2018 MEDIA FACILITIES AND OPERATIONS GUIDE
1. INTRODUCTION
ThepurposeofthisdocumentistodefinetheminimumstandardsfortheprovisionoffacilitiesandservicestothemediaatallroundsoftheFIAAsia-PacificRallyChampionship.
Itisintheinterestsoftheeventandthechampionshiptohaveagoodrelationshipwiththelocalmedia.
Priortotheevent,theMediaOfficershouldbeincontactwithlocalprint,radioandTVsportsand/ormotorsportmediatoinformthemoftheprogrammefortheevent,expectedcompetitors,andtoestablishkeyprint/newsdeadlines.
2. ACCREDITATION
AllmediashallbeaccreditedatthediscretionoftheEventMediaOfficerforeachroundoftheChampionship.
OrganisersarerequestedtoencouragemediaaccreditationtoexpandtheexposureoftheChampionship.
3. RESPONSIBILITIES
TheMediaOfficerforeachroundoftheChampionshipisresponsiblefor:
3.1 PublicationanddistributionofAPRC-focusedmediareleases,asaminimum,including:a. Pre-eventInformation.b. Pre-eventEntryList.c. EndofLeg1incorporatingresults.d. EndofLeg2incorporatingresults(includingRally2restarts).e. Endofeventincorporatingofficialfinalresults.f. Anysubsequentdecisionaffectingtheresults
3.2 Allmediareleasespublishedbytheeventshouldbeincludedontheeventwebsitewhichmustalsoinclude
eventresults.
3.3 Provisionofadirectlinktotheresultspageoftheeventwebsite1monthpriortotheeventsothattheresultssectionoftheAPRCwebsitecanlinktotheresultssectionoftheeventwebsite.
3.4 Distributionofapre-eventmediareleaseandaposteventmediareleasetotheAPRCSecretariatandAPRC
CoordinatorfortheAPRCwebsite.
3.5 DistributionofEndofLegmediareleaseswithonerelevantpictureelectronicallytotheAPRCCoordinatorfortheAPRCwebsite.
3.6 ProvisionofaminimumofsixAPRCrelevanthighresolutionphotostotheAPRCCoordinatorforuseonthe
gallerysectionoftheAPRCwebsiteandforfreedistributiontothemedia.
3.7 Distributionofthemediareleasesandresultstointernationalmedia–viaemail.
3.8 Accreditationofallmediaonevent.
3.9 Provisionofmediafacilitiesonevent.
3.10 Organisingandhostingthepre-eventandpost-event(optional)pressconferences.
3.11 Providingraisedphotographersstandatstartandfinishceremonies.
3.12 Providingasuitablefinishpodiumforplace-getters.
3.13 Helpingtoensureadequateexposureforeventandseriessponsors(iebackboardsforpressconferences–referArticle10).
3.14 LiaisewithASNstoensuretherearenoinsuranceissueswithphotographersonspecialstages,inparticular.
4. MEDIA FACILITIES
ThefollowingminimumstandardofmediafacilitiesmustbeprovidedbyeachOrganiserforusebyaccreditedmediaonevent:
4.1 MediaAccreditationCentre:
ThisshouldbelocatedadjacenttotheMediaCentreandshouldbeopenedatleast24hoursbeforethestartoftheevent.
4.2 MediaCentre:
Themediacentreshouldcontain:a. Highspeedinternetaccess–cableorwirelessaccessb. Aminimumofone(1)computerthathasinternetandresultsaccessandisnetworkedtoaprinterc. Sufficientworkspaceforallaccreditedmediad. One(1)telephonelineforgeneralusebyaccreditedmediae. Photocopyingfacilitiesf. Noticeboardg. Powersupply,withsufficientoutletsh. Resultsboard/trayscontainingcopiesofthefollowingreportsi. Staffofasufficientnumberandrelevantexperiencetoservicethemediacentreduringtheevent,managethepressconferencesandstart/finishceremonies,andprovidetheendofstageandserviceparkquotes(fieldmedia)inatimelymanner.
4.3 Reports:ThefollowinglistofprintedreportsshouldbeavailablewithintheMediaCentreandpostedintherelevantsectionsoftheeventwebsite:
a. ShakedownTimes.b. OfficialStartListforeachLeg.c. Individualstagetimes,incorporatingprogressiveresultsiestageresultsalongsideoverallpositionaftereachstaged. EndofLeg1andLeg2unofficialclassifications,1setforoverall.e. IndividualLeg&Overallprovisionalfinalclassificationsf. IncidentandDrivercommentsfromendofstagesandServiceParks(fieldmedia).g. InformationfromtheClerkoftheCourse/Stewards–communicationsandbulletinsh. Finalofficialclassification,1setforoverall.
