CPHS PRESENTATION_Final_with_PanelistNotes

1

Copyright © OpenSymmetry Inc. Proprietary Information

Time Management

From High School to College to Career

2


TIME MATTERS

3


TIME MATTERS1 in 3Time is

Money

Work Smarter

Not Harder

Why WorkersAren’t

Working

From High School

ToCollege

What will change…

4

Copyright © OpenSymmetry Inc. Proprietary InformationCopyright © OpenSymmetry Inc. Proprietary Information

• What does this mean for business? …..For you?

• Be Selfish with your time. Treat it as your own money.

1 in 3Time is Money

Work Smarter

Not Harder

Why WorkersAren’t

Working

Workers say they are enthusiastic about and

actively engaged in their jobs.

Some Tips• Work in 20-minute

chunks, followed by a few minutes of physical activity.

• Keep a progress bar

• Big project – break them into multiple small projects.

24%I don’t have

deadlines/incentives

34%I feel underpaid for

the work I do

18%Co-workers,

friends, relatives distract me

46%I am unsatisfied

at work

19%My work hours are too long

5


From High School

ToCollege

What will change…• Is mandatory and usually free• Your time is structured by others• Your classes are arranged for you• You study outside class 0-2 hours a week.

• Is voluntary and expensive• YOU manage your own time• YOU arrange your own schedule• YOU study 2-3 hours outside of

class for each hour in class.

You get 168 Hours in your week so Time Management is an important factor

Poor Time Manager100 -120

Hours Used

Average Time Manager Superb Time Manager

121-145Hours Used

145 -168Hours Used

CP

6


READ ALL

ABOUT IT!!!

EXTRA!EXTRA!

7


BIGGEST PRODUCTIVITY ZAPPERS

1. Create system for responding/file quickly2. Unsubscribe (great app for this is Unroll.Me

3. Turn off notifications4. Limit length of response

5. Use email rules (let technology work for you)6. Set time to check and respond to email7. Empty inbox daily

8. Preset various email signatures with auto responses of most common9. Use technology like AwayFindto let you know if there is something important and then turn it off

http://netdna.webdesignerdepot.com/uploads/2012/11/email2.jpgFORBES 9 email productivity Secrets

8


TIME AND ENERGY IS EQUAL FOR ALL

• TRANSISTION SLIDE – moving onto examples of tips and tricks on productivity and time management

• Overall Theme: success is:drowning out the noise.

Find ways to manage your time that works for YOU.

9


7 Time Management Strategies from Brilliant Teenagers

1. PLAN – Always take 30-60 minutes to plan every day

2. STICK WITH WHAT WORKS3. BLOCK TIME FOR

PRIORITIES4. REMEMBER BIG PROJECTS

ARE LOTS OF TINY PROJECTS

5. USE BITS OF TIME6. REWARD YOURSELF FOR

FINISHING EARLY 7. TAKE SMART BREAKS

http://www.fastcompany.com/3027809/work-smart/7-t ime-management-strategies-from-some-brilliant-teenage-prodig ies

10


Executives on Time Saving Tips and Tricks

Bryan Guido Hassin, University Professor and Start Up Junkie, uses “Airplane Days” –restricted his internet access, removes distractions, and churns through his priority to do items

Aloik Bhardwaj, founder of Hidden reflex, a software and web application product start up. - Starts day by doing least desirable task first. Before email or anything else do 3-5 minutes on his must get done list, do not try to do too much, exercise and meditate every day

Roman Grigorjev, the Chieve Yeti at GuessMate– quiet social media partially. i.e., Facebook move everyone to acquaintances – you will still get updates but instead of notifications and disruptions you will be 5-10x more productive. Do not multi-taskhttp://www.inc.com/ss/13-productivity-hacks-help-you-get-more-done

11


USE SOCIAL MEDIA TO YOUR ADVANTAGE• Imagine getting back 20-25% of your

productivity with social media/communication/ collaboraion?

• Today businessese are only using 5% of this potential

12


This CEO Runs a Billion-Dollar Company With No Offices or EmailThe art of running a global company without the usual trappings of corporate life.BY GLENN LEIBOWITZContributor, Inc.com@GlennLeibowitz

ü Matt Mullenweg, the creator of WordPress and CEO of Automattic, the company that offers a range of products and services for WordPressusers.Automattic is valued today at over $1B.

