Power Excel Training

[email protected] 234-808-938-2423

MICROSOFT EXCEL TRAINING

Advanced & Business Data Analysis focused


2

Data Manipulation


3

Data Types

Data type, in Excel, refers to the characteristics of the information stored in the worksheet cell.There are 4, namely• Number• Text• Boolean• Formula


4

Data Formatting

Excel allows data (mostly numbers) to be displayed in special formats.• Date and Time• Currency• Percentage & Fraction• Scientific• Custom Formats


5

Data Consistency

To allow for scalability and reduce error tendencies, data consistency must be maintained.• Consistent formatting across a data field• Use of a compact data entry design• Consistent naming/spelling of static text

entries• Use of descriptive and consistent sheet

and range names


6

Planning for Scalability

• Always work with the end in mind• Use a pre-determined naming scheme of

files, worksheets and data fields• Name every sheet and file from the start• Avoid leaving formulas in cells except

when necessary• Don’t have more than one table on the

same column range, except you are making a summary table (or for charts)


7

Data Sorting

Excel enables you to arrange data in a table in any order you want.• Ascending order• Descending order• By Color• By Value• Across Row or Column


8

Data Filtering

Excel allows you to hide (or filter out) data with field entries you are not interested in.• Filter enables you to make dynamic

charts when used in a summary table• Filter allows for arithmetic operation

on the non-hidden data


9

Data Cleaning

• Removal of Duplicate entries• Text-to-column to break a field to

multiple fields• Grouping to make reports less clumsy• Data Validation to prevent errors• Conditional Formatting to identify

unwanted entries


10

Charts


11

Chart Types

• Line Chart• Column Chart• Bar Chart• Pie Chart• Other Charts• Sparklines


12

Secondary Charts

Excel allows you to combine 2 or more charts on the same graph.• When to do this• How to do this• Using the same horizontal axis but

two different vertical axes


13

Best Practices

• Don’t use a 3D chart for business reporting

• Use line charts to show trend over a period of time

• Use Column charts to show performance of independent metrics

• Use Bar charts when column charts will be too clumsy in display

• Rarely use pie charts


14

Pivot Table & Chart


15

Pivot Table

Pivot Table allows you to do instant analysis on a large data table.• Default Pivot Table– Different Fields– Applying Filter– Changing field values

• Tabular Pivot Table• Using Formulas on Pivot table values• Pivot Table Tricks


16

Pivot Chart & PowerPivot

Pivot chart is simply a chart of the pivot table. • The unique features of the Pivot Chart

PowerPivot is an addin for Excel 2010, and built into Excel 2013• It allows you to work with more

external database and also on very large database


17

Business Data Analysis


18

Starting with the Worksheets

• Naming Sheets• Moving and Copying sheets• Inserting Sheets and Tab Color• Linking Sheets in formula, special tips• Freezing Panes and Splitting Windows• Different Views – Normal, Page Layout

and Page Break Preview


19

Lookup Functions

• Vlookup• Hlookup• Looking up the last data in a row or

column• Overcoming the limitations of Vlookup

and Hlookup using Index and Match• Creative use of Lookup


20

Power Functions

• IF & IFERROR• AND, OR• Text functions and special tricks• COUNTIFS, SUMIFS and AVERAGEIFS• Using the formula tab creatively• Formula auto-complete• Formula Evaluation


21

Reports & Dashboards


22

Professional Reports

• Best Practices• Having an Almighty sheet• Knowing what to send and what to

keep• Having the report audience in mind• E-mails: Done right the Excel way• Excel reports and printing• Excel Dashboard


23

Excel to PowerPoint


24

Excel to PowerPoint

• Linking Charts in PowerPoint to Excel• Embedding Excel sheets in PowerPoint• Formatting Tables in PowerPoint• Formatting Charts in PowerPoint• PowerPoint tips


25

Excel VBA


26

Introduction to VBA

• Why you’ll someday need VBA• Recording Macros• The Limitations of recorded Macros• The Easy way to writing your VBA

program• Getting vital help• Essential tips• Examples

THANK YOU!

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Education

Power Excel Training