W4P Info Pack

7/29/2019 W4P Info Pack

1/10

InormationPack

IN SUPPORT OF YORKSHIRE AIR AMBULANCE

& HUDDERSFIELD TOWN ACADEMY

Sponsored by Stotts Coaches


2/10

Dear Keep-it-UpWalker-or-Pounds!

To date, over 964,000has been raised or thecampaign with our goalbeing to hit the 1 millionmark by the end o the2013/14 season

Thank you or registering or the Walk or

Pounds event in aid o the Keep It Up

campaign to raise money or the Yorkshire

Air Ambulance and the Clubs Academy,

as sponsored by Stotts Coach Travel.

Last seasons Walk or Pounds to

Barnsley FC had 180 entrants and raised an

amazing 16,000 or Keep It Up and we

want to see i we can beat that!

To date, over 964,000 has been raised orthe campaign with our goal being to hit the

1 million mark - and by getting sponsored

to take part in this event, you are playing a

big part in helping us to do that.

In this pack you will nd all the inormation

you need about the day itsel, what

equipment you should bring, sponsorship

ino etc, however i you have any urther

queries, please email Robyn Deegan at the

Club on [email protected].

Check out htac.com or more inormation on

the Walk in the coming weeks, and join the

dedicated Facebook group Walk or Pounds

- LBA to Hudderseld to post your photos,

questions and training tips.

I you are on twitter, tweet us your training

and undraising progress @htacdotcom

#walkorpounds.

At the back o this pack, you will nd asponsorship orm to help you get going with

your undraising, all we ask is you try your

very best to raise as much as you can or

this great cause.

Good luck, and thank you or your support!

Kind Regards

Dean Hoyle

Chairman,

Hudderseld Town FC

In Association with...


3/10

Keep It Up is a campaign representing

the aliation between the Yorkshire Air

Ambulance Charity and Hudderseld Town.

For every 1 raised or the Keep It Up

campaign 50p goes to YAA and the other

50p goes to the Clubs Academy.

At the back o this pack youll nd a

Keep It Up sponsorship orm or you to

keep a record o your sponsors or the walk.

I you decide to set up a Just Giving/Virgin

Money page, please select Yorkshire Air

Ambulance as your selected charity, then

email the link to [email protected].

I you are undraising as a group please

include in the email the individual names

o those involved.

Please also make clear in the Events detail

section o the Just Giving page that you are

undraising or Keep It Up, meaning 50pin the pound will go to the Yorkshire Air

Ambulance, and 50p to the Hudderseld

Town Academy. It is important all sponsors

know the split o money raised.

Gift Aid

When asking or donations please ask

supporters to Git Aid their donation.

This means i they are a UK taxpayer they

can increase their donation by 20 per cent

just by ticking the git aid box and include

their name, home address and postcode

on the sponsorship orm. For every 1 they

donate the YAA can claim an extra 25p at

no cost to them. Please note that the Git Aid

is an added bonus or YAA.

Sending your money in

Please do not send cash through the post.

Wherever possible encourage people to

write cheques or their sponsorship made

payable to the Keep It Up campaign. I you

receive cash or cheques payable to yoursel,

bank them and then write a cheque to theKeep It Up campaign or the ull amount.

Please send cheques made out to Keep It

Up campaign to Robyn Deegan at the Club.

However you send your money to us,

please could you have the full amount to

us by the end of November 2013. This

means we will then be able to announce

how much the event has raised!

For every 1 raised orthe Keep it Up campaign50p goes to the YAA andthe other 50p goes tothe Clubs Academy

SponsorshipInormation



4/10

The walk is 19 miles long,and should takeapproximately 6 and ahal hours to complete

with stops.

The Walk

Set off day

The walk will be setting o rom CanalsideSports Complex on Leeds Road, Hudderseld

HD2 1YJ on Saturday 5 October 2013.

We ask participants to arrive or 5.45am

prompt, where you will be registered and

given a YAA hi-vis vest so we can clearly

identiy you along the route. You will be

served a cup o tea or coee, and a hot

sausage or egg sandwich.

