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City of Santa Monica Police Officer & Lateral – December, 2016 Essential Functions Job Analysis © Shaw HR Consulting, Inc Page 1 of 26 CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401 ESSENTIAL FUNCTIONS JOB ANALYSIS Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift Introduction An essential functions job analysis (EFJA) describes the classification/position and not the work of an individual person. It is a critical tool to use when determining if or how a candidate’s or employee’s work restrictions may impact the traditional physical/mental/emotional demands of the position. The EFJA assists the parties to determine where discussions relating to reasonable accommodation need to begin. It is intended to be a straightforward document providing the reader with the following: 1) core purpose for the position, 2) essential functions which are critical or fundamental to the successful performance of the position, 3) work environment and conditions where the essential functions are performed, 4) listing of skills and abilities that an individual must possess to perform the essential functions, and 5) the mental and emotional demands required to successfully perform the essential functions. EFJAs are also key documents to provide to physicians to ensure that they understand the position and can identify specific work restrictions or activities that may not be safe for an individual to perform. JOB TITLE DEPARTMENT POLICE OFFICER & POLICE OFFICER - LATERAL POLICE DEPARTMENT I. Classification/Position Summary: Enforces laws and maintains order; protects life and property; prevents crime; actively contributes to the welfare of the community. Type of Employment Full time; Hourly Work Hours / Hours per Week According to the Memo of Understanding for 2014 to 2017: Work schedules are defined as an employee’s regularly assigned hours of work. Unit members work a 4/10 (Special Detail) or 3/12.5 (Patrol) work schedule. Unit members assigned the 4/10 work schedule work four ten hour shifts each week. Unit members assigned the 3/12.5 work schedule work three twelve and one-half hour days each week and one ten hour day in the twenty-eight day work period. Days of the Week Monday through Sunday Overtime /Holidays Required Yes; as authorized or required to complete calls for service. According to the Memo of Understanding for 2014 to 2017: Overtime shall mean work by employees in a classification covered herein in excess of the employee's regularly assigned work day or in excess of the employee’s regularly scheduled work week or work period, provided such hours of work have had the prior approval of an authorized departmental management official. Call Back: Unit members are subject to call back to respond to emergencies or operational issues identified by his/her supervisor. Holidays: Employees covered herein are required to work on the holidays approved by the City and are not allowed to take the holiday off, or take another scheduled work day off in lieu of taking the holiday off, each employee shall receive additional compensation in lieu of the approved holidays. Paid / Unpaid Breaks Each shift may include a paid thirty minute meal period. Break periods are not guaranteed and may be interrupted to respond to radio calls and emergencies. Work Pace / Pressure Medium to Fast Pace / Medium to High Pressure, depending on assigned detail Position represented by a Collective Bargaining Agreement? Yes; Santa Monica Police Officer Association NOTES: It is noted that incumbents in this classification must perform all public safety and emergency response activities that arise. Though this document aims at providing a description of known physical abilities, it is to be understood that new or different activities or higher frequencies could result from acts of nature, terrorist acts or other serious emergency situations. It was clarified in interviews that incumbents may be assigned to a variety of functional area details such as Patrol, Motors Unit, Detective, SWAT Team, Vice/Narcotics, Field Training Officer, K-9, Crisis Negotiation or School Resources. Job description revisions: Personnel Board 02/26/09 (rev.); 12/04/08 (rev.); 07/24/02

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DateEssential Functions Job Analysis © Shaw HR Consulting, Inc
Page 1 of 26
CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
Introduction An essential functions job analysis (EFJA) describes the classification/position and not the work of an individual person. It is a critical tool to use when determining if or how a candidate’s or employee’s work restrictions may impact the traditional physical/mental/emotional demands of the position. The EFJA assists the parties to determine where discussions relating to reasonable accommodation need to begin. It is intended to be a straightforward document providing the reader with the following: 1) core purpose for the position, 2) essential functions which are critical or fundamental to the successful performance of the position, 3) work environment and conditions where the essential functions are performed, 4) listing of skills and abilities that an individual must possess to perform the essential functions, and 5) the mental and emotional demands required to successfully perform the essential functions. EFJAs are also key documents to provide to physicians to ensure that they understand the position and can identify specific work restrictions or activities that may not be safe for an individual to perform.
JOB TITLE DEPARTMENT POLICE OFFICER & POLICE OFFICER - LATERAL POLICE DEPARTMENT
I. Classification/Position Summary: Enforces laws and maintains order; protects life and property; prevents crime; actively contributes to the welfare of the community.
Type of Employment Full time; Hourly
Work Hours / Hours per Week According to the Memo of Understanding for 2014 to 2017: Work schedules are defined as an employee’s regularly assigned hours of work. Unit members work a 4/10 (Special Detail) or 3/12.5 (Patrol) work schedule. Unit members assigned the 4/10 work schedule work four ten hour shifts each week. Unit members assigned the 3/12.5 work schedule work three twelve and one-half hour days each week and one ten hour day in the twenty-eight day work period.
Days of the Week Monday through Sunday
Overtime /Holidays Required Yes; as authorized or required to complete calls for service. According to the Memo of Understanding for 2014 to 2017: Overtime shall mean work by employees in a classification covered herein in excess of the employee's regularly assigned work day or in excess of the employee’s regularly scheduled work week or work period, provided such hours of work have had the prior approval of an authorized departmental management official. Call Back: Unit members are subject to call back to respond to emergencies or operational issues identified by his/her supervisor. Holidays: Employees covered herein are required to work on the holidays approved by the City and are not allowed to take the holiday off, or take another scheduled work day off in lieu of taking the holiday off, each employee shall receive additional compensation in lieu of the approved holidays.
Paid / Unpaid Breaks Each shift may include a paid thirty minute meal period. Break periods are not guaranteed and may be interrupted to respond to radio calls and emergencies.
Work Pace / Pressure Medium to Fast Pace / Medium to High Pressure, depending on assigned detail
Position represented by a Collective Bargaining Agreement?
Yes; Santa Monica Police Officer Association
NOTES: It is noted that incumbents in this classification must perform all public safety and emergency response activities that arise. Though this document aims at providing a description of known physical abilities, it is to be understood that new or different activities or higher frequencies could result from acts of nature, terrorist acts or other serious emergency situations. It was clarified in interviews that incumbents may be assigned to a variety of functional area details such as Patrol, Motors Unit, Detective, SWAT Team, Vice/Narcotics, Field Training Officer, K-9, Crisis Negotiation or School Resources. Job description revisions: Personnel Board 02/26/09 (rev.); 12/04/08 (rev.); 07/24/02
City of Santa Monica Police Officer & Lateral – December, 2016
Essential Functions Job Analysis © Shaw HR Consulting, Inc
Page 2 of 26
CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
II. Essential Functions of Classification/Positions: Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The following functions have been determined to be essential only after carefully evaluating them and determining: the function is the primary reason for which the position was established; removing the function would fundamentally change the position, or eliminate the need for the position; there is a lack of qualified employees available to perform such a function; and for some functions, there are severe consequences if the position is not required to perform the function and the function requires specialized expertise. Essential Functions will be reviewed for each incumbent and the above criteria will be evaluated to ensure that a particular function remains essential for a particular candidate or employee in need of accommodation.
Essential Job Functions and Duties Actual assignment hours may vary. Document based on a 10 or 12.5 hour per day 40 hour per week full time work schedule.
