SEWP to Nuts

2015 SEWP Acquisition Summit and Training

December 8-10 2015

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Agenda

I. SEWP Overview

II. Website Overview

III. Conclusion

• Agencies approved by OMB for IT Product/Service GWACs- GSA, NIH, & NASA- Other agencies may have targeted GWAC authority

• Based on Clinger-Cohen Act• Pre-award activities/verifications already performed at basic

contract level- e.g. business size and financial responsibility determinations, etc.

• Open to All Federal Agencies and their Authorized Support Contractors

• All Federal Agencies have utilized SEWP

Government Wide Acquisition Support

Government-Wide Acquisition Contracts (GWACs)

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147 PRIME CONTRACT HOLDERS INCLUDING 120 SMALL BUSINESSES 30 SDVOSB (Service-Disabled Veteran-Owned Small Businesses)

18 HUBZone (Historically Underutilized Business Zones)

11 EDWOSB (Economically-Disadvantaged Woman-Owned Small Businesses)

SEWP by the Numbers

SEWP V

Current Figures… see “SEWP Snapshot”

Thousands of Providers including Cisco, Apple, Dell, HP, IBM, NetApp, EMC, APC, VMware, Microsoft, Oracle, etc.

Millions of Unique Products & Product Based Services

SEWP V began on May 1st, 2015

10 year contracts (5 year base contract with 5 year option)4

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What can be procured through SEWP?

CONTRACT VEHICLE FOR PURCHASE OF ICT (INFORMATION AND COMMUNICATION TECHNOLOGY), AUDIO/VISUAL PRODUCT SOLUTIONS,

AND RELATED SERVICES

Information Technology & Networking

Computer Hardware, TabletsNetwork Appliances: Routers, Modems, VOIPStorageSecurity

Software & CloudSoftwareVirtualization and Cloud ComputingXaaS (e.g. SaaS=Storage as a Service)

Mobility & Communications Telecommunication Devices and Monthly Service

Supporting TechnologyScanners, Printers, Copiers, Shredders Associated Supplies and AccessoriesSensorsHealth IT (e.g. Fitbit)

AV/Conferencing A/V Equipment and AccessoriesTVs, Display Monitors, Projectors and Screens

ServicesMaintenance / WarrantySite Planning / Installation / CablingProduct Based TrainingProduct Based Engineering Services

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Product Solution Availability

•Not a traditional searchable catalog

•Quote Request Tool available online

•Quotes are verified against contract catalog

SEWP is ‘Catalog by Request’ not

‘Request by Catalog’

•Items added to contract based on customer requests

•Contract Holder requests to add products are approved or denied daily

•On-line contract database of record

Dynamic Catalog

•Market Research Tool (MRT) combines Search and Dynamic Updates to create an RFI

•Quote Request Tool (QRT)

•Contact Contract Holders

Request for Information

(RFI) Methods

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SEWP V Groups

NAICS Code 334111Group A Full and open Competition

NAICS Code 541519Group B(1) Hub-Zone Set-Aside

Group B(2) Service-Disabled Veteran-

Owned Small Business Set-Aside

Group C Small Business Set-Aside

Group D Full and Open Competition

All business size designations are represented throughout SEWP V

Scope is the same for all Groups

RFQ’s can be submitted separately to Group A (which has a different NAICS code) or any combination of Groups B, C and D

Alignment of groups ensures proper use of NAICS codes

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Fair Opportunity – FAR 16.505(b)

Fair Opportunity MUST BE provided within at least one Contract Group or Set-Aside

• Does not apply to orders under $3,500

Fair Opportunity applies to any Multi-Award Contract

• Process for Fair Opportunity (per FAR) is at CO’s Discretion• SEWP Quote Request Tool is the only RECOMMENDED

method• Best Value determination

Brand Name and Sole Source

• Brand Name: Posting in the RFQ of a Justification and Approval (J&A) is required for orders over $25,000

