SORELL COUNCIL - AGENDA OUTLINE · • Tasman NRM officer to Sorell (1day/wk). • Brighton Asset Management Officer to Sorell (as required funded by LGAT $15k to June). • Southern

COUNCIL AGENDA

COUNCIL CHAMBERS

COMMUNITY ADMINISTRATION

CENTRE (CAC)

20 MAY 2014

Notice is hereby given that the next meeting of the Sorell Council will be held at the Community Administration Centre (CAC), 47 Cole Street, Sorell on Tuesday, 20 May 2014, commencing at 7.00 pm. C E R T I F I C A T I O N I, Robert Higgins, General Manager of the Sorell Council, hereby certify that in accordance with Section 65 of the Local Government Act 1993, the reports in this Agenda have been prepared by persons who have the qualifications and experience necessary to give such advice. Information and recommendations or such advice was obtained and taken into account in providing general advice contained within the Agenda. Notices of Motion and supporting documentation from Councillors are exempted from this certification. ROBERT HIGGINS GENERAL MANAGER 14 May 2014

AGENDA FOR THE COUNCIL MEETING TO BE HELD AT THE COMMUNITY ADMINISTRATION CENTRE (CAC), 47 COLE STREET, SORELL ON TUESDAY 20 MAY 2014

TABLE OF CONTENTS

1.0 ATTENDANCE 1

2.0 APOLOGIES 1

3.0 DECLARATIONS OF PECUNIARY INTEREST 1

4.0 CONFIRMATION OF THE MINUTES OF THE COUNCIL MEETING OF 15 APRIL 2014 1

5.0 MAYOR’S REPORT 1

6.0 SUPPLEMENTARY ITEMS 2

7.0 COUNCIL WORKSHOPS REPORT 3

8.0 DEPARTMENTAL REPORTS 4 8.1 GOVERNANCE – ROBERT HIGGINS, GENERAL MANAGER 4 8.2 MANAGER ENGINEERING & REGULATORY SERVICES – RUSSELL FOX,

MANAGER 5 8.3 HR & COMMUNITY SERVICES – JESS RADFORD, MANAGER 11 8.4 FINANCE AND INFORMATION – DEAN TAYLOR, MANAGER 14

9.0 PETITIONS 17

10.0 LAND USE PLANNING 17 10.1 DEVELOPMENT ASSESSMENT SPECIAL COMMITTEE MINUTES 17 10.2 SECTION 33 – SCHEME AMENDMENT, SPECIFIED DEPARTURE 41

43/2013/1/1 41 ON LAND TO THE NORTH OF BOOMER JETTY, BOOMER BAY AS DESCRIBED BY PLAN NUMBER H001605_D01 DATED 1/3/13 – APPLICATION FOR CROWN LEASE 41

11.0 ENGINEERING & REGULATORY SERVICES 53 11.1 RECREATIONAL WATER QUALITY MONITORING REPORT 2013/14 53 11.2 DEPARTMENT OF INFRASTRUCTURE ENERGY & RESOURCES (DIER) –

SPEED REDUCTION PROPOSAL 70 MARION BAY AND BAY ROAD – SPEED REDUCTION 70

12.0 FINANCE & INFORMATION 73 12.1 EXECUTIVE SUMMARY – FINANCIAL PERFORMANCE APRIL 2014 YTD 73

13.0 QUESTIONS FROM THE PUBLIC 89

14.0 CLOSED MEETING 89

15.0 ACRONYMNS 90

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1.0 ATTENDANCE ^ Mayor K Vincent Deputy Mayor B McDonald Councillor K Degrassi Councillor R Leach Councillor G Evans Councillor M Purdon Councillor J Dunbabin Councillor L White Councillor R Bunyan

2.0 APOLOGIES 3.0 DECLARATIONS OF PECUNIARY INTEREST 4.0 CONFIRMATION OF THE MINUTES OF THE COUNCIL

MEETING OF 15 APRIL 2014 RECOMMENDATION “That the Minutes of the Council Meeting held on 15 April 2014 be confirmed.”

5.0 MAYOR’S REPORT RECOMMENDATION “That the Mayor’s communication report as listed be received” This communication is provided as a courtesy, any items that require Council action and/or decision will be listed as separate agenda items. Any Councillor requiring information on any matter contained in the communication report please contact the Mayor at any time. • DASC and Council meetings as required. • STCA Economic Committee. • Addressed the Sorell School for Seniors. • Dodges Ferry Recreation Ground Users meeting. • Sorell Streetscape meeting. • Chaired meeting of SERDA. • Attended final meeting of the Bushfire Task Force. • Lions 40th year celebration, donation of roses. • Anzac Day Services – Dawn and 11 am at Sorell. • Anzac Day Service – 2 pm Dunalley

AGENDA SORELL COUNCIL MEETING 20 MAY 2014

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• Strategic Plan meeting, all councillors attended. • Budget Workshop. • Council Workshop. • Attended meeting with the Sorell Tennis Club. • Chaired STAARC. • Attended meeting with John Wadsley re: History and Culture Sorell. • Met with CWA and Historical Society. • Met with CEO of Redline buses. • Attended formation meeting of the Sorell Memorial Hall Committee. • Attended meeting with Dunalley Hall Committee re: hall rebuild. • Attended Taswater State Shareholders meeting. • Attended Taswater Southern Owners meeting.

6.0 SUPPLEMENTARY ITEMS RECOMMENDATION “That the Council resolve by absolute majority to deal with any supplementary items not appearing on the agenda, as reported by the General Manager in accordance with the Local Government (Meeting Procedures) Regulations 2005.” In accordance with the requirements of Part 2 Regulation 8 (6) of the Local Government (Meeting Procedures) Regulations 2005, the Council by absolute majority may approve the consideration of a matter not appearing on the agenda, where the General Manager has reported: a) The reason it was not possible to include the matter on the agenda;

and b) That the matter is urgent; and c) That advice has been provides under section 65 of the Local

Government Act 1993.


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7.0 COUNCIL WORKSHOPS REPORT The following Council Workshops were held: Date Purpose Councillor Attendance Councillor

Apologies

24 April 2014

1st Draft Budget Workshop

Degrassi, Leach, Evans, Purdon, Dunbabin, Bunyan, McDonald, White & Vincent

29 April 2014

Council Stragegic Planning Day

Degrassi, Leach, Evans, Purdon, Dunbabin, Bunyan, White & Vincent

McDonald

6 May 2014

2nd Draft Budget Workshop and Regular Workshop

Degrassi, Leach, Evans, Purdon, Dunbabin, Bunyan, White & Vincent


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8.0 DEPARTMENTAL REPORTS

RECOMMENDATION “That the Departmental reports as listed be received.”

8.1 GOVERNANCE – ROBERT HIGGINS, GENERAL MANAGER • Inaugural Municipal Alliance Committee meeting – 17th April –

Mayors and Deputy Mayors from Sorell and Tasman Councils. o General update of common service activities/initiatives includes:

Current function provision includes – • Sorell Building Surveyor to Tasman (1day/ft) and

Brighton (1day/wk), Development Engineer to Tasman commencing July (1day/ft).