ü 400+ person team works largely from home or co-located offices in 43 countries and relies almost entirely on internal blogging and NO EMAIL.

Most Critical Skill – Writing / Communicating

13


• Set your self up for SUCCESS by BRANDING YOU?

• You are doing this today• LinkedIn & Career

BRAND YOU

14


15


Time Management

Introducing Your Panelists

16


Steven Hopkins

Edinburg NorthHigh School

Bluecoats Drum & Bugle Corps

Interests Education FactsMarching Music/DCI, Hiking, Science & Philosophy Was a band director at Artie Henry MS & Lake Travis HS

Your Moderator

Things I wish I knew in while in school…Critical thinking is your best friend (assume that you might be wrong)

Be humble

Listen openly to your parents/teachers/those who love you, respect goes a long way.

If someone takes the time to offer you advice, it’s probably worth considering.

Favorite Tools/Techniques

OneNote

To Do Lists

Plan with flexibility

17


Danielle LeBaron

Rachel Alexander

Your Panelists

Clarissa Hassfurder

Majors: Human Resource Development; Operations/ Supply Chain Management

Major: BS in Business Administration – MarketingMaster in Business Administration – Digital Marketing

Major: International BusinessMinor: Accounting (originally Chinese)

ShelbyGalvin

Major BS Business Administration

18


Clarissa Hassfurder

Steven Hopkins

Danielle LeBaron

Rachel Alexander

Your Panelists

“First, get in the door! Second, impress their

pants off!”

“Take ownership! You control your life, the sooner you realize

that, better off you’ll be.”

“Get involved, but don’t overwhelm yourself.

(quality over quantity)”

“Don’t be afraid to apply for jobs that you think you are under qualified for because

you never know what can come out of it.”

ShelbyGalvin

“Always get involved and build relationships

with advisors. Knowing people will

get you the job. Knowing things will

keep you from getting fired”

19


PHEW… THANK YOU FOR YOUR TIME AND ENERGY TODAY....

• There are only 24 hours in a day for everyone• Be selfish with your TIME and ENERGY• Align your prioirities

– Most Value & High Impact– Stay true to your purpose– Focus on your strengths

• Pause & Plan• Let technology work for you• Brand YOU!• Have FUN!

20


21


Time Management

Panelist Q&A

22


Time Management/Productivity

Recruiting

OneNote Your overall goal in presenting yourself is to limit the risk you present to a company as much as you can. Anytime a company hires anybody, they are taking a risk, the more positive information you can provide and display over a long period of time, the lower the risk you are.

To Do Lists Start now, be involved in something, take care of your social media footprint, identify your main attributes/strengths and live off of those.

Plan with flexibility Going the extra mile for the right reasons always pays off.

Be yourself, be your professional self, be an asset.

Listen to your teachers, I can speak from experience that you’re in a uniquely outstanding school district and school. Your resources are extraordinary, if you listen and do, you’ll be in great shape!

Take ownership! You control your life, the sooner you realize that, better off you’ll be.

Helpful ToolsSteven Hopkins

23


Clarissa Hassfurder

Seymour High School

Majors: Human Resource Development; Operations/Supply Chain Management

Background Interests Education Facts

Grew up in Seymour, Indiana Movie / TV shows watcher and a reader I was in theatre club in high school

I was pretty vocal in college that I never wanted to be a developer/learn to code (and now I’m a developer)

I wanted to be a teacher when I was growing up

I did a ‘study’ abroad semester in London, which was the first time I’d left the country

I completed 7 internships in my 4 years at ISU

Neither of my parents went to college

24


Things you wish you knew in school…

How to negotiate! Huge in professional AND personal life as an adult

How to create my own personal development plan – in high school and college you follow a syllabus. There is no syllabus in the working world. A plan keeps you from aimlessly wandering around (some people like doing this, I

don’t). I recommend practicing by making one at your summer/part time job and sharing it with your boss

There are tons of ways to show the working world that you have a lot to offer beyond (or in place of) a college degree. For instance, internships, traveling, professional certifications, starting your own business, etc…

Clarissa Hassfurder

25


Time Management/Productivity Recruiting

Outlook calendar I got this job, and an internship at Southwest Airlines, through a great resume and a series of great interviews.

Every other job / internship, I got because I knew someone.