• Sole Source: Exceptions and procedures in FAR 16.505

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Contract Basics

Basic Contracts are on SEWP website including list of incorporated clauses

Delivery Order against existing Contract- Additional Clauses and T’s & C’s may be negotiated at the

delivery order level

Agency Specific Policies are easily applied

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Pricing

• Contract discount structure • Less than GSA Price• Manual review• Comparison to other contract prices

Contract Price

• Purchases can be consolidated to maximize price discounts• Internal competition results in line item discounts• Product prices may be negotiated and/or questioned

Quoted Price

• All products• All fixed price services

Fair and reasonable pricing set at contract level for:

• Level of effort• Labor hours

Labor price reasonableness determined by initiator

Strategic and Recurring Orders

• An order awarded for recurring product/service needs, with options to purchase from the same quote/initial order for a defined period of time (not greater than 5 years)

• Delivery orders can be structured similar to a purchase agreement• Fair Opportunity required for initial order

Delivery Order With Options (DOWO)

• Government-Wide/GSS, Agency, or Organization level• Pricing obtained through RFQ to provide Fair Opportunity• Specialized line items and pricing added to contract• Structure and refresh time determined by agency (annually, quarterly)• SEWP creates a catalog of accepted items

• Purchase direct via credit card (optional)• Create order form

Agency Catalogs

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Variable Priced Line Items & Fee

All Line Items on SEWP have a Maximum Catalog Price, except:

3 Variable Priced CLINS

• CREDIT-Z: For Credits (e.g. trade in)• TRAVEL-Z: For Travel in support of in-scope

services (must follow GSA Travel pricing and regulations)• DELIVERY-Z: For Delivery and Shipping costs

Fee is now incorporated in the product price

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Procurement Lifecycle

Pre-Orde

r Support

•Review Requirements when scope is uncertain

•Assistance on SEWP Processes including step-by-step walk through

•Online Quote Request Tool

Order Processing

•Review, process and forward orders and mods•Orders/

Mods must be sent to SEWP Program Management Office (PMO) via sewporders@sewp.nasa.gov by Government Agency

•All orders verified by PMO prior to forwarding to Contract Holder

•Obtaining quotes through the Quote Request Tool will expedite order processing

•Reconcile and track orders through completion

Post-Orde

r Support

•Process and post order status data

•Assist with problem resolution

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Post-Award GuidanceSEWP Program Office does not supply award information

Quote Request Tool includes an optional Award Notification function

From FAR Part 16.505:• ALL ORDERS

• Fair Opportunity issues may be referred to an Ombudsman• ORDER LESS THAN $5 MILLION

• Post-award debriefs and award notification are at the Issuing Agency’s discretion• ORDERS OF $5 MILLION OR MORE

• Post-award debriefs shall be provided• Contracting Officer shall notify unsuccessful bidders

• PROTESTS• Orders under $10 M only protestable for out of scope requirements or ordering

outside the contract period of performance• Orders over $10 M may be protested (FAR 33.104)

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SEWP Customer Service Contacts

Web www.sewp.nasa.gov 24x7x365

E-mailHelp@sewp.nasa.gov Get responses within 1 business

day

Helpline 301-286-1478 Mon–Fri, 7:30 AM–6:00 PM ET

Fax 301-286-0317 Fax orders

E-mail Orders sewporders@sewp.nasa.gov E-mail orders

Mail 10210 Greenbelt Road, Suite 200, Greenbelt, MD 20771

Find UsNASA SEWP

Follow SEWP@NASASEWP

Group:NASA SEWP GWAC

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Civil Servant Management Team*

Program Manager / COR Joanne Woytek 301-614-7128 Joanne.R.Woytek@nasa.gov

Deputy Program Manager Darlene Coen 301-614-7127 Darlene.E.Coen@nasa.gov

*Questions are best sent to help@sewp.nasa.gov for fastest assistance

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SEWP Website OverviewI. Frequently Asked Questions

(FAQ) II. Contract InformationIII. Points of ContactIV. Program Performance PageV. Agency Specific PagesVI. Tools Review

“Easy as Duck Soup

”- Marx Brothers