• Sorell Municipal Inspector to Tasman and utilization of Sorell pound (as required).

• Tasman NRM officer to Sorell (1day/wk). • Brighton Asset Management Officer to Sorell (as

required funded by LGAT $15k to June). • Southern Midlands Council WHS/Risk Management

consultant carrying out overview and needs assessment for SMC, Tasman, Sorell, Brighton and GSB. Ongoing function coverage after assessment completed to be provided by a part time common service.

Common Service capability/needs assessment ongoing. Computer hardware – joint procurement being considered. Software platforms – adoption and rollout of Council First

software underway – same platform as Brighton/Tasman/GSB/CHC/SMC/Flinders.

Plant maintenance being considered – local accredited contractors available in Tasman and Sorell.

Plant utilization considerations ongoing – Tasman chipper, Tasman/Sorell graders, Sorell flocon.

DIER/Stornoway road maintenance contract base services expected to be contracted to Tasman and Sorell Councils (and Brighton, GSB, SMC, CHC, HVC, GCC).

Joint tendering of kerbside collection contracts for commencement in 15/16 being considered between Sorell and GSB.

Fire hazard abatement process between Sorell and Tasman Councils being considered.


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Utilization of common contracts/tender documentation underway between Tasman and Sorell with common legal service provision (Abetz Curtis – who also service Brighton, GSB, CHC, DVC).

• Rates modelling workshops with staff and DPAC – as scheduled. • Special Council meeting – 24th April – Dunalley Hall tender. • Meeting with owner/developer to resolve Neil Davis Carpark – 28th

April. • SERDA meeting – 28th April. • Strategic Plan workshop with Councillors, Senior Management, Kylie

McLaren, Paul Lennon and facilitator John Lennon (GVM) – 29th April.

• Meeting with Stornoway, Sorell and Tasman Councils – 1st May – to discuss common service approach to new DIER maintenance contract.

• Meeting with Inspiring Place – 5th May – further discuss progress Sorell streetscape project and update on Dunalley rebuild projects and Pembroke/Miena masterplan.

• STAARC meeting - 8th May. • Meeting with Ken Gatehouse LIONS – 13th May – discuss

opportunities for funding of bushfire projects. • Meeting with DEDT – 13th May – update on aquaculture training

project and post election status. • Met with Sorell Business Council and joint presentation with Mayor –

13th May. • DASC meetings – as scheduled. • SMT meetings and budget workshops – as scheduled. • Council meeting 20th May.

8.2 MANAGER ENGINEERING & REGULATORY SERVICES – RUSSELL

FOX, MANAGER During the month of April I met with most members of staff, including a meeting with all Depot staff. I attended in April one scheduled Council Meeting, a Special Council Workshop and a Strategic Planning Day. Work continued this month on refining the Capital Works and the Department’s operational and maintenance budgets. I have attended a number of internal budget workshops this month. Projects and issues under current consideration include: • Contractor site induction checklists including sign-offs. • Providing a priced list of base services Sorell Council are prepared to

undertake as part of Stornoway’s road maintenance contract with the Department of Infrastructure, Energy and Resources.


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• Assessing the benefits of establishing an Infrastructure Protection Bond for all building works.

WORKS MANAGER – SAM FENNEY This report is provided to brief Councillors of the current works program and the intended upcoming activities. While exact commencement timeframes for projects may vary and be subject to other reactive maintenance demands on resources, the report is intended as an indicative guide that may be of assistance in answering requests from the community. Road Construction Crew • Ongoing maintenance of various roads in municipality. • Site line, drainage, minor pavement improvement and gravel access

track installation along Penna Road adjacent new subdivision north for approx. 500 metres.

• Re-sheeting Nugent Rd over several locations. Road Maintenance Crew • Commence installation of kerbing and pavement etc for Park and

Ride Sorell. • Completion of Penna Road footpath in accordance with the MPIA. • Commence works at Dodges Ferry hamlet as per the vulnerable road

user grant. Works include ped. refuges, kerb realignment, bollard and seating installation and additional plantings.

Stormwater Crew • Construction of toilets and associated infrastructure at Marion Bay. • Access improvement of two Park Beach pedestrian accesses, incl.

installation of recycled plastic board walk (same as Carlton Beach access) and minor amendment works on the northern access.

• Installation of child proof fence along canal embankment adjacent toilets.

• Ongoing general maintenance of stormwater infrastructure throughout the municipality.

Parks and Reserves Crew • Commence upgrade of Vancouver Street Park with installation of

automated sprinkler system, concrete footpaths and demolition of redundant walls and associated infrastructure.

• Commence installation and upgrade of play equipment in Fenton Street Reserve.

• Installation of swing in Dodges Court reserve.


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• Continue construction and monitoring of soccer pitches and associated infrastructure (pumps, underground electricity, S/W channel and Ag drainage), Pembroke Park in accordance with grant deed.

• Maintenance – Parks staff will continue to undertake general maintenance of the various parks, playgrounds and reserves across the municipality.

DEVELOPMENT ENGINEERING MANAGER – LEON ASHLIN There were 26 development applications received in April. This was a slight decrease from the 27 received in March 2014. The applications included 11 new dwellings, 4 modifications, 4 miscellaneous developments, 4 garage/outbuildings, 1 minor amendment, 0 subdivisions, 1 strata and 2 final plans of survey. Fire affected applications continue to arrive with a total of 1 received in April. This was a decrease on the previous month of 3. A total of 24 plumbing permits were issued in April which was the same as the previous month. ASSET MANAGER – BRENTON OAKLEY Over the past month I have been:

• Continuing to progress the compilation of Asset Management Plans for all major asset classes (Transport, Stormwater and BROS (Buildings/Reserves/Open Space), with a draft Stormwater plan currently under review.

• Further investigations into data accuracy have determined a

condition survey of the Transport network is necessary. Discussions with suitable contractors for the provision of this condition survey are underway.

• Preparing for the introduction of:

o Field-based asset inspection reporting; and o Intelligent asset numbering of all assets.

PROJECT ENGINEER – ANTHONY WALTERS Dunalley Hall Rebuild - Tender Awarded to Wyatt Constructions. - Site set-up complete. - Construction has commenced. - Meeting arranged with Dunalley Hall Committee to discuss contents

insurance and landscaping preferences.


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Red Cross Projects - Budget allocation for Dunalley Town Projects has been received and

the scope of works has been altered accordingly. Connellys Marsh Walkway (Beach Road End) - Additional quotes requested from local contractor for 3 options. - Crown approval received.

P.C.Y.C. Shed - Awaiting approval from DIER for permit to cross Arthur Highway.

Dodges Ferry Shopping Precinct - Construction of kerb has commenced. Park & Ride - Construction of new Stormwater line complete. - Set-out of kerb lines complete. Copping Hall - The gravel carpark and fencing will be completed this financial year –

gravel supplier and contractor engaged to commence works later this month.

- Quotes obtained for weatherboard replacement and painting of entire hall due to extremely poor condition.

