TOMS TRAININGTest Operations Management System

2016 PAWS

Dec 2, 2015

Presenters & Agenda

• Lauren Hebert – ETS, Program Manager for PAWS

• WDE staff

AGENDA

• Welcome• What is TOMS? • Key dates for Building Coordinators• Things to Remember for 2016• User Roles and Responsibilities • Review of TOMS functions (including Transfer of students)• Question & Answer period

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What is TOMS?• Test Operations Management System (TOMS)

• Houses student demographic data for the PAWS assessment

• Houses and tracks test material orders and supplemental orders

• Stores student scores and archived PAWS testing information for each student

Key TOMS Dates• 2016 student demographic data available for review on November 30, 2015

• JANUARY 22th, 2016 – Deadline for all new students that need to be added. In addition, any updated demographic information (changes) for existing students needs to be manually entered into TOMS in order to have Pre-ID labels for the student

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Significant dates to note• Demographic file from WDE to ETS comes 11/13/15• Any changes to student information after October 1 must

be entered into TOMS manually• Any new students that began school after October 1 must

be entered into TOMS manually

UsersRoles/Responsibilities

• District and Building Coordinators

• One DC per district

• ONE primary contact per Building

• Multiple Users can be designated as Building Coordinator

• Edit student demographic data

• Transfer students

• Track shipments

Information to Remember •No new changes to TOMS• Refresh your login credentials• Supplemental Order process 2016 (February 8-March

14, 2016)Call Wyoming Customer Support 877-327-9415Email: wyoming-support@ets.orgAvailable for all questions and support

• Hardware/Software RequirementsIE 9 and above, Firefox 2.0 and above, Chrome 4.0 and above,

Safari 3.0 and above, Android, iPad Safari

Information to Remember cont.• TOMS does NOT serve as the official

demographic database for school accountability• WDE 684, once submitted and verified by

districts, serves as the official demographic database• Double check students' status with the person in

your district who submits the WDE 684 to make sure students are accurately accounted for• ALT assessment is no longer provided through

ETS and is not tracked in TOMS.

TOMS

• Log into TOMS

TOMS

•Dashboard News & AnnouncementsOrder Status tab Student Transfer tab

•Organization ProfileView your schoolsSearch tab

TOMS • Manage Organizations

Confirm school informationConfirm school contacts; each school must have a primary

contact

• Confirm Shipping Address No PO Boxes allowed

TOMS

• Search for Students

Student Roster

• See students enrolled at your school(s) – those students attached to your school as the school of record

• See students who have your school(s) as the testing location• See students who have your school as their school of record

but are testing somewhere else

Download search results requires school and administration to be selected

Students can be searched by Special Forms

 

TOMS • Manage Students

Confirm students are in the correct Test Administration PAWS 2016

Update any Student Demographic information

Add or Transfer students as needed

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Transfer a Student• Initiate Transfer function in TOMS• Within district or out-of-district transferring

• Click on the magnifying glass icon to access the transfer student feature

• Indicate on the Transfer screen in TOMS which school the student is transferring to

• Provide a reason to the transfer• No difference between in or out of District – same function• Essentially a “push” function in the sending school or district

initiates• Communicate with receiving school to ensure awareness

• Out-of-state transfers• Leave student in – ignore record • Write on PreID label that student moved out of state• Optional – for record keeping purposes, keep label on file

TOMS

•View, Edit & Track OrdersTrack Orders shows tracking information from ETS to monitor

your order

Reports•Report Types

Download of Individual Student Reports (ISR) PDFs

Contacts • ETS

Wyoming Call Center 1-877-327-9415• During the administration windows:

• Monday–Friday 7:30 a.m. to 6 p.m., (MT)• Non-administration window:

• Monday–Friday 8:30 a.m. to 5 p.m., (MT)Wyoming-Support@ets.orgDedicated Customer Service Representative to

Wyoming

•WDE1-307-777-2906www.edu.wyoming.gov

QUESTIONS