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SEM1 2.01 A - Operations. PE - Implement organizational skills to improve efficiency/workflow. PI - Develop production schedules for events PI – Schedule tournaments. Define the term production s chedule. - PowerPoint PPT Presentation
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• PE - Implement organizational skills to improve efficiency/workflow
SEM1 2.01 A - Operations
• PI - Develop production schedules for events
• PI – Schedule tournaments
Define the term production schedule
Production scheduling is the management and allocation of resources, events and processes to create goods and services Detailed timelines that allow your event to
flow smoothly A business adjusts its production schedule
based on the availability of resources, client demands and efficiencies.
http://www.youtube.com/watch?v=IpFtAGBjhr4&feature=player_embedded
Purpose of Using a Production Schedule
The goal of production scheduling is to balance client needs with available resources while operating in the most cost-efficient manner
Outline all the activities required to prepare for the event
To keep the event on schedule with minimal issues To provide timing of tasks – personnel & locations
Components of a Production Schedule
Date of the eventKey contact informationAccess to event locations – load inLights, audio & sound checksCrew/cast arrival timesRehearsal times/breaksEvent timesDeparture times – load out
Factors that Impact Production Scheduling
Personnel – absenteeism, lateness or typesMaterials – wrong types or quantitiesEquipment/facilities – bathrooms, concessions Utilities – availability, type or distance from venueEnvironmental conditionsEmergency protocol Safety proceduresParkingSight linesRisk assessment/contingency plans
Production-Planning Tools
Knowledgeable event production team
Film editing software Film scriptsPlanning lists Necessary suppliesCell phonesPDAsLaptopsSketchbooks
Personal assistantsNotebooksPlanning toolsSite plans/mapsSignageProject evaluation &
review techniques – PERT/CPM/Gantt chart
Historical performance - evaluate and reflect
Schedule PlanHow best to make itSequencing/
synchronization of tasks – very detailed
List priorities, constraints & conflicts
Monitoring executionManaging changesAdjust the plan based on
changes
What to makeWhen to make itHow much to makeWhere to make itMaterials requiredResources requiredNo real time controlsOverview/goal of event
Relationship between a Production Schedule and a Project Plan
Procedures for Developing a Production Schedule
Research & Development Use the past as a tool Know your finances, resources, partnerships, political
climate, environmental concerns & timingRepresent your target market
Keep it focused on your target market’s demographicsDesign –
Keep it entertaining and use appropriate colors/layouts Planning – adjust when necessaryCoordination/Implementation - communicationEvaluation - improvement
How to Develop a Production Schedule
Establish a budget, review & reflectSelect an appropriate site/venue
Checklist for site/venue & technical requirementsList all elements that should be
tracked/monitored Break the elements into individual tasks Meet with task personnel & create a list of
priorities/order/time/date Enter the tasks in a spreadsheet, record time
required & responsible personnel Meet again with task personnel and gain final feed
back
How to Develop a Production Schedule
Create an overall time line for all essential tasksEstablish risk management plan/contingency plan
Minimal, normal and worse case scenarios Implement production schedule
Communicate & feedback Prioritize & reschedule as necessary – handle
problems or issues Manage overall time schedule
Reflect and evaluate the scheduleLet’s visit the following website about schedules https://www.smartsheet.com/online-gantt-chart?s=8&c=3&m=414&a=012g&k=%
2Bgantt&gclid=CO_Lwtfel7ICFQmpnQodnSQAXg
SEM1 2.01 Production Activity – teams of 2
Create a Production Schedule for a AKHS Homecoming Dance 1. Establish a budget
School is giving you $1000 plus ticket costs (You decide how much each ticket will be)
2. Select an appropriate Venue Create a checklist of what the venue needs to include: (Sound System/Dance
floor..)3. List all elements that should be monitored
Break the elements into individual tasks: (DJ/Band, Catering, Chaperons, etc.)4. Create an overall timeline for all essential tasks:
When will caterer have to be there? When will DJ/Band need to set up? When will people be able to arrive and leave?
5. Establish risk management plan: What is the secondary venue option if the first falls through? What happens if the caterer
doesn’t show up? What happens if the DJ/Band doesn’t show up?6. Implement production schedule
Present your plan to the class via PPT7. Reflect and evaluate the schedule
Class will review the plan for accuracy in reaching the target market, organization of schedule, if all elements were planned for, etc.
Operations - Schedule Tournaments
Identify types of tournaments
Round Robin – everyone plays each other at least one time
Double Elimination – teams must lose twice, after one loss they move into
losers bracketSingle Elimination –
when you lose you no longer play in the tournamentMultistage –
games are played during same period but at different locations/fields over extended period of time – can compete at different levels or stages
Identify types of tournaments
Heats – a round of competition, such as a swim meet
Tournament play – seeded based on ranking-normally single elimination
Ladder – individual contests ranked on a ladder and can move
up or down based on resultsMatch play –
in golf, you either win, lose or half a hole and only count total holes won
Scramble – all golf players hit, players select the best ball and all
shoot from that spot
Describe factors to consider when planning tournament schedule
Venue(s) Inside/outsideTime of day/year Weather obstaclesLocation of participants – logistics Costs of executing the tournament The economy & discretionary incomeThe number of participants and time
allocatedLocal governmental or administration issuesVolunteer support
Explain how technologies can be used to schedule tournaments
Host of on line sites offer tournament scheduling options
www.wizehive.com/
www.allprosoftware.com/
www.tournamentsoftware.com/tournaments.aspx?id=2
Discuss ways to determine activities timeframe
Determine average length of competitionDetermine number of competitors in
tournament and number of games per day/hour, etc.
Determine time for introductions, ceremonies, songs, intermission and post game interviews
Determine amount of time concessions and merchandise sales are operating
Determine amount of time for pre (setup) and post (close down) activities
Demonstrate procedures for scheduling tournaments
Approvals of sanctioning bodiesApproval of venues/time/dayDetermination of tournament format (type) –
secure tournament software for useSeeding of tournament participantsNotification of tournament participantsProduction schedule of tournaments at
venue(s) – includes all time lines of tasksApproval of volunteers, police, administrators
and other personnel to operate the tournament