You will then get on the coaches, kindly

provided by Stotts Coach travel, at no later

than 6.30am or arrival at Leeds Bradord

International Airport at 7.15am. You will then

set o on the walk at approximately

7.30-7.45am.

Unortunately as it is a home matchday,

there will be no car parking available at

Canalside or entrants to leave their cars.

The Walk

Please adhere to the highway code and walk

in single le where the pavement is narrow.

There will be a stopping point at Odsal Fire

Station which will be clearly marked or

walkers to have a rest, bottle o water and a

sugary snack or a quick energy boost. You

will be ticked o at this point so we can keep

a record o people ollowing the route- please

thereore stick to the ocial route.

Once you near the Stadium onLeeds Road,

you will congregate at Canalside. Here you

will be given your I completed the Walk

t-shirt, and your YAA hi-vis vestwill be

collected back in by a YAA volunteer. All

walkers will then be set o together or thenal leg to the Stadium at 2pm.Please note,

you must be back atCanalside or 2pm to

take part in the lap o honour.

Upon approach to the Stadium, walkers will

congregate in the emergency exit road, ready

to enter the Stadium or the lapo honour at

2.30pm prompt. You will be required to wear

your t-shirt or the lap o honour.

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5/10

Please bring your mobilephone so we can contact

you i necessary

The Walk Saety & Support

All entrants to the event are required to ll

out a medical orm and disclaimer (at the

back o this pack) which is to be handed in

on the morning o the Walk. It is very

important that this is lled out correctly and

ready to be handed in to allow or a quick

registration process.

Entrants aged 15 and under must beaccompanied at all times by an adult aged

18+ and in addition to the medical orm and

disclaimer must ll out a parental consent

orm which is to be handed in on the

morning o the walk. Again, it is very

important that this is lled out correctly and

ready to be handed in to allow or a quick

registration process.

There will be support vehicles travelling

along with the walk. There will also be St

John Ambulance rst aiders present on thewalk, travelling in a vehicle.

Along with the map, each walker will be

provided with the contact telephone

numbers o the support team should you

need assistance at any point. Please try and

bring your mobile phone with you so we can

contact you i needs be.

Each walker is responsible or his/her own

saety, neither Hudderseld Town Football

Club nor the Yorkshire Air Ambulance will be

held responsible or any accidents.

Please be aware that the walk will be

physically demanding, please do not

participate if you have any health

problems which may put you at

increased risk of injury.

Weather

The organisers reserve the right to cancel

the walk i it is deemed unsae due to

adverse weather- entrants will be notied

should this happen. In the event o the walk

being cancelled, arrangements will be made

to rearrange the walk.



6/10

Purchase your tickets orthe game by calling theHTAFC ticket ofce on01484 484123

The Game

V

Match tickets

Each walker is responsible or buying their

own match ticket i necessary, we strongly

advise that these are pre purchased beore

the day.

Entrants to this event will be able to

purchase discounted tickets to the Watord

game or themselves i they are not season

card holders, or or their riends and amily at

a special rate o 10 or adults and 5 orjuniors in any home stand. To take up this

oer please call the HTAFC ticket oce on

01484 484123 when the Watord tickets go

on sale

When purchasing your tickets, please let the

person taking the booking know that you are

participating in the walk.

INSURANCE INFORMATION

Walkers are covered with standard PublicLiability insurance. I you wish to purchase a

more comprehensive level o insurance or

yoursel, please eel ree to do so.



7/10

................................................................................................................................................................................................................................................

................................................................................................................................................................................................................................................

................................................................................................................................................................................................................................................

Walk or Pounds Sponsorship FormPlease complete this form in CAPITAL LETTERS.

Participants Name:

Event:Mobile Tel:Date:

Daytime Tel:

Address:

Postcode:

Dear Donor,By ticking the Git Aid Box below you enable Yorkshire

Air Ambulance to reclaim tax on the donation detalied,

given on the date shown. You must be a UK taxpayer andpaying an amount o tax income or capital gains tax equalto the tax reclaimed by the Charity on the donation.