Midway Point Hall - A new sign has been developed and will be installed this financial

year. Local Government Energy Efficiency Program - All quotes received and installation has commenced at:

o Sorell Football Club - Home Change rooms -completed o Sorell Memorial Hall - RSL o Sorell Memorial Hall - Toilets

Marion Bay Toilet - Demolition of old toilets has commenced. Pembroke Park Amenities Building - Gas hot water system has been commissioned. - Proposed use by Sorell Junior Football Club or Umpires to be

discussed at next PPAC meeting.


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Vulnerable Road User Program - Application being prepared for Main Rd/ Stores Lane, Sorell. - Concept plan for Right turn lane into Stores Lane and pedestrian

crossing across Main Road. SENIOR PLANNER – JOHN MOLNAR Town Planning • Recent increase in enquiries relating to holiday/tourist

accommodation within the municipality. • Subdivision enquiries have increased in April and subsequent

discussions have progressed for a number of proposed residential subdivisions.

• Discussions have occurred between Council staff and contractors associated with the South-East Irrigation Scheme (SEIS) project prior to works commencing in the Sorell muncipality.

Natural Resource Management • Council has appointed Paul Gray, from Frankston City Council

(Victoria) who commenced as Council’s NRM Facilitator on Monday 28th April working 4 days per week - Mon to Thursday. As part of the agreed resource sharing, and acknowledging the catchment boundaries, Jennifer Milne (Tasman Council) will be employed by Sorell for 1 day a week ie to generally look after that part of the Tasman Catchment within the Sorell Council boundaries. NRM South is financing the position ie 50% with added advantages of connections with this organisation.

SENOIR ENVIRONMENTAL HEALTH OFFICER – GREG ROBERTSON • Started the school immunisation programme. • The waste contractor has delivered larger 240L recycling bins to

residents of Dunalley. • A range of different complaints were investigated such as: unhealthy

housing, illegal plumbing works, failing septic tank systems, foodborne illness associated with a food business, and loud noise.

• Development application & special plumbing permit application assessments completed.

• Provided comments to workplace standards on Fireworks permits that are likely to create a safety hazard to the public or to animal welfare (particularly horses).

• Letters were sent to ratepayers with aerated wastewater treatment systems advising that they need to sign individual maintenance contracts.


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8.3 HR & COMMUNITY SERVICES – JESS RADFORD, MANAGER Recruitment • Room Leader Malunna – Internal Appointment • Casual Support Educator – SEEK Advertisement Temps • Nil Common Services Provision work • Nil this month New Starters • Russell Fox - Manager Engineering and Regulatory Services –

commenced 15 April 2014. • Paul Gray – NRM Facilitator commenced 28 April. • Induction for Jen Milne (Tasman) – NRM Facilitator. Employee Changes • Jess Radford change to 4 day per week – effective 12 May. Redundancy • Michelle Milne - last day 2 May. Health and Wellbeing Committee – nil activities. Workers Comp Claims Injury Type - Back x2 Depot – Total LTI – 158 days • Back injury – 109 days from July 2013 to 18 April 2014. Is

undertaking return to work plan for light office duties, gym work, and physio and then specialist appointment for injections.

• Fractured Vertebrae – 49 days from 16 Dec to 18 April. Training • IPWEA conference – x1 attendee • Asthma and Anaphylaxis training - x4 attendees • Lady Gowrie Children Services Training – x1 attendee • IPWEA Certificate in Asset Management Planning – Brenton Oakley • CPR refresher – x1 attendee • Senior First Aid Training – x1 attendee


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Other • Payroll Processing, month end and redundancy payment • LGAT Workforce survey completed • Review of Fire Wardens COMMUNITY SERVICES Manager met with/attended: April 15 • Customer Service Staff re: Review of Customer Service Procedures • Clr Dunbabin re: Rotary Grant Application for Sorell Youth Centre • Curtis Knox & Quinton Farrow re: Temporary Skate Park at Dunalley April 16 • Pembroke Park Advisory Committee Meeting April 29 • Strategic Plan Workshop April 30 • Dodges Ferry Rec Centre Meeting • Budget Meeting May 6 • Sorell IAST Meeting • Steve Yates – Northern Children’s Network • Suzi Edwards, Pittwater Community Centre • Council Workshop May 7 • Meeting re: Capital Works at Community Halls • Infoexpert Discussion • John Wadsley, Moya Sharpe & Sue Birch re: Heritage/Cultural

Projects • Steven Shaw – Complete Fire Safety May 8 • Dodges Ferry Rec Ground Users meeting May 14 • Dunalley Hall Committee Meeting May 15 • Meeting with CWA & Historical Society • Claire Cranfield – Youth Connections May 16 • Dodges Ferry Info Hut Project Meeting Various internal meetings, SMT Meetings and Departmental Meetings.


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Community Engagement Activity • Pembroke Park Advisory Group Meeting • Youth Advisory Group Meeting • Youth Centre – in process of establishing a Steering Committee • Dodges Ferry Info Hut re-development Working Group Meeting • Planning Walk Safely to School Day, with Dunalley Dodges Ferry &

Sorell Schools. Communications • Sorell Times regular ad, plus one article • Volunteer Recognition Street Banners put up and Mercury ad for

National Volunteer Week • Draft Strategic Plan advertised in the Sorell Times & The Mercury,

Facebook post and available on Council Website. Community Projects • Vancouver St Park Water Tank Beautification, in partnership with

Sorell School and Taswater • Dodges Ferry Visitor Information Hut Re-development • Imlay St Park Re-development • Dunalley Hall Re-build Halls • Form 56 Certificates complete for all halls

Youth • Youth Centre Development Individual Sponsorship Granted • Samantha Lind – Represented Australia at the World Junior Athletics

Championships in Canada • Eliza Westland – Represented Tasmania at the Under 18 Hockey

Team in Melbourne • Julia Direen – Represented Tasmania at the Australian Little

Athletics Championships in Melbourne Currently working with/supporting the following Community Groups/Organisations on Various Issues • Dunalley Craft Group – Use of Dunalley Rec Ground • CWA – Use of Memorial Hall • Historical Society - Use of Memorial Hall & Storyboard content for St

George’s Cemetery fence • Pittwater Community Centre


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Visitor Information Centre – April Stats • 503 Visitors through the centre • 212 Volunteer hours worked CHILDREN’S SERVICES Malunna • Currently 62 families enrolled, totalling 78 children. CENTRE VACANCIES MON TUES WED THURS FRI TOTAL 3 3 5 4 5 *Service licensed for 35 places per day. ASC

• Currently 16 families enrolled, totalling 21 children. SERVICE USAGE MON TUES WED THURS FRI CHILDREN ATTENDING

13 6 8 9 9

*Service licensed for 30 places per day.

8.4 FINANCE AND INFORMATION – DEAN TAYLOR, MANAGER

Finance Financial Management

• April 2014 year-to-date trading results, balance sheet and other schedules to be included in Council agenda for the May meeting.

• The 2014/15 Budget timetable was established last month and draft budgets have been considered at Council workshops on April 24 and May 6. A further revision to be considered May 20.

• $1M was withdrawn from the ANZ Bank term deposit in early May to facilitate current Capex and working capital requirements, including initial work on the Dunalley Hall rebuild. The balance of $2.5M was rolled a further 90 days at 3.54% through to early August.


