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Volunteer Application McGaw YMCA

Volunteer Name: _______________________________________________

Home Address: ______ City: ___________________ Zip: ___________

Home Phone: Cell Phone: ________

Email: _ ____________ Birth Date: _________________________

Emergency Contact Name:________________________________ Phone: _______________________

Gender: Male Female Primary Language: English Spanish Other____________ Please list any foreign languages you speak: Ethnicity: Caucasian African-American Hispanic Asian/Pacific Islander American Indian Multi-racial Other ____________________________

*The United Way requests that we collect the following information for statistical purposes only

What is your educational background? Currently in H.S. High school graduate Currently in College College graduate

If Currently in school please list where: _________________________________________________

Currently employed? Full-time Part-time Retired Seeking Employment If employed, where? _____________________________________________________________________________

Are you seeking community service hours for a court mandate? Yes No If yes, please list the nature of the charge: _______________________________________________________ _________________________________________________________________________________________________________________ (The McGaw YMCA only accepts court-mandated volunteers on a case-by-case basis and reserves the right to not accept community service volunteers, depending on circumstance.)

Are you a YMCA member? Yes No

How did you learn about the Volunteering at the McGaw YMCA ? Website Referral Other:

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I am interested in….

Volunteer Opportunities: Ongoing - Office Assistant (helps staff with mailings, admin work, etc…) - Mentoring (must be 18 or older & commit to one school year) - Y Sports Coach & Referee (must be 18 or older & commit to one sport season) - Tutoring (must be 16 or older – after-school hours – 3:30-6:30PM) X Brillianteen Leadership Program (must be 16 or older) - Beidler Childcare Center (must be 14 or older)

One time / Special Events - Swim Meets (Oct. – Feb.) - Youth Programs Gala (January) - Youth Triathlon (July) - International Family Festival (Dec) - Healthy Kids’ Day (April)

Number of hours you are available to volunteer: per week month

Days and times available per week: Monday Tuesday Wednesday Thursday Friday Saturday Sunday Hours

Which Brillianteen volunteer positions are you interested in (refer to attached job sheet)?

Please list your skills, hobbies, and interests:

Please list any special certifications you have and their expiration dates (e.g.: Lifeguard, CPR, First Aid, etc.):

Please list the names & phone number of 2 current references (non-family members) who would be able to provide information related to your character and personal history.

Name / Relation: ___________________________________________________________ Phone: _________________________ Name / Relation: ___________________________________________________________ Phone: _________________________

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Please read the following carefully:

I have completed this form truthfully and to the best of my knowledge. I understand that by signing below, I give permission to the appropriate authorities to release information to designated staff of the McGaw YMCA. I further understand that if I volunteer, my position will be at will and either of us may terminate our work relationship at any time. I accept the risks involved through my participation in the McGaw YMCA classes and programs. I understand that the YMCA may wish to photograph or videotape activities for promotional purposes and, if I do not wish to be photographed or videotaped, it is my responsibility to notify the photographer or videographer. I acknowledge that I have read and understand the above statements and I voluntarily sign this application. Applicant Signature Date *If applicant is under the age of 18, a parent/guardian signature is also required. Parent/Guardian Name: _______________________________________________ Parent/Guardian Signature: ____________________________________ __ Date: ________________

Please Return Completed Application to Shundrice Tucker: (She will follow-up with you within a week of receiving your application, but please allow an extra couple of days if submitted during a holiday break):

Shundrice Tucker Brillianteen Coordinator McGaw YMCA, 1000 Grove Street Evanston, IL 60201 shunt@mcgawymca.org 847-475-7400 ext: 225

STAFF-USE ONLY:

Receive Date: ___________

Class requirement? _________ School: _____________________________________________ Hours Needed: _______________ by (date) __________________

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Brillianteen Expectations and Consequences Participating in Brillianteen can provide an enjoyable leadership experience and at the same time teach discipline, teamwork and respect for rules. Each teen that participates in Brillianteen represents not only themselves but the McGaw YMCA as well. In order to see that the behavior of Brillianteen participants reflects the values of the YMCA, McGaw has the authority to restrict or revoke participation as outlined below. These are expectations and consequences defined by teens and concerned adult advocates to ensure that Brillianteen is viewed as a quality leadership program by participants, school personnel and the community. In the event that a Brillianteen team member chooses to violate the expectations, the Brillianteen Program Manager will make recommendations to the COO about the impact of behavior and COO will respond to behavior. 1. Stay Legal: Brillianteen team members maintain legal behaviors at all times during the production schedule regarding substance use and other illegal activities. 2. Show Up: We expect all Brillianteen participants to demonstrate a high level of commitment to the program which includes, but not limited to, upholding an acceptable attendance record, meeting expectations of the job description, and completing assignment in a timely fashion. 3. Act Professionally: We expect all Brillianteen participants to maintain a high level of respect for other participants, time, equipment and property, maintaining integrity, keeping a positive environment, and show respect while onstage/offstage/backstage and participating at the best level they can. By signing the Brillianteen Behavior and Consequences form, I acknowledge that I fully understand the expectations I must live up to and fully accept the consequences if I fail to do so. Volunteer Name:______________________________________Signature:______________________________________Date_____________