MRS ANDREA EXAMPLE 1 SMALL STREET, OLDTOWN, AB1 2CD 10.00 10.00 25/09/2013

Title First Name First Name Home Address & Postcode Amount GivenAmount Pledged Date Given Gift Aid





8/10

Medical FormMedical Information

Your Full Name:

..............................................................................................................................................................

We use this sheet seperately, hence requesting your name again.

Do you consider yoursel to have any medical conditions we should know about (includingallergies)?

No Please go to Next o Kin Yes Please complete the section below:Please tick all relevant boxes:Epilepsy, Convulsions or Petit Mal: Asthma:

Diabetes Mellitus (sugar diabetes): Heart disease:

Have you had a serious illness (e.g. Bronchitis, Chest Inection,Infuenza, Discharging Ear, Urinary Inection, etc.) in the last two months?

Do you have any allergies? (I yes, please list in the big box below)

Are you recovering rom an accident or broken limb?

Are you on any medication?

Is there any urther inormation that the organisers should know?

Please add details relevant to any boxes ticked:

..............................................................................................................................................................

..............................................................................................................................................................

.It is assumed that any medical conditions you may have do not prevent you rom ullling

the event. For clarication, please consult your GP.

Next of Kin

Name:

............................................................................

Relationship to You: .........................................Address:

............................................................................

............................................................................

Postcode: .........................................................

Daytime Tel No:

............................................................................

Mobile Tel No:............................................................................

Consent

I, the undersigned, have detailed all my medical conditions that may be o concern to the

organisers o the walk. I consent to actions that include any emergency or surgical rst aid

treatment provided with best intention by any persons/sta involved. I understand that the

event organisers will make every reasonable eort to contact me and/or my next o kin as

soon as reasonably possible regarding such treatment. I understand that neither HTAFC nor

YAA will be held responsible or any accidents or injuries

Your Details

First Name:

............................................................................

Surname:

............................................................................

Date o Birth:

............................................................................

Age (i under 18): Sex (M/F):

.................................... .....................................

Address:

............................................................................

............................................................................

Post Code: .......................................................

Daytime Tel No:

............................................................................

Mobile Tel No:

............................................................................

Email Address:

............................................................................

Date:

............................................................................

Signed:

............................................................................




Thank you for registering for Walk for Pounds event in aid of theKeep It Up campaign. Please complete all the information below requested.


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Thank you for registering for Walk for Pounds event in aid of the Keep It Up campaign. Please complete all the information below requested.

Parental/Guardian Consent Form

Personal Details

Childs Full Name:

............................................................................

Date o Birth:

............................................................................

Age: Sex (M/F):

.................................... .....................................

Ethnic Origin:

............................................................................

Address:

............................................................................

............................................................................

............................................................................

Post Code: .......................................................

Tel No:

............................................................................

Emergency Contact Details

Parent/Guardians Full Name:

............................................................................

Home Tel No:

............................................................................

Mobile Tel No:

............................................................................

Email Address:

............................................................................

Second Emergency Contact:

............................................................................

Relationship to Child:

............................................................................

Daytime Tel No:

............................................................................

Mobile Tel No:

...........................................................................

Health and Other Information

Doctors Full Name:

............................................................................

Any Additional Inormation:

............................................................................

............................................................................

............................................................................

...........................................................................

...........................................................................

Parent/Guardians Signed:

............................................................................

Date:

............................................................................

Consent

1 I consent to my son/daughter taking part

in the Walk or Pounds event.

2 I conrm to the best o my knowledge that

my son/daughter does not suer rom any

medical condition which may prevent/

hinder him/her rom completing the Walk.

3 I give consent or the administration o basic

rst aid treatment i it is deemed necessary.

4 I give ull consent or my son/daughter to betaken to hospital in case o an emergency,

providing I am advised immediately.

5 I give ull consent in my absence or any

emergency treatment to be given by

paramedics or medical sta at hospital.

6 I give consent or photos to be taken o

my son/daughter or marketing purposes.

7 I understand that the Club and organisers

accept no responsibility or loss, damage

or injury caused by or during attendance

on the Walk or Pounds event.





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Hudderseld Town, Stadium Way, Hudderseld HD1 6PX

[email protected] | 01484 484113

Documents

W4P Info Pack