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Banyule City Council Agenda 15 September 2014

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Text of Banyule City Council Agenda 15 September 2014

  • Ordinary Meeting of Council

    Council Chambers, Service Centre

    275 Upper Heidelberg Road, Ivanhoe

    15 September 2014 commencing at 7.45pm

    Following the public forum commencing at approximately 7.30pm and may be extended to 8pm if necessary.

    AGENDA

    The Mayors Acknowledgement of the Wurundjeri People Our Meeting is being held on the traditional lands (country) of the Wurundjeri people and I wish to acknowledge them as the traditional owners and pay my respects to their Elders.

    Apologies and Leave of Absence

    Confirmation of Minutes Ordinary Meeting of Council held 1 September 2014

    Disclosure of Interests

    Presentation A presentation will be held to congratulate the winner of the Watsonia 2050 competition, Miss Grace Kumar from Watsonia North Primary School, which was held with local primary school students as part of the development of the draft Picture Watsonia: A Vision for Watsonia Village document.

    1. Petitions

    1.1 Petition - Chelsworth Park and Ivanhoe Grammar Proposed Lease ........................ 3

    REPORTS:

    2. People Community Strengthening and Support

    2.1 Department of Transport, Planning and Local Infrastructure Local Facilities for Local Clubs Program 2014 - 2015 funding program ............................ 5

    3. Planet Environmental Sustainability

    Nil

    4. Place Sustainable Amenity and Built Environment

    4.1 A Draft Vision for Watsonia Village ......................................................................... 9

  • AGENDA (Contd)

    Ordinary Meeting of Council - 15 September 2014 Page 2

    4.2 Work Program for Strategic Planning Unit ............................................................. 13

    4.3 Proposed Discontinuance of Section of Unused Road - Margaret Avenue, Montmorency - Hearing of Submissions ................................................. 18

    4.4 Proposed Sale of 229 Banksia Street, Ivanhoe (former Bellfield Primary School Site) ............................................................................................. 21

    4.5 McArthur Road, Ivanhoe East - Speed Limit Reduction ........................................ 25

    4.6 Proposed Discontinuance of Section of Unused 'Road' - Willis Street, Greensborough - Hearing of Submissions ................................................. 29

    4.7 Ivanhoe Grammar School Resident Interest Group - Replacement Resident ............................................................................................................... 32

    5. Participation Community Involvement in Community Life

    5.1 Motions for Municipal Association Victoria (MAV) State Meeting ......................... 37

    5.2 Flag Raising Protocols at Banyule ........................................................................ 41

    6. Performance - Use Our Resources Wisely

    6.1 Assembly of Councillors ........................................................................................ 45

    6.2 Councillor Motions - Status Update ....................................................................... 48

    6.3 Certification of the Statutory Statements: For the Year Ending 30 June 2014 ............................................................................................................. 51

    7. Sealing of Documents

    Nil

    8. Notices of Motion

    8.1 Monthly Financial Report ...................................................................................... 55

    8.2 Rosanna Station and Lower Plenty Road pedestrian safety .................................. 56

    8.3 "Resolve Rosanna Road" - Petition ....................................................................... 57

    8.4 Victoria Cross Estate ............................................................................................ 58

    8.5 Ward Newsletter ................................................................................................... 60

    9. General Business

    10. Urgent Business

    Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering the following confidential matters:

    11. Confidential Matters

    11.1 Contractual matters

    11.2 Proposed developments

    11.3 Contractual matters

    11.4 Contractual matters

    11.5 Contractual matters

    Matters Discussed in Camera That all confidential matters and reports related to the above items remain confidential unless otherwise specified.