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Revenue

• BPAY View Marketing has commenced ahead of the 2014/15 rates being issued. An initial 152 ratepayers have already adopted this facility following the issue of flyers. Further reminders will go out when rates are issued in July. The cost of this initiative has been fully funded by BPAY themselves.

• Fire abatement charges of $22K were issued in April.

Audit

• The cross-council internal audit panels being formed by finance members from Brighton, Flinders, Sorell, Tasman and Glamorgan Spring Bay Councils is progressing. It is expected that the Audit Panel Charter, Annual Work Plan and Meeting Procedures will be tabled for approval at the June Council meeting.

• The interim external audit (Tasmanian Audit Office) took place in the week commencing May 12. An interim management report will be issued. Segregation of duties was raised as something to be mindful of with the reduced number of finance staff following redundancies and role changes.

Grants

• Federal funding agreement ($250K) signed off for Dunalley Hall last month. Tenderer accepted by Council on April 24. Work is commencing in May.

• Milestone 8 for Sorell Doctors Surgery was accepted by the Federal Government. The final $100K was paid to Council on May 5.

• Milestone 5 for RDAF Grant (Pembroke Park) was submitted in March. Payment of $100K received early May.

• Two staff and thirteen members of the Gypsy Bay user group attended the public forum to support the grant application of $125K submitted with Marine and Safety Tasmania (MAST) for the 'Groyne' at Gypsy Bay (full project cost of $250K). MAST acknowledged Council support for the project.

• In terms of the Local Government Energy Efficiency Programme (LGEEP) funding, the first of three solar hot water systems has already been installed at Pembroke Park Amenities Building.


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Contract Management and Leases

• Details of the new lease for the Pittwater Community Centre have now been finalised and provided to lawyers, Abetz Curtis.

• Supplementary lease for Josephs Road (site with Optus mobile phone tower on council land) is now finalised and signed off by the General Manager. Awaiting NBN Co. sign-off.

Information Technology and Communications

• Refer below on ‘Information Management’, • Proposed scoping and implementation document received for

CouncilFirst / Microsoft Navision software.

Information Management

• InfoXpert consultant (Tracie Montebello) attended Sorell Council for two days in early May to provide some staff training, to examine folder structures, business processes and demonstrate latest version of software.

Insurance

• Project Manager for Dunalley Hall rebuild still to advise possible $150K that may be payable for ‘Green’ (environmental) enhancements.

• General Manager arranged for John Wiggins of Oamps Insurance Brokers to visit on May 6th to discuss them providing an alternate quote on all insurances. Council information provided to obtain quotes and broker to inspect sites.

• Insurance questionnaire completed for existing broker, Marsh Pty Ltd, for the 2014/15 insurance policy renewals.

Staff Management

• Finance and information team reduced by one retirement in the past month. Two other staff now part of the newly formed customer service team.

Fleet Management

• Second new animal management utility delivered. The old vehicle sold at auction at $1500 above its reserve (trade-in) value.

• Re-accreditation of the Community Services Bus has been applied for.


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Meetings

• Council Meetings and Workshops as required. • Fortnightly meetings with three direct reports in Finance &

Information. • Senior Management Team (SMT) meetings as required. • Monthly Departmental Performance meetings (Works Depot). • Various departmental meetings for 2014/15 budget • Attended Tasmanian Audit Office Information Session on May 8th

covering accounting standards, procurement, data analysis and systems.

9.0 PETITIONS

At the time of preparation of this agenda no petitions had been received. ^

10.0 LAND USE PLANNING The Mayor advised in accordance with the provisions of Part 2 Regulation 25 of the Local Government (Meeting Procedures) Regulations 2005, the intension of the Council to act as a planning authority pursuant to the Land Use Planning and Approvals Act 1993 is to be noted. In accordance with Regulation 25, the Council will act as a planning authority in respect to those matters appearing under item 10 on this agenda, inclusive of any supplementary items.

10.1 DEVELOPMENT ASSESSMENT SPECIAL COMMITTEE MINUTES ^ RECOMMENDATION “That the minutes of the Development Assessment Special Committee (DASC) Meetings of 15 and 29 April and 6 and 13 May 2014, as attached, be noted. Attachments: (23)


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10.2 SECTION 33 – SCHEME AMENDMENT, SPECIFIED DEPARTURE 43/2013/1/1 ^ ON LAND TO THE NORTH OF BOOMER JETTY, BOOMER BAY AS DESCRIBED BY PLAN NUMBER H001605_D01 DATED 1/3/13 – APPLICATION FOR CROWN LEASE APPLICANT: IRENEINC PLANNING PROPOSAL: AMENDMENT OF DRAFT AMENDMENT 1/2013 TO

MORE ACCURACTLY DESCRIBE THE LAND - SECTION 33 - AMENDMENT TO SORELL PLANNING SCHEME 1993, SPECIFIED DEPARTURE

ADDRESS: ON LAND TO THE NORTH OF BOOMER JETTY,

BOOMER BAY AS DESCRIBED BY PLAN NUMBER H001605_D01 DATED 1/3/13 – APPLICATION FOR CROWN LEASE

RECOMMENDATION “Amendment to Council’s endorsement of the 15 April 2014 and subsequent certification of Draft Amendment 1/2013 to more accurately describe the land to which this amendment relates to being “north of Boomer Jetty, Boomer Bay as described by Plan Number H001605_D01 dated 1/3/13 – Application for Crown Lease”. 1. That pursuant to Section 34 of the Land Use Planning & Approvals

Act 1993 a Draft Amendment, to be known as Draft Amendment 1/2013, to the Sorell Planning Scheme 1993 be initiated as follows:-

Adding a new clause to Specified Departures to read as follows: 4.2.22 On land to the north of Boomer Jetty, Boomer Bay as described by Plan Number H001605_D01 dated 1/3/13 – Application for Crown Lease and identified on the plan by reference to this clause the use of Aquaculture, Industry Light, Industry General, Restaurant, Tourist Operation and Shop are discretionary, where it can be demonstrated that the use and development appropriately address the following matters:

a) Use and development is to be related to and associated with

Aquaculture use or marine fishing operating from the site; b) Does not create impact on the adjoining residential uses by

virtue of noise, odour, or unsightly storage; and


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c) Parking is to meet the requirements of schedule 5 in relation to proposed use and development. Where discretion is sought for the number of car parking spaces on the site in accordance with clause s5.5.1 a Traffic Impact Assessment is required to demonstrate that the demand is able to be satisfied in the vicinity of the proposed development. 2. That pursuant to Section 35 of the Land Use Planning and Approvals

Act 1993 Draft Amendment 1/2013 to the Sorell Planning Scheme 1993 be certified as meeting the requirements of section 32 of the Land Use Planning and Approvals Act 1993.

3. That the Draft Amendment document and related Instrument of

Certification be sealed and copies forwarded to the Tasmanian Planning Commission, in accordance with the requirements of the Land Use Planning and Approvals Act 1993.