# Description of Work Percent of Shift / Notes
1 PATROL ASSIGNMENT DUTIES: Patrols an assigned area in marked/unmarked vehicles, bicycles, motorcycles, horses, and all terrain/beach vehicles and on foot for the prevention of crime and enforcement of laws and ordinances; observes and reports hazards, abandoned or damaged vehicles or property, and malfunctions of equipment such as street lights and traffic control devices; performs related duties, as assigned. It was further clarified in interviews that incumbent is assigned to patrol duty in vehicles, motorcycle, horses or on foot; reinforces traffic laws; provides traffic safety response; issues tickets; receives dispatched calls via MDC in vehicle or radio; patrol parks, pier, beaches, tourist attractions, and other areas in the City to monitor for suspicious behavior alone or accompanied by another officer; patrols for indicators of possible criminal activity or threats to life and property; responds to calls related to traffic incidents and other emergencies; answers general calls for police services; enforces City, county and state laws; conducts searches and seizures involving people, vehicles and structures; remains available for service calls as they are received; performs probation and parole searches for violations; moves transients out of the undesignated areas; responds to traffic safety issues and handles traffic responsibilities when Motors unit is unavailable; performs crowd control, horse patrol and bicycle patrol duties at special events on beaches and within the City; responds to traffic safety issues and performs traffic control when needed. It was further clarified in interviews that incumbent may be assigned to assist with DUI enforcement; watches for erratic driving; issues citations; sets up and monitors DUI and saturation checkpoints, etc.; makes arrests as required. Clarification was also provided that incumbent patrols special events occurring within the City (i.e. concerts, marathon, etc.)
Up to 92% of the shift concurrent with essential functions #2,3,4,5,6,7,8,9,11,12,14 Incumbents performing high frequencies of this Essential Function are primarily assigned to the Patrol assignment. Will perform functional area details when assigned or needed to respond to calls for service and to meet City and Department service objectives.
City of Santa Monica Police Officer & Lateral – December, 2016
Essential Functions Job Analysis © Shaw HR Consulting, Inc
Page 3 of 26
CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
# Description of Work Percent of Shift / Notes
2 EMERGENCY RESPONSE / CALL DUTIES / FIRST AID: Maintains law and order, answers inquiries and assists the public; responds to requests for police services and takes appropriate actions; makes arrests, issues citations, serves warrants and subpoenas; responds to multiple calls, major traffic accidents, and other emergencies; performs related duties, as assigned. It was clarified in interviews that incumbent responds to radio dispatch and appear at scenes of disorder or crime to determines proper course of action; responds to radio dispatch and appear at scenes of disorder or crime to determines proper course of action; answer calls for the protection of life and property; enforces penal, vehicle, municipal, health and safety codes; may respond to critical missing persons, rapes, shootings, traffic accidents, robberies, disturbances and other misdemeanors and felonies; may be required as a first responder to provide basic first aid; protects the scene and provides traffic control to ensure public safety and no further injuries and/or tampering with a crime scene or evidence; calls for paramedic assistance when required; may choose to perform CPR if required; responds to emergency calls in a timely manner; provides protection, including possible use of force, control holds, strikes with hands and/or feet, use of a baton, taser or firearm to subdue an aggressor, up to and including deadly force; chases suspects as required; notifies dispatch for visual assistance of City cameras; participates in necessary evacuations for emergency situations; continues to provide support to other responding emergency providers.
Up to 100% of the shift and in overtime duties, concurrent with all other essential functions
3
TRAFFIC REGULATION / ENFORCEMENT / CONTROL: Directs traffic, inspects premises for security; follows applicable safety rules and regulations; performs related duties, as assigned. It was clarified in interviews that the Motors unit conducts primary traffic control enforcement; collaborates with Patrol and Canine units; conducts traffic enforcement duties in vehicles or on motorcycles; assists and advises motorists and enforces traffic safety laws; makes traffic stops and issues warnings, citations, or makes arrests as necessary; utilizes radar guns; assists with and investigates traffic collisions; checks vehicle plates and observes vehicle occupants for unlawful actions; directs traffic and assists with clearing of the roadway if necessary; directs traffic during emergencies or special events within the City; enforces parking regulations; provides back-up and support to patrol unit calls if necessary. It was further clarified that incumbent in Motors detail conducts full investigations for accidents (i.e. takes measurements, photographs, delineates traffic, obtains witness statements, conducts interviews, etc.); handles all injury collision reports with major injury and/or injury with possibility of death; may call in Investigations unit for support following accidents resulting in a fatality; Patrol detail incumbent facilitates the exchange of information. Clarification was also provided that incumbent participates in educating public and conducting presentations of traffic enforcement and safety.
Up to 90% of shift, depending on calls for service and functional area assignment; concurrent with essential functions #1,2,4,5,6,7,8,9,11,12,14 Incumbents performing high frequencies of this Essential Function are primarily assigned to the Motors Unit assignment.
City of Santa Monica Police Officer & Lateral – December, 2016
Essential Functions Job Analysis © Shaw HR Consulting, Inc
Page 4 of 26
CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
# Description of Work Percent of Shift / Notes
4 INVESTIGATIONS / INTERVIEWS: Investigates and prepares reports on offenses, accidents, and other police incidents; performs related duties, as assigned. It was clarified in interviews that this essential function may be performed by incumbents across all assignments/details; however, detectives, Vice / Narcotics and Criminal Investigations units spend more time performing this essential function. Incumbent may conduct both preliminary and follow-up investigations of public disturbances, prowlers, burglaries, thefts, robberies, major vehicle accidents and break-ins, battery, sexual assaults, assaults with a deadly weapon, restraining order violations, homicides, home or commercial alarm calls, noise complaints, parking issues, City code violations, transients and other criminal incidents; determines if crime has been committed; attempts to locate victims; interviews witnesses; attempts to locate suspect(s) using all method available; may employ written interviews and/or use recording devices, based on personal preference and nature of crime; conducts additional research as necessary to exhaust all means to resolve crime/situation, as warranted by severity of crime. It was further clarified in interviews that incumbent, as first responder, may exercise judgment to call in investigation assistance from specialized units for instances such as homicide, sexual assault, counterfeiting, suspicious circumstances, etc. Clarification was provided that incumbent manages both misdemeanor and felony criminal offenses; conducts interviews/investigations in person, by phone, etc. to obtain necessary information; may perform potentially high-risk assignments including narcotics, prostitution sting, DUI search warrants and other criminal abatement activity.
Up to 85% of the shift, depending on calls for service and functional area assignment; concurrent with essential functions #1,2,3,5,6,7,8,9,11,12,14
City of Santa Monica Police Officer & Lateral – December, 2016
Essential Functions Job Analysis © Shaw HR Consulting, Inc
Page 5 of 26
CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
# Description of Work Percent of Shift / Notes
5 EQUIPMENT USAGE & MAINTENANCE: Practices and maintains proficiency in the use of firearms and other police weapons and equipment; performs related duties, as assigned. It was further clarified in interviews that each incumbent is assigned a vehicle to drive; is responsible for keeping vehicle clean; use of MDC within the vehicle; may utilize motorcycle, bicycle or horse if trained and assigned; other tools and equipment may include but are not limited to: battering rams, pry bars for search warrants; digital recorders, video cameras (vehicle and body); bolt cutters; license plate reader; small hand tools / lock picking tools; low jack radio/cell, station telephone; Sam Browne (handcuffs, batons, pepper spray, flashlight, weapon, magazines); Taser, keys, MDC and station computer; shotgun/rifle; flares; spotlights; non-lethal – OPN; arrest control – impact weapon; pepper ball gun; Urawa stick Baton/ pressing to acquire control / compliance of suspect; riot gear; 40 mm (shoots rubber projectiles); bean bag shot guns;, zip ties utilized for large demonstrations; repelling gear; mounted body cameras; rain gear; for canine, bite sleeves and body suits; soft / hard stick for training needs; muzzle; shock collars for dogs / remote; door popper (door pops open); and harness for dog; may utilize horse saddle. Clarification was also provided that incumbent may operate patrol vehicles, motorcycles, pick-up trucks, SWAT vehicles, mobile command center, etc. as properly licensed to do so; maintains the cleanliness and working order of their firearm and personal equipment; maintains patrol cars and cleans out trash, checks lights, fuel, tires, etc.; home cares for canine if assigned to K-9 unit, as well as in the field and during on-call hours; maintains marked police vehicle to be taken home when working in K-9 unit with police dog; motor officers will maintain their motorcycle and related equipment such as helmet, boots, etc.; may be assigned a marked police motorcycle to be taken home; horse unit cares for and exercises horses at designated site; notifies supervisor of further maintenance issues requiring a mechanic; ensures patrol car contains all necessary items including but not limited to emergency blankets, first aid kits, additional weapons, etc. at the beginning of each shift. Incumbent is responsible for regular firearm qualification on range, coordinating firearm maintenance and checks with range master on established schedule.
