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Excel 2013 Introduction
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1
2
Exploring the Excel Window
3
Editing Cell Content
Select Cell Double-click Cell Select Cell
1. Click in the Formula Bar.
1. Make edits directly in the cell.
1. Press F2.
2. Make changes in the Formula Bar.
2. Press Enter. 2. Make changes in the cell.
3. Click Enter on the left side of the Formula Bar.
3. Press Enter.
4
Displaying Cell Formulas
5
Function Basics
An Excel function is a predefined formula that performs a calculation
6
Function Terminology
Syntax is the set of rules that govern correct formation of a function
An argument is an input, such as a cell or range
A function begins with the equal sign (=) followed by the function name and arguments in parentheses
Example: =SUM(A1:A3)
7
Inserting a Function
When a function is typed, Formula AutoComplete displays a list of functions matching the partial entry
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Inserting a Function
A function ScreenTip is a small pop-up description that displays the function arguments.
9
Insert Function Dialog Box
Use the Insert Function dialog box to search for a function or select one from a list
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Function Arguments Dialog Box
The Function Arguments dialog box offers help on each argument
11
Basic Statistical Functions
Common statistical functions include:
AVERAGE arithmetic mean
MEDIAN midpoint value
MIN minimum value
MAX maximum value
COUNT number of values in range
COUNTBLANK number of empty cells
COUNTA number of nonempty cells
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Basic Statistical Functions
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Other Math & statistical Functions
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Using Functions as Arguments
A nested function occurs when one function is embedded as an argument to another function; for example:
=IF(A1<A2,MIN(B1:B5),MAX(B1:B5))
Compute the MIN function if A1 is less than A2
Compute the MAX function if A1 is not less than A2
15
Date Functions
Since dates are numeric, calculations can be performed, such as subtraction
The TODAY function displays the current date
The NOW function displays the current date and time
Chart Basics
A chart is a visual representation of numeric data
16
Chart Basics
Chart elements include:
Chart Area
Plot Area
X-Axis
Y-Axis
Category Axis
Value Axis
Legend
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Choosing a Chart type
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Creating a Charts
Select the data
Click the Quick Analysis button
Click the thumbnail of the chart you want
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Column Charts
A column chart displays data vertically, with each data series forming a column
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Clustered Column Chart
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Reversing Categories and Data Series
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Stacked Column Chart
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100% Stacked Column Chart
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Bar Chart
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Line Chart
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Pie Chart
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Changing the Chart Type
Using the Chart Tools contextual tab:
Click the DESIGN tab
Click Change Chart Type
Click ALL CHARTS
Select the desired chart type
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Other Chart types
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Moving a Chart To move a chart:
Click the DESIGN tab
Click Move Chart under the Location group
31
Printing a Chart
To print an embedded chart:
Select the chart
Click the FILE tab
Click Print to display settings
Use the Print Selected Chart option
32
Chart elements
A chart element is a component that helps clarify the chart.
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Chart elements
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Chart Titles and Legend
A chart title is the label that describes the entire chart
An axis title is a label that describes either the category or value axis
A legend is used to distinguish data points in a pie chart or data series in a multiple series chart
35
Formatting chart elements
To display a chart element’s task pane, double-click the chart element.
36
Format Axes
Excel computes starting, ending, and incremental values for display on the value axis
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Insert and format data Labels
• A data label is the value or name of a data point
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Chart tools format tab
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Create chart filters
A chart filter controls which data series and categories are visible in a chart
40
Creating a Sparkline
A sparkline is a miniature chart displayed in a single cell