4. That the Draft Amendment document and related Instrument of

Certification be publicly exhibited for 4 weeks. 5. That if no representations are received during the public exhibition

period, the Tasmanian Planning Commission be advised of this and be requested to grant final approval to Draft Amendment 1/2013.”

INTRODUCTION Council initiated a scheme amendment number 1/2013 at its meeting of the 15 April 2014 and public exhibition has commenced. During this exhibition period, the applicant made a submission (see letter attached) stating “… the map and the amendment advertised and certified by council vary from that which was applied for”. In essence highlighting that the amendment had not properly identified the extent of the land to which this scheme amendment was to have been applied to. This relates to the additional portion of land that the leasee has made application to the Crown, an area of 309m2, whilst the current lease, CPR6213, comprises an area of 2006m2. It was certainly the intent of the original recommendation to Council to include the total area of 2315m2. Discussions with the Tasmanian Planning Commission (TPC) confirmed that the endorsement by Council of the amendment in April did not describe the entire area which the applicant had requested in their application (see letter).


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However, in further discussions with the TPC it was also confirmed that the applicant’s description of the land in question was too general in stating “north of Boomer Jetty”. Consequently, in consultation with the TPC, the following wording will now best describe the land, “north of Boomer Jetty, Boomer Bay as described by Plan Number H001605_D01 dated 1/3/13 – Application for Crown Lease”. The applicant has been informed of this change. Consequently there is a need for the document of certification to be once again presented to Council for their endorsement in order that no future dispute can be raised as to the extent of the land in question. It is also noted that the scheme amendment will be re-exhibited in the amended form ie: amended description for a further 4 week period. There are no other changes to the application other than to more accurately describe / identify the land. Community Strategic Plan One of the guiding principles in the Sorell Community Strategic Plan 2008-2013 is “valuing the balance between the natural environment, community settlements, rural landscape, scenic waterways and development” Operational Plan Not applicable Policy Not applicable Environmental Implications The site is a coastal lease from the Crown. Any development and use clearly needs to have regard to the coastal location in particular not only the operations of the facility but in particular the disposal of onsite wastewater including the by-products of aquaculture activities and associated facilities. Asset Management Implications Not applicable Risk Management Implications Not applicable


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Community Implications Not applicable Statutory Implications It is imperative that a scheme amendment relates specifically to the identified land which this report intends to correct in order that no dispute arises in the future. Representations Under the Land Use Planning and Approvals Act 1993 if the planning authority agrees to initiate and certify this scheme amendment it must then be exhibited and be open for public input at which time if there is valid objection to the rezoning Council are required to consider any submissions and may reconsider the application. This would then need to be conveyed to the Tasmania Planning Commission for their determination. The application will be re-exhibited for a period of 4 weeks. Referrals The application will be referred to relevant state agencies including MAST and TasWater. REPORT Council initiated a scheme amendment number 1/2013 at its meeting of the 15 April 2014 and public exhibition has commenced. This scheme amendment proposes to maintain the existing zoning of Open Space but apply for a specified departure allowing for discretionary consideration of various uses “related to and associated with Aquaculture use or marine fishing operating from the site”. The wording of the amendment, as certified by Council and advertised, reads;

4.2.22 On land located to the north of Boomer Jetty, Boomer Bay (Lot 1 Boomer Jetty Road, Crown Lease No. CPR 6213) and identified on the plan by reference to this clause the use of Aquaculture, Industry Light, Industry General, Restaurant, Tourist Operation and Shop are discretionary, where it can be demonstrated that the use and development appropriately address the following matters: a) Use and development is to be related to and associated with

Aquaculture use or marine fishing operating from the site;


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b) Does not create impact on the adjoining residential uses by virtue of noise, odour, or unsightly storage; and

c) Parking is to meet the requirements of schedule 5 in relation to

proposed use and development. Where discretion is sought for the number of car parking spaces on the site in accordance with clause s5.5.1 a Traffic Impact Assessment is required to demonstrate that the demand is able to be satisfied in the vicinity of the proposed development.

During this exhibition period, the applicant made a submission (see letter attached) stating “… the map and the amendment advertised and certified by council vary from that which was applied for”. In essence highlighting that the amendment had not properly identified the extent of the land to which this scheme amendment was to have been applied to. This relates to the additional portion of land that the leasee has made application to the Crown, an area of 309m2, whilst the current lease, CPR6213, comprises an area of 2006m2. It was certainly the intent of the original recommendation to Council to include the total area of 2315m2. Discussions with the Tasmanian Planning Commission (TPC) confirmed that the endorsement by Council of the amendment in April did not describe the entire area which the applicant had requested in their application (see letter). However, in further discussions with the TPC it was also confirmed that the applicant’s description of the land in question was too general in stating “north of Boomer Jetty”. Consequently, in consultation with the TPC, the following wording will now best describe the land, “north of Boomer Jetty, Boomer Bay as described by Plan Number H001605_D01 dated 1/3/13 – Application for Crown Lease”. The applicant has been informed of this change. Consequently there is a need for an amended document of certification to be once again presented to Council for their endorsement in order that no future dispute can be raised as to the extent of the land in question. It is also noted that the scheme amendment will be re-exhibited in the amended form ie: for a further 4 week period. There are no other changes other than to more accurately describe / identify the land. It is also noted that the TPC suggested a change to the wording comprising the recommendation to Council to better identify the specific clauses of the Land Use Planning & Approvals Act 1993. They did not have an issue with the original wording however it is considered appropriate administratively to present a clear and precise recommendation to Council.


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In conclusion this report responds to the submission by the applicant and subsequent discussions with the TPC in order to accurately identify the land to which this application for a scheme amendment relates to. The document of certification for Council endorsement will now read:

SORELL PLANNING SCHEME 1993 AMENDMENT NO. 1/2013

To amend Sorell Planning Scheme 1993 by: Adding a new clause 4.2.22 to Specified Departures to read as follows:

4.2.22 On land to the north of Boomer Jetty, Boomer Bay as described by Plan Number H001605_D01 dated 1/3/13 – Application for Crown Lease and identified on the plan by reference to this clause the use of Aquaculture, Industry Light, Industry General, Restaurant, Tourist Operation and Shop are discretionary, where it can be demonstrated that the use and development appropriately address the following matters: a) Use and development is to be related to and associated with

Aquaculture use or marine fishing operating from the site;

b) Does not create impact on the adjoining residential uses by virtue of noise, odour, or unsightly storage; and

c) Parking is to meet the requirements of schedule 5 in relation

to proposed use and development. Where discretion is sought for the number of car parking spaces on the site in accordance with clause s5.5.1 a Traffic Impact Assessment is required to demonstrate that the demand is able to be satisfied in the vicinity of the proposed development.