Personal safety equipment: Worn 100% of the shift and at all times when in uniform Other equipment: 25% to 75% of the shift, concurrent with all other essential functions
City of Santa Monica Police Officer & Lateral – December, 2016
Essential Functions Job Analysis © Shaw HR Consulting, Inc
Page 6 of 26
CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
# Description of Work Percent of Shift / Notes
6 COMMUNITY RELATIONS / DEPARTMENT LIAISON: Analyzes recurring patrol and specialized problems/hazards in collaboration with supervisors, peers, and service clientele; participates in developing long-term resolutions to law enforcement related problems and issues; performs related duties, as assigned. It was clarified in interviews that incumbent coordinates and collaborates with other law enforcement agencies in the investigation of crimes and the apprehension of offenders; may work nationwide with other police departments, California Highway Patrol, attorneys, agencies, secret service, etc. to exchange information, analyze problems, coordinate efforts and maintain professional networks. It was further clarified in interviews that incumbent assists the public and answers questions as required throughout shift; establishes and maintains good relationships with the general public; may make presentations at various community events, as requested, to promote crime prevention and enhance public understanding of Police Department activities; provides assistance and support at public events in the City; may be assigned to serve as department liaison with such groups as schools, Neighborhood Watch Associations, housing authority, community groups, DARE officers, Chambers of Commerce, etc.; provides education on police activities such as but limited to ethics, criminal law, narcotics law, general investigations, traffic patrol and coroner’s office protocol; provides advice to victims during service calls such as information on obtaining a restraining order, court services, etc.; may conduct ride-alongs with the public if requested to do so.
Up to 100% of the shift, depending on assignment, concurrent with all other essential functions
7
COLLATERAL DUTIES: It was clarified in interviews that incumbent may be responsible to take on specific tasks and assignments in addition to their traditional duties. Collateral duties may include Field Training Officer (FTO), Detective, Neighbor Resource, School Resources, SWAT Team, Motors Unit, Crisis Negotiation, horse mounted unit, etc. It was further clarified in interviews that incumbent may serve collateral duties as a secondary responsibility, for overtime, or may be assigned on an as-needed basis; incumbent may be pulled off primary area of responsibility to serve for a defined period of time; may receive specialized training to serve collateral duties. Horse mounted patrol occurs as necessary to monitor special events (i.e. concerts, marathon, etc.)
Up to 100% of the shift, depending on assignment and department need; may be concurrent with all other essential functions Some assignments will serve for a determined amount of time and may be assigned duties multiple times per year
City of Santa Monica Police Officer & Lateral – December, 2016
Essential Functions Job Analysis © Shaw HR Consulting, Inc
Page 7 of 26
CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
# Description of Work Percent of Shift / Notes
8
REPORTS / LOGS / RECORDS: Completes reports in a timely manner; performs related duties, as assigned. It was clarified in interviews that incumbent prepares reports of arrests made, investigations conducted and illegal incidents observed; completes complaint forms when arrests are made; creates, maintains and submits booking form records including but not limited to traffic citations, parking citations, vehicle reports, arraignment letter requests, search warrants, arrest reports, booking packages, DUI arrest reports, juvenile arrest reports, multiple defendant court packages, burglary reports, confidential reports, courtesy reports, missing persons reports, custody/visitation court order violation reports, domestic violence and emergency protection orders, death reports, homicides, manslaughter, infant deaths, kidnappings, rapes, elder abuse, fraudulent document reports, identity theft reports, narcotic arrest reports, petty theft reports, stolen vehicle reports, traffic accident reports, vandalism/graffiti reports, medical questionnaires and overall booking paperwork for prisoners being booked in jail, log evidence, provide narrative reports, file witness statements, prepare court case filings, etc. It was further clarified in interviews that incumbent utilizes ISIS database to enter, track, and provide narrative documentation of information obtained during shift; incumbents may utilize ISIS to obtain information while in the field; may stop at a police department for computer access to enter information into system; pull information (i.e. prior arrest information, vehicle information, past reports related to suspect/residence under investigation, etc.) from ISIS in support of investigative responsibilities; may utilize MDC mounted in patrol vehicle to enter reports and data; may handwrite certain reports/parts of reports (i.e. face sheets of traffic collision reports, etc.); completes overtime and injury reports. Clarification was also provided that incumbent completes log book to check in/out weapons; completes field interview cards for any contact made with community members throughout shift; completes in-custody reports for major felonies (i.e. child-related crimes, domestic violence, sexual assaults, etc.); completes overtime reports; completes vehicle inspection reports; utilizes email as required.
15% to 75% of the shift as needed to document, report and support public safety activities performed
9
DRIVING / TRANSPORT: Transports prisoners; performs related duties, as assigned. It was clarified in interviews that incumbent drives marked or unmarked patrol car during patrol duties; may be assigned to drive motorcycle during motor functional area assignment; transports evidence; transports prisoners/arrestees as necessary to and from Police Department for booking, to and from County facilities, hospitals, etc.; may check items out of property room to transport to court; performs other related driving duties as requested or needed to perform assignment.
Zero to 80% of the shift, concurrent with essential functions #1,2,3,4,5,6,7,10,11,12,13,14
City of Santa Monica Police Officer & Lateral – December, 2016
Essential Functions Job Analysis © Shaw HR Consulting, Inc
Page 8 of 26
CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
# Description of Work Percent of Shift / Notes
10
COURT APPEARANCE / WARRANTS / SUBPOENAS: Appears and testifies in court, both on and off duty; performs related duties, as assigned. It was clarified in interviews that incumbent assists with serving subpoenas and warrants as required; filling out proper documentation of subpoena service; may be deposed in cases involving litigation against the City, pending litigation on cases overseen by incumbent in his/her position; may serve as a witness in court cases to provide information about operational protocols/parameters as part of pending litigation; responsible for being fully knowledgeable about cases before court appearance and maintain ability to clearly articulate facts related to case; prepare evidence (physical and/or photographs as necessary) for court; may prepare for court in partnership with District or City Attorney. It was further clarified in interviews that expert witness testimony may require several days of time and varies greatly on a case-by-case basis.
