PowerPoint Presentation

Australias own unique and successful program and project management techniqueDavid SmithCowra Council, NSW

Title slide. 1

Who am I?1967 73 Traffic Engineer / Transport PlannerChristchurch City Council and Papua New Guinea Government1974 88 Project Manager, NCDC, CanberraCoordinated all City Centre development (Govt and Private)1991 2000 Performance Audit Manager, ANAOFederal portfolios of Transport, Communications & Arts2007 now Project Manager, Cowra Council, NSW Delivered 3 major capital works infrastructure projects

Why this paper ?NCDC staff wrote a book in 2013 reminiscencesidentified NCDC invented MILESTONES - ~ 50 years ago hence uniquerecalled that NCDC always spent its budget every yearhence successfulyetPM consultants claim 60% projects fail (IT projects?)This claim has to be refuted for infrastructure work

This presentation coversA little bit of historyRole of Milestones in a Project Management SystemHow Project Management principles inform compliance with current legislationmake them a must have not a should have

from iconic Snowy Scheme - 1949

to Canberra A.C.T.

via projectised NCDC 1958 - 1988

1988 Parliament House Construction Authority

A.C.T. Government 1989 to now

Chief Ministers Treasury Directorate is stilldelivering capital works projects totalling $700m per annum

and 2007 to now

Cowra Council and two NSW Acts

Content Slide9

Cowra Council Project Management Systemensures compliance with NSW Local Government Act Integrated Planning and Reporting requirements

Cowra Council Project Management System

ensures compliance with harmonised WHS ActDuty of Care obligations apply to Officers and Workers

Introduced milestone reporting for new $15m STP

Councillor feedbackMayor Bill West said these were clearly the best project reports Council had ever received gave Councillors confidence that Councils interest was first and foremost with all criteria being quickly assessed and monitored in an easy transparent manner

end of stage milestone reports are the appropriate interface between overview information for management/Council and detailed project manager level information.

Managing milestones techniqueChief ExecutiveManages programProgram ManagerManages milestonesProject ManagerManages project activities and tasks

Figure 2

Figure 4

Project Delivery Pipeline MilestonesSR - Sponsor RequirementPB Project BriefPP Project PlanDD Detailed DesignRFT Request for TendersLA Letter of AwardPC Physical CompletionFC Financial Completion

Modern equivalents - since 1980sConsistent with PRINCE2Managing stage boundaries internallyGate reviews tend to be externalConsistent with PMBOKInitiation Phase has milestones SR and PBPlanning Phase has milestone PP Implementation Phase has milestones CD, DD and MR Completion Phase has milestones PC plus AC and FC

Key to successful program deliverySchedule all milestones in every project planDiscuss and approve all milestonesCelebrate regularly during (not after) - or Implement timely corrective actionApplies to small, large, simple or complex projects

Key to successful project deliveryPlan forwards to deliver within budgetassumes time and risks adequately coveredPlan backwards to deliver on timemay require increased cost and riskMonitor progress towards milestones with regular conversations

Figure 3based on PRINCE2 - Managing stage boundaries

Figure 5: Council Routine versus Change

Figure 6: Integrated Planning and Reporting Framework

Figure 7 IPR within Council

Figure 7: IPR within CouncilCommunity Strategic Plan (10 year cycle)Pre-project activities generates milestone SRDelivery Program (4 year cycle) Initiation phase generates milestone PB Operational Plan (1 year cycle with $ cash)Project Planning, Implementation, Completion

WHS Act (Workplace Health and Safety)Section 19 - Primary duty of carePCBU - Person Conducting a Business or UndertakingSelf-employed personsSections 20 to 26 - Further dutiesseven specialist positionsSection 27 - Officers, Workers and Others

7 Further duties in WHS Act have 4 with titles :

Section 22 DesignersSection 23 ManufacturersSection 24 ImportersSection 25 Suppliers

7 Further duties in WHS Act have 3 without titles :

Section 20 Project Manager ? person with management and control of a workplaceSection 21 Line Manager ? person with management or control of fixtures, fittings or plantSection 26 Principal Contractor, Engineer, Architect ? persons that install, construct or commission plant or structures

Figure 8: Controlling down

WHS due diligence complianceSection 27 Clause 5 Sections (a) to (f)

(f) requires an Officer, under due diligence, to verify both workplace compliance and safety response processes are resourced and timely

Figure 9: Reporting up is verification

Paradigm shift for safetyProjects currently successful if delivered on time and within budget

If safety is our highest priority, then new media statements should include the termssafely and incident free

ConclusionMilestone reporting technique is key component ofProject Management System complies with both1. NSW Local Govt Act requirements for Integrated Planning and Reporting2. harmonised Workplace Health and Safety Actrequirements for Due Diligence and Further Duties

ConclusionMilestone reporting technique is key to

successful development of Canberra where program and project managers talk where projects do not normally fail