Calendar on my iPhone LinkedIn is a great place to keep track of all the wonderful people you meet in the professional world. Leveraging

those contacts goes beyond having them as connections on your LinkedIn profile

(you have to interact with them periodically too)

Excel First, get in the door! Second, impress their pants off! (contribution, dedication, caring about the mission)

my notebook (it doesn’t matter what you use, find something that works for you!)

Helpful Tools

Clarissa Hassfurder

26


Rachel Alexander

Major: BS in Business Administration – MarketingMaster in Business Administration – Digital Marketing

Background Interests Education Facts

Lived in London for 3 Months Pilates, Kickboxing, Baking, Traveling Part of Alpha Xi Delta National Women’s Fraternity (aka Sorority)

Have been to Hong Kong I’m obsessed with my Cat and Corgi Puppy

27



Never be afraid to ask for help

Keep a to do list

Get out of your comfort zone – Mine was getting out of Texas and going out of state for college - this was probably one of the best decisions I’ve made

Try to get as many internships as you can that are related to what you want to do. You NEED the work experience - the job poll is just getting even more competitive

Rachel Alexander

28



Write out everything you have to do (I still do this today) and prioritize highest to lowest – it keeps you honest

Leverage your network

In college, I would color coordinate each class I had with a different color and blocked of time to dedicate each day

to the assignments.

After you apply for a job, reach out and send the recruiter or someone in the department a LinkedIn message and

try to set up a short call about the position. This shows you’re interested and might set you apart

from other candidates.

In college, join a club, greek life, or sports team – most require you to maintain a certain GPA, meaning you learn

how to manage your time very quickly or get a part time job!

Don’t be afraid to apply for jobs that you think you are under qualified for (specifically on the years of

experience) because you never know what can come out of it.

Trello is a great time management app that I’ve used at other jobs – you’re able to create different boards and

check that show % complete

Helpful Tools

Rachel Alexander

29


Danielle LeBaronMajor: International BusinessMinor: Accounting (originally Chinese)


Math matters. It may not be fun but you’ll have to take stats and/or calc at a minimum if you are a business major.

AP courses are great for college credit exemptions, but they do not define your potential.

Get involved, but don’t overwhelm yourself. (quality over quantity)

Plans can, and probably will, change.

Lake TravisHigh School

30



I limit the amount of apps I use because they can get overwhelming.

LinkedIn is great for reading business articles and connecting with people you’ve recently met/want to meet.

A physical planner allows me to map out things that must be done this month/week.

An email goes a long way, but don’t bug a potential employer.

Apple ‘Reminders’ is an easy way to list what must get done today.

Many colleges have recruiting events; the more you show up the better chance they’ll remember you.

Helpful Tools

Danielle LeBaron

31


Shelby Galvin

Major BS Business Administration

Cleburne High School in Cleburne,

TexasInterests/Interesting Facts Things you wish you knew in school…

I love to travel to places with lots of history.

Always get involved and build relationships with advisors.

I met Stephen Baldwin at a conference in D.C.

Find a mentor. Finding a mentor is one of the most important things to do in college.

Knowing people will get you the job. Knowing things will keep you from getting fired.

As far as tips for not getting fired – it’s so important to understand that college will not give you all of the technicalknowledge you need to be successful in a corporate setting. When you get your first internship or job out of collegeyou will feel like you are drowning for the first few months. It’s important during this time to not only ask questionsabout concepts you don’t understand, but to ask questions about where you can gain more knowledge that’srelevant to your career. In every industry that knowledge is different. But ask what books or websites or whitepapers you should look at to really understand your industry. You won’t get a gold star for being the same or knowing the same things as everyone else. You will get a gold star for doing more and knowing more than is everexpected of you.

32


Time Management/Productivity Recruiting/Networking

I limit the amount of apps I use because they can get overwhelming.

Get Involved & build relationships.

Check lists and outlook calendar for meetings and tasks Find a Mentor.

My favorite mentor’s name is Reagan Pugh. He was my boss for an internship I had in college, and we still go to lunch pretty regular. Reagan helped me to understand what it means to truly add value to project or organization. It’s about understanding your individual strengths and using them to contribute in a way that is unique. Often in a corporate setting, your value is measured by what unique strengths and perspectives you can bring to the table.

Apple ‘Reminders’ is an easy way to list what must get done today.

Helpful Tools Shelby Gavin

33


Leadership & Management

CPHS PRESENTATION_Final_with_PanelistNotes