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In accordance with the provisions of Section 35 of the Land Use Planning and Approvals Act 1993 the Sorell Council, at its meeting on 20 May 2014, certified that draft amendment No.1/2013 of the Sorell Planning Scheme 1993 meets the requirements specified in Section 32 of the Land Use Planning & Approvals Act 1993. Date: ………………………………………. The Common Seal of the Sorell Council has been hereunto Duly affixed in the presence of:

) ) ) )

……………………………………………. Mayor

) ) ) )

……………………………………………. Councillor

) ) ) )

……………………………………………. General Manager

JOHN MOLNAR SENIOR PLANNER 14 May 2014 Attachments: (5)


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11.0 ENGINEERING & REGULATORY SERVICES ^

11.1 RECREATIONAL WATER QUALITY MONITORING REPORT 2013/14 RECOMMENDATION “That the Recreational Water Quality Monitoring Report 2013/14 is received and the recommendations of the report be adopted.” Community Strategic Plan Consistent with KRA 1 Core Services Operational Plan Consistent with Corporate Plan Policy

• Public Health Act 1997 • Recreational Water Quality Guidelines

Asset Management Implications Nil Risk Management Implications Nil Community Implications Appropriate signage at beaches potentially affected by poor water quality provides guidance for the community on minimising risk of exposure to pathogens of faecal origin.


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REPORT The Sorell Recreational Water Quality Report 2013/14 is based on beach sampling undertaken between December 2013 and the end of March 2014; it details sampling methodology, locations, frequency, results and conclusions. The report found that Carlton, Primrose, Tigerhead and Red Ochre (North) Beaches met the highest standards for microbiological quality throughout the swimming season of generally ‘good’ quality for most of the sampling period. However, Red Ochre Beach (South) had ‘poor’ water quality due to one high result in December 2013. Unfortunately, as the number of samples collected this year was less than in previous years the statistical influence of this high result was more significant. I have combined the results from this year with the three previous to provide additional data and allow a more comprehensive assessment of the risk of swimming acquired gastrointestinal illness; this resulted in the site being classified as ‘good’. The report recommends that Council continues with the monitoring programme in its current form during the 2014/2015 season and that the current warning signs which advise against swimming etc after heavy rainfall continue to be displayed on affected beaches. The number of water samples collected next season should be increased and a sanitary survey conducted in the Red Ochre Beach (South) catchment to identify potential sources of pollution.

GREG ROBERTSON SENIOR ENVIRONMENTAL HEALTH OFFICER 12 May 2014 Attachments: (15)


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57


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11.2 DEPARTMENT OF INFRASTRUCTURE ENERGY & RESOURCES (DIER) – SPEED REDUCTION PROPOSAL ^ MARION BAY AND BAY ROAD – SPEED REDUCTION RECOMMENDATION “That Council consider DIER’s proposal to reduce the speed limit to 80km/h on Marion Bay Road and Bay Road where the default 100km/h speed limit currently applies.” INTRODUCTION Council received an email from Scott Ingles DIER, regarding a proposal to reduce the existing speed limit on Marion Bay Road and Bay Road from 100km/h to 80km/h. Both roads are currently a mix of speed limits from 70km/h through built up areas to 80 km/h over the gravel sections and 100km/h in the semi-rural sections. There is no existing footpath on any section of either road. COMMUNITY STRATEGIC PLAN Not applicable OPERATIONAL PLAN Not applicable POLICY Not applicable ENVIRONMENTAL IMPLICATIONS Not applicable ASSET MANAGEMENT IMPLICATIONS Not applicable


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RISK MANAGEMENT Not applicable COMMUNITY IMPLICATIONS There may be a minority of dissatisfied road users that travel this section of road but it is expected that the majority will be in favour. STATUTORY IMPLICATIONS Not applicable REPRESENTATIONS Not applicable – this has not been advertised REFERRALS Not applicable DATE OF RECEIPT OF APPLICATION 30 April 2014 DATE BY WHICH A DECISION MUST BE MADE Not applicable REPORT The Department of Infrastructure, Energy & Resources (DIER) are writing to Council to seek their view on a proposed speed reduction on Bay Road and Marion Bay Road. DIER received a letter from Rebecca White on behalf of Mr Fisher (192 Bay Rd) requesting that the current rural 100km/h speed limit be reduced to 80km/h. Initial site inspection by DIER indicated that a reduction in the current speed limit could be warranted, and any reduction should extend to cover Marion Bay Road also. This means any changes to the speed limit would be over approximately 9.0 kilometres of road length.


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DIER noted the current situation is - Marion Bay Rd has a 70km/h speed limit from the Arthur Hwy to Bream Creek Rd, then default and Bay Rd has a 60km/h limit from the Arthur Hwy to Boomer Bay. The rest of the road has a mixed surface (sealed and gravel) which results in changing default speeds (100 km/h and 80 km/h respectively), this is seen as confusing for motorists. Additionally a check of development indicates side friction at a rate of 1 every 90m (averaged over the default length of 9.85km) – DIER suggests an 80km/h limit is viable with development at 1/100m. Further support for the lowering of the speed limit is estimated 85%ile speeds are 75-80km/h and the road alignment generally is not conducive to 100km/h. A check of the crash history indicates 3 loss of control type crashes in 2013, possibly a result of the increased tourist traffic on the road. Before making a decision on this speed limit issue, DIER is seeking input from Council as the body best placed to represent the views of the local community. The request from DIER is considered reasonable as it provides a safer environment for the majority of road users and accordingly the request for a reduction of the speed limit from 100km/h to 80km/h is recommended for approval. SAM FENNEY WORKS MANAGER 5 May 2014


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12.0 FINANCE & INFORMATION ^

12.1 EXECUTIVE SUMMARY – FINANCIAL PERFORMANCE APRIL 2014 YTD RECOMMENDATION “That the Executive Summary – Financial Performance April 2014 YTD be received and noted by Council.” Financial Report for April 2014 The Operating Surplus to April 2014 is a surplus of $760,475 which is $448,474 better than budget. Above budget revenue, due to the receipt of the bushfire insurance claim monies $975,430, supplementary rates issued and the timing of grants income, has been offset by above-budget Employee Costs, and Materials and Services, see 9 and 10 below. The overall surplus to April 2014 is $2,104,871, which is $758,395 ahead of budget. In addition to the Operating Surplus variances noted above, the surplus includes the profit on the disposal of the old council chambers. The major impact over the last month has been the revenue from Copping Refuse Disposal Site Joint Authority payment of Income Tax Equivalents.