Mediashouldbereferredtowww.fiaaprc.comforAPRCpoints.
5. CEREMONIAL START (OPTIONAL)
Araisedphotographerstandshouldbeprovidedatbothceremonialstartandfinishceremonyinasuitablelocationadjacenttothestart/finishramp(preferablywithin7moframp).Considerationneedstobegiventothepositionofthesunatthetimesoftheseceremonies.Ideallythesunshouldbelocatedbehindthephotographerstand.
IftheStartisatnight,lightingshouldbeprovidedontheStartRamp.
Oneortwosentencesofbiographical,seedingorotherinformationshouldbeprovidedtotheMCforeachcrew.
6. FINISH CEREMONY
TheFinishCeremonymustplaceemphasisontheAPRCplace-getters.ReferAppendixA(page6).
TrophiesmustbeawardedasperAppendixB(page7).Organiserscanawardadditionaltrophiesiftheywish.
7. RALLY GUIDE 1
EmailnotificationofRallyGuide1mustbesenttomediabytheorganisers.
Referto2018FIARegionalRallySportingRegulations–V4-APRC–Article14.4
8. RALLY GUIDE 2
RallyGuide2mustbeproduced(asperFIAstandardiseddocuments)byeachroundoftheChampionshipandemailnotificationthatitisontheeventwebsitemustbesenttomediabyorganiserstohelpmediawiththeirplanning.
Referto2018FIARegionalRallySportingRegulations–V4-APRC–Article14.4
9. MEDIA SAFETY BOOK
AprintedMediaSafetyBookshouldbeproducedbyeachroundoftheChampionshipanddistributedtophotographers/televisionmediaataccreditation.
CONTENTS
1. WelcomefromClerkoftheCourse2. SafetyfortheMedia3. TabardMediaSpecialStageEntryTimes4. MediaParking(RallyHQ,MediaCentreandSpecialStageParking)5. MediaSafetyandIdentification(referpage8).6. Itinerary7. StageMapsandPhotoPointDiagrams
10. MEDIA CONFERENCES
OnePre-eventandonePost-event(optional)MediaConferenceshouldbeincludedintheprogrammeofactivitiesfortheevent.
Ifthemediaconferenceisheldoutdoors,thenanallweatherfacilitymustbeprovided.
Amediabackdropmustbeprovided–toincludeeventsponsors,andAPRClogo/sponsors(50%eventlogos/50%serieslogos).
10.1 Pre-Event:Thisshouldbescheduledaslateaspossiblepriortothestartoftheevent,atatimethatwillmaximisemediaexposure.ThetimingshouldensurethatnoclashoccurswithotheractivitiesthatthecrewsarelikelytobeinvolvedwithandmaybeheldinconjunctionwiththeCeremonialStart.Aminimumoffour(4),andmaximumofsix(6)APRCregistereddriversshouldbeinvitedtoattend,andwouldideallyinclude,currentAPRCChampion,winneroflastyear’sevent,plusothernotabledrivers.Alternatively,organisersmayarrangeadriverphotoopportunitywhichmayincludeadriversignaturesessionforthepublicand/oraminipressconference.Whicheveroptionisused,detailsmustbeadvisedinRallyGuide2.
10.2 Post-Event:ThePost-EventPressConferencemaybeheldatthediscretionoftheOrganisers.ThismaybeaspartoftheFinishCeremonyORscheduledimmediatelyafterthefinishoftheevent.
IftheMediaOfficerfeelsthataPostEventPressConferencewillbepoorlyattendedthentheeventmayelectnottoholdone.
ThelocationandtimingofthePostEventPressConferencemustbeadvisedintheTimetableofEventsandifoneisnotbeinghelditmustbeadvisedinRallyGuide2.
Thefirst,secondandthirdplacedAPRCregistereddriverandco-driverarerequiredtoattend.
