Instructions to Fill-in Project Document

A. Project Information:

• Indicate name and location of the project;• Provide name of District/Province;• Attach a map of the area, clearly indicating the Project location.• Contact Person’s information;• Project Start and end dates;• Cost of the project;• Information regarding organizations/authorities responsible for

sponsoring, execution, operation and maintenance.

B. Organizational Background;• Provide a brief background of the implementing organization;• Provide collaborative history if any;• What prior experience the organization has in the project area?

C. Project Description

1. Goal & Objectives:

• The Overall Goal and Objectives of the project be explained here;

• Indicate objectives of the project and develop a linkage between proposed project and the sector to which it contributes;

• Where possible, the project objectives should be alligned with women development/empowerment, Govt’s policies concerning gender equality and attainment of MDGs.

2. Project Rationale, Description & Justification:

• Provide project background and rationale;• Describe the project and indicate existing facilities (for male &

female separately) in the area and justify the establishment of the Project;

• Provide estimated number of male & female beneficiary of the project;

• Provide technical parameters of the project in quantifiable terms. Also discuss technology aspect of the Project;

• Provide the details of civil works, equipment, I.T infrastructure, and other physical facilities required for the project.

• Indicate governance issues of the sector relevant to the project and strategy to resolve them.

3. Project Strategic Relevance:

• Indicate Primary Thematic Area;• Indicate secondary thematic area.

In addition to above, the following sector specific information be provided

Social Aspects with Gender Perspective ;• Effect of project on the quality of life of residents of the

area. • Gender integration in project goal, purpose, objectives and

activities;• Gender disaggregated data is given in the project

document;• Gender based employment opportunities, closely linked to

income distribution;• Has sufficient budget been assigned for the development of

both men and women;• Has women participation been given due consideration

during planning and implementation stages.

Education, Training and Manpower

• Give student-teacher ratio for the project and the national average for the proposed level of education.

• Year-wise proposed enrolment of the institution for 5 years.

• Provide Teachers strength in relevant discipline in case of expansion of facilities.

• Indicate the extent of library and laboratory facilities available in case of secondary, college and university education.

• Provide details of technical staff required for operation & maintenance of laboratories.

6

Research

• Indicate benefits of the research to the economy.

• Mention number of studies/papers to be produced.

• Indicate whether these studies would result in commercial application of the process developed (if applicable);

• Linkages with industry.

7

For I.T. project

• Provide Backbone switch & Router specification;• Distribution & Edge Switches specs;• Networking cable system and specs;• Networking/LAN diagram;• Software requirements;• Availability of services (DSL, Dial-ups, wireless)

Health and Family Planning Projects

• Indicate whether the proposed facilities are preventive or curative.

• Population/Patients-Doctor Ratio;• Beds per ward• Bifurcate the facilities between:

– In-door

– Out door; and

– Department-wise

Agriculture Sector Projects

• Soils in the region of the project. • Potential for agricultural development.• Availability of water, both natural and supplied. • Crop varieties and livestock species.• Potential and desirability of mechanization.• Pests epidemic and the kinds of control .• Determine the potential yields.• Cropping pattern & possibilities for multiple

cropping. • Marketing and storage facilities

Livestock Projects

• Give the livestock situation of the country and mention any problems connected therewith;

• Potential for Livestock development.• Present and future herd size;• Land required per animal for feed.• Their species age characteristics and production

capacity;• Determine the potential of livestock breeding.• Vaccination issues.

Other Production Sector Projects

Fisheries Projects: Give area for fishing and the legal rights to that area; the availability of trawlers; amount and type of fish likely to be available.

Forestry Projects:

Indicate nature and state of existing forests their growth rate and any problems connected therewith. Give details of species; rotation and anticipated rotation and volume yield. Indicate availability of complementary services, e.g., access roads, saw mills etc.

Water Supply & Sewerage Projects

• Present and projected population and water availability/ demand.

• Indicate source and water availability (mgd) during next 5,10,20 years.

• For waste water/sewerage, provide present and future disposal requirements, gaps if any and proposed treatment methods and capacity.

• Indicate present and proposed per capita water supply in the project area, comparison be made with water supply in similar localities.

D. Project Budget & Annual Phasing:

1. Capital cost estimates

• Basis of determining the capital cost be provided. It includes market survey, estimation on the basis of previous work done;

• Abstract of cost.

2. Physical Phasing:• Provide year-wise estimation of Physical activities by main

components as per following:

Component-wise, year-wise physical phasing

Items/Description Unit Year I Year II Year III Total

A.

B.

C.

3. Financial Phasing:

Capital cost be worked out on the basis of each item of work as stated above and provide information as per following.

Year-wise/component-wise financial phasing

Items Year I Year II Year III____ Total_ Total Local FEC Total Local FEC Total Local FEC Total Local FEC

A.

B.

C.

D.

Total

4. Annual Operating Cost;

• Item-wise annual operating cost for 5 years. .

5. Demand Supply Analysis • Existing capacity of services and its supply

• Projected demand for ten years

• Capacity of projects being implemented both in the Public & Private sector

• Supply – demand gap

• Designed capacity & output of the proposed project

06. Financial PlanSources of financing(a)Equity:

Indicate the amount of equity to be financed from each source

• Federal Government• Provincial Government• Foreign Equity (indicate partner agency)• NGO’s;• Beneficiaries

(b) Debt:• Indicate the Local & Foreign debt, Interest rate, Grace period and

repayment period for each loan separately. The loan repayment schedule be also annexed.

c) Grants:

• Local and Foreign

07. Project Benefits/Costs Analysis:

• Financial: Income to the Project along with assumptions.

• Social: Quantify benefit to the target Group

• Environmental: Environmental impact assessment negative/ positive.

• Quantifiable output of the project• Unit cost analysis• Employment generation (direct and indirect)• Impact of delays on project cost and viability

08.Implementation of the Project

a) Implementation Schedule

• Indicate starting and completion date of the project:• Implementation time in months.• Item-wise/year-wise implementation schedule in line

chart correlated with the phasing of physical activities.

08.Implementation of the Project

b. Result Based Management (RBM) Indicators

• Indicate Result Based Management (RBM) framework indicators in quantifiable terms in the following table.

Input Output

OutcomeTargeted ImpactBaseline

IndicatorTargets at

Completion

9.Management Structure and Manpower Requirement

• Administrative arrangements for implementation of the project.

• Manpower requirements during execution and operation of the project be provided by skills/profession.

• Job description, qualification, age and salary of each job be provided.

10. Certificate

Prepared by _________________________ Name, Designation & Phone#

Checked by _________________________Name, Designation & Phone#

Approved by _________________________ Name, Designation & Phone#