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STATEMENT OF INCOME AND EXPENDITUREFOR PERIOD ENDED APRIL 2014

NOTES ACTUALYTD

BUDGETYTD VAR FULL YEAR

BUDGET

INCOMERECURRENT INCOMERates and Charges 1 9,133,519 8,975,800 157,719 10,814,571 Statutory fees and fines 2 231,985 241,550 (9,565) 289,872 User Fees 3 564,019 531,840 32,179 640,187 Grants Operating 4 1,576,204 1,579,150 (2,946) 1,895,025 Contributions received 5 57,500 10,000 47,500 10,000 Interest 6 273,762 410,810 (137,048) 493,004 Other income 7 1,204,791 236,640 968,151 282,221 Investment income from TasWater 8 406,927 395,380 11,547 474,464

13,448,707 12,381,170 1,067,537 14,899,344

EXPENSESEmployee benefits 9 5,039,208 4,556,131 (483,077) 5,590,732 Materials and services 10 3,195,043 2,860,618 (334,425) 3,445,700 Impairment expense 0 0 0 0 Depreciation and amortisation 11 3,348,081 3,373,860 25,779 4,048,792 Finance costs 12 114,760 221,630 106,870 221,804 Other expenses 13 991,140 1,056,930 65,790 1,295,841 TOTAL EXPENSES 12,688,232 12,069,169 (619,063) 14,602,869

OPERATING SURPLUS/(DEFICIT) 760,475 312,001 448,474 296,475

CAPITAL INCOMEGrants Capital 14 792,539 660,510 132,029 1,289,916 Contributions - non-monetary assets 15 31,219 0 31,219 0 Net gain/(loss) on disposal 16 378,718 373,965 4,753 368,000 Share of Interests in JVs 17 141,920 0 141,920 0 TOTAL CAPITAL INCOME 1,344,396 1,034,475 309,921 1,657,916

SURPLUS/(DEFICIT) 2,104,871 1,346,476 758,395 1,954,391


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YTD April variances are: 1. RATES AND CHARGES Rates are above budget due to Supplementary Rates issued, and are expected to remain so for 2013/14. 2. STATUTORY FEES AND CHARGES These are slightly below budget as a result of Bushfire relief development remissions which have been somewhat offset by more applications being submitted for Town Planning and Development applications. 3. USER FEES Overall these are slightly over budget with favourable variances in Other User Charges (Approved Drawing and Inspection Fees) $30,169, Food Licences $14,126, Plumbing Inspection Fees $12,651 and Malunna Child Care Fees $11,835. These favourable variances were offset by below budget revenue in Dog Registration & Renewal ($19,974), Bushfire Plumbing and Building Fee Relief ($17,484), and Fire Abatement Charges ($17,125). 4. GRANTS OPERATING These are slightly below budget with the anticipated non payment of the “bring forward FAGS payment” offset by two grants from the Department of Economic Development, one for a Dunalley Marina Feasibility Study for $30,000 and Dunalley Area Plan $10,000. 5. CONTRIBUTIONS RECEIVED Over budget due to a $50,000 Public Open Space Contribution from the developer of 136 Penna Road, Midway Point, and $7,500 for a three lot sub division in Primrose Sands. 6. INTEREST Interest income is below budget due to less monies being invested and interest rates being lower than budgeted. 7. OTHER INCOME The unbudgeted receipts relating to the bushfires – insurance claim $975,430 and State Government Bushfire Relief $59,000 has been partially offset by an unfavourable variance in donations received for community projects ($54,160). 8. INVESTMENT IN TASWATER Dividends received from TasWater are slightly above budget reflecting the expected distribution from TasWater.


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9. EMPLOYEE BENEFITS Employee benefits are ($483,077) above budget and are expected to remain over budget for the year. During March ten administrative positions were made redundant. One additional employee left in April. The total non leave payouts were $336,176. Other significant budget variances include the payout of contracts for the Manager Engineering and Manager E&D, resignation of the previous General Manager, additional staff labour for spring growth ($35,000), lost productivity for wet weather ($21,903) and Workers Comp expenses ($45,353). 10. MATERIALS AND SERVICES Materials and Services are ($334,425) above budget. Over budget items were Contractors (see below) ($199,164), Computer Software Maintenance & Licence (largely C3 hosting and licence fees) ($68,516), Consultants Other (GM costs from Tasman, GIS consultants, Acting Engineering Manager) ($32,244), and Printing ($18,082). NB: Contractors are over budget, and likely to remain so, because of the additional maintenance work required on aging roads that deteriorated rapidly in the heavy rains of winter/spring. Sealed Roads ($126,503 over) significant works required were – Brinktop Road, Sugarloaf Road, Primrose Sands Road; Weston Hill Rd, Sorell. Unsealed roads ($52,560 over) significant maintenance was required on Kellevie Rd, Nugent Rd, Fulham Rd, Bryans Rd and Tullamore Rd, Orielton. Other significant budget variances in contractors were, Storm damage repairs cost ($39,000) and the significant spring growth has caused verge mowing by contractors to be ($24,074) over budget. 11. DEPRECIATION AND AMORTISATION This favourable variance is due to the budget being spread evenly yet capitalisation of new assets occurs unevenly. An allowance has been made in the accounts for depreciation which will occur when WIP are ready for service and capitalised. 12. FINANCE COSTS These are favourable due to a timing difference. The budget included interest payments in March which are not due to be paid until May/June. 13. OTHER EXPENSES These expenses are $65,790 under budget due to below budget expenditure on Employee Subscriptions, Grants & Subsidies (timing), Events (timing) being offset by over budget for Other Sundry Expenses (Removal costs for IT and furniture to new CAC), Postage and Donations and Section 77 expenses (Donations made but budget spread across year).


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14. GRANTS CAPITAL These are above budget with timing of receipts for Pembroke Park RDAF Funding (Milestone 7 $100,000) from the Commonwealth and the grant for the Soccer Field. 15. CONTRIBUTIONS – NON MONETARY ASSETS A contribution of $21,288 was received towards Stormwater works at 9 Gordon Street and $8,750 from the subdivision off Wolstenholme Drive Sorell. 16. GAIN/(LOSS) ON DISPOSAL This includes the disposal of the old council chambers. It also includes the replacement of various administrative vehicles and a loader, during the year, the result was a surplus on these items. 17. SHARE OF INTEREST IN JVs The Copping Refuse Disposal Site Joint Authority (Southern Waste Solutions) is now subject to the payment of income tax equivalents. These payments are normally paid to participating councils, however the Authority’s Participating Councils have agreed to reinvest all income tax equivalents in the Authority. A total of $591,332 has been transferred to the Authority’s equity and the Sorell Councils share is 24% or $141,920.


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Actual Actual Actual2014 2013 MovementApr

$June

$AssetsCurrent assetsCash and cash equivalents 742,006 1,763,579 (1,021,573) Reduction in cash balance from CAC payments.Investments 4,657,801 5,259,448 (601,647) Reduction inInvestments from CAC payments.Trade and other receivables (483,357) 2,137,704 (2,621,061) Rates prepaid as revenue recognised monthlyInventories 40,505 40,505 - Other assets 381,941 605,038 (223,097) Prepaid Insurance, other prepayments and Accrued IncomeTotal current assets 5,338,896 9,806,274 (4,467,378)

Non current assetsTrade and other receivables NC 51,944 53,244 (1,300) Intangible assets 62,617 100,950 (38,333) Amortisation of revaluation fees to Income statement

Property, infrastructure, plant and equipment 174,671,074 177,612,878 (2,941,804) Declining value largely Depreciation charges and disposal of old council offices.