11. APRC SECRETARIAT: POSTAL AND COURIER ADDRESS
APRCSecretariat–HannahHollowayC/OCAMS–ConfederationofAustralianMotorSport851DandenongRoadMalvernEast,Victoria3145AUSTRALIA
Ph:+61395937785Mob:+61416111443Email:[email protected]
APPENDIX A APRC PODIUM CEREMONY 1. GENERAL POINTS
a) Thefinishrampshouldincorporateanarchway,clearlydisplayingthenameandlogooftheevent.Directlyinfrontoftherampshouldbethephotographers’tower.Thelaneleadingtothearchwaymust bebarrieredtopreventpublicaccessfromobscuringthephotographersview.
b) Theorganisersshouldprovidean“Olympicstyle”daisforusebythethird,secondandfirstcrewsonly,positionedinawaytoallowphotographers/TVcrewstotakepicturesfromthephotographers’tower.
c) Allteamswithacarinthetopthreemusthaveatechnicianinattendancewiththecartotransportthecartopost-eventscrutiny,ifrequired.
d) ThereferencetoregistereddriversintheAPRCeventalsoincludesthoseregisteredforonlyoneoftheCupsandthenominatedTeamTrophydrivers.
2. PROCEDURE (ALL PROCEDURES SHOULD BE CONTROLLED BY THE MASTER OF CEREMONIES)
a) Therecommendedfinishprocedureisasfollows:
- 3rdcarofregistereddrivers(inclCups&TeamTrophy)intheAPRCevent,ontoramp,interviewonrampandthenproceedtoparkinalocationasdirectedbyandundertheauthorityoftheeventofficials.- 2ndcarofregistereddrivers(inclCups&TeamTrophy)intheAPRCevent,ontoramp,interviewonrampandthenproceedtoparkinalocationasdirectedbyandundertheauthorityoftheeventofficials.- 1stcarofregistereddrivers(inclCups&TeamTrophy)intheAPRCevent,ontoramp,interviewonramp,nosedownonrampforphotosession.- Podiumboxesintoplace.- Presentationoftrophies.- Nationalanthemandassociatedflagraisingforwinningdriver,co-driverandmanufacturer.- Champagnesprayandphotoshoot.- Provisionforteamphotosonramporinadjacentarea.
b) TheaboveprocedureduplicatedfortheOutrightpositions–If2(or3)APRCregistereddriversareinfirst3outrightinAPRCevent,theneedforaseparatepodium&/orthemethodutilisedforthesecondprocedureislefttotheOrganiser’sdiscretion.
c) Theaboveprocedureduplicatedforthe2WDpositionswherethereare2ormore2WDfinishersintheAPRCevent.
FIA Asia Pacific Rally Cup powered by Würth. ThiscompetitionisopentoALLdriversintheinternationalevent(includingnon-registeredAPRCdriversandco-drivers)andshouldbeheldinconjunctionwiththeRegisteredDriverpodiumortheOverallpodiumasappropriate.
APPENDIX B APRC MINIMUM TROPHY REQUIREMENTS
TheTrophiestobeawardedarebelow.Organisersmayawardadditionaltrophiesiftheywish.
General Classification Events 1stOverall(driverandco-driver) Allevents2ndOverall(driverandco-driver) Allevents3rdOverall(driverandco-driver) Allevents
FIA Asia Pacific Rally Championship 1stFIAAPRC(driverandco-driver) Allevents2ndFIAAPRC(driverandco-driver) Allevents3rdFIAAPRC(driverandco-driver) Allevents1stFIAAPRC2(driverandco-driver) Allevents1stFIAAPRC3(driverandco-driver) Allevents1stFIAAPRC3Manufacturer Allevents1stFIAAPRCManufacturer Allevents
1stFIAAPRCPacificCup(driverandco-driver) NZ/Australiaonly1stAPRC2PacificCup(driverandco-driver) NZ/Australiaonly1stAPRC3PacificCup(driverandco-driver) NZ/Australiaonly1stFIAAPRCAsiaCup(driverandco-driver) Malaysia/Japan/China/Indiaonly1stAPRC2AsiaCup(driverandco-driver) Malaysia/Japan/China/Indiaonly1stAPRC3AsiaCup(driverandco-driver) Malaysia/Japan/China/India only1stFIAAPRCJuniorCup(driverandco-driver) NZ/Australia/Malaysia/Japanonly1stAPRCAEVCup Allevents1stAPRCSUVCup Allevents
Classes 1stplaced(driverandco-driver) Allevents
FIA Asia Pacific Rally Cup powered by Würth. ThepresentationofprizesisgenerallymadebyaWurthrepresentativeorsomeonerepresentingtheAPRC.TheOrganisersarenotrequiredtoprovideanytrophiesorawards.