Zero to 75% of the shift, concurrent with essential functions #2,5,6,7,8,14
11
EVIDENCE COLLECTION: It was clarified in interviews that incumbent gathers evidence as necessary at the scene of a crime or incident; obtains witness statements; maintains the integrity of the evidence in transport from the scene to the Police Department property room; establishes and maintains proper chain of custody; as it pertains to the collection of evidence, Police Officers will commonly book, handle or manipulate a variety of drugs (PCP, heroin, methamphetamines, marijuana and ketamine) and drug paraphernalia; may exercise judgment to call in evidence collection assistance from Forensic Unit. It was further clarified in interviews that incumbent may conduct surveillance, assist in following up on major crimes, re-investigate cold cases, assist in finding suspects, assist in coordinating efforts with external agencies in state and federal cases (i.e. FBI, etc.); collects video surveillance as part of evidence collection as needed.
Zero to 30% of the shift, concurrent with essential functions #1,2,3,4,5,6,7,8,9,10,14
12
ARRESTS / BOOKING: It was clarified in interviews that incumbent makes arrests; serves warrants and subpoenas; receives arrestee; conducts pre-booking searches; takes detainees into custody; reads rights; transports prisoners; performs booking paperwork of suspects at jail/police department; witnesses secondary search conducted during booking; assists with physically maneuvering and/or restraining prisoners if required; may run Breathalyzer tests.
Zero to 25% of the shift, concurrent with essential functions #1,2,3,4,5,6,7,8,9
City of Santa Monica Police Officer & Lateral – December, 2016
Essential Functions Job Analysis © Shaw HR Consulting, Inc
Page 9 of 26
CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
# Description of Work Percent of Shift / Notes
13 MEETINGS / PROFESSIONAL DEVELOPMENT / TRAINING: Attends training courses as required by P.O.S.T and the Chief of Police; performs related duties, as assigned. It was clarified in interviews that incumbent participates in daily roll call; attends regularly- scheduled department meetings; may attend specialized training sessions as required for collateral duty assignments; qualifies with handgun on a monthly basis; attends firearms training quarterly; attends defensive driving skills course; renews first aid and CPR certification every two years; POST Continuing Professional Training (CPT) requires 24-hours of POST qualifying training during every 2-year CPT cycle. This training can include the following: POST Perishable Skills Training for 12-hours every 2-years, gas Mask fit test yearly; POST Communications Training for 2-hours every 2-years and other POST certified training courses or topics to meet the 24-hour requirement. It was further clarified in interviews that incumbent participates in and fulfills all departmental or City required trainings as mandated; participates in on-line, video training as assigned; reviews all in-house briefings of City policy changes, case law changes; may attend court preparation meetings from District Attorney/City Attorney as instructed.
Up to 10 hours monthly
14
PROFESSIONALISM / INTEGRITY / REPUTATION: It was clarified in interviews that incumbent will work with coworkers, the general public, external agency professionals, as well as cross functionally with other City employees in the course of work; answers questions as required; maintains positive work environment; encourages a team approach; maintains confidentiality; helps provide solutions to remove barriers; represents the City professionally in words, appearance and actions at all times.
100% of the shift and off-shift to maintain professional reputation required for position
III. No Marginal/Non-essential Job Functions / Duties
City of Santa Monica Police Officer & Lateral – December, 2016
Essential Functions Job Analysis © Shaw HR Consulting, Inc
Page 10 of 26
CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
IV. Physical Demands: KEY: (T) = Typical Shift; (S) Special Event; (E) = Emergency Response
Activity Performed
Frequency /Range
5 Hours Performing surveillance; conducting crowd control; assisting with securing perimeter for lock-down; conducting interviews; facilitating meetings and trainings; collecting evidence; making arrests; conducting booking process; performing pat-downs; monitoring special events; performing inspections and investigations; searching for evidence; securing sites; foot patrolling; performing traffic control; assisting public; walking to and from vehicle, motorcycle or horse; collecting evidence; emergency response. It was clarified that incumbent may be required to stand and walk for upwards of 11 hours without substantial breaks being able to be offered.
Standing
1,2,3,4,5,6,7,8,10,11,12, 13
Performing surveillance; conducting crowd control; performing traffic control; assisting with securing perimeter for lock-down; conducting interviews; facilitating meetings and trainings; collecting evidence; making arrests; conducting booking process; performing pat-downs; monitoring special events. It was clarified that incumbent may be required to stand and walk for upwards of 11 hours without substantial breaks being able to be offered.
Walking
1,2,3,4,5,6,7,8,10,11,12 Performing inspections and investigations; searching for evidence; securing sites; securing perimeters; patrolling; performing crowd control; performing traffic control; securing facilities for lock-down; assisting public; walking to and from vehicle, motorcycle or horse; collecting evidence; emergency response; monitoring special events. It was clarified that incumbent may be required to stand and walk for upwards of 11 hours without substantial breaks being able to be offered.
City of Santa Monica Police Officer & Lateral – December, 2016
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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
Activity Performed
Frequency /Range
1,2,3,4,5,6,7,8,10,11,12 Performing inspections and investigations; searching for evidence; securing sites; securing perimeters; patrolling; performing crowd control; performing traffic control; securing facilities for lock-down; assisting public; walking to and from vehicle, motorcycle or horse; collecting evidence; emergency response. Terrain may consist of slopes, ramps, hillsides, rock cliffs, beaches/sand, woodchips, pier, pitted fields/grassy areas, walking on slippery floor surfaces; etc.
Running
5 Minutes
1,2,7,12 Engaging in foot pursuit of a suspect; assisting with evacuations; attempting to secure a building when assisting with lock-down; emergency response; following a canine
Jumping
Infrequent to Seldom
Seconds 1,2,7,12 On and off walls or fences to chase suspect during foot pursuit; avoiding debris, equipment or structures in emergency situations; emergency response
Climbing ladder, stairs, stools
1,2,5,7,11,12 Climbing over/up walls, fences or stairs to chase suspect during foot pursuit; climbing debris in emergency response situation; using freestanding and wall-mounted ladders; using stairs in multi-story buildings; accessing roofs; reaching supplies on high shelves; getting through a window; on/off helicopter; scaffolding; on/off horse or motorcycle
Balancing above ground
Infrequent to Occasional
1,2,5,7,11,12 Standing on freestanding and wall-mounted ladders; being on roofs of buildings; using step stools; using stairs in multi-story buildings; balancing on rocky cliff, pier; sniper position from helicopter; maintaining balance during altercations; maintaining sniper positioning on rooftop; emergency response; on pier catwalk; repelling activities
City of Santa Monica Police Officer & Lateral – December, 2016
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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
Activity Performed
Frequency /Range
Occasional to Continuous
Seconds Repetitively up to 3 Minutes (T, S) Seconds Repetitively up to 15 Minutes (E)
1,2,3,4,5,6,7,8,9,10,11,12 Evidence collection; extracting victim from vehicle; making arrests; restraining prisoners if necessary; retrieving files and equipment; performing CPR and other First Aid services; manipulating debris, equipment or structures in emergency situations; getting in and out of vehicle; performing surveillance; speaking to a seated co-worker; booking a prisoner; assisting prisoner in and out of back seat. Partial bends will happen for seconds at a time repetitively, while longer bends typically will occur in the event of engaging in physically restraining an inmate or an emergency or medical situation.
Twisting at waist side to side
Occasional to Continuous
Stooping slight bend at knees
Seldom to Continuous
1,2,3,4,5,6,7,11,12 Evidence collection; conducting booking process; conducting pat down; searching inmate; retrieving files and equipment; restraining inmates if required; picking up debris; concealing self behind structure during surveillance/emergency situation; restraining prisoners if necessary; performing First Aid; assisting car accident victim; working with canine; maintaining sniper positioning. Incumbent must be able to access tight, awkward spaces to conduct essential functions.