ADULT SHOWBOARD JOB DUTIES & RESPONSIBILITIES: The following are the essential functions and additional activities of the Choreography Advisor:

• Working with youth on creating dance numbers

• Collaborate on scheduling dance numbers • Attending tryouts, rehearsals, technical

week and all performances • Becoming familiar with entire script • assist the youth choreographer in

designing and teaching dances to the cast.

Advises: Youth Choreographer Time Commitment: Up to 20 hours per week Box Office Advisor:

• Responsible for guiding youth in all aspects of the ticket process

• Advise students in creating, ordering, mailing, phone calls, selling, maintaining box office hours, developing seating chart, obtaining raffles, processing ticket sales and depositing money.

• Other duties include creative ways to develop audience, increase Angel tickets, and selling tickets/raffles at shows.

Advises: Youth Box Office Manager Time Commitment: Up to 4 hours per week. Heavy beginning in January and continuing through show nights Social Media/Marketing Advisor:

• Responsible for assisting youth in all duties necessary to sufficiently and creatively promote the production.

• Other duties include advising youth in social media promotion, designing logo for show creating and hanging posters, taking photos, press releases, and developing audience.

Advises: Youth Social Media & Marketing Manager Time Commitment: Up to 4 hours per week. Moderate time commitment throughout Crew Advisor:

• Working alongside Set Design Team to ensure building materials are prepared

• Adhere to Budget • Responsible for guiding youth in

organizing materials, supervising construction and painting, and organizing set crew changes.

Advises: Crew Manager Time Commitment: Up to 12 hours per week. Moderate time commitment beginning in January Set Design Advisor:

• Responsible for guiding and assisting youth with creating set plans, understanding tools, procuring materials, painting scenery, and coordinating the construction, strike, and storage of set.

• Adhering to the budget

Advises: Youth Set Design Manager Time Commitment: Up to 12 hours per week. Heavy beginning 6 weekends prior to the show; all scheduled crew building times, all of Tech Week, all shows, strike Director:

• Attend tryouts and every rehearsal and performance

• Becoming extensively familiar with entire script, cast, characters, set design, creative plots

• Advise on running vocal or stage rehearsals

• Advising the youth director from pre-production to the final performance.

• Assist with conducting auditions, rehearsals, and performances. Also,

collaborating with design teams and developing rehearsal schedules.

Advises: Youth Director Time Commitment: Up to 20 hours per week Musical Advisor

• Attend tryouts and every rehearsal and performance

• Become extensively familiar with entire script, cast, characters, set design, creative plots

• Prepared to assist in teaching and running vocal or stage rehearsals

• Works closely with the director, combo band and vocal coaches

• Advises youth in musical direction of the show

• Coordinate combo band • Assist with score cuts

Advises: Youth Musical Director Time Commitment: Up to 20 hours per week. Stage Management Advisor:

• Attending all rehearsals and become extensively familiar with entire script

• Advise youth on stage cues and creating cue sheets for various crews

• Teach youth how to manage Paper Tech and all performances

Advises: Youth Stage Manager Time Commitment: Heavy time commitment; all rehearsals and show times Lighting Advisor:

• Become familiar with script • Working with youth advisor to decide

what equipment is needed (i.e. lights, gels, spots, light board, etc.).

• Discussing lighting of show with youth manager to be able to execute all lighting changes

• Assist with securing any necessary equipment rentals

• Working alongside stage manager and director on all lighting cues

• Attending all rehearsals during tech week and paper tech.

• Educate youth about acquiring, securing, and operating the equipment.

Advises: Youth Lighting Engineer Time Commitment: Heavy beginning late February. Must attend Load In, Tech, and Performances Sound Advisor

• Recruiting committee members. • Adapting already existing knowledge of

audio technology • Becoming extensively familiar with entire

script • Knowing and executing all sound changes • Securing equipment rental • Helping set up all equipment before tech

week • Responsible for guiding youth in

understanding all sound equipment and obtaining the best sound possible for the show.

• Other duties include load in, strike, storage, and the sound plot.

Advises: Youth Sound Engineer Time Commitment: Mainly 3 weeks before show, during shows and at the strike. Heavy in late February and March Props Advisor:

• Assist with creating a work schedule for various projects, overseeing work progress

• Advises in coordinating with crew for the building and moving of set props

• Guide in arranging props as necessary on show nights

• Keeping an itinerary of props • Works with youth to acquire appropriate

props.

• Responsible for guiding youth in crafting, adapting, distributing, gathering, and purchasing materials and props for the show.