APPENDIX C FIA ASIA-PACIIFC RALLY CHAMPIONSHIP ADMINISTRATIVE PROCEDURES
Thefollowingtabledetailsthescheduleforpublicationofdocuments.
Activity From To Deadline
DraftItinerary Organiser APRCSecretariat 5monthsbeforetherally
RallyGuide1(electronic)
Organiser APRCSecretariat,FIAAPRCOfficials,APRCCo-ordinatorandothers
5monthsbeforetherally
AppointmentoftheStewardsandObserver
FIA Organiser 3monthsbeforetherally
DraftSupplementaryRegulations
Organiser FIAwhowillliaisewiththeObserver
Approval oftheSupplementaryRegulations
Observer FIAwhowilladvisetheOrganiser
2monthsbeforeday1oftherally
IssuingofVisa FIA Organiser 2monthsbeforeday1oftherally
SupplementaryRegulationspublishedandopeningofentries
Organiser FIA,APRCSecretariat,APRCCo-ordinator,possibleentrantsandpublishedoneventwebsite
Aminimumof1monthbeforethefinalentryclosingdate
ClosingofEntries Entrants Organiser 3weeksbeforetherallyandnolaterthan2weeksbeforestartofreconnaissance
RallyGuide2published Organiser Competitors,APRCSecretariat,FIAOfficialsandpublishedoneventwebsite
3weeksbeforethestartoftherally
ProposedSeededEntryListforcomment
Organiser Observer&APRCCoordinator
2weeksbeforetherally
SeededEntryListpublished
Organiser Entrants,media,officials&APRCSecretariat
8daysbeforeDay1oftherally
MediaSafetyBookpublished
Organiser Accreditedmedia Beforetherally
RoadBookpublished Organiser CompetitorsandFIAAPRCOfficials
Beforetherally
SafetyPlanpublished Organiser FIA,FIAAPRCOfficials Beforetherally
Results
ProvisionalFinalClassification
Website Separateresultsfor:Overall,Leg1,Leg2
FinalClassification Website Separateresultsfor:Overall,Leg1,Leg2MustincludeallenteredcompetitorsincludingDNFs
APPENDIX D MEDIA SAFETY & IDENTIFICATION
AdaptedfromtheFIAWRCMediaFacilitiesandOperationsGuide1. ItisacknowledgedthatthemediaplayanimportantroleintheFIAAsiaPacificRallyChampionshipandthateachmemberoftheworkingmediamustbepermittedtocarryouthisorherworkinthebestpossibleconditions.
2. However,themediaisnotexemptfromhavingtorespectsafetyrules. Ingeneral,thisshouldnotinterferewiththeirabilitytoperformtheirduties. Nevertheless,safetywillalwaystakeprecedence.
3. Mediaaredividedintotwogroups:
a) MEDIAb) TABARDMEDIA
Eachgroupisidentifiableasfollows:
a) MEDIA–mediapasses,namedandissuedbytheeventorganizer.b) TABARDMEDIA–namedmediapassesandnumberedtabards,issuedbytheeventorganizer.ItisstronglyadvisedusingtheAPRCnumberedtabardsavailablefromtheFIAAPRCCoordinatorMrMurrayBrown.
4. Onlymediarepresentativeswearingamediapassandtabardwillbepermittedaccesstoreservedareasonthespecialstageswherespectatorsarenotpermitted.Theseareasaremarkedintheevent’sMediaSafetyBookasdesignatedtabardmediazones. Allothermembersofthemediamustremainindesignatedspectatorareasonthestages.
5. Mediarepresentativeswearingatabardmustensureitisclearlyvisibleatalltimesandnotcoveredinanyway. Thetabardisallocatedonastrictlynamedbasisandisnon-transferable.Failuretocomplywiththiswillresultintheimmediatewithdrawalofthetabard.
6. Ifintheopinionofamarshal,officialortheFIAAPRCCoordinatorthewearerofatabardislocatedinanareaofdangerheorshewillbeaskedtomove.Ifthisinstructionisignored,awrittenreportoftheincident,detailingthenumberofthetabardholder,mustbesenttotheClerkoftheCourse,whowillimmediatelyforwardittotheFIAAPRCCoordinator.