Squatting
1,2,3,4,5,6,7,11,12 Evidence collection; conducting booking process; conducting pat down; searching inmate; retrieving files and equipment; restraining inmates if required; picking up debris; concealing self behind structure during surveillance/emergency situation; restraining prisoners if necessary; performing First Aid; assisting car accident victim; working with canine; maintaining sniper positioning. Incumbent must be able to access tight, awkward spaces to conduct essential functions.
Seated / Non-Weight Bearing
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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
Activity Performed
Frequency /Range
Driving
Kneeling one or both knees
Infrequent to Frequent
1,2,3,4,5,6,7,11,12 Evidence collection; conducting booking process; conducting pat down; searching inmate; retrieving files and equipment; restraining inmates if required; picking up debris; concealing self behind structure during surveillance/emergency situation; restraining prisoners if necessary; performing First Aid; assisting car accident victim; working with canine; maintaining sniper positioning. Incumbent must be able to access tight, awkward spaces to conduct essential functions.
Crawling on hands and knees
Infrequent to Frequent
2,4,5,7,11,12 Evidence collection; conducting booking process; conducting pat down; searching inmate; retrieving files and equipment; restraining inmates if required; picking up debris; concealing self behind structure during surveillance/emergency situation; restraining prisoners if necessary; performing First Aid; assisting car accident victim; working with canine; maintaining sniper positioning. Incumbent must be able to access tight, awkward spaces to conduct essential functions.
Lying Down back, side or stomach
Infrequent to Occasional
1 Minutes (T, S) 2 Hours (E)
2,4,5,7,11,12 Assisting in emergency response situations; collecting evidence; searching under a car, in attic or crawlspace; taking cover in emergency situations; sniper position. Incumbent must be able to access tight, awkward spaces to conduct essential functions.
Arm Movement
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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
Activity Performed
Frequency /Range
1,2,3,4,5,6,7,9,11,12 Opening/closing doors; opening/closing file drawers; moving paperwork across desktop; opening/closing trunk on vehicle; moving heavy jail doors; engaging in alteration with prisoner; restraining prisoner; manipulating person, debris, equipment or structures in emergency situations; moving items out of the way for evidence collection; pushing a car or motorcycle out of the way; pushing carts for evidence booking; setting up/taking down tents, tables, etc. for community events; utilizing horse reigns. Forceful pushing may occur during altercations, arrests, handcuffing suspects and performing other physical intervention activities.
Pulling
1,2,3,4,5,6,7,9,11,12 Opening/closing doors; opening/closing file drawers; moving paperwork across desktop; opening/closing trunk on vehicle; moving heavy jail doors; engaging in alteration with prisoner; restraining prisoner; manipulating person, debris, equipment or structures in emergency situations; moving items out of the way for evidence collection; pushing a car or motorcycle out of the way; pushing carts for evidence booking; setting up/taking down tents, tables, etc. for community events. Forceful pushing may occur during altercations, arrests, handcuffing suspects and performing other physical intervention activities.
Reaching – above shoulder level
Collecting evidence; giving hand signals; manipulating debris, equipment or structures in emergency situations; directing traffic; performing search or pat down of prisoner; engaging in altercation with prisoner; retrieving files/supplies in office; adjusting car rearview mirrors; reaching for shoulder- mounted two-way radio; handcuffing arrestees; emergency response
City of Santa Monica Police Officer & Lateral – December, 2016
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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
Activity Performed
Frequency /Range
Collecting evidence; giving hand signals; manipulating debris, equipment or structures in emergency situations; directing traffic; performing search or pat down of prisoner; engaging in altercation with prisoner; retrieving files/supplies in office; adjusting car rearview mirrors; reaching for shoulder- mounted two-way radio; handcuffing arrestees; emergency response; conducting booking process; driving; operating firearms or safety gear; manipulating person, debris, equipment or structures in emergency situation
Reaching – below shoulder level
Conducting booking process; performing paperwork and computer work; operating pepper spray or safety gear; searching inmate or conducting pat down; driving; picking up evidence; manipulating person, debris, equipment or structures in emergency situation; driving; keeping arms/hands at ready for firearm use; engaging in alterations; using waist-mounted two-way radio; customer service duties
Steering
4 Hours 1,2,3,5,9,11 Driving City-owned vehicles, motorcycle or horse; using evidence collection cart
Neck Movement
Occasional to Continuous
15 Minutes 1,2,3,4,5,6,7,9,11,12 Monitoring environment for safety; sitting while talking with a standing visitor; retrieving supplies from a high shelf; searching prisoner or conducting pat down; engaging in altercation with prisoner; monitoring during crowd control, riot and all emergency situations; collecting evidence; patrol duty monitoring requiring full 180 degree view; driving and using mirrors
Flexion of the neck
Monitoring environment; driving; completing paperwork; conducting booking process; data entry into computer; searching prisoner or conducting pat down; engaging in altercation with prisoner; using shoulder-mounted two- way radio; holstering firearm; scanning and collecting evidence on ground; speaking to a seated individual while standing; search and rescue operations; First Aid and CPR ; working with canine; speaking to seated individual while standing; patrolling on horse
City of Santa Monica Police Officer & Lateral – December, 2016
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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
Activity Performed
Frequency /Range
Frequent to Continuous
1,2,3,4,5,6,7,8,9,10,11,12, 13
Monitoring environment for safety; driving and using mirrors; conducting booking process; traffic control; data entry into computer; searching prisoner or conducting pat down; engaging in altercation with inmate; using shoulder-mounted two-way radio; emergency response duties; conversing with visitors; attending meetings/trainings; referencing paperwork while on computer; performing surveillance; interviewing multiple witnesses; scanning for evidence collection; patrolling; monitoring during crowd control, riot and all other emergency situations
Hand Activities
Writing; dialing phone; operating buttons on surveillance equipment; writing tickets; operating buttons on two-way radio; using key; turning knobs; completing paperwork; using vehicle controls; holstering firearm; collecting pieces of evidence; filing; cell phone use/texting; using small hand tools; using flashlight; manipulation baton and Taser safety latch; using handcuffs and zip ties; picking locks
Keyboarding / Typing
Operating MDC to receive calls; GPS; using desktop and laptop computer keyboards; typing reports; conducting research on computer; operating touchscreens
Simple Grasp
1,2,3,4,5,6,7, 8,9,10,11,12, 13
