WELCOME TO Circulation and Teaching Resource Centre

LUMS LIBRARY

Circulation Services

Defining Circulation Services

Circulation Services is the department where all kind of materials are checked out and checked in as well as provide services of renewal, viewing borrowing items, hold requests etc. Circulation desk is located at main entrance of Library.

Circulation Services

LUMS Library Circulation & Teaching Resource Center

Management of Circulation Desk Management of Reading Packages Indication to instructors about the Teaching Resources and Text

Books Management Library Opening/Closing Hours Inter Library Loan (ILL) Library Security Management Sysytem

Circulation Services

Library Teaching Resource & Circulation Services Department

(Detail of Staff Members)

Teaching Resource and Circulation Librarian (1) Circulation Assistant (1) Library Assistants (For Circulation Duty (10) Library Attendants (4)

Circulation Transactions

Check in/ Out & Renewal of library material. Entry of new pattern record in Virtua Library clearance of users Management of Circulation Statistics Management of Teaching Resources / Course Reserves Library Opening/Closing hours Hours

Manage overdue queries via email & physically

Circulation Transactions

Checkout

Presenting smart card is necessary for check out

Press F5 and Scan Patron’s smart card

Scanning material barcode or placing items at RFID reader Stamping due date

Circulation Transactions: Check in

Scanning the item barcode or placing items at RFID reader

Verifying due date, fines, etc.

Signature of returning operator

Circulation Functions

Online Holds

Checked out items can be put on hold.

An Email stating availability is sent to requester on check in.

.

Circulation Functions

Circulation StatisticsCirculation department maintainsthe over all statistics of patron in terms of patron check in, check out, fines, and online renewals.

Patron types

Library

provides its

services to the

following

type of

users

Students

Permanen

t Faculty/Visiting faculty/Adjunct

Staff

Research Associates

Teaching

Assistants

External Members

Circulation: Patron Record Creation

Patron record is created in Virtua in MARC format with the following fields having necessary information.

BORROWING PRIVILEGES

Membership Category Borrowing Privileges Days

Faculty 30 books 90

Research Associates 15 books 14

Teaching Assistants 8 books 14

Postgraduate/Graduate Students(PhD/MBA/EMBA/MS/LLB) 15 books** 14

Undergraduate Students (BSc) 8 books** 14

Staff/Corporate Members 8 books 14

* Course reserve is issued only for three hours. ** Including 4 course reserves

All registered users are entitled to borrow materials from the library. Borrowing privileges are different depending on the membership category. The borrowing privileges for course reserve* and general books are:

Circulation: Library Clearance

All Graduating Students and outgoing faculty/visiting/adjunt, staff, and RA, TAs need to get clearance from all departments including library, after the completion of their session. Student clearance is done through graduating student s list provided by PCO.Faculty/Adjunct/visiting and staff need to come to library and get their clearance.

Circulation Rules

Presentation of a valid library card is a must for any checkout at the circulation desk. General books (except overdue & requested) may be renewed. Requests can be made for checked out material through iPortal or visiting the library

circulation desk. If you accidentally misplace a book and can't find it after a thorough search, you should

report this to the Circulation Desk immediately to avoid overdue fine. Books accidentally damaged should be reported so that suitable assessment can be made

and damages paid. Any material not returned or renewed within 60 days of the date due will be considered lost.

Circulation: Library FinesOverdue BooksRs.10 per book per day.Lost BooksIn case of loss or damage, the student will be charged three times the current price of the item.Course ReserveThis material is issued for three hours only. If the material is not returnedwithin the allocated time, a fine of Rs.50/- for each extra hour will be charged. Disciplinary FineRs. 500 on first time violation, Rs. 1000 on second time violation. If a patron the violation, the case could be referred to Value & Ethics Committee on fourth violation.

NOTE: System generated over due and fine notices will be sent on official email account. All library fines are only paid at MCB booth LUMS. Library account will be blocked if the fine exceeds Rs.5000/-

LIBRARY OPENING HOURS

Monday - Friday

(Friday Prayer Break 1:30 p.m. - 02:00 p.m.)

Saturday

Sunday

During exams days library open

Around-the-clock

• Library Help Desks (on both floors) provide services from 8:30 am to 8:00 pm.• The Library will remain closed on public holidays.

Teaching Resources

• Introduc tion:• Teachin g resou rces inc ludes a ll

the mate rial which can he lp the instructo r in prepa ring lectu res, examin ation pa pers an d assign ments fo r studen t. These material in cludes , instructo r manua ls, solution manua ls, study guides , test ban ks, lectu re notes , power point pre sentatio ns and other helpful material for th e teach ers.

Teaching Resources

Text Books (Purchase, Reprinting)

Text books are integral part of teaching resources and needs special attention because of their costly nature and urgent requirements of the Faculty

Teaching Resource librarian is responsible for facilitation of the purchase of text books through library bookshop and reprinting of the same if they are required in large quantity.

Teaching Resources

What are Course ReservesArticles, books or other materials selected by the instructor and held (reserved) at the circulation desk for a particular class or course. Now the courses are also available online on portal.

Teaching Resources

Current Course ReservesA course reserve that is presenting in the current semester having status On reserve is called active reserve.

Passive Course ReservesA course reserve that has been presented in the previous semester and having status course reserve passive is called passive reserves.

Teaching ResourcesWorkflow of course reserves Receiving of tentative list of courses for the upcoming Semester from the

registrar’s office. Check from the list received from the registrar’s office that how many courses

were offered in the previous Semesters. Move the courses of last Semester to the passive reserve also make sure that

the status of these courses has been changed to passive reserves. Inform departmental coordinators regarding previously offered courses so that

they can confirm from the faculty whether the concerned faculty member want to offer the reading package as it is or want to bring some changes in that.

Departmental coordinators will provide a list of courses which will be offered as it as from the previous Semesters.

Make necessary changes in the title page of the reading package including change of instructor name, Semester and spine label.

Regularly pursue departmental coordinators to ensure that reading packages are received well in time.

Prepare tags of the reading packages from the list received from the registrar’s office according to the set pattern.

Data Entry of the reading packages in the virtua according to the pattern

Teaching Resources

Future Projects SMS Service to USERS

Past Papers Digitization

1188 scanned copies of past papers in PDF format for undergraduate students are available on portal (http://portal.lums.edu.pk/sites/Library/Past%20Papers/Forms/AllItems.aspx)Library is maintaining hard copies of past papers on six subjects’ since 2000 to onward. Hard format Collection is available on circulation desk.

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