - Unit of Measurement (Actual quantity which they want to send

to factory and the quantity which was captured in RG23D (through transaction code J1IG) at the time Depot

sales Return.

NOTE: Here Sales BOM will not be exploded for the packed material. This process is only followed to show the issue entry from RG23D register for the saleable product only. Meaning from this process only the saleable material is reduced from depot stock. Cylinder has to be transfer from 2 step stock transfer process which is explained below in the next section.

Press ENTER


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Select the line item and click Item condition icon

Insert the PR00 condition type in CNTY field for the price. Check whether the entire pricing component is coming correctly. If some of the condition type is not required and it is determined by system just delete the condition line item by selecting the condition line

item and click delete icon .

Click Back icon to come back to main menu.Select in the Menu – Edit Incompletion Log


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System will show as below:

Select the line item and click complete Data tab.


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In the purchase order item fill the item No as 1 , if there are multiple line item then give

2,3,4, etc. Then click Edit next data icon .


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System will take you to the main screen. SAVE the order by clicking the icon or press CTRL + S.

Sales order will be saved a sales order number will be generated. Note down the No.

Create Delivery:Transaction Code: /NVL01NFill the following data:

Shipping Point – Depot plant code (dispatching depot)


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Press Enter You reach the create delivery screenClick Picking TABIn SLOC tab fill the storage location.Delivery quantity should have the quantity which you want to dispatch to the customer.Write down the Pick Quantity in the field same as the delivery quantity. Press “Enter”.Click “Post Goods Issue” to issue the goods out of the Location.This is a mandatory step (Compulsory).

Click SAVE icon or (CTRL+ S)System gives a message saying the delivery document is created.

Excise Invoices for delivery depot at depot:

Transaction Code – J1IJ

This is required only for Duty paid products.After the PGI, one has to perform this step.Write the transaction code J1IJ .You will get a screen like this.GO to Delivery---RG23D Selection and click.


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You will get a screen as shown below:

Write down the values in following fields:

Delivery Number—Pls. select the appropriate Excise Group and Series Group.Excise Group—Example R3 for Delhi DepotSeries Group - Example R4 for Delhi DepotPress Enter. You will get a screen as shown below:


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Select saleable product Line item and from the menu Select Go To Detail.Click Excise Invoice

It will display the list of Factory excise Invoice along with other details, check for the balance quantity in the last column.Select the factory excise invoice number against which you want to dispatch the material from the depot .Selected line item will become yellow.Click Continue.

Click Back Icon Check the amount of BED system has captured from RG23D register.

Click Save Icon .System will give a depot invoice No with a message saying depot invoice is saved.

Create Billing:Transaction Code – VF 01


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In the Document fill the Delivery No. Press Enter

Select the Material Line Item and click Item condition Icon and check the pricing.If it is correct. Click Back Icon and Press Save icon.System will generate a Performa Invoice No.

Print the Invoice:Transaction Code – VF03 / VF02


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Write down the Invoice/Billing Document no and then go to the Billing Document Issue Output to Printer/screen as shown below:

It will give a Pop up window Click Execute to Print.


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EMPTY TRANSFER FROM PLANT TO PLANT (DEPOT TO FACTORY OR FACTORY TO DEPOT):

(This process shall be followed for sending normal empty transfer from depot to Factory as well as for sales return cylinder transfer.)Transaction Code – MIGO

Select Transfer Posting Others

Movement Type – 303 as shown below:

Press ENTER

In the item Transfer posting Tab fill the following:From TabMaterial:Plant: sending Plant Storage Location:Unit of Entry: Quantity

Dest Tab

Plant: Receiving Plant

Click item Ok check box


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Click Check Icon to check the document. Click Continue Icon

Click Post Icon to post the document.System will give the following message.

Once the document is posted it can be viewed in the receiving plant stock (Transaction Code MMBE) as Stck trans (Plnt) as shown below:

Goods Receipt at factory (Receiving Plant):

This activity has to be done at receiving plant once the stock is physically arrived at the receiving plant.Receiving plant has to place the stock transfer stock in the receiving plant against material document . Material document can be viewed as shown below:Transaction code - MMBE


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Place the cursor in the stock transfer plant and select from menu environment material movement.It will display the list of material transaction note the material document with movement type 303 as shown below:

Goods Receipt Transaction Code – MIGOSelect Place in storage Material document Type the material document no as shown below:

Press ENTERClick Where Tab and fill storage location.Click Item ok as shown below:


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Check the document. System will give a message click continue.Post the document. System will give following message:

LIST OF USEFUL TRANSACTION CODE

Release sales order – VKM3Release Delivery – VKM5Customer Line item display – FBL5NIn transit Stock - MB5TList of Sales order – VA05MB5T - Stock in transit CC

Author: G.V.Shivakkumar


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Documents

SD Depot Process