Using two-way radio; using keys; using writing utensils; holding equipment on Sam Browne; using collection items during evidence collection; holding clipboard; using flashlight; holding citation book; holding files; using binoculars and other surveillance equipment; holding telephone receiver; using cell phone; keeping firearm at ready; First Aid services; holding leash for K-9 unit; using small hand tools; using horse reigns
City of Santa Monica Police Officer & Lateral – December, 2016
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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
Activity Dominant Hand
Seldom to Continuous
Seldom to Continuous
Seconds Repetitively
1,2,3,4,5,6,7, 8,10,11,12,13
Writing; using keyboard for typing; signaling to coworker; searching prisoner or conducting pat down; engaging in altercation with prisoner; collecting evidence; MDC touch screen use; using wooden baton; traffic control; utilizing various arrest techniques; manipulating person, debris, equipment or structures in emergency situations; using firearm; CPR and First Aid; mounting saddle and using horse reigns
Side to Side Motion of Wrist
Seldom to Continuous
Seldom to Continuous
Turning / Rotation of Wrist or Hand
Seldom to Continuous
Seldom to Continuous
Collecting evidence; manipulating door knobs; using locks/keys; manipulating person, debris, equipment or structures in emergency response; handcuff use; searching prisoner or conducting pat down; traffic control; engaging in altercation with prisoner; utilizing defensive techniques; accessing lockbox in vehicle and jail; conducting weapons checks
Gross Manipulation
1,2,3,4,5,6,7, 8,10,11,12,13
Manipulating person, debris, equipment or structures in emergency situations; searching prisoner or conducting pat down; engaging in altercation; emergency response and emergency situations; restraining; physically restraining an inmate; vehicle accident response; search and rescue duties; handling a firearm; mounting saddle and using horse reigns
Powerful Grasp/ Tight Grasp
1,2,3,4,5,6,7, 8,9,10,11,12, 13
Engaging in altercations and restraining prisoners; emergency situations; manipulating person, debris, equipment or structures in emergency situations; firearm use; driving in a pursuit; climbing ladders while holding rails; steering carts of evidence; jumping over fences, etc.; mounting saddle and using horse reigns
City of Santa Monica Police Officer & Lateral – December, 2016
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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
V. Lift/Carry Weight Requirements:
Above Shoulder
½ Mile* Firearm; vest; shotgun, magazine/ammo; clipboard; two-way radio; posse box; paperwork; reports; small office supplies (i.e. pens, pencils, etc.); evidence; individual cones, flares; manuals; maps; code book; radio; handcuffs; tape recorder; flashlight; camera; small child; taser; wooden baton; pepper spray; citation book; ream of paper (5#); office supplies; laptop; digital voice recorder; GPS; tracking devices; hand tools; helmet (4#), rifle (10#) *Incumbent will carry on their body up to 40 pounds of equipment for full shift (12-hours)
1,2,3,4,5,6,7,8, 9,10,11,12,13
Above Shoulder
½ Mile* Small child in emergency; Sam Brown (20-40#); Kevlar vest (20#); surveillance equipment; various items during evidence collection or emergency response; fully loaded uniform (20 to 40#); shields (15-20#) *Incumbent will carry on their body up to 40 pounds of equipment for full shift (12-hours)
1,2,3,4,5,6,7,8, 9,10,11,12,13
Above Shoulder
½ Mile* Various items during evidence collection or emergency response situation; surveillance equipment; child in emergency situation; war bag (30-50#); various items during evidence collection or emergency response; fully loaded uniform (20 to 40#); motorcycle equipment including helmet (32#), SWAT vest (38#); battering rams (40-50#). Ability to engage in physical altercations/restrain combative prisoners; ability to drag people in event of an emergency. *Incumbent will carry on their body up to 40 pounds of equipment for full shift (12- hours)
1,2,3,4,5,6,7,8, 9,10,11,12,13
To Shoulder 300 Yards Various items during evidence collection or emergency response situation; surveillance equipment; person in emergency situation. Ability to engage in physical altercations/restrain combative prisoners; ability to drag people in event of an emergency.
1,2,3,4,5,6,7,8, 9,10,11,12,13
75 plus
To Chest 100 Yards Various items during evidence collection or emergency response situation; dropped motorcycle to upright position; lifting canine; surveillance equipment; person in emergency situation; ability to engage in physical altercations/restrain combative prisoners;
1,2,3,4,5,6,7,8, 9,10,11,12,13
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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
ability to drag people in event of an emergency.
NOTES: (1) Incumbent must be able to lift and drag a 165 pound person a minimum of 35-feet (per POST). Incumbent would be expected to restrain persons and engage in altercations which may require force to be exerted greater than the weights listed above. (2) Job description states that incumbent must lift and carry up to 20 pounds on a regular basis; ability to maneuver a 200 pound individual in need of assistance.
VI. Equipment or Machinery Operated:
Item Description Frequency of Use Item Description Frequency of Use
Firearm / Shotgun and magazine/ammo clip
Continuously on person; use is Infrequent to Seldom
Clipboard / posse box Infrequent to Occasional
Cones / Barricades
Communication devices (i.e. radio, cell phone)
Continuously on person and on; use is Frequent to Continuous
Computer/Laptop/MDC and associated peripherals (i.e. printer, scanner, etc.)
Occasional to Frequent
Office equipment (copier, typewriter, FAX, etc.)
Infrequent to Seldom Tape / voice recorder Continuously on person; use is Infrequent to Occasional
Flashlight
Digital camera Infrequent to Seldom
Taser / Pepper spray
Continuously on person; use is Infrequent to Seldom
Wooden baton / ASP Continuously on person; use is Infrequent to Seldom
GPS
Small Hand tools
Breaching tools
Infrequent to Seldom Office supplies (stapler, scissors) Seldom to Occasional
Citation book Seldom to Frequent Riot gear (i.e. gas mask, shield helmet, etc.)
Infrequent to Occasional
Sam Brown Belt Continuously on person Automated External Defibrillator (AED); located in trunk of vehicle
Infrequent to Seldom
Radar Speed Readers Infrequent to Continuous
Repelling equipment Infrequent to Occasional
Small hand tools / lock picking tools
Infrequent to Seldom
VII. Environmental Exposures:
Brief Description: Job is performed can be performed indoors in a jail, court room, business or residence, office environment or
City-owned vehicle. Indoor surfaces can include carpet, wood, concrete, tile and linoleum. Outdoor work may be required depending on assigned detail, when deployed to patrol, traffic safety, transporting inmates, attending court, engaging in foot pursuits of subject, conducting traffic /crowd control, monitoring special events, etc. Outdoor grounds can be inconsistent and encompass a variety of surfaces such as concrete, asphalt, dirt, grass, tile, wood, gravel, sand, wood planks, temporary flooring,
City of Santa Monica Police Officer & Lateral – December, 2016
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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
stairs and other uneven surfaces. There is the potential for exposure to emergencies, dangerous situations and persons. Incumbents may also be assigned to perform mutual aid to other jurisdictions.