Advises: Youth Props Manager Time Commitment: 6 weeks before show, during shows and at the strike Costume Advisor:

• Assist with sizing and fitting all cast members.

• Working with youth manager to design and make costumes

• Reorganize costume closet before and after show

• Responsible for guiding and assisting youth with designing, obtaining and renting costumes, as well as, sewing and altering clothes.

• Helps keep record of costume purchases.

Advises: Costume Manager Time Commitment: Heavy time commitment in January and February. Up to 8 hours per week Hair and Make-Up Advisor:

• Train youth or team in proper make-up application

• Supervising make-up applications during all show nights

• Responsible for guiding youth with designing, purchasing, training and applying make-up for the show.

• Other duties include storing the wigs and make-up.

Advises: Youth Hair/Make-Up Manager Time Commitment: Up to 4 hours per week beginning in January. Be present at TECH Rehearsals and Every Performance Guest Services Advisor:

• Securing and selling concessions and keeping records of all sales at rehearsals

at the Child Care Center, as well as at shows at King Lab

• Responsible for assisting youth in supervising and coordinating concessions, safety and cleanliness of lobby and rehearsal space, opening the theatre, ushering and seating patrons.

• Other duties include procuring concessions and flowers from Sam's.

Advises: Youth Guest Services Manager Time Commitment: Up to 8 hours per week. Must be present at some tech and performances Advertising Advisor:

• Advise youth with selling advertisements, designing program booklet, the artistic content of program, and coordinating printing of book, and reaching fundraising deadlines and goals.

• Advise youth in finding businesses, households, and/or individuals who would like to advertise in the showbook (send letters to ALL previous advertisers from last year or two).

• Assist with creating advertising order form to send to perspective advertisers.

Advises: Youth Advertising Manager Time Commitment: Moderate October-February. Low during March. Up to 8 hours per week. Events Advisor

• Advises in coordinating Diversity Inclusion Workshop

• Advises in coordinating Load In/Strike Event • Design Cast & Crew Events • Coordinate ATOD Workshop • Works closely with parents, joint

showboard, cast, crew, administration and program coordinator.

• Responsible for guiding the youth in organizing, publicizing and producing successful workshops, events, and parental volunteer tasks.

• Events include bonding socials, cast party, diversity and substance abuses awareness workshops.

Advises: Youth Events Coordinator Time Commitment: Up to 10 hours per week. October-March Executive Advisor

• Works closely with Cast Representative • Responsible for communicating with the

board, parents and chaperones regarding rules and goals at rehearsals and performances.

Advises: Cast Representative Time Commitment: Low October-March. 4 hours per week.

NOTICE AND AUTHORIZATION CONCERNING CONSUMER AND INVESTIGATIVE CONSUMER REPORTS

This form, which you should read carefully, has been provided to you because the McGaw YMCA may request consumer reports or investigative consumer reports in connection with your application for employment, or at any time during the course of your employment with the McGaw YMCA, if any, for purposes of evaluating your suitability for employment, promotion, reassignment or retention as an employee. Additionally, in the event that claims or disputes between you and the McGaw YMCA are filed with any third parties, the McGaw YMCA may request consumer reports or investigative consumer reports for purposes of evaluation and response, regardless of whether you remain in the employ of the McGaw YMCA at the time such claims or disputes arise. The types of reports that may be requested from consumer reporting agencies under this policy include, but are not limited to, credit reports, criminal records checks, court records checks, driving records, and/or summaries of educational and employment records and histories. The information contained in these reports may be obtained by a consumer reporting agency from public record sources or through personal interviews with your co-workers, neighbors, friends, associates, current or former employers, or other personal acquaintances.

AUTHORIZATION I have carefully read and understand this notice and authorization form and, by my signature below, consent to the release of consumer or investigative consumer reports, as defined above, to the McGaw YMCA (1) in conjunction with my application for employment, (2) during the entire course of my employment, if any, and (3) after any such employment ends. I further understand that any and all information contained in my job application or otherwise disclosed to the YMCA by me before, during or after my employment, if any, may be utilized for the purpose of obtaining the consumer reports or investigative consumer reports requested by the McGaw YMCA and confirm that all such information provided in connection with my job application is true and correct. I understand and acknowledge that nothing in this notice and authorization is intended to be, or is, an offer of employment or a promise of continued employment. If employed by the McGaw YMCA, my employment will not be for a specified period of time and can be terminated at any time for any reason, with or without cause or notice, by me or by the YMCA. ______________________________________________________ ________________________________________________ Name (PRINT) Social Security Number ______________________________________________________________________________________________________________________ Home Street Address City State Zip _________________________________________________________ ________________________________________________________ Name of County in which you reside Date of birth (mm/dd/yy) ______________________________________________________________________________ __________________________________ Signature Date Revision 8-15-08