7. TheFIAAPRCCoordinator,havinginvestigatedthematter,mayathisorherdiscretion,summontherelevantparties.
8. Havingheardtheparties,theFIAAPRCCoordinator(inaccordancewiththeevent’sAccreditationAgreementandWaiverofLiability)may:
a) imposeareprimand,whichwillbetakenintoaccountintheeventofafurtheroffenceb) withdrawtheaccreditationforoneormoredaysofthecurrentorfollowingevent(s)c) referthemattertotheStewardsoftheMeetingd) referthemattertotheFIAPressCouncil.
APPENDIX E 2018 APRC WÜRTH AGREEMENT
Since2013WürthandtheFIAAsiaPacificRallyChampionshiphavehadamarketingpartnershipinplacewiththecurrentagreementextendingto2018.
Würthwillhaveexclusivityinanagreedproductrange-Automobilechemicalandtools-andtheabilitytodeveloparangeofAPRCbrandedproductsandmerchandise.
PleasenotethecorrectspellingofWürthiswithan‘Umlaut-U’,otherwiseuseWuerth.
WÜRTH SIGNAGE AND PROMOTION BENEFITS
WürthCompetitorDoorBannersforaProductPartneragreementare2x(50cmx10cm)howevertheAPRCcurrentlyoffersWürthadoorbanner2x(67x17cm)thesamedimensionasthedoorplatewhilethespaceisavailable.TheAPRCreservestherighttochangethesignagesizebacktotheagreeddimensionsif anamingrightssponsorissigned.
1. APRCStart/FinishPodiumbannersasperProductPartneragreementare2x(50cmx10cm).Largersizesandadditionalbynegotiationwitheachorganiser.WithagreementfromtheorganiseradditionalsignagemaybesuppliedbyWürthandcouldbeDropFlags,Corflutesignsand/orstickers.Actuallocationanderectionofsignage/flagsbyWürthpersonnelwithguidance/supervisionoforganiser.
2. WherepossibleWürthlogotobeincludedonalleventpublicityanddocumentation.
3. Organisertoprovide10xfreeguestpassesforWürthpersonnel.Additionalguestandcarpassesbynegotiation.
4. Organisertoallocate6mx5mspaceinserviceparkforWurthexhibition/salesspace.Würthpersonneltoerectandman.
5. Organisertoallocate6mx5mspacenearstart/finishpodiumorspectatorareaforWurthexhibition/salesspace.Würthpersonnelaretoerectandman.
6. Würthhavepermissiontogiveawayfreemerchandisetospectatorsandfans.
7. WürtharegrantedpermissiontousetheFIAAPRClogoonspecialeditionproducts,permissionfromtheAPRCExecutiveisrequired.
WÜRTH MERCHANDISE FOR ORGANISERS:
AsupplyoffreemerchandiseforVolunteersandMedia–1000Würth-APRCcapsand500Würth-APRCLanyards.
FIA ASIA PACIFIC RALLY CUP POWERED BY WÜRTH.
ThisisacompetitionopentoALLdriversintheinternationalevent,includingnon-registeredAPRCdriversandco-drivers.Thereisapodiumpresentationforthetop-threedriversintheinternationaleventwherepresentationsaremadetotheoverallwinner,plus2ndand3rdoverall.
ThepresentationofprizesisgenerallymadebyaWürthrepresentativeorsomeonerepresentingtheAPRC.
APPENDIX F TELEVISION & VIDEO RIGHTS
TheTelevisionandVideorightstotheFIAAsiaPacificRallyChampionshiparejointlyownedbytheFIAandtheAsiaPacificRallyChampionshipWorkingGroup.
TheadministrationandcontroloftherightsistheresponsibilityoftheAPRC’scontractedandofficialTV/MediaProductioncompany‘APRCTVandMarketingLtd’andowner/directorBrianYoung.
1. AllAPRCtelevisionandvideofootagesuppliedtothirdpartiesincludingTVstations,On-LineMedia,teamsandsponsorsmustbevia‘APRCTVandMarketing’atanagreedcost,dependingonrequirements.Or
2. WhereaTVStationorProductioncompanieswishestosendtheirownTVjournalists/camera-mentoanevent,allmediaapplicationsrequirepermissionfromAPRCTVwhowillconsidereachrequestindividuallyandworkoutanagreeablesolutionandcostforbroadcastrights,relativetothelong-termbettermentofAPRCmediaandtelevisionexposure.
Allrequeststouseoffootageforcommercialpurposesmustbereferredto‘APRCTVandMarketingLtd.
ContactdetailsforAPRCTVandMarketing:BrianYoung–DirectorPhone:+6473157877Mobile:+64293157877Email:[email protected]