Work Environment/ Situations/Exposures
Frequency of Exposures
Indoors Seldom to Continuous Surveillance in vehicle and various structures; response to various situations in business and private residences; courtroom, jail and other City buildings; offices; shooting range
Outdoors Seldom to Continuous Surveillance in various outdoor areas; response to various situations on private or public property; escorting prisoners; conducting sobriety checkpoints; foot pursuits; traffic control; crowd control; foot, bicycle, horse or motorcycle patrol; community and special events
Contact with Customers, End Users, General Public
Continuous Prisoners/arrestees; co-workers; residents; other City employees; external agency partners; attorneys; general public; City officials; administrative staff; transients
Smells/Scents – e.g., fragrances, synthetic odors, toiletries, food smells
Seldom to Continuous Bodily odors; fragrances/perfumes; cleaning supplies and agents; food odors; crime scene odors; drugs/alcohol; grass clippings; hazardous materials spill if involved in field work; pepper spray; exhaust; fires; decomposing body/animal; trash; stagnant water; sewer; ocean air
Traffic – e.g., to be in traffic to perform an essential function
Occasional to Continuous Driving during patrol activities or transporting prisoners; securing perimeters; driving to and from work assignments / activities; traffic control assistance; working a crime scene
Extreme Changes in temperature, humidity, or moisture
Infrequent to Occasional Indoor environment is climate-controlled; seasonal weather while performing duties outdoors; may perform duties in inclement weather; may be exposed to cold or warm areas in course of duties. May encounter extreme temperatures when indoors (factories, storage facilities, refrigeration units, morgue, etc.); bullet proof vest and wool uniform cause heat to be absorbed more easily
Fumes/smoke – e.g., chemicals, exhaust, vapor
Infrequent to Continuous Gasoline; engine fluids; propane; exhaust fumes; cigarette smoke; marijuana smoke; smoke from fires in emergency response situations; narcotic related fumes: (i.e., phenyl acetone, methylamine, methanol, sodium acetate, hydrogen, potassium hydroxide, ether, hydraulic acid, lithium, aluminum, hydride, hydrogen iodide, zinc); pepper spray; cleaning supplies/bleach; hazardous materials if engaged in emergency situation field work
Excessive Noise – e.g. large crowds, sirens, machinery
Infrequent to Frequent Shooting at range or on duty; civil unrest and riot situations; sirens and alarms in emergency and natural disaster situations; PA system; wind noise in motorcycle officer helmet; prisoner noise; radio use; flash bangs; diversionary devices; helicopter noise; special events
Working at heights – e.g., scaffolding, ladders
Infrequent to Frequent Obtaining evidence or pursuing a suspect on rooftops, fences, walls, ledges; rooftop or helicopter sniper post; emergency situations; using step stool to retrieve supplies
Lighting – e.g., fluorescent, natural, direct sunlight
Frequent to Continuous Direct and indirect sunlight outdoors; fluorescent lighting indoors; flashlight use; crime scene/utility lighting; black lights for evidence collection; reduced lighting in vehicles; red/blue light bars; headlights; event lights
City of Santa Monica Police Officer & Lateral – December, 2016
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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
Working with Biohazards – e.g., body fluids, blood
Seldom to Continuous Potential to come in contact with blood or other bodily fluids from injured persons; jail environment; arrestees in patrol car; urine/feces from homeless person; in Jail environment potential exposure to persons with TB, HIV, Hepatitis, etc. via physical interaction with inmates/arrestees; evidence collection; needles
Dust, Wind, and/or Pollen Infrequent to Continuous Dust, pollen, wind. Seasonal weather conditions outdoors; blowing sand
Vibration – e.g., power tools, jackhammer
Infrequent to Occasional Assisting rescue personnel in emergency response situation; battering ram use; tools for collateral assignments (i.e. saws, door pulls, drills, etc.)
Toxic Substances – e.g., corrosives, carcinogens, poisons
Infrequent to Frequent Narcotic related fumes: (i.e., phenyl acetone, methylamine, methanol, sodium acetate, hydrogen, potassium hydroxide, ether, hydraulic acid, lithium, aluminum, hydride, hydrogen iodide, zinc); potential for exposure to hazardous materials clean-up process if engaged in field work or emergency situation; pepper spray use
Electrical Hazards – e.g., live electrical wires
Infrequent to Frequent Potential for exposure to downed live wires if engaged in field work or emergency situations
Explosive Hazards – e.g., bomb threats, chemicals
Infrequent to Continuous Gasoline; bombs; improvised explosive devices; bomb threat situation handling
Confined Spaces – e.g., attics, manholes
Infrequent to Frequent Performing inspections, collecting evidence, animal control duties, search and rescue duties in underground tunnels, storm drains, attics, closets, crawl spaces, under homes, pier catwalk, etc.
Mechanical Hazards – e.g., running machinery, conveyor belt
Infrequent to Frequent Running equipment when investigating manufacturing locations; exposure to construction sites; use of SWAT vehicle/bearcat; helicopter exposure for SWAT; armored vehicle wench system and door pulls
Near / With Heavy Machinery – e.g., tractor, forklift
Infrequent to Continuous Various equipment when investigating manufacturing locations; exposure to construction sites or fire engines when on emergency calls; command post vehicle; horse trailer; City buses
Other – e.g., unique aspects of work environment
Seldom to Continuous (1) Will deal with violent and aggressive persons during the course of duty and will need to restrain and physically engage with combative persons as necessary. (2) Ability to be constantly aware of environment/surroundings; ability to react quickly to perceived or real dangers (i.e. speeding vehicles, etc.) in environment; ability to recognize potential hazards and follow appropriate precautions to safeguard self and others; ability to remain nimble, alert and prepared, exhibit good reaction skills and be able to safely and professionally maneuver vehicles within a busy, urban city environment filled with pedestrians, skateboarders, bicyclists, etc. (3) Ability to work with a diverse group of individuals (cultural, ethnicity, socio-economic, etc.); ability to communicate effectively in small or very large groups of people; ability to appropriately communicate with mentally ill.
City of Santa Monica Police Officer & Lateral – December, 2016
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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
VIII. Communication / Sensory Demands:
Sensory Demand / Method Frequency
Notes/ Examples
Smell: Ability to sense odors, to make an assessment / judgment of a
situation e.g. smell for dangerous gases, smoke, fires, spoiled food, vapors, dampness, waste, decomposing animals.
Seldom to Continuous
1,2,3,4,5,6,7,11, 12
Ability to sense odors, make assessment of a situation (i.e. smell for dangerous gases, smoke, fires, vapors, dampness, waste, etc.); drugs/alcohol odors; malfunctioning vehicle
Sight: Ability to distinguish objects e.g. to work safely in open areas with
obstacles, to operate vehicles, machinery or equipment, avoid stationary objects, deduce space and apply spatial reasoning.
Continuous
1,2,3,4,5,6,7,8,9, 10,11,12,13
See in the normal visual range with or without correction; vision sufficient to distinguish objects, work safely in open areas with obstacles; operate vehicles; to read printed documents; exposure to computer screens; ability to give accurate suspect descriptions; distinguish traffic light colors; color for suspect description
Hearing: Ability to actively listen; oral comprehension, to perceive and
react to sonic communication or noise e.g. to receive instruction, to communicate via radio, cell phone or telephone.
Continuous
Hear in the normal audio range with or without correction; exposure to noise.; conducting investigations; obtaining witness statements; operating safely in environment; monitoring dispatched calls; two-way radio use; conversing with parties; collaborating with partner
Speaking: Ability to orally communicate information and ideas verbally
so others will understand e.g. to verbally engage with customer base, to give instruction, to advise, to warn or to instruct.
Seldom to Continuous
Address suspects, co-workers and citizens; responding to phone calls, department needs; speaking with parties; using two-way radio; responding to dispatched calls; obtaining witness statements; court appearances; calling for assistance; translation duties if stipened to do so; collaborating with partner
City of Santa Monica Police Officer & Lateral – December, 2016
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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
Reading: Ability to understand written sentences and paragraphs in work
related documents and related materials e.g. labels, equipment safety instructions, manuals, work orders.
Occasional to Continuous
Printed material, computer data, forms, emails and handwritten notes and messages; reading court orders; reading booking paperwork; reading drivers’ licenses, etc.; reading department policies; reading case law bulletins; driving/traffic signs; warning signs and labels
Writing: Ability to communicate by way of written materials, to
communicate information and ideas in writing, to document e.g. work orders, noting files, signing off on documents, create letters.
Seldom to Continuous
Handwriting; computer use; writing reports; issuing citations; utilizing email
Math: Ability to understand and apply mathematics, to compute /
rationalize a series of numeric variables to come to an accurate conclusion e.g. measuring materials, estimating project cost, time management.