    Closure of Meeting

  • 1.1

    Petitions

    Ordinary Meeting of Council - 15 September 2014 Page 3

    1.1 PETITION - CHELSWORTH PARK AND IVANHOE GRAMMAR PROPOSED LEASE

    Author: Vivien Ferlaino - Governance & Information Co-ordinator, City Development

    File: F2014/36

    EXECUTIVE SUMMARY An online petition with 70 entries has been received regarding the Chelsworth Park Lease to Ivanhoe Grammar School. The petition prayer is as follows: Protect Chelsworth Park, Ivanhoe for future generations - Say NO to 30 years of LEASE and CONTROL to a private business with no options for increased PUBLIC USE over that period Council gave public notice on 4 August 2014 advertising the proposed lease. The consideration of submissions and proposed lease is due to be considered by Council in October. Currently the petition does not meet Councils Petitions and Joint letter guidelines. The guidelines do not allow for e-mail petitions and require addresses and signatures. The petition has no addresses or signatures. The current guidelines are currently being reviewed to consider on-line petitions. Council will need to determine whether it will accept the petition.

    BACKGROUND

    Council, at its Meeting on 4 August 2014, gave public notice of the advertising period of the proposed lease of part of Chelsworth Park to Ivanhoe Grammar and provide opportunity for public submissions in accordance with section 223 of the Local Government Act 1989. Petitions and Joint Letter Guidelines Councils Petition and Joint letter guidelines provide guidance on how petitions must be presented to Council. The guidelines outline what must be in a petition, rules about signatures and addresses and privacy matters. The petition presented is an on-line petition and has been received electronically via email. Currently this petition does not meet our Petitions and Joint letter guidelines. The petition has no signatures or addresses. Our guidelines state that E-mail petitions will not be accepted and that addresses and signatures are required. It is unknown where the signatories to this petition reside as the address for each signatory is not included in the petition. The petitioners address simply states Australia and in one instance Melbourne.

  • 1.1

    Petitions

    PETITION - CHELSWORTH PARK AND IVANHOE GRAMMAR PROPOSED LEASE contd

    Ordinary Meeting of Council - 15 September 2014 Page 4

    The petition includes many individual comments. The entire petition with comments has been circulated separately to Councillors. A review of Councils current guidelines is being undertaken as part of the review of the Meeting Procedures Local Law, due to expire in March 2015. At its Meeting on 15 July 2013, Council resolved that the current petition guidelines be reviewed in line with the rules and guidelines followed by the Victorian Parliament.

    OFFICER COMMENT

    The Victorian Parliament only accepts petitions from those who reside in Victoria and do not accept on-line petitions. Officers have benchmarked the practice of other councils. Of the 10 councils that responded, none allow on-line petitions to be submitted. At a Federal level, only the Senate accepts on-line petitions, but will only accept a print out of a petition that has been posted on an internet page and that people have signed by submitting their names and email addresses. Petitions that are posted and signed electronically are accepted if the Senator presenting the petition certifies that they have been duly posted with the text available to the signatories. Further investigations and research will need to occur with the review of the Petition guidelines. As the finalisation of the local law review is not until next year, Council will need to determine now whether it accepts this petition.

    RECOMMENDATION

    That Council decides whether to accept the petition and note it. 2.

    ATTACHMENTS

    Nil

  • 2.1

    People Community Strengthening and Support

    Ordinary Meeting of Council - 15 September 2014 Page 5

    2.1 DEPARTMENT OF TRANSPORT, PLANNING AND LOCAL INFRASTRUCTURE LOCAL FACILITIES FOR LOCAL CLUBS PROGRAM 2014 - 2015 FUNDING PROGRAM

    Author: Ben McManus - Coordinator Leisure & Cultural Services, Community Programs

    File: F2014/300

    EXECUTIVE SUMMARY

    The Local Facilities for Local Club Program is a Victorian Government funding program that encourages, rewards and recognises the role of community clubs and organisations who have worked hard to bring together resources to develop sport and recreation facilities. The Local Facilities for Local Clubs Program promotes the importance of developing more inclusive partnerships between clubs, local governments and State Government to build a more active Victoria. Councils can apply for up to $50,000 towards two projects. Each project can have a total project cost up to $150,000. The community contributions committed to a project must match or exceed the Victorian Government contribution requested from th