Work in Progress 12,295,362 4,691,020 7,604,342 Capital work not yet capitalised - CAC and other worksInvestment Properties 1,127,000 1,127,000 - Investment in TasWater 29,534,720 29,534,720 - Interests in associates 851,534 709,614 141,920 Other assets NC - 3,565 (3,565) Total non current assets 218,594,251 213,832,991 4,761,260 Total assets 223,933,147 223,639,265 293,882

LiabilitiesCurrent liabilities

Trade and other payables 540,616 2,063,501 1,522,885 General Creditors; Other Sundry Creditors; Accrued Expenses; Accrued Employee Entitlements

Trust funds and deposits 226,910 173,143 (53,767) Deposit for subdivision and deposits for Dunally Hall replacementInterest bearing liabilities - 432,393 432,393 See Non Current, classification between NC and CProvisions 990,198 1,146,798 156,600 Total current liabilities 1,757,724 3,815,835 2,058,111

Non current liabilitiesInterest bearing liabilities NC 3,473,320 3,260,455 (212,865) See Current, classification between NC and CProvisions 62,293 62,293 - Total non current liabilities 3,535,613 3,322,748 (212,865) Total liabilities 5,293,337 7,138,583 1,845,246

Net Assets 218,639,810 216,500,682 (1,551,364)

EQUITYAccumulated surplus 67,152,722 65,047,850 (2,104,872) YTD Surplus for 2013-14Reserves 151,487,088 151,452,832 (34,256) Total equity 218,639,810 216,500,682 (2,139,128)

Statement of Financial PositionAs at 30 April 2014


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RATES OUTSTANDING Attached is a graph showing unpaid rates, monthly, for the current and previous four years. The graph declines each month as rates are paid with the amount of unpaid rates and the end of each year showing in June. See Graph 1, below. The last few years have seen significant work in rates collections and this has seen this outstanding amount reducing from $695,539 to $344,494 last June. AVAILABLE CASH The council has cash deposits with various banks, and the total of these is shown in the attached graph. Over the last month the balance has declined which is the result of limited rates receipts (final instalment due early March), no major grant receipts, and on-going capital and operating expenditure. The Cash balances as at 30 April, 2014 are: SORELL COUNCIL - CASH ON HAND

BANK PRODUCTFace

ValueInterest

RateMaturity

DateANZ 6 mth Term Deposit 2,500,000$ 3.75% 7/5/2014CBA 6 mth Term Deposit 1,157,801$ 3.45% 8/7/2014CBA 3 mth Term Deposit 1,000,000$ 3.55% 19/05/2014CBA At Call 630,261$ 2.40%CBA At Call 4,237$ 2.40%CBA Current 60,624$ 1.00%CBA Current 10,577$ 1.00%Tascorp 24 Hour Call 34,224$ 2.50%Various Petty Cash and Floats 2,050$ Total Funds Available 5,399,774$

30/04/2014


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GRAPH 1 SORELL COUNCIL – RATES OUTSTANDING

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

2013

/14

8,94

1,64

97,

407,

269

6,58

3,62

75,

216,

307

4,76

6,03

04,

411,

814

2,86

8,26

02,

239,

648

975,

866

613,

443

2012

/13

9,70

5,59

47,

826,

939

6,89

6,38

25,

940,

774

4,79

6,17

64,

450,

193

3,06

2,31

92,

550,

457

1,22

3,45

385

9,51

357

4,94

034

4,49

420

11/1

29,

720,

867

7,60

0,63

46,

604,

181

5,37

7,61

74,

743,

920

4,20

6,25

03,

035,

222

2,51

9,36

81,

240,

950

935,

342

599,

325

391,

062

2010

/11

594,

986

8,13

0,81

06,

404,

746

6,97

0,53

04,

530,

494

4,15

2,03

13,

071,

385

2,71

1,26

01,

445,

871

1,18

2,67

786

6,39

062

1,12

120

09/1

08,

418,

565

6,59

2,47

45,

586,

264

5,13

6,08

23,

999,

660

3,69

3,17

32,

618,

289

2,23

7,92

91,

187,

914

986,

248

828,

006

695,

539

$0

$2,0

00,0

00

$4,0

00,0

00

$6,0

00,0

00

$8,0

00,0

00

$10,

000,

000

$12,

000,

000

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

2013

/14

2012

/13

2011

/12

2010

/11

2009

/10


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GRAPH 2 SORELL COUNCIL – TOTAL CASH AVAILABLE

Cash

Ava

ilabl

eJu

lyAu

gust

Sept

embe

rO

ctob

erNo

vem

ber

Dece

mbe

rJa

nuar

yFe

brua

ryM

arch

April

May

June

2011

/12

8,11

7,89

79,

725,

647

10,5

60,5

6310

,130

,076

9,45

8,78

79,

055,

439

9,82

4,07

710

,028

,202

10,5

77,1

9210

,569

,511

11,4

68,1

4611

,316

,592

2012

/13

10,9

81,5

5512

,661

,634

11,9

20,3

2411

,769

,917

12,3

80,0

5711

,265

,648

11,5

27,2

9210

,790

,055

10,9

55,0

5510

,182

,486

8,82

4,87

37,

023,

028

2013

/14

7,14

2,68

57,

676,

913

6,38

4,22

96,

693,

713

5,46

0,84

54,

164,

103

5,84

1,66

25,

630,

737

6,75

1,86

95,

399,

774

0

2,00

0,00

0

4,00

0,00

0

6,00

0,00

0

8,00

0,00

0

10,0

00,0

00

12,0

00,0

00

14,0

00,0

00

Sore

ll Co

unci

l -To

tal C

ash

Avai

labl

e

Tota

l Cas

h Av

aila

ble


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13.0 QUESTIONS FROM THE PUBLIC ^ This time is allocated for questions from the public. Questions are to be kept brief and specific to the topic to which they relate.

14.0 CLOSED MEETING


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15.0 ACRONYMNS ACWC Arts & Cultural Working Committee AGM Annual General Meeting AIMS Asset Infrastructure Maintenance System ASU Australian Services Union BRU Bushfire Recovery Unit CAC Community Administration Centre CLRS Councillors CPR Cardiopulmonary Resuscitation CRDSJA Copping Refuse Disposal Site Joint Authority DASC Development Assessment Special Committee DEDTA Department Economic Development, Tourism & The Arts DIER Department Infrastructure, Energy & Resources DFCRCC Dodges Ferry Community Recreation Centre Committee DPAC Department of Premier & Cabinet EOI Expressions of Interest EPA Environment Permit Authority EYLF Early Years Learning Framework EWaste Electronic Waste GG Girl Guides GM General Manager ICT Information Communication Technology JAWS JAWS Architects KRA Key Result Areas LGMA Local Government Manager’s Association LTI Lost Time Injury MAST Marine & Safety Tasmania MGR E&D Manager Environment & Development MGR F&I Manager Finance & Information MGR HR&CS Manager Human Resources & Community Services NBN National Broadband Network NRM Natural Resource Management PCYC Police & Citizens Youth Club RDA Regional Development Australia RSL Returned Services League RTI Right to Information SEI South East Irrigation SMH Sorell Memorial Hall SMT Senior Management Team SW Southern Water STAARC Sorell/Tasman Affected Area Recovery Committee STCA Southern Tasmanian Councils Association SWSA Southern Waste Strategy Association TCF Tasmanian Community Fund TFS Tasmania Fire Service TOR Terms of Reference


Documents

SORELL COUNCIL - AGENDA OUTLINE · • Tasman NRM officer to Sorell (1day/wk). • Brighton Asset Management Officer to Sorell (as required funded by LGAT $15k to June). • Southern