Seldom to Frequent
1,2,3,4,5,7,8,10, 11,12
Simple calculation checks on data entry being verified; dates and times; traffic safety (miles per hour, etc.); accurate measurements for investigations; distance, dates and time; evidence weights; accurate estimating ability
IX. Personal Protective Equipment / Safety Training and Devices:
Personal Protective Equipment and Safety Training and Devices: The City shall provide each newly hired officer with a service weapon, holster, ammunition, nightstick, handcuffs, raincoats and rain boots, keys, pepper spray and holder, patches, helmet, leather belt, cuff case, ammunition holder, baton ring, keepers, key holder, walkie talkie accessories, vest, and coveralls for certain assignments. Employees newly assigned as motorcycle officers shall be provided with boots, breeches, leather jacket, helmet, eye protection and gloves. Employees newly assigned to beach detail shall be provided on a reimbursement basis with shorts, T shirt and hat. It was clarified in interviews that incumbents are provided with the following and/or have access to the following as needed and to perform duties: gloves; helmet; Kevlar vest; SWAT vest; SWAT riot shield; padded jacket; breeches; boots; firearms (handgun, rifle, shotgun); taser; filter masks; dust/particle masks; gas masks; collapsible baton or ASP; flashlight; two-way radio; digital recorders; pepper spray; uniforms/Sam Browne. First aid kits and fire extinguishers are in vehicle trunk; eye wash stations and emergency showers are also available. Incumbent participates in all legally required trainings for position, as well as any elective or City-provided training as assigned by Supervisor.
X. Required Qualifications:
Education/Training/Experience:
Police Officer: Graduation from high school or the equivalent. Completion of a California P.O.S.T. approved police academy; applicants must be U.S. citizens or permanent resident aliens who are eligible for and have applied for U.S. citizenship. Must obtain citizenship within three (3) years from date of application. Police Officer – Lateral Transfer: Graduation from high school or the equivalent. Completion of a California P.O.S.T. approved police academy; one year full-time, paid experience as a sworn peace officer with an organized, local government agency; applicants must be currently employed as a sworn peace officer in the State of California.
City of Santa Monica Police Officer & Lateral – December, 2016
Essential Functions Job Analysis © Shaw HR Consulting, Inc
Page 24 of 26
CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
Knowledge Of:
Law enforcement codes, crime prevention methods, rules of evidence, laws of arrest, investigation and identification techniques and traffic and crowd control; grammar and composition; effective customer service techniques.
Ability To:
Follow written and oral instructions; make decisions under pressure including life threatening situations; communicate effectively both orally and in writing; respond to inquiries from the public in a tactful manner; provide effective customer service; establish and maintain effective and cooperative working relationships with City employees and the general public; maintain a qualifying score, at the shooting range, as established by the Santa Monica Police Department.
Skill In: Reading, writing, and communicating at an appropriate level; assessing situations and determining the proper course of action; dealing with a variety of cultural sensitivity issues.
Licenses / Certifications:
Police Officer: Possession of a valid Class C driver license. Must possess a regular Basic California P.O.S.T. Certificate. NOTE: Upon hire, police officers must be non-users of tobacco products. Applicants for Police Officer must pass a background investigation and must not have been convicted of a misdemeanor involving domestic violence. Police Officer – Lateral Transfer: Possession of a valid Class C driver license. Must possess a regular Basic California P.O.S.T. Certificate. Applicants must be U.S. citizens or permanent resident aliens who are eligible for and have applied for U.S. citizenship. Must obtain citizenship within three (3) years from date of application. NOTE: Upon hire, police officers must be non-users of tobacco products. Applicants for Police Officer Lateral Transfer must pass an extensive background investigation and must not have been convicted of a misdemeanor involving domestic violence or a felony.
Supervision Received: Works under the technical supervision of a Police Sergeant, but may work directly under a Police Lieutenant, Police Captain, or the Chief of Police, who make detailed work assignments and frequently review work in progress and upon completion.
Supervision Exercised: May exercise technical supervision over non-sworn Police personnel, outlining the work and frequently reviewing work in progress and upon completion.
Working Conditions:
Work is performed both inside and outside in seasonal climate and weather conditions. Slippery surfaces, oily conditions, dust, dirt, and odors are conditions frequently encountered. Must constantly work with noise from traffic and police radio. Position requires availability to work weekends, evenings, holidays, on- call and overtime. Physical demands include constant arm and leg movements, driving, standing, and sitting for long periods of time. Bending, stooping, lifting, running, squatting and climbing is also required.
XI. Work Functions / Functional Manifestations:
Mental / Psychological Demand
Required (Yes / No)
YES
1,2,3,4,5,6,7,8,9,10,11,12, 13,14
Ability to understand written or oral instructions and follow directions with little or no additional direction or supervision. Ability to ask simple questions or request assistance and identify when assistance is needed; ability to recognize potential hazards and follow appropriate precautions.
MEMORY
YES
1,2,3,4,5,6,7,8,9,10,11,12, 13,14
Ability to remember locations and work procedures; ability to perform activities of a routine nature; ability to understand and remember detailed instructions
City of Santa Monica Police Officer & Lateral – December, 2016
Essential Functions Job Analysis © Shaw HR Consulting, Inc
Page 25 of 26
CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
REGULAR AND RELIABLE ATTENDANCE
1,2,3,4,5,6,7,8,9,10,11,12, 13,14
Ability to perform activities within a schedule, maintain regular attendance and be punctual; ability to complete a normal work day and / or work week and perform at a consistent pace to meet productivity expectations.
PROBLEM SOLVING
1,2,3,4,5,6,7,8,9,10,11,12, 13,14
Ability to set realistic goals or make plans independently of others; ability to respond appropriately to changes in the work conditions; ability to make independent decisions or judgments based on appropriate information
ABILITY TO PERFORM COMPLEX AND VARIED TASKS
YES
1,2,3,4,5,6,7,8,9,10,11,12, 13,14
Ability to synthesize, coordinate and analyze data; ability to perform jobs requiring precise attainment of set limits, tolerances or standards; ability to perform a variety of duties, often changing from one task to another of different nature without loss of efficiency or composure
ABILITY TO DEVELOP AND MAINTAIN POSITIVE WORK RELATIONSHIPS
YES
1,2,3,4,5,6,7,8,9,10,11,12, 13,14
Ability to get along with co-workers or peers; ability to get along with diverse groups of people and customers/clients; monitor and adjust personal behaviors to support positive work environment for company/organization ; ability to interact appropriately with people; ability to respond appropriately to evaluation or criticism.
SUPERVISE/LEAD AND INFLUENCE OTHERS
1,2,3,4,5,6,7,8,9,10,11,12, 13,14
Ability to negotiate with, instruct or supervise people; ability to convince or direct others; ability to perform work activities requiring negotiating with, explaining or persuading.
City of Santa Monica Police Officer & Lateral – December, 2016
Essential Functions Job Analysis © Shaw HR Consulting, Inc
Page 26 of 26
CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401
ESSENTIAL FUNCTIONS JOB ANALYSIS
Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift
XII. Participants:
The following persons were interviewed as subject matter experts on the classification/position. Their signatures signify their agreement that to their best knowledge the document represents the current and traditional physical, mental and emotional demands of the classification/position and not of any one particular assignment or incumbent.
Name Job Title Signature Date
Danny Smart Police Officer
Roberto Villegas Police Sergeant
Observation of Duties: NO
Referred to an Existing Job Description: YES Interview of Participants: YES; 08/24/16
In order to develop this Essential Functions Job Analysis, the Associate noted below objectively gathered information which was identified and contributed by the above employer participants. It is the employers and participants noted above whom are ultimately responsible for confirming the accuracy of all information outlined in this report. Any changes made to this document will require the organization to obtain new signatures to again confirm changes are correct across the classification. It is recommended this document be reviewed periodically for accuracy prior to its intended use.
Consultant Completing EFJA: Ryan Long, Consultant Essential Function Job Analysis Development Shaw HR Consulting, Inc. 107 N. Reino Road # 414 Newbury Park, CA 91320 Phone: 805.498.9400 Fax: 805.464.3535 [email protected]