University of the Arts London, 13th March 2013

Marieke GuyDigital Curation Centre

m.guy@ukoln.ac.uk

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Other DCC tools and resources: a quick overview

University of the Arts London, 13th March 2013

Support from the DCCAssess Needs

Make the case

Develop support

and services

RDM policy development

DAF & CARDIO assessments Guidance and

training

Workflow assessment

DCC support

team

Advocacy with senior management

Institutional data catalogues

Pilot RDM tools

Customised Data Management Plans

…and support policy implementation

University of the Arts London, 13th March 2013

Five components:

•Policy•Advocacy•Planning•Tools•Training

Data Management Strategy

University of the Arts London, 13th March 2013

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University of the Arts London, 13th March 2013

DCC Web site• Definitions of digital curation, glossary, reasons why to

curate, FAQs etc.• History of DCC, staff etc.• News, blog• Events• Resources• Training• Project work• Institutional Engagements• Tools catalogue and metadata schema registry

University of the Arts London, 13th March 2013

Disciplinary metadata standards

University of the Arts London, 13th March 2013

Tools catalogue

University of the Arts London, 13th March 2013

DCC Events• International Digital Curation Conference (IDCC)• Research Data Management Forum (RDMF)• Workshops and training• Presentations at external events

University of the Arts London, 13th March 2013

DCC Resources

• Briefing Papers, How-to Guides• Curation Reference Manual, Curation Lifecycle Model• Policy and legal• Data Management Plans• Case studies• Repository audit and assessment• Standards• Publications and presentations• Curation journals, Informatics research

University of the Arts London, 13th March 2013How to cite data

• Informatics: disciplinary metadata schema, standards, formats, identifiers, ontologies

• Storage: file-store, cloud, data centres, funder policy

• Access: embargoes, FOI• How to: appraise and select, cite

data sets, develop a data management plan, licence research data

New: How to set a RDM service – coming soon!

University of the Arts London, 13th March 2013

DCC Tools

University of the Arts London, 13th March 2013

• A methodology to investigate / assess research data management practice.

• What are the characteristics of research data assets?

• How do researchers work with data?

What is DAF?

University of the Arts London, 13th March 2013

• Set the focus and scope of your study- Investigate data holdings, capacity growth, current

practice…• Decide what approach(es) will work best

- Online survey, interviews, focus groups, desk research…• Look at earlier examples that you can repurpose

www.data-audit.eu/docs/DAF_Implementation_Guide.pdf

How does DAF work?

University of the Arts London, 13th March 2013

Two-stage data collection1. Multiple-choice, online questionnaire of all research-active staff2. One-to-one interviews with selected researchers

Topics covered:– types, sizes and formats of research data– data ownership– storage– security – sharing and access (short and long term)

How has it been used?

University of the Arts London, 13th March 2013

UAL ‘DAF’

University of the Arts London, 13th March 2013

Examples• 'Pre-interview questionnaire' from Queen Mary University of London,

downloadable from:http://rdm.c4dm.eecs.qmul.ac.uk/blog/DAF-interviews

• The University of West of England's 'researcher questionnaire', downloadable from:http://www1.uwe.ac.uk/library/usingthelibrary/servicesforresearchers/datamanagement/managingresearchdata/projectoutputs/workpackages1and2.aspx

• ‘Interview protocol' from the University of Hertfordshire, downloadable from:http://research-data-toolkit.herts.ac.uk/2012/06/rdm-audit-and-project-benefit-metrics

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Some results….• University of Southampton

http://eprints.soton.ac.uk/196243/1/IDMB_Survey_Report.pdf

• University of Lincoln survey: http://orbital.blogs.lincoln.ac.uk/2012/04/30/data-assets-framework-survey-summary

• University of Oxfordhttp://blogs.oucs.ox.ac.uk/damaro/2013/01/03/university-of-oxford-research-data-management-survey-2012-the-results

University of the Arts London, 13th March 2013

Collaborative Assessment of Research Data Infrastructures & Objectives

An online tool for departments or research groups to identify and communicate their current data management capabilities and identify options for enhancement using a dedicated knowledge base.

CARDIO emphasises a collaborative, consensus-driven approach, and enables benchmarking with other groups and institutions.

http://cardio.dcc.ac.uk/

What is CARDIO?

University of the Arts London, 13th March 2013

University of the Arts London, 13th March 2013

• A tool to agree RDM strengths and weaknesses

• Aims for consensus across multiple viewpoints

• Uses a 1-5 scale for maturity

• Based on the three-legged stool model from Cornell & AIDA toolkit

Aims of CARDIO?

University of the Arts London, 13th March 2013

How is CARDIO used?• Provides quantitative analysis of RDM support

• Highlights areas of best practice

• Used for gap analysis/strategy development

• Makes the case for future investment

• Demonstrates progress

University of the Arts London, 13th March 2013

Practice has been adapted• Mini-CARDIO

– http://www.cardio.dcc.ac.uk/quiz/

• Workshop templates (paper exercise)

• Benchmarking against EPSRC requirements

• Customised online versions also available

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Customised CARDIO

University of the Arts London, 13th March 2013

• Data management planning is a growing requirement from funders, publishers and HEIs, in the UK and internationally

• Supportive of good research practice, according to RCUK

• A cross-cutting activity involving multiple stakeholder types (researchers, librarians, IT managers, support staff)

Data Management Planning

University of the Arts London, 13th March 2013

A web-based tool to help researchers write plans

It features:• Templates based on different requirements • Tailored guidance (disciplinary, funder etc) • Customised exports to a variety of formats• Ability to share DMPs with others

https://dmponline.dcc.ac.uk/

What is DMP Online?

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How does DMP Online work?

Select templates for your context...

University of the Arts London, 13th March 2013

What is DRAMBORA?

• DRAMBORA is an audit methodology and tool for identifying and planning for the management of risks

• These risks may threaten the availability and/or usability of content in a digital repository or archive.

www.repositoryaudit.eu

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• A variety of risk factors, both internal and external, affect the management of digital research data

• Risks can be tangible (fire/flood) or intangible (accidental data loss leading to reputational impact)

• They may exist in isolation, or lead to other risks if not adequately managed

DRAMBORA

University of the Arts London, 13th March 2013

Other services...CARDIO Used at research group or department level to assess activity and

data management infrastructure and contribute to an institution-wide view

Data Asset Framework DAF is a structured mechanism used to identify what data exists and understand how research data are being managed and shared

Customised DMP We can work with you to develop an institution-specific instance of DMP Online for developing data management plans that fit funder requirements before and after an award of grant

Policy development We can assist in the development of institutional policy

Workflow assessment Using tested methodologies we can analyse current research data workflows

Training We can train people in the use of many of the above tools and in generic skills such as data quality assessment

Costing We can assist with the development of costing and pricing for data management services

Risk management Working with you to identify risks in current or planned research data management practice, we will make recommendations on mitigation and the elimination of those risks

Institutional data catalogues

We can recommend options for exposing metadata about your research data via CRIS systems, repositories, or a mix of these

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DCC Institutional Engagements

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Further Assistance• Help desk: 0131 651 1239

• Email: info@dcc.ac.uk

• Web site: